THE CITY OF CISCO CITY COUNCIL, SPECIAL CALLED MEETING September 25, 2023 CISCO, TEXAS S EASTLAND, COUNTY $ The City Council oft the City of Cisco met in a regular called session at the Cisco Council Chambers in Cisco as scheduled, and notice was posted 72 hours in advance and prior to the meeting. MEMBERS PRESENT: MAYOR STEPHEN FORESTER COUNCILMEMBER PLACE I JASON WHETSTONE COUNCILMEMBER PLACE II ROBERT JOHNSTON COUNCILMEMBER PLACE III WILLARD JOHNSON COUNCILMEMBER PLACE IV NATHAN BRUNER COUNCILMEMBER PLACE V CHRIS JOHNSON COUNCILMEMBER PLACE VI TRAVIS TOOF PERSONNEL PRESENT: CITY MANAGER DARWIN ARCHER CITYSECRETARY, TAMMY OSBORNE PERSONNELABSENT: Guests: Kenneth Preston, Scott Pittman, Tammy Loran, Jane Nichols, Michelle Binger, Misty Bussell, Sean King, Justin Jaworski, Mary Kay Williamson, Billy Woodrich, Lisa Hutton, Matt Hutton, Nita Light, Barbara Light, Janelle Campbell, Lee Risdon I. MEETING CALLED TO ORDER: Mayor Forester called the meeting to order at 6:00 p.m. II. PLEDGES A. Pledge of Allegiance B. Pledge to the Texas Flag III. INVOCATION: Councilmember Whetstone gave the invocation. IV. CITIZEN-VISITOR COMMENTS: Sean King spoke about rumors of dissatisfaction between the Council and the Economic Development Boards and asked that all parties exercise understanding. Tammy Loran also spoke in favor of the Economic Development boards and the Director, Mr. Jaworski, highlighting positive aspects of the corporation and Mr. Jaworski himself. Scott Pittman spoke against the item requesting the closure of the 100 block ofW. 10th St., saying that the right of way is too busy and too many businesses depend on the street for it to be closed for three and one half hours. Jane Nichols was called upon and requested to speak during the consideration of Item I. Michelle Binger was called upon after submitting a Speaker's Request Form, but declined to speak. Mary Kay Williamson also voiced support for the EDC. Nita Light asked to speak about a limited use permit, but was informed that her item was listed on the agenda and she could speak at that time. V. APPROVE MINUTES OF THE MEETING CONDUCTED ON: September 11, 2023 September 18, 2023 Motion was made by Councilmember C. Johnson to approve the minutes as presented for September 11, 2023, second was made by Councilmember Whetstone. Motion prevailed by the following vote: Ayes: Councilmembers: Whetstone, Johnston, W. Johnson, Bruner, C. Johnson, Toof, Forester Nays: None/Motion Carries Voted: 7to 0 Absent: Motion was made by Councilmember W. Johnson to approve the minutes as presented for September 18, 2023, second was made by Councilmember C. Johnson. Motion prevailed by the following vote: Ayes: Councilmembers: Whetstone, Johnston, W. Johnson, Bruner, C. Johnson, Toof, Forester Nays: None/Motion Carries Voted: 7to 0 Absent: VI. THE CITY COUNCIL MAY DISCUSS AND/OR TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS: A. Consider and Discuss Application for a Limited Use Permit.- --Deana Roehr Ms. Light addressed the Council saying the request was for her ailing father to place a recreational vehicle between her home and her aunt' 's home SO that they could provide care for him. Mr. Archer stated that there were no staff concerns for the city, but asked that the Council place a time restriction on the permit. Councilmember Johnston was not in favor of the provision saying that he was afraid of setting a precedent of granting these permits. Councilmember C. Johnson stated that the precedent had already been set by the Council granting the use of an RV on Conrad Hilton Blvd. Motion was made by Councilmember C. Johnson to approve the permit for 1 year, second was made by Councilmember Whetstone. Motion prevailed by the following vote: Ayes: Councilmembers: Whetstone, Johnston, W. Johnson, Bruner, C. Johnson, Toof, Forester Nays: None/Motion Carries Voted: 7to0 Absent: B. Consider and Discuss Closing the 100 Block of W. 10th St. on October 21, 2023, from 7:00 a.m. through 10:30 a.m. for Activities Associates with the Muddpie 5K and Fun Run. It was noted that no one from the proposed event was present to discuss the item. Motion was made by Councilmember W. Johnson to table the item pending presence by a representative of the event, second was made by Councilmember Johnston. Motion prevailed by the following vote: Ayes: Councilmembers: Whetstone, Johnston, W. Johnson, Bruner, C. Johnson, Toof, Forester Nays: None/Motion Carries Voted: 7to 0 Absent: C. Consider and Discuss Approval of Commercial Lease with the Cisco 4A Development Corporation for Hangar #10. Mr. Jaworski explained that the following four items would address commercial leases for airport property that the Economic Development Corporation is hoping to develop. He went on to introduce Matt & Lisa