MINUTES CITY OF AMES 304 MARTIN DR. - AMES, TEXAS SPECIAL CALLED CITY COUNCIL MEETING SEPTEMBER 23, 2024 6:00 PM The City Council for the City of Ames, Texas held a meeting at the Ames City Hall at 6:10 p.m. Mayor Pro Tem Michael Trahan called the meeting to order at that time. Mayor Pro Tem Trahan conducted the roll call, at this time the members of the City Council who were present were: Mayor Barbara Domain, Michael Trahan II, Elizabeth (Liz). Hardy, and Councilman Eddie White. Councilman Alfred Freemen Jr., and Councilwoman Audrey Harrison were absent. Invocation was conducted by Councilman Eddie White. The pledge was recited. CITIZEN APPREARANCE There were no citizens present at this time. REGULAR AGENDA ITEMS: 1. CITY COUNCIL TO CONDUCT A PUBLIC HEARING ON THE 2025 PROPOSED BUDGET. At 6:14 pm the public hearing began for the 2025 proposed budget. The floor was open for anyone to speak at this time. There was no discussion. At 6:15 pm the public hearing for the 2025 proposed budget was closed. 2. CONSIDER, AND IF APPROPRIATE. TAKE ACTION TO ADOPT ORDINANCE NO. 2024-009 OF THE CITY COUNCIL OF THE CITY OF AMES, TEXAS, ADOPTING A BUDGET FOR 2025; FUNDING MUNICIPAL PURPOSES: AUTHORIZING EXPENDITURES: PROVIDING FOR THE FOLLOWING: FINDINGS OF FACT, ENACTMENT: FILING OF BUDGET: REPEALER: SEVERABILITY: EFFECTIVE DATE; AND PROPER NOTICE AND MEETING. Marivious explained that, after discussion by the Mayor and council about the need to have a zero-based budget, changes to the proposed budget have been presented to them and may be adopted if approved by council. Mayor Pro Tem Trahan asked for a motion. There was no discussion. All were in favor. Motion Passes unanimously. Motion to made by: Councilwoman Elizabeth "Liz" Hardy Seconded by: Councilman Eddie White There was a roll call vote at this time: Councilman Michael Trahan II: For Councilwoman Elizabeth "Liz" Hardy: For Councilman Eddie White: For Councilman Alfred Freeman Jr.: Absent Councilwoman Audrey Harrison: Absent All in favor: 3 Opposed: 0 Abstained: 0 3. CITY COUNCIL TO CONDUCT A PUBLIC HEARING ON THE 2024 PROPOSED TAX RATE. At 6:19 pm the public hearing began for the 2024 proposed tax rate. The floor was open for anyone to speak at this time. There was no discussion. At 6:20 pm the public hearing for the 2024 proposed tax rate was closed. 4. CONSIDER, AND IF APPROPRIATE. TAKE ACTION TO ADOPT ORDINANCE NO. 2024-010 OF THE CITY COUNCIL OF THE CITY OF AMES, TEXAS, ADOPTING AN AD VALOREM TAX RATE FOR 2024 AT A RATE OF $0.5000 PER ONE HUNDRED DOLLARS ($100.00) OF ASSESSED VALUATION OF ALL TAXABLE PROPERTY: PROVIDING AN EFFECTIVE DATE. Marivious at this time explained that this action required separate motions and separate votes for the increase in the property tax rate, the maintenance operation rate, the debt service rate, and the ordinance. We will go through each one and have a separate roll call vote for each one. 4(A). CONSIDER AND IF APPROPRIATE, TAKE ACTION TO APPROVE THE PROPERTY TAX RATE INCREASE OF $0.5000 CENT PER ONE HUNDRED DOLLARS ($100.00) AS RFLECTED IN ORDINANCE NO. 2024-010. Mayor Pro Tem Trahan asked for a motion. There was no discussion. All were in favor. Motion Passes unanimously. Motion to made by: Councilman Eddie White Seconded by: Councilwoman Elizabeth "Liz" Hardy There was a roll call vote at this time: Councilman Michael Trahan II: For Councilwoman Elizabeth "Liz" Hardy: For Councilman Eddie White: For Councilman Alfred Freeman Jr.: Absent Councilwoman Audrey Harrison: Absent All in favor: 3 Opposed: 0 Abstained: 0 4(B). CONSIDER AND IF APPROPRIATE, TAKE ACTION TO APPROVE THE MAINTENANCE AND OPERATION RATE OF $0.4100 CENT PER ONE HUNDRED DOLLARS ($100.00) AS RFLECTED IN ORDINANCE NO. 2024-010. Mayor Pro Tem Trahan asked for a motion. There was no discussion. All were in favor. Motion Passes unanimously. Motion to made by: Councilwoman Elizabeth "Liz" Hardy Seconded by: Councilman Eddie White There was a roll call vote at this time: Councilman Michael Trahan II: For Councilwoman Elizabeth "Liz" Hardy: For Councilman Eddie White: For Councilman Alfred Freeman Jr.: Absent Councilwoman Audrey Harrison: Absent All in favor: 3 Opposed: 0 Abstained: 0 4(C). CONSIDER AND IF APPROPRIATE, TAKE ACTION TO APPROVE THE DEBT SERVICE RATE OF $0.0874 CENT PER ONE HUNDRED DOLLARS ($100.00) AS RFLECTED IN ORDINANCE NO. 2024-010. Mayor Pro Tem Trahan asked for a motion. There was no discussion. All were in favor. Motion Passes unanimously. Motion to made by: Councilwoman Elizabeth "Liz" Hardy Seconded by: Councilman Eddie White There was a roll call vote at this time: Councilman Michael Trahan II: For Councilwoman Elizabeth "Liz" Hardy: For Councilman Eddie White: