THE CITY OF CISCO CITY COUNCIL, REGULAR CALLED MEETING October 26, 2015 CISCO, TEXAS $ EASTLAND, COUNTY $ The City Council of the City of Cisco met in a special called session at the Cisco City Hall in Cisco as scheduled, and notice was posted 72 hours in advance and prior to the meeting. MEMBERS PRESENT: MAYOR JAMES KING COUNCILMEMBER PLACE I JASON WEGER COUNCILMEMBER PLACE II DENNIS CAMPBELL COUNCILMEMBER PLACE III WILLARD JOHNSON COUNCILMEMBER PLACE IV RANDY BOLES COUNCILMEMBER PLACE V TAMMY DOUGLAS COUNCILMEMBER PLACE VI PHILIP GREEN PERSONNEL PRESENT: CITY SECRETARY TAMMY OSBORNE INTERIM CITY MANAGER PEGGY LEDBETTER PERSONNELABSENT: Guests: Butch Petree, John Diers, Kathy Spencer. Elizabeth Britto, Erik Macha, Josh Berryhill, Scott Hay, Erik Pederson, Liz Murphy, Stephen Forrester, Del Brandt, Zachary Maxwell, Walter Fairbanks, Larry Weikel, Darwin Archer. I. MEETING CALLED TO ORDER: Mayor King called the meeting to order at 6:01 p.m. II. PLEDGES A. Pledge of Allegiance B. Pledge to the Texas Flag HI. INVOCATION: Councilmember Green gave the invocation. IV. CITIZEN-VISITOR COMMENTS: Mr. Pederson commented on the poor condition of the street and drainage way near his home following the previous week's storms. He commented on the city closing his street due to flooding and he was unable to access his home and provided photos of the affected areas. Councilmember Weger also spoke as a citizen and discussed the same subject as he and Mr. Pederson are neighbors, saying that that area had been a problem during storming for around 12: years. Chief Fairbanks also discussed that the Fire Department had received a grant for $118,000.00 toward the purchase of a new fire truck and he would like to be on the next agenda to discuss expending Fire Department contingency funds to pay for the remaining balance on the new truck. Mayor King also took an opportunity to speak saying he had received a letter from the City of Burnett praising and thanking the Cisco Fire Department for their assistance during an accident in their area. V. APPROVE THE MINUTES OF THE MEETING CONDUCTED: August 31, 2015 (Amended) September 28, 2015 Motion was made by Councilmember Weger to accept both sets of minutes as presented, second was made by Councilmember Boles. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Johnson, Douglas, Boles, Green, King Nays: None/Motion Carries Voted: 7to0 Absent: VI. REPORTS: Financial Report-Peggy Ledbetter Mrs. Ledbetter presented the financial report to the Council. Motion was made by Councilmember Boles to accept the report as presented, second was made by Councilmember Douglas. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Johnson, Douglas, Boles, Green, King Nays: None/Motion Carries Voted: 7to 0 Absent: Court Report-Judge Cheryl Ramirez Judge Ramirez was unavailable to present the report. VII. THE CITY COUNCIL MAY DISCUSS AND/OR TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS: A. Consider and Discuss Bond Elections.- -Eric Macha Mr. Macha made a presentation to the Council regarding Bond Elections. No action was taken on this item. B. Consider and Discuss Wastewater Treatment Facility. - Scott Hay & Josh Berryhill Mr. Hay and Mr. Berryhill presented the Council with options for moving forward with the Wastewater Treatment Facility following findings from the planning and development phase of the project. They informed the Council that the original plan ofreusing the water would not garner enough usable water to justify the extra money it would cost to treat the water to potable standards. They suggested making the water indirectly re-usable for irrigation type purposes or continuing on with our current discharge method. Motion was made by Councilmember Green to continue with the current discharge method, second was made by Councilmember Campbell. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Johnson, Douglas, Boles, Green, King Nays: None/Motion Carries Voted: 7t00 Absent: C. Consider and Discuss Cooperative Ambulance Service Contract. Motion was made by Councilmember Boles to accept the contract as presented, second was made by Councilmember Douglas. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Johnson, Douglas, Boles, Green, King Nays: None/Motion Carries Voted: 7to0 Absent: D. Consider and Discuss Cooperative Dispatch Interlocal Agreement. Motion was made by Councilmember Douglas to accept the ordinance as presented, second was made by Councilmember Boles. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Johnson, Douglas, Boles, Green, King Nays: None/Motion Carries Voted: 7to0 Absent: E. Consider and Discuss Resolution 2015-10-26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CISCO, TEXAS, SUPPORTING AND APPROVING FUNDING ASSISTANCE FOR. ANA APPLICATION FROM BARON HOTEL HOUSING PARTNERS, LP, TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY. AFFAIRS FOR THE 2016 COMPETITIVE NINE-PERCENT HOUSING TAX CREDITS FOR THE BARON HOTEL WORKFORCE HOUSING DEVELOPMENT LOCATED AT 400 CONRAD HILTON BLVD. IN' THE CITY OF CISCO, TEXAS. Motion was made by Councilmember Green to accept the resolution as presented, second was made by Councilmember Weger. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Johnson, Douglas, Boles, Green, King Nays: None/Motion Carries Voted: 7to 0 Absent: F. Consider and Discuss Displaying the National Motto "In God We Trust" on City Vehicles. Mayor King explained that he was approached by several individuals regarding this topic and the City of Eastland had recently approved display of the motto on police vehicles. Discussion surrounded the cost of making the decals and Councilmember Weger stated that Bryan's Signs in Eastland was making the decals for police departments free of charge. Motion was made by Councilmember Green to display "In God We Trust" on all city vehicles, second was made by Councilmember Douglas. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Johnson, Douglas, Boles, Green, King Nays: None/Motion Carries Voted: 7to0 Absent: G. Consider and Discuss Current Ordinance on Fencing. Councilmember Johnson requested this item be placed on the agenda as he had questions regarding the clause that all fences not in compliance with the current ordinance would be moved. He feels that this is prohibitive beçause many fences were not in compliance upon passage of the ordinance. His opinion was that there should have been a "grandfather" clause instead. Councilmember Weger explained that many fences are in the city's right of way and block line of sight at intersections and that was why the ordinance was written the way it was. He felt that common sense needed to be used, but the city needed recourse for regulating those fences that are in the right ofv way or blocking intersections. Councilmember Green suggested that this ordinance could be reviewed by the Zoning Committee. H. Consider and Discuss City Manager Applications. The Council retired into Executive Session under Section 551.074 Personnel Matters at 8:30 p.m. The Council reconvened into Open Session at 9:28 p.m. No action was taken on this item. I. Consider and Discuss TEAM Building and Long Range Planning. Mayor King spoke about Frac-Tech and how they were down to 12 employees until the end of the year. The city is anticipating a loss in taxable value of around 200 million in the next year. This will increase property taxes around three times. He went on to explain that the current budget would not be affected unless the company declared bankruptcy. Councilmember Green inquired about the problem with sales tax from Flying J. Mayor King commented that there was still no resolution, but the CDC was working with the Texas State Comptroller to find a solution to the problem. He continued, saying that the company was currently locked in litigation and he figures there will need to be a legal resolution before we will be able to correct the mistake. Mayor King discussed the recent rumor of West Nile virus in the city. He said the protocol for confirming cases of infectious diseases was that the hospital would contact the state and the state would contact the city. As yet, the city had not been contacted with a confirmed case of West Nile Virus. Mayor King informed the Council that the city had recently been fined by TCEQ almost $20,000.00 for violations associated with the Wastewater Treatment Facility. There was a possibility of spending that money on another project within the city. Mayor King said that Capstone Metering would be attending the next meeting for a final decision on whether or not to move: forward with the water meter upgrade. Councilmember Weger asked about who on the Council could sit on the board ofthe Cisco Development Corporation and ifjoint meetings could be arranged. Councilmember Boles asked if there was a problem with the judge presenting the Quarterly Court Report. The City Secretary explained that one absence by the judge was her fault as she forgot to inform the judge that she needed to present the report and that for today's meeting. she was out sick. If the Council had questions about the report, she could answer them since she makes the report. The Council briefly revisited the report. VIII. ADJOURNMENT Motion was made by Councilmember Boles to adjourn, second made by Councilmember Campbell. Motion passed unanimously and the meeting adjourned at 9:54 p.m. ATTEST: aWANK Ciborhe Tammy Osborné, Gity Secretary James Byg, Mayor *7