CITY OF CLARENDON CITY COUNCIL AGENDA Notice is hereby given of a REGULAR MEETING of the City Council of the City of Clarendon to be held on Thursday March 13, 2025, at 5:30 p.m. at City Hall - 313 South Sully Street, Clarendon, Texas, for the purpose of the following agenda items. All agenda items are subject to action. City Council meetings are tape recorded. CALL TO ORDER INVOCATION PUBLIC FORUM Citizens who have signed a card to speak to the City Council will be heard at this time. In compliance with the Texas Open Meetings Act, the city staff and City Council members are prevented from discussing the subject and may respond only with statements of factual information or existing city policy. Citizens are limited to three (3) minutes for their presentation to the City Council. PUBLIC COMMENT ON AGENDA ITEMS The Public Comment on Agenda Items portion of the City Council meeting is set aside for members of the public who have signed a card to address the City Council on any agenda item. Presentations shall be limited to three (3) minutes. PROCLAMATION: Child Abuse Awareness and Prevention Month, April 2025 AUTHORIZATIONS BY CITY COUNCIL 1. CONSENT AGENDA Meeting Minutes for Regular Meeting February 13, 2025 Clarendon Volunteer Fire Department Report Donley County Commissioners Report Burton Memorial Library Report Clarendon Municipal Court Report Code Compliance Report Animal Control Report Greenbelt Municipal and Industrial Report Public Works Report Municipal Advisory Agreement with Government Capital Securities 2. Discussion and possible action on the Council Report (List of Bills). 3. Discussion and possible action on the Statement of Revenue and Expense. 4. Discussion and possible action on a Resolution of the City Council of Clarendon, Texas, Authorizing the Submission of a Texas Community Development Block Grant Program Application to the Texas Department of Agriculture for the 2025 Downtown Revitalization Program. 5. Discussion and possible action on proposal for self service tank presented by Jon Kuehler with Tradewind FBO. 6. Discussion and possible action on approving a resolution of the City Council of the City of Clarendon, Texas, Authorizing the submission of an application to the Texas Division of Emergency Management (TDEM) for funds from the Hazard Mitigation Grants Program (HMGP) to install a Generator and Designating and authorizing the Mayor and City Administrator to represent the City in all matters pertaining to this application. 7. Discussion and possible action on approving a resolution of the City Council of the City of Clarendon, Texas, Authorizing the submission of an application to the Texas Division of Emergency Management (TDEM) for funds from the Hazard Mitigation Grants Program (HMGP) to install warning siren(s) and Designating and authorizing the Mayor and City Administrator to represent the City in all matters pertaining to this application. 8. Discussion and possible action on options from AW Broadband for telephone service. 9. Discussion and possible action on appointing an Election Judge and Alternate Election Judge for the General Election to be held on May 3, 2025. 10. Discussion and possible action on authorizing O.J.D. Engineering to initiate the bidding process for street repairs to the 700 block of 4th Street (Between Allen and Koogle). 11. Discussion and possible action on Easement License and Agreement with Joseph and Rhonda Howell. 12. Discussion and possible action on Easement Agreement with Donley County State Bank. 13. Discussion and possible action on Request for Community Funding From Christ Kids Outreach Ministries. 14. Discussion and possible action on award of the Lowest Bid for the Smiley Johnson Municipal Airport Crack Seal Project. 15. Discussion and possible action on quotes received for Generator at City Hall. 16. Discussion and possible action on approving an Ordinance vacating and closing a certain alley in the City of Clarendon. 17. Discussion and possible action on approving an Ordinance amending Ordinance No. 507; Gaming Device Fees. 18. Discussion and possible action to open a basic checking account with Donley County State Bank for a Voluntary Park Improvement Fund. 19. Discussion and possible action on the City Administrators Report: Update on Employees Project Updates a) Downtown Revitalization Project CDM23-0292 (200 block of Kearney) b) Community Development Project CDV23-0235 (Lift Station) c) 2025 TxDOT Call for Projects-Prelminary Application d) 2025 TxDOT US 287 Drainage Ditch Project- Clarendon e) North Side Water Infrastructure Project f) 2025 Front Street Project Solid Waste Report Fence quote for Lift Station White/Goodnignty Date and Time for Meet the Candidate Night MAYOR COMMENTS COUNCIL COMMENTS ADJOURNMENT The City Council reserves the right to meet in closed session on any agenda item pursuant to section 551.071, Consulting with Attorney; 551.072, Deliberations about Real Property; 551.073, Deliberations about Gifts & Donations; 551.074, Personnel Matters; 551.076, Deliberations about Security Devices; AND/OR 551.086, Discuss (A) Commercial or Financial Information Received From a Business Prospect with which the City is Conduction Negotiations, OR (B) Financial or Other Incentives to the Business Project; according to the Texas Government Code. CERTIFICATION I certify that the agenda of items to be considered by the City of Clarendon City Council was posted on the window of Clarendon City Hall facing Sully Street on Monday, March 10, 2025, at 810 a.m. Machil Corl Machiel Covey, City Secretary I certify that the agenda of items to be considered by the City of Clarendon City Council was removed from the window of Clarendon City Hall facing Sully Street on Friday, March 14, 2025. Machiel Covey, City Secretary ACCESSIBILITY STATEMENT City Hall is wheelchair accessible. A sloped curb entry is available at the front entrance; accessible parking space is available. Requests for accommodation or interpretive services must be made 48 hours prior to this meeting. Please contact the Office of the City Secretary at (806) 874-3438 or FAX (806) 874-5136 for further information.