THE CITY OF CISCO CITY COUNCIL, REGULAR CALLED MEETING December 11, 2023 CISCO, TEXAS S EASTLAND, COUNTY S The City Council of the City ofCisco met in a regular called session at the Cisco Council Chambers in Cisco as scheduled, and notice was posted 72 hours in advance and prior to the meeting. MEMBERS PRESENT: MAYOR STEPHEN FORESTER COUNCILMEMBER PLACE II ROBERT JOHNSTON COUNCILMEMBER PLACE III WILLARD JOHNSON COUNCILMEMBER PLACE V CHRIS JOHNSON COUNCILMEMBER PLACE VI TRAVIS TOOF PERSONNEL PRESENT: CITY MANAGER DARWIN ARCHER CITY: SECRETARY TAMMY OSBORNE PERSONNELABSENT: COUNCILMEMBER PLACE I JASON WHETSTONE COUNCILMEMBER PLACE IV NATHAN BRUNER Guests: Kenneth Preston, Jane Nichols, Ervin Light, Matt Hutton I. MEETING CALLED TO ORDER: Mayor Forester called the meeting to order at 6:00 p.m. II. PLEDGES A. Pledge of Allegiance B. Pledge to the Texas Flag III. INVOCATION: Councilmember Toof gave the invocation. IV. CITIZEN-VISITOR COMMENTS: None. V. APPROVE MINUTES OF THE MEETING CONDUCTED ON: November 13, 2023 Joint Meeting-Noyember 13, 2023 November27, 2023 Called Meeting-December: 4, 2023 Motion was made by Councilmember Johnston to approve all four sets of minutes as presented, second was made by Councilmember Toof. Motion prevailed by the following vote: Ayes: Councilmembers: Johnston, W. Johnson, C. Johnson, Toof, Forester Nays: None/Motion Carries Voted: 5to0 Absent: Whetstone, Bruner VI. THE CITY COUNCIL MAY DISCUSS AND/OR TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS: A. Consider and Discuss Resolution No. 2023-12-11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CISCO, TEXAS, AUTHORIZING PARTICIPATION WITH THE CITIES SERVED BY AEPTEXAS; AUTHORIZING HIRING OF LEGAL COUNSEL; FINDING THAT THE CITY'S REASONABLE RATE CASE EXPENSES SHALL BE REIMBRUSED BY THE COMPANY; FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS PASSED IS OPENTO THE PUBLIC AS REQUIRED BY LAW; REQUIRING NOTICE OF THIS RESOLUTION TO LEGAL COUNSEL. Mr. Archer explained that the resolution was to participate in the review of price increases proposed by AEP by the cooperative. Motion was made by Councilmember C. Johnson to approve the resolution as presented, second was made by Councilmember W. Johnson. Motion prevailed by the following vote: Ayes: Councilmembers: Johnston, W. Johnson, C. Johnson, Toof, Forester Nays: None/Motion Carries Voted: 5to 0 Absent: Whetstone, Bruner B. Consider and Discuss Applying for Additional Funding From FEMA for the High Hazard Potential Dam (HHPD) Program. Mr. Archer again commented that a second round of funding for this program will be available soon in an amount between approximately $500,000-51,000,000 with a 35% match from the city. Mr. Archer requested affirmative action to move forward with an attempt to apply for that funding. Mayor Forester asked about the timing ofthat funding to which Mr. Archer answered 18-24 months before that project would begin. Motion was made by Councilmember C. Johnson to apply for additional funding from FEMA for the HHPD Program, second was made by Councilmember Johnston. The motion prevailed by the following vote: Ayes: Councilmembers: Johnston, W. Johnson, C. Johnson, Toof, Forester Nays: None/Motion Carries Voted: 5to0 Absent: Whetstone, Bruner C. Consider and Discuss Updated Personnel Policies and Procedures. Mr. Archer stated that there had been no substantive changes since last year. Motion was made by Councilmember Toof to approve the Personnel Policies and Procedures as presented, second was made by Councilmember C. Johnson. The vote was as follows: Ayes: Councilmembers: Johnston, W. Johnson, C. Johnson, Toof, Forester Nays: None/Motion Carries Voted: 5to0 Absent: Whetstone, Bruner D. Consider and Discuss Canceling Regularly Scheduled Meeting for December 25, 2023. Mayor Forester commented that the Council had met the Charter requirement of two meetings per month for December and this meeting could be cancelled ifthe Council wished. Motion was made by Councilmember Johnston to cancel the meeting scheduled for December 25, 2023, second was made by Councilmember W. Johnson. Motion prevailed by the following vote: Ayes: Councilmembers: Johnston, W. Johnson, C. Johnson, Toof, Forester Nays: None/Motion Carries Voted: 5to0 Absent: Whetstone, Bruner E. Consider and Discuss Long Range Planning None. F. Announcements for City Council. Mayor Forester said that there would be a meal served on Christmas Day for any who wanted or needed at the Conrad Hilton Center from 10:30-1:00. VII. ADJOURNMENT Motion was made by Councilmember Toof to adjourn, second made by Councilmember C. Johnson. Motion passed unanimously and the meeting adjourned at 6:11 p.m. ATTEST: Oboae Tammy Osborne, City Secretary Stephen Forester, Mayor