NOTICE OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITYOF HEMPSTEAD PLEASE NOTE: Public comments and matters from the floor are limited to 3 minutes per person. Allotted minutes cannot be transferred to other individuals. Ifyou would like to request to speak, please do SO in advance of the meeting by flling out a Request to Address Council form available upon entrance to the meeting. Please silence all cell phones and electronic devices. PRESENTATIONS ARE LIMIITED TO 7 MIINUTES. Notice is hereby given that a Regular Meeting of the City Council of the City of Hempstead will be held on Monday, the 17th day of March, A.D., 2025 at 6:00 P.M. at the Hempstead City Hall, 1125 Austin Street, Hempstead, Texas, at which time the following subjects will be considered, to-wit: 1. Call to order and invocation. 2. Pledge of Allegiance. 3. Public Comments. 4. Consideration and action on minutes of February 18, 2025, and March 3, 2025, meetings. 5. Consideration and action on the Notice of General Election of the City of Hempstead, Texas. 6. Consideration and action on a Resolution of the City Council of the City of Hempstead, Texas, amending Ordinance 24-123, which approved the City of Hempstead General Budget for the 2024-2025 Fiscal Year for the purpose of revising specific line-item expenditures therein; and making other provisions related to the subject. 7. Consideration and action on a Parade Permit from Little League to hold a parade on March 22, 2025. 8. Consideration and action from Waller County Fair Association for Hotel/Motel Funds in the amount of$5,000.00 for advertising for the Demolition Derby. 9. Consideration and action on payment of current bills. 10. A. Mayor Reports- 1. Sales Tax B. Councilmembers Reports- 1. Nora Hodges- I will be attending the TML Midyear Conference on March 20- 21 in Austin for the purpose of connecting with legislators to advocate on city- related bills that affect the City of Hempstead. On March 19, I will be with the Mayor and Public Works Director , meeting with legislators at the capitol as part OfTML Action Day. The City Council of the City of Hempstead reserves the right to adjourn into executive session at any time during the course ofthis meeting to discuss any ofthe matters listed below authorized by Texas Government Code, Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), and 551.086 (Certain Public Power Utilities: Competitive Matters). 11 Adjourn City Council Meeting. Dated this the 14th day of March, A.D., 2025. 441 - Aes By: Sabrina Alvarez, City Secretary I, the undersigned authority, do hereby certify that the above Notice of a Special Meeting of the governing body of the City ofHempstead is a true and correct copy of said Notice, and that a true and correct copy of said Notice was posted on the City Hall bulletin board and entrances to City Hall, in the City Hall of said City ofHempstead, Texas, a place convenient and readily accessible to the general public at all times, and that said Notice was posted on March 14, 2025 at 9:15 A.M. and remained SO posted continuously for at least 72 hours preceding the scheduled time of said meeting. Dated this the 14th day of March, A.D., 2025. AtV VanRz By: Sabrina AlvarezCily Secretary PUBLIC PARTICIPATION BY TELEPHONE The City ofHempstead City Council may conduct the meeting scheduled at 6:00 P.M. on Monday the 17th day of March 2025 at the Hempstead City Hall, 1125 Austin Street, Hempstead, Texas. The public will be permitted to offer public comments telephonically as provided by the agenda and as permitted by the presiding officer during the meeting. A recording oft the telephonic meeting will be made and will be available to the public upon written request. The toll-free dial-in number to participate in the meeting telephonically is: 1-346-248-7799; Access Code 989-478-2100 IF CITY COUNCIL MEMBERS ARE GOING TO APPEAR BY VIDEOCONFERENCE A QUORUM OF COUNCILMEMBERS MUST BE PRESENT AT THE LOCATION. NOTICE OF MEETING BY VIDEO CONFERENCE The City ofHempstead City Council may conduct the meeting scheduled at 6:00 P.M. on Monday the 17th day of March 2025 at the Hempstead City Hall, 1125 Austin Street, Hempstead, Texas by videoconference in addition to allowing in person attendance. A quorum of the City Council will be physically present at the Hempstead City Hall, 1125 Austin Street, Hempstead. The public may participate in the City Council Meeting by using the following information: 1-346-248-7799, Access Code 989-478-2100 STATE OF TEXAS COUNTY OF WALLER CITY OF HEMPSTEAD BE IT REMEMBERED that on the 18th day of February 2025, A.D., 2025 at 6:00 P.M. the City Council met in a Special Meeting at the Hempstead City Hall, 1125 Austin Street, Hempstead, Texas, there being present, to-wit: Katherine Ragston Ward, Mayor Charles Williams, City Attorney Lonnie Garfield, Mayor Pro-Tem (Absent) Sabrina Alvarez, City Secretary Veronica Klausmeyer, Councilmember Dave Shelburne, Councilmember Nora Hodges, Councilmember Karon E. Neal, Councilmember 1. Call to order and invocation. Mayor Katherine Ragston Ward called the meeting to order at 6:00 P.M. and Mayor gave the invocation. 