Hutton who want to open an aviation related business at the airport. Motion was made by Councilmember C. Johnson to approve the lease as presented, second was made by Councilmember W. Johnson. Motion prevailed by the following vote: Ayes: Councilmembers: Whetstone, Johnston, W. Johnson, Bruner, C. Johnson, Toof, Forester Nays: None/Motion Carries Voted: 7to 0 Absent: D. Consider and Discuss Approval of Commercial Lease with the Cisco 4A Development Corporation for Hangar #18. Motion was made by Councilmember C. Johnson to approve the lease as presented, second was made by Councilmember W. Johnson. Motion prevailed by the following vote: Ayes: Councilmembers: Whetstone, Johnston, W. Johnson, Bruner, C. Johnson, Toof, Forester Nays: None/Motion Carries Voted: 7to 0 Absent: E. Consider and Discuss Approval of Commercial Lease with the Cisco 4A Development Corporation for Hangar #19. Motion was made by Councilmember C. Johnson to approve the lease as presented, second was made by Councilmember W. Johnson. Motion prevailed by the following vote: Ayes: Councilmembers: Whetstone, Johnston, W. Johnson, Bruner, C. Johnson, Toof, Forester Nays: None/Motion Carries Voted: 7to0 Absent: F. Consider and Discuss Approval of Commercial Lease with the Cisco 4A Development Corporation for Hangar #21. Motion was made by Councilmember C. Johnson to approve the lease as presented, second was made by Councilmember W. Johnson. Motion prevailed by the following vote: Ayes: Councilmembers: Whetstone, Johnston, W. Johnson, Bruner, C. Johnson, Toof, Forester Nays: None/Motion Carries Voted: 7to 0 Absent: G. Consider and Discuss Approval of a Subdivision Plat for Parcel #4020. Justin Jaworski Mr. Jaworski informed the Council that the proposed action would divide the old county barn property into three parcels for potential smaller retail development or ifa business wanted to utilize the whole thing, that would be available as well, but the proposed action would make both options readily available without a time constraint. Motion was made by Councilmember C. Johnson to approve the subdivision as presented, second was made by Councilmember Johnston. Motion prevailed by the following vote: Ayes: Councilmembers: Whetstone, Johnston, W. Johnson, Bruner, C. Johnson, Toof, Forester Nays: None/Motion Carries Voted: 7to 0 Absent: H. Consider and Discuss Resolution No. 2023-09-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CISCO, TEXAS, AUTHORIZING THE CISCO DEVELOPMENT CORPORATION (BUYER) OF CISCO, TEXAS, TO PURCHASE PROPERTIES IDENTIFIED AS PARCEL: #5262 LOCATED AT 102 E. 7TH STREET (PROPERTY), CISCO, TEXAS. Mr. Jaworski again told the Council that the property referenced is adjacent to and in between two properties owned by the EDC. The structure is in poor condition and impedes on some city infrastructure. The plan is to demolish the structure and turn the property into potential green space. Motion was made by Councilmember W. Johnson to approve the resolution as presented, second was made by Councilmember C. Johnson. Motion prevailed by the following vote: Ayes: Councilmembers: Whetstone, Johnston, W. Johnson, Bruner, C. Johnson, Toof, Forester Nays: None/Motion Carries Voted: 7to 0 Absent: I. Consider and Discuss Expiring Terms for Cisco Development Corporation and Cisco 4A Development Corporation Boards of Directors, Future Appointments to the Boards, and the Economic Development Plan for Fiscal Year 2023-2024. Mr. Archer began the discussion by saying that his hope was that the proposed discussions would lead to a joint meeting of the City Council and the Economic Development Boards of Directors. He also notated his concern that there was a quorum of board members present at the meeting and cautioned against potential violations of the Open Meetings Act. For this reason, he suggested tabling the item pending the call of a joint meeting to be compliant with all state laws. Motion was made by Councilmember W. Johnson to table the item pending a called joint meeting, second was made by Councilmember Johnston. Motion prevailed by the following vote: Ayes: Councilmembers: Whetstone, Johnston, W. Johnson, C. Johnson, Toof, Forester Nays: Bruner/Motion Carries Voted: 6to 1 Absent: J. Consider and Discuss Resolution No. 2023-09-25-01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CISCO, TEXAS, AUTHORIZING THE SUBMISSION OF ISDA-FS03SCWDGSGS: PROJECT APPLICATION TO THE USDA, FOREST SERVICE DEPARTMENT OF. AGRICULTURE; AND. AUTHORIZING THE MAYOR TO ACT AS THE CITY'S EXECUTIVE OFFICER/ AND AUTHORIZED REPRESENTATIVE IN ALLN MATTERS PERTAINING TO THE CITY'S PARTICIPATION IN THE USDA-FS-2023-CWDG-SGSF PROGRAM. Mr. Archer commented that the resolution would be the first step in adopting a regional plan for wildfires. Motion