For Councilman Alfred Freeman Jr.: Absent Councilwoman Audrey Harrison: Absent All in favor: 3 Opposed: 0 Abstained: 0 4(D). CONSIDER, AND IF APPROPRIATE. TAKE ACTION TO ADOPT ORDINANCE NO. 2024-010 OF THE CITY COUNCIL OF THE CITY OF AMES, TEXAS, ADOPTING AN AD VALOREM TAXRATE: FOR 2024 ATA] RATE OF $0.5000 PER ONE HUNDRED DOLLARS ($100.00) OF ASSESSED VALUATION OF ALL TAXABLE PROPERTY: PROVIDING AN EFFECTIVE DATE. Mayor Pro Tem Trahan asked for a motion. There was no discussion. All were in favor. Motion Passes unanimously. Motion to made by: Councilwoman Elizabeth "Liz" Hardy Seconded by: Councilman Eddie White There was a roll call vote at this time: Councilman Michael Trahan II: For Councilwoman Elizabeth "Liz" Hardy: For Councilman Eddie White: For Councilman Alfred Freeman Jr.: Absent Councilwoman Audrey Harrison: Absent All in favor: 3 Opposed: 0 Abstained: 0 5. CONSIDER, AND IF APPROPRIATE. TAKE ACTION TO ADOPT RESOLUTION NO. 2024-007 OF THE CITY COUNCIL OF THE CITY OF AMES, TEXAS, RATIFYING THE PROPERTY TAX INCREASE REFELCTED IN THE BUDGET. Mayor Pro Tem Trahan asked for a motion. There was no discussion. All were in favor. Motion passes unanimously. Motion to made by: Councilwoman Elizabeth "Liz" Hardy Seconded by: Councilman Eddie White All in favor: 3 Opposed: 0 Abstained: 0 6. CONSIDER, AND IF APPROPRIATE. TAKE ACTION TO APPROVE ROAD REPAIRS FOR BEROTTE STREET (IN FRONT OF COOKIE'S KITCHEN) IN THE AMOUNTOF $5,900.00. Mayor Domain explained that this repair is one of the repairs that we are submitting to FEMA to possibly have reimbursed at a 75% reimbursement rate. Due to the amount of the repairs, she wanted the council to approve it before she moved forward. Councilman Trahan and Councilwoman Hardy asked if this repair was an emergency repair. Mayor Domain explained that we had to have all repairs listed on our damage inventory sheet and submitted to FEMA for consideration by September 30, 2024. Mayor Domain provided photos of the damage to support the emergency repair. Mayor Domain also explained the scope ofthe work that the vendor would perform. Councilwoman Hardy asked ifit is a guaranteed reimbursement. Mayor Domain stated that the reimbursement is not guaranteed and ifit is reimbursed, it will be at 75%. Councilman Trahan asked about repairs to Malcolm Street. Mayor Domain informed him that Malcolm Street has already been repaired and has been added to the damage inventory sheet for FEMA. Mayor Pro Tem Trahan asked for a motion. There was no discussion. All were in favor. Motion passes unanimously. Motion to made by: Councilman Eddie White Seconded by: Councilwoman Elizabeth "Liz" Hardy All in favor: 3 Opposed: 0 Abstained: 0 7. CONSIDER, AND IF APPROPRIATE. TAKE ACTION TO APPROVE ROAD REPAIRS FOR. JOHNSON STREET IN THE AMOUNT OF $4.200.00. Mayor Domain explained that this repairi is another repair that we. have to have added to the damage inventory sheet for FEMA by September 30, 2024, for possible reimbursement. Councilwoman Hardy asked if we could use the reimbursement from Berotte Street to pay for this repair. It was explained again that we need the council to approve the necessary repairs SO that we can move forward with submitting the streets to FEMA. Mayor Pro Tem Trahan asked for a motion. There was no discussion. All were in favor. Motion passes unanimously. Motion to made by: Councilman Eddie White Seconded by: Councilwoman Elizabeth "Liz" Hardy All in favor: 3 Opposed: 0 Abstained: 0 8. CONSIDER, AND IF APPROPRIATE. TAKE ACTION TO APPROVE THE CERTIFICATE OF FORMATION OF THE AMES ECONOMIC DEVELOPMENT CORPORATION. This agenda item was postponed until next meeting. Mayor Pro Tem Trahan asked for a motion to postpone the agenda item until next meeting. There was no discussion. All were in favor. Motion passes unanimously. Motion to made by: Councilwoman Elizabeth "Liz" Hardy Seconded by: Councilman Eddie White All in favor: 3 Opposed: 0 Abstained: 0 9. MAYOR'S REPORT We are still working with FEMA on the damages to the city hall and to the roads during the flooding from April 26, 2024 - June 06, 2024. We are to hear back from Daniel, who is a lawyer with that we are hoping to use to assist with the Donatto Property. We had to repair manhole covers that were damaged by contractors used by TXDOT. We have prepared a quote and submitted it to TXDOT for reimbursement. The repairs were completed in house and was not contracted out. 10., ADJOURNMENT Mayor Domain asked for a motion to adjourn the meeting at 6:45 PM. Motion made by: Councilwoman Elizabeth "Liz" Hardy Seconded by: Councilman Eddie White All in favor: 3 Opposed: 0 Abstained: 0 BP arbara Domain Mayor Wulmna - Wellona Godfrey City Secretary