MINUTES CITY OF AMES 304 MARTIN DR. = AMES, TEXAS EMERGENCY CITY COUNCIL MEETING FEBRUARY 25, 2025 6:00 PM The City Council for the City of Ames, Texas held a meeting at the Ames City Hall at 6:00 p.m. Mayor Barbara Domain called the meeting to order at that time. Mayor Domain conducted the roll call, at this time the members of the City Council who were present were: Mayor Barbara Domain, Councilman Michael Trahan, Councilwoman Elizabeth "Liz" Hardy, Councilman Eddie White, and Councilwoman Audrey Harrison. Councilman Alfred Freeman Jr. was absent. Councilman Eddie White led the prayer, and the Pledge of Allegiance was recited. CITIZEN APPREARANCE There was no public participation. REGULAR AGENDA ITEMS: 1. DISCUSS AND CONSIDER AWARDING BY RESOLUTION A CONTRACT FOR ADMINISTRATIVE SERVICES PERTAINING TO THE APPLICATION AND IMPLEMENTATION, IF AWARDED, OF THE CITY'S 2024 HAZARD MITIGATION GRANT PROGRAM (HMGP) GRANTS FROM THE TEXAS DIVISION OF EMERGENCY MANAGEMENT AND AUTHORIZING THE EXECUTION OF A CONTRACT. Mayor Domain explained that there is a hazard mitigation grant available that would help us to upgrade our generators at the lift stations from the diesel generators to natural gas generators. We currently have six (6) backup generators and only half of them work. There is also another grant available that will help with upgrading and replacing the culverts throughout the city. The hazard mitigation grant requires a 25% match. Marivious explained that the review committee met to review the submissions in response to the RFP and RFQ. There were 3 grant writers who submitted a response to the RFP (Traylor Associates, Ezra Grants, and Langford Community Management). Traylor Associates received the highest score. There were 2 engineers who submitted their response to the RFQ (LJA and SPI). LJA received the highest score. The recommendation is for Traylor Associates to be the grant writer and for LJA to be the engineer. Councilwoman Hardy asked for clarification on which grant each resolution represented. Mayor Domain explained that Resolution No. 2025-003 is to approve the grant writer, and Resolution No. 2025-004 is to approve the engineer. Counciwoman Harrison asked about the 25% match. Councilman Trahan asked if we know what the cost looks like for the 25% match. Mayor Domain explained that with the grants, they would cover 75% of the cost and the city would be responsible for the remaining 25%. She also explained that we would not have any concrete numbers until we got a better scope of the necessary work required. She also explained that this is the first step in the process to get the application submitted with the tight deadline that we are under. There was no discussion. Mayor Domain asked for a motion. A motion was made. All were in favor. Passed unanimously. Motion made by: Councilman Michael Trahan Seconded by: Councilman Eddie White All in favor: 4 Opposed: 0 Abstained: 0 2. DISCUSS AND CONSIDER AWARDING BY RESOLUTION A CONTRACT FOR ENGINEERING SERVICES PERTAINING TO THE APPLICATION AND MPLEMENTATION, IF AWARDED, OF THE CITY'S 2024 HAZARD MITIGATION GRANT PROGRAM (HMGP) GRANTS FROM THE TEXAS DIVISION OF EMERGENCY MANAGEMENT AND AUTHORIZING THE EXECUTION OF A CONTRACT. There was no discussion. Mayor Domain asked for a motion. A motion was made. All were in favor. Passed unanimously. Motion made by: Councilwoman Elizabeth "Liz" Hardy Seconded by: Councilwoman Audrey Harrison All in favor: 4 Opposed: 0 Abstained: 0 3. CONSIDER, AND IF APPROPRIATE, TAKE ACTION, BY RESOLUTION TO APPLY FOR THE TEXAS DIVISION OF EMERGENCY MANAGEMENT GRANT OPPORTUNITY DR-4781 AND COMMIT TO THE REQUIRED LOCAL MATCH IF AWARDED. There was no discussion. Mayor Domain asked for a motion. A motion was made. All were in favor. Passed unanimously. Motion made by: Councilwoman Audrey Harrison Seconded by: Councilman Michael Trahan All in favor: 4 Opposed: 0 Abstained: 0 CONSIDER, AND IF APPROPRIATE, TAKE ACTION, BY RESOLUTION TO APPLY FOR THE TEXAS DIVISION OF EMERGENCY MANAGEMENT GRANT OPPORTUNITY DR-4798 AND COMMIT TO THE REQUIRED LOCAL MATCH IF AWARDED. There was no discussion. Mayor Domain asked for a motion. A motion was made. All were in favor. Passed unanimously. Motion made by: Councilman Michael Trahan Seconded by: Councilwoman Audrey Harrison All in favor: 4 Opposed: 0 Abstained: 0 4. MAYOR'S REPORT CNA Construction out repairing the sewer lines and manholes. They are working on MAC Lane running the line down 160 S. past Linda William's house. They repaired the line by the water department, and they are setting up on Trahan St to begin work there. So far, the work being done looks good. The maintenance department is making rounds to inspect the work and to make sure all of the work is done correctly. Phillip Jacobs with SPI informed us of a grant available that we could apply for to create our own wastewater treatment plant. He plans to do more research to provide numbers SO that we can see how much it will cost. In the meantime, we are looking into finding some land to obtain for a wastewater treatment plant. Comcast has submitted the permit application to expand the internet. The first section that will be completed will be in Ameswood. Next, they will start 160 S up to CR 158 and down Mac Lane and Mallet Lane. They will also go up to 1909 which is the road where Dragon stops. The work will be done in phases. We are waiting for Comcast to provide their start date. When we find out, we will inform everyone SO that they are aware. Mayor Domain stated that she will reach out to CenterPoint Energy to find out about expanding the natural gas lines past the Ameswood subdivision. Councilwoman Hardy asked about the status of the Deron Property that we purchased a few years ago. Mayor Domain stated that we have reached out to Mr. Deron, and he has agreed to sign the necessary documents we need to get the property transferred over to the city officially. Mayor Domain will reach out to Tarver to find out exactly what we need to have the deed transferred over. She will send the documents over to Marivious to draw up the documents. We had an inspector with Bureau Veritas come out to inspect four (4) properties for the city. Two of the properties have been deemed a hazard and should be demolished. We plan to move forward on those properties. 5. ADJOURNMENT. Mayor Domain asked for a motion to adjourn the meeting at 6:24 PM. Motion made by: Councilwoman Audry Harrison Seconded by: Councilman Eddie White All in favor: 4 Opposed: 0 Abstained: 0 Barbara Domain Mayor Wollona Wellona Godfrey City Secretary