THE CITY OF CISCO CITY COUNCIL, REGULAR CALLED MEETING February 8, 2016 CISCO, TEXAS $ EASTLAND, COUNTY $ The City Council of the City of Cisco met in a regular called session at the Cisco City Hall in Cisco as scheduled, and notice was posted 72 hours in advance and prior to the meeting. MEMBERS PRESENT: MAYOR JAMES KING COUNCILMEMBER PLACE I JASON WEGER COUNCILMEMBER PLACE II DENNIS CAMPBELL COUNCILMEMBER PLACE III WILLARDJOHNSON COUNCILMEMBER PLACE IV RANDY BOLES COUNCILMEMBER PLACE V TAMMY DOUGLAS COUNCILMEMBER PLACE VI PHILIP GREEN PERSONNEL PRESENT: CITYMANAGER DARWIN ARCHER PERSONNELABSENT: CITY SECRETARY TAMMY OSBORNE Guests: Sam Guthrie, Stephen Forester, John Diers, Doyle Seabourn I. MEETING CALLED TO ORDER: Mayor King called the meeting to order at 6:00 p.m. II. PLEDGES A. Pledge of Allegiance B. Pledge to the Texas Flag III. INVOCATION: Councilmember Green gave the invocation. IV. CITIZEN-VISITOR COMMENTS: None V. APPROVE THE MINUTES OF THE MEETING CONDUCTED: January 25,2 2016 Motion was made by Councilmember Campbell to accept the minutes as presented. second was made by Councilmember Boles. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Johnson, Boles, Douglas, Green. King Nays: None/Motion Carries Voted: 7to 0 Absent: VI. REPORTS: Racial Profiling Report-Sergeant Investigator Seabourn Sergeant Seabour presented the Racial Profiling Report. Motion was made by Councilmember Weger to accept the report as presented, second was made by Councilmember Campbell. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbe!l, Johnson, Boles, Douglas, Green, King Nays: None/Motion Carries Voted: 7to 0 Absent: VI. THE CITY COUNCIL MAY DISCUSS AND/OR TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS: A. Consider and Discuss Resolution No 2016-02-08 A RESOLUTION OF THE CITY OF CISCO, TEXAS, EASTLAND COUNTY, AUTHORIZING AND ORDERING A (REGULAR) MUNICIPAL ELECTION TO BE HELD ON MAY 7, 2016 FOR THE PURPOSE OF ELECTING MAYOR AND TWO (2) CITY COUNCILMEMBERS, PLACE I AND PLACE II, BY THE QUALIFIED VOTERS OF THE CITY OF CISCO, TEXAS; APPOINTING ELECTION OFFICIALS; DESIGNATING THE POLLING PLACES; ESTABLISHING PAY RATES FOR ELECTION WORKERS; PROVIDING FOR NOTICE OF SAID ELECTION; PROVIDING FOR THE USE OF DIRECT RECORDING ELECTRONIC VOTING MACHINES; PROVIDING FOR EARLY VOTING; ESTABLISHING REGULAR BUSINESS HOURS OF THE CITY SECRETARY'S OFFICE ON THE FINAL TWO DAYS OF EARLY VOTING BY PERSONAL APPEARANCE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Motion was made by Councilmember Weger to accept the resolution as presented, second was made by Councilmember Green. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Johnson, Boles, Douglas. Green, King Nays: None/Motion Carries Voted: 7to 0 Absent: B. Consider and Discuss 508 Conrad Hilton Blvd.-John Diers Mr. Diers explained that the Board ofthe Cisco Development Corporation had approved an expenditure for the property located at 508 Conrad Hilton Blvd. that would require Council approval. Motion was made by Councilmember Boles to approve expenditure by the CDC, second was made by Councilmember Campbell. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Johnson, Boles, Douglas, Green, King Nays: None/Motion Carries Voted: 7to 0 Absent: C. Consider and Discuss 700 Conrad Hilton Blvd.-John Diers Mr. Diers again discussed what the CDC Board had voted to approve an expenditure for the property located at 700 Conrad Hilton Blvd. as well and would need Council approval. Motion was made by Councilmember Green to approve expenditure by the CDC, second was made by Councimember Douglas. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Johnson, Boles, Douglas, Green, King Nays: None/Motion Carries Voted: 7to 0 Absent: D. Consider and Discuss Bailey Property.-John Diers Lastly, Mr. Diers addressed the Council regarding the Bailey property in Humbletown saying that the Board had approved a Phase II Environmental Study be completed. Motion was made by Councilmember Boles to approve a Phase II Environmental Study be conducted on the Bailey Property, second was made by Councilmember Johnson. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell. Johnson, Boles, Douglas, Green, King Nays: None/Motion Carries Voted: 7to 0 Absent: E. Consider Potential Award of Bid for Highway 6 Project. Mayor King opened the one bid received. The bid was from Arnold and Son Construction for $36,000.00. Mayor King commented that the city had worked with. Arnold and Son before. Councilmember Campbell asked if the amount oft the bid was in line with the City's estimate and Mr. Archer replied affirmatively. Motion was made by Councilmember Johnson to accept the bid from Arnold and Son Construction second was made by Councilmember Campbell. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Johnson, Boles. Douglas, Green. King Nays: None/Motion Carries Voted: 7to0 Absent: F. Consider Potential Award of Bid for Water Tower Lighting. Mr. Archer informed the Council that the city had received no bids for this project. He had reached out to the engineers to try to further advertise to a larger audience. No action was taken on this item. G. Consider and Discuss Appointing Members to the Planning and Zoning Board. Mayor King explained that the Council had received two letters of interest to serve on the planning and zoning board. Councilmember Campbell expressed a desire to be fair in the appointment process by selecting the person who submitted their letter first to Place I and selecting the remaining candidate as an alternate. Councilmember Green suggested drawing names. Councilmember Boles inquired about those people who had expressed an interest when the Council was appointing members before. Motion was made by Councilmember Weger to appoint Kenneth Preston to Place I and Christopher Johnson as an alternate to the Planning and Zoning Board, second was made by Councilmember Green. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Johnson, Douglas, Green, King Nays: Boles/Motion Carries Voted: 6to0 Absent: The Council asked to have the City Secretary contact those others that had expressed an interest during the previous Board appointments and see if any oft them are still interested in filling the remaining alternate position. H. Consider and Discuss RFP's on New Sewer Truck. Mr. Archer explained that the Council had budgeted $50,000.00 for repairs to Wastewater vehicles for this fiscal year. It would take $15,000.00 to make one unit operational and recently spent $3,000.00 on the second unit to keep it operational. He feels it would be more beneficial to buy a new Wastewater vehicle which would cost around $100,000.00, but the budgeted amount for repairs could be used toward that purchase. Motion was made by Councilmember Johnson to go out for bids on a new sewer truck, second was made by Councilmember Boles. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Johnson, Boles, Douglas, Green, King Nays: None/Motion Carries Voted: 7to0 Absent: I. Consider and Discuss Street Improvements. Mr. Archer spoke about current street improvement projects currently happening in the city including addressing drainage issues on the east side of town and the hill at W. 4th Street. He further commented that the street department was constantly blading and patching the streets. No action was taken on this item. J. Consider and Discuss Real Property. (Executive Session) The Council retired into Executive Session under Section 551.072 Real Property at 6:46 p.m. The Council reconvened into Regular Session at 6:54 p.m. and took no action. K. Consider and Discuss TEAM Building and Long Range Planning. Mayor King discussed the tax meeting held earlier in the day summarizing what was discussed about the potential tax rate increase in the next year. The Council discussed the legalities of offering Frac-Tec a continuance of their original tax abatement to try and secure the city's tax base. Councilmember Green brought up an issue regarding Fought Automotive and their compliance with code enforcement ordinances. Mr. Archer stated that he would check with the Code Enforcement Officer for additional information. VII. ADJOURNMENT Motion was made by Councilmember Weger to adjourn, second made by Councilmember Green. Motion passed unanimously and the meeting adjourned at 7:23 p.m. ATTEST: aimx Ouocs 116 Tammy Osborne Ciy Secretary James Bing, Mayor