- " TA LIBERTY HILLEDC o WN BIo LIBERTY HILL EDC BOARD OF DIRECTORS MEETING MINUTES Wednesday, February 19, 2025 5:00 PM Municipal Courtroom / City Council Chamber 2801 Ranch Road 1869, Liberty Hill, TX 78642 Director's Board: Amy Gandy, President Branden Maiorano, Vice President Mark Hutton Daniel Duckworth Tiffany Stillwell Ashley Vaughan, Secretary Board Directors Absent: Robert Baughn City Staff: Christian Kurtz, Exec. Director Liberty Hill Economic Development Corporation Yvonne Castillo; Economic Development Project Manager Josh Armstrong, Finance Director Elaine Simpson; City Secretary (Recording Secretary) 1. CALL TO ORDER President Gandy called the meeting to order at 5:00PM. Daniel Duckworth gave the invocation, and Amy Gandy led the pledge ofallegiance to the US and Texas flags. 2) PUBLIC COMMENTS Public comments are welcome by the LHEDC Board. Individuals who wish to speak must complete a Public Comment Form and present the form to the City Secretary before the meeting is called to order. Individuals will be allowed to speak up to three (3) minutes. Public Comments related to posted agenda items may be submitted by email to ctpondlherohligger before 3:00 PM the day of the meeting for comments to be read at the 5:00 PM meeting by the City Secretary. No Comments. Liberty Hill EDC Meeting minutes February 19, 2025 Page 1 of6 3) EXECUTIVE DIRECTOR'S OPDATE Austin Palmer, Chamber Communication Officer, updated the EDC Board on Chamber events. The Chamber had its board meeting today and we have 289 members with 6 new members in January and 18 renewals. The first committee meeting for the yearly gala will be next month. The Chamber will start planning the Jingle Bell 5k in April. The Chamber is having some postcards produced with a theme of Discover Liberty Hill. The idea is the postcards will highlight a couple of local attractions and will have a QR code that goes directly to the Chamber members' directory. Ashley Vaughan suggested using some of the EDC marketing budget to assist with the distribution ofthe postcards. Austin will have Kelly send over the postcard details to Yvonne and Christian. Amy Gandy also suggested having a generic Liberty Hill t-shirt to include in Welcome Bags for new residents. Christian Kurtz, EDC Director, asked the Board if they received enough overview of what he provided for the ICSC? Christian informed the Board that he didn'thave to explain to anybody with the ICSC who Liberty Hill was. The general consensus in the commercial industry is Liberty Hill is the place to be. Tiffany Stillwell thanked Christian for the permit reports. Christian informed the Board that the City staff will begin posting its permit reports on the City website. 4) REPORTS At this time, the Board ofl Directors will consider regular reports which do not require action. Regular Reports could be reports from the Cross-Committee Communications Group or the Liberty Hill Chamber of Commerce. They may be written or presented at the meeting. a) Financial Reports. (J. Armstrong) Josh Armstrong, Finance Director, presented the Financial Report. Josh explained to the Board how he was trying to re-format the report. He has added a 3-page sales report to the back. Josh asked the Board for feedback on what they would like to see in the report. Josh informed the board that at the next meeting he will be kicking off the EDC budget process. Ashley asked Josh how/why sales tax revenue was up 200% for February. Josh explained a couple ofs scenarios as to what could have occurred with the sales tax numbers. 5) REGULAR AGENDA a) Discussion, consideration and possible action regarding the meeting minutes from the Liberty Hill Economic Development Corporation (LHEDC) Regular Meeting on January 15, 2025. (A. Vaughan/R. Harness) Motion: Motion by Director Stillwell, and seconded by Director Duckworth, to approve, as presented, the LHEDC Regular meeting minutes from January 15, 2025. Director Gandy asked that her last name be corrected on page 5 of 6 at the bottom. Vote on the motion: Motion carried by a 6-0 vote. Liberty Hill EDC Meeting minutes February 19, 2025 Page 2 of 6 b) Discussion, consideration, and possible action on XXL quote to improve Myrtle Street property (commonly known as old VFW lot). (A. Gandy) President Gandy asked the Board for its thoughts on the quote. Director Stillwell asked for clarity that this quote is to level out the area for parking. Christian clarified it is to improve the ingress and egress for parking. Directors Stillwell and Duckworth expressed concern about whether this improvement was really needed. Christian asked Director Hutton if he saw a need for this type of improvement on a temporary basis and Director Hutton agreed the improvement was needed. Director Stillwell suggested tabling this item until the Board gets to the market item. The Board further discussed the need for the improvement. Director Stillwell asked XXL to amend its proposal to include adding the bollards. Motion: Motion by Director Duckworth, and seconded by Director Hutton, to approve the XXL quote to include additional bollards and tiller work for a total up to $3000, Vote on the motion: Motion carried by a 6-0 vote. Motion: Motion by Director Stillwell, and seconded by Director Maiorano, to approve the quote for the in-kind clean-out of the 2 sheds behind Myrtle Lane by XXL Land Services & Hauling, LLC, Vote on the motion: Motion carried by a 6-0 vote. c) Discussion, consideration, and