was made by Councilmember C. Johnson to approve the resolution as presented, second was made by Councilmember Whetstone. Motion prevailed by the following vote: Ayes: Councilmembers: Whetstone, Johnston, W. Johnson, Bruner, C. Johnson, Toof, Forester Nays: None/Motion Carries Voted: 7to0 Absent: K. Consider and Discuss Authorizing the Mayor of Cisco, Texas, to Initiate the Procurement of Services for a Grant Administration Company for the Preparation and Submission of a Grant Application to the U.S. Forest Service for the Community Wildfire Defense Grant Program through the U.S. Department of Agriculture for a Community Wildfire Implementation Project. Mr. Archer said this action would begin procurement for grant administrators for the above referenced wildfire grant. Motion was made by Councilmember Whetstone to initiate procurement for a grant administration company for the preparation and submission of a grant application to the U.S. Forest Service for the Community Wildfire Defense Grant Program, second was made by Councilmember Johnston. Motion prevailed by the following vote: Ayes: Councilmembers: Whetstone, Johnston, W. Johnson, Bruner, C. Johnson, Toof, Forester Nays: None/Motion Carries Voted: 7to 0 Absent: L. Consider and Discuss Ordinance No. 0-2023-19 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CISCO, TEXAS, AMENDING CHAPTER4 "ALCOHOLIC BEVERAGES" SPECIFICALLY ARTICLE II "PRIVATE CLUBS", REMOVING REFERENCE TO PRIVATE CLUBS; RENAMING THE ARTICLE "ALCOHOLIC BEVERAGE PERMITS"; ESTABLISHING FEES FOR SAID PERMITS; PROVIDING FOR A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. (Second Reading) Motion was made by Councilmember W. Johnson to approve the ordinance as presented, second was made by Councilmember Johnston. Motion prevailed by the following vote: Ayes: Councilmembers: Whetstone, Johnston, W. Johnson, Bruner, C. Johnson, Toof, Forester Nays: None/Motion Carries Voted: 7t to0 Absent: M. Consider and Discuss Ordinance No. 0-2023-20 AN ORDINANCE OF THE CITY OF CISCO, TEXAS, ADJUSTING AND AMENDING THE CITY'S FISCAL YEAR 2022-2023 BUDGET; AND ESTABLISHING AN EFFECTIVE DATE. (Second Reading) Motion was made by Councilmember C. Johnson to approve the ordinance as presented, second was made by Councilmember Toof. Motion prevailed by the following vote: Ayes: Councilmembers: Whetstone, Johnston, W. Johnson, Bruner, C. Johnson, Toof, Forester Nays: None/Motion Carries Voted: 7to0 Absent: N. Consider and Discuss Ordinance No. 0-2023-21 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CISCO, TEXAS, AMENDING CHAPTER 16 "PARKS AND RECREATION" OF THE CITY'S CODE OF ORDINANCES, SPECIFICALLY ARTICLE II "CITY LAKES AND RESERVOIRS"; STABLISHINGAMENDED BOAT DOCK PERMIT REGULATIONS AND BOAT DOCK PERMIT FEES; AND ESTABLISHING AN EFFECTIVE DATE. (Second Reading) Motion was made by Councilmember Toof to approve the ordinance as presented, second was made by Councilmember C. Johnson. Motion prevailed by the following vote: Ayes: Councilmembers: Whetstone, Johnston, W. Johnson, Bruner, C. Johnson, Toof, Forester Nays: None/Motion Carries Voted: 7to0 Absent: 0. Consider and Discuss Ordinance No. 0-2023-22 ANC ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CISCO, TEXAS PROVIDING THAT THE CITY'S CODE OF ORDINANCES BEAMENDED BY REVISING CHAPTER 20 "UTILITIESARTICLE II "WATER AND SEWER SERVICE", INCREASING TAPPING FEES, WATER RATES,, SEWER TAP FEES, AND SEWER RATES; AND ESTABLISHING AN EFFECTIVE DATE. (Second Reading) Motion was made by Councilmember Whetstone to approve the ordinance as presented, second was made by Councilmember W. Johnson. Motion prevailed by the following vote: Ayes: Councilmembers: Whetstone, Johnston, W. Johnson, Bruner, C. Johnson, Toof, Forester Nays: None/Motion Carries Voted: 7to0 Absent: P. Consider and Discuss Approval of Final Master Fee Schedule. Motion was made by Councilmember W. Johnson to approve the Master Fee Schedule, second was made by Councilmember Whetstone. Motion prevailed by the following vote: Ayes: Councilmembers: Whetstone, Johnston, W. Johnson, Bruner, C. Johnson, Toof, Forester Nays: None/Motion Carries Voted: 7to0 Absent: Q. Consider and Discuss Long Range Planning. Mr. Archer reminded the Council that the Chamber of Commerce Banquet would be held October 3, 2023; October 21, 2023 would be Piefest; and that the next meeting had been moved to October 10, 2023 since city offices would be closed on October 9, 2023 in observance of Columbus Day. R. Announcements for City Council. None. VII. ADJOURNMENT Motion was made by Councilmember Toof to adjourn, second made by Councilmember Whetstone. Motion passed unanimously and the meeting adjourned at 7:08 p.m. ATTEST: L ume Gbocae Tammy Osborne, City Secretary Stephenforester, Mayor . OF S CEsa 2 n Vh