2. Pledge of Allegiance. The Pledge of Allegiance was given. 3. Public Comments. Susanna Wheeler stated to council that the impact fees create a financial burden upon the citizens who are wanting to come to our city and build. She urged city council to find an alternate route or to consider an adjustment. Kimberly Hargrave stated to council that she has concerns regarding the police department, they need to be more transparent with the citizens, there is a lot ofillegal activity, and the citizens are not made aware. Also, the permit department needs to more vigilant with property owners and their trash, the littering has become unbearable. 4. Consideration and possible action from Sid Chipman on utility fees. Not present. 5. Consideration and action on minutes of January 27, 2025, February 3, 2025, and February 10, 2025, meetings. Councilmember Dave Shelburne made a motion to approve the minutes. Councilmember Nora Hodges seconded the motion and carried unanimously. 5. ZONING MAP AMENDMENT- newly annexed 1.562 acres ofland, lying and being situated partly in the City of Hempstead, Waller County, Texas part of Jared E. Groce Survey, A-131, being lot 6 and the North 17 feet of lot 7, Block 734, Town of Hempstead a map of plat of said town being of record in Volume 106, Page 311, in the deed records of Waller County, Texas, which is part of (Tract 2) as conveyed in the deed from Hempstead Bible Fellowship to First Baptist Church, Hempstead, Texas dated November 19, 2018 as recorded in instrument No. 1809138, in the official public records of Waller County, Texas and being part of the same land called 3.1655acres (Tract 1) conveyed in said deed recorded in instrument 1809138, said 3.1655 acres being described in the deed from Thomas Edwin Rees and Martha Johnyne Rees to Hempstead Bible Fellowship, Inc., dated May 15, 2015 as recorded in instrument No. 1503106, in the official Public records of Waller County, Texas., to be zoned to R1-Single Family Residential. a. Public Hearing Public Hearing opened at 6:09 P.M. Public Hearing closed at 6:10 P.M. b. Consideration and action on an Ordinance of the City Council of the City of Hempstead amending the zoning map to include the newly annexed 1.562 acres ofland, lying and being situated partly in the City of Hempstead, Waller County, Texas part of Jared E. Groce Survey, A- 131, being lot 6 and the North 17 feet of lot 7, Block 734, Town of Hempstead a map of plat of said town being of record in Volume 106, Page 311, in the deed records of Waller County, Texas, which is part of (Tract 2) as conveyed in the deed from Hempstead Bible Fellowship to First Baptist Church, Hempstead, Texas dated November 19, 2018 as recorded in instrument No. 1809138, in the official public records of Waller County, Texas and being part of the same land called 3.1655acres (Tract 1) conveyed in said deed recorded in instrument 1809138, said 3.1655 acres being described in the deed from Thomas Edwin Rees and Martha Johnyne Rees to Hempstead Bible Fellowship, Inc., dated May 15, 2015 as recorded in instrument No. 1503106, in the official Public records of Waller County, Texas., to be zoned to R1- Single Family Residential. Councilmember Dave Shelburne made a motion to approve the ordinance. Counclmember Nora Hodges seconded the motion and carried unanimously. 7. Consideration and action on a Resolution of the City Council of the City of Hempstead, Texas authorizing city of Hempstead representatives in matters pertaining to the city of Hempstead's participation in the T'exas Community Development Block Grant Program. Councilmember Nora Hodges made a motion to approve the Resolution. Councilmember Veronica Klausmeyer seconded the motion and carried unanimously. 8. Consideration and action on a Resolution of the City Council of the City of Hempstead, Texas adopting required CDBG Civil Rights Policies. Councilmember Nora Hodges made a motion to approve the Resolution. Councilmember Dave Shelburne seconded the motion and carried unanimously. 9. Consideration and action on a Resolution of the City Council of the City of Hempstead approving April as Fair Housing Month. Councilmember Nora Hodges made a motion to approve the Resolution. Councilmember Veronica Klausmeyer seconded the motion and carried unanimously. 10. Consideration and action on a parade permit for a bike race from USDA Cycling to be held May 10, 2025, from 7:00 A.M. to 4:00 P.M. Councilmember Dave Shelburne made a motion to approve the parade permit contingent upon USDA Cycling to get their insurance. Councilmember Nora Hodges seconded the motion and carried unanimously. 11. Consideration and action from Gustavo Alvarado on granting a variance for building setbacks at 1325 22nd Street, Block 335 lots 8 & 9. Councilmember Dave Shelburne made a motion to approve the variance. Councilmember Nora Hodges seconded the motion and carried unanimously. 12. Consideration and action on the final plat on Block 119, East one-half lots 1 & 2 into Lot 1A, Block 119. Councilmember Nora Hodges made a motion to approve the plat. Councilmember Karon Neal seconded the motion and carried unanimously. 13. Consideration and action on payment of current bills. Councilmember Dave Shelburne made a motion to approve payment of current bills. Councilmember Veronica Klausmeyer seconded the motion and carried unanimously. 14. A. Mayor Reports- 1. Sales Tax-Sales tax up for the month of February 7.06% B. Councilmembers Reports- 1. Nora Hodges- A note- Texas Homeowners must verify homestead exemption every 5 years. Therefore, if you get a letter from the Appraisal District to verify, don't ignore it. 15. Adjourn City Council Meeting. Councilmember Dave Shelburne made a motion to adjourn the meeting at 6:17 P.M. Councilmember Veronica Klausmeyer seconded the motion and carried unanimously. PASSED AND APPROVED this the 17th day ofl March, A.D., 2025. APPROVED: /s/: Katherine Ragston Ward, Mayor ATTEST: /s/: Sabrina Alvarez, City Secretary STATE OF TEXAS COUNTY OF WALLER CITY OF HEMPSTEAD BE IT REMEMBERED that on the 3rd day of March A.D., 2025 at 6:00 P.M. the City Council met in a Regular Meeting at the Hempstead City Hall, 1125 Austin Street, Hempstead, Texas, there being present, to-wit: Katherine Ragston Ward, Mayor Charles Williams, City Attorney Lonnie Garfield, Mayor Pro-Tem Sabrina Alvarez, City Secretary Veronica Klausmeyer, Councilmember Dave Shelburne, Councilmember Nora Hodges, Councilmember Karon E. Neal, Councilmember 1. Call to order and invocation. Mayor Katherine Ragston Ward called the meeting to order at 6:00 P.M. and Mayor Pro-Tem Lonnie Garfield gave the invocation. 2. Pledge of Allegiance. The Pledge of Allegiance was given. 3. Public Comments. Mike Trojan stated to council that he is waiting for approval of his garage plans. He called the mayor, and she didn'treturn his phone calls. Mildred Jefferson stated to council that she is willing to help at the city because paperwork is not being done in a timely manner. 4. Consideration and action on a Resolution of the City Council of the City of Hempstead granting a permit to Mr. B Fireworks to have supervised public tireworks display on July 4, 2025, at Hempstead City Park. Councilmember Dave Shelburne made a motion to approve the Resolution. Councimember Nora Hodges seconded the motion and carried unanimously. 5. Consideration and action on a Resolution of the City Council of the City of Hempstead, Texas nominating a candidate for the position on the Board of Directors of the Waller County Appraisal District. Councilmember Nora Hodges made a motion to approve the Resolution. Councilmember Veronica Klausmeyer seconded the motion and carried unanimously. 6. Consideration and action on a Resolution of the City Council of the City of Hempstead, Texas determining the time and place for workshop session (Townhall) meeting of the city council to be held at 6:00 P.M. on March 6, 2025, at the Hempstead Community Center, 635 Business Highway 290 E., Hempstead, Texas; and making other provisions related to the subject. Mayor Pro-Tem Lonnie Garfield made a motion to approve the Resolution. Councilmember Veronica Klausmeyer seconded the motion and carried unanimously. 7. Consideration and action on a Parade Permit from Katherine Drexel Catholic Church to hold a Walk on June 22, 2025, from 5:30 P.M. to 7:30 P.M. Councilmember Save Shelburne made a motion to approve the parade permit. Councilmember Nora Hodges seconded the motion and carried unanimously. 8. Councilmember Reports. 1. Nora Hodges- The Social Security Fairness Act ended GPO and WEP retroactive to January 2024. Those individuals' due retroactive benefits as a result of the Social Security Fairness Act should receive a one-time payment between February 24 and the last of March. Affected beneficiaries will begin receiving their new monthly benefit amount in April for March. 9. Adjourn City Council Meeting. Councilmember Veronica Klausmeyer made a motion to adjourn the meeting at 6:12 P.M. Mayor Pro-Tem Lonnie Garfield seconded the motion and carried unanimously. PASSED AND APPROVED this the 17th day ofMarch, A.D., 2025. APPROVED: /s/: Katherine Ragston Ward,Mavor ATTEST: /s/: Sabrina Alvarez, City Secretary NOTICE OF GENERAL ELECTION CITY OF HEMPSTEAD, TEXAS To the Registered Voters of the City of Hempstead, Texas: Notice is hereby given that the polling place listed below will be open from 7:00 a.m. to 7:00 p.m. on Saturday, May 3, 2025, for voting in a general election, to elect the Councilmember Position 3, Councilmember Position 4 