possible action on proposals from The Market LHTX on collaborating with the EDC on use ofVFW property. (A. Gandy) President Gandy presented the item to the Board that this is a business directory put together by the The Liberty Hill Independent. This is a proposal for the EDC to pay for advertising for the Market in this directory. Director Duckworth expressed that he felt the price was too high. Director Stillwell agreed and felt there were other options to consider. The Board discussed possibly advertising on the digital billboard. No action was taken. Liberty Hill EDC Meeting minutes February 19, 2025 Page 3 of 6 d) Discussion, consideration, and possible action on the Liberty Hill EDC Bylaws. (A. Vaughan) Updated Liberty Hill EDC Bylaws were provided in handouts disseminated before the meeting started. Christian Kurtz, EDC Director, referred the Board to the Bylaws draft version that was handed out today. Christian informed the Board the new draft contains the two adjustments that City Council wanted. The only thing in the bylaws that still needs some consideration is under the Functional Corporate Duties and Requirements under Section B. The City and staff said they really didn't have any heartburn about leaving the language in the Bylaws that says "the Corporation may maintain a separate bank account." " Christian wanted to make sure that everyone was still in line with that. Christian referred this item to Josh Armstrong, Finance Director, for his thoughts on a separate bank account. Josh informed the Board that he has no qualms about getting a separate bank account for the EDC funds. However, he questions - Why? Director Duckworth and other Directors responded due to concerns the Board had before Josh arrived. The Board agreed that they don't have the same concerns now, however, they would like to leave the language in the Bylaws that says they "may have a separate bank account.' 99 No Motion. e) Discussion, consideration and possible action for Economic Development Corporation related to making recommendations, and to formulating questions for perspective new members, as discussed at January 15, 2025 meeting. (E. Simpson) Elaine Simpson, City Secretary, presented the item to the Board. Elaine clarified that this item is for whether the Board would like to make recommendations if a one vacancy comes up during the year due to someone resigning. Elaine informed the Board that ifthe Board would like to make recommendations, that per the new Board and Committee Ordinance, the Board needs to make a motion and formally adopt what the Board's criteria will be. Director Stillwell informed the Board that the sub- committee had a list of questions, and she will circulate it to the rest of the Board. The Board will discuss this item at the next meeting. No action was taken. Liberty Hill EDC Meeting minutes February 19, 2025 Page 4 of 6 6) CONVENE TO EXECUTIVE SESSION City Secretary, Elaine Simpson read the TOMA exemptions into the record at 6:08 PM. President Gandy recessed the Open Session at 6:08 PM. President Gandy convened the Executive Closed meeting at 6:10 PM President Gandy adjourned the Executive / Closed meeting at 7:01 PM. President Gandy reconvened the Open Session meeting at 7:02 PM. The LHEDC Board President will convene the EDC Board to Executive Session pursuant to Texas Government Code $551.071 - Consultation with Legal Counsel and Texas Government Code $551.087- Economic Development Negotiations. No action will be taken in Executive Session. a) Pursuant to Texas Government Code Section 551.087 (Economic Development discussions) the LHEDC Board will meet in Executive/Closed Sessions to discuss 'Project Octane'. b) Pursuant to Texas Government Code Section 551.087 (Economic Development discussions) the LHEDC Board will meet in Executive/Closed Sessions to discuss Project Pudding'. c) Deliberations in accordance with Section 551.072 of the Texas Government Code to discuss the sale, purchase, or lease of real property. 7) RECONVENE TO REGULAR SESSION The LHEDC Board President will reconvene the EDC Board to Regular Session following Consultation with Legal Counsel pursuant to Texas Government Code $551.071 and Texas Government Code $551.087 - Economic Development Negotiations. Council will entertain discussion related to the matters outlined below. a) Pursuant to Texas Government Code Section 551.087 (Economic Development discussions) the LHEDC Board will meet in Executive/Closed Sessions to discuss Project Octane'. No action was taken. Liberty Hill EDC Meeting minutes February 19, 2025 Page 5 of 6 b) Pursuant to Texas Government Code Section 551.087 (Economic Development discussions) the LHEDC Board will meet in Executive/Closed Sessions to discuss Project Pudding. No action was taken. c). Deliberations in accordance with Section 551.072 of the Texas Government Code to discuss the sale, purchase, or lease of real property. No action was taken. 8) ADJOURNMENT The next Liberty Hill Economic Development Corporation meeting will be held on Thursday, March 13, 2025. With no further business on the agenda, and no objections from the Board, President Gandy adjourned the meeting at 7:02 PM. PASSED AND APPROVED on 131 ofMarch, 2025 by the Liberty Hill Economic Development Board of Director on voteof a AYES, NAYS, and / ABSTENTIONS. (Baughn) n * LHEDC1 Board President/Presiding Officer IAAZ mmpon Board or City Secretary Liberty Hill EDC Meeting minutes February 19, 2025 Page 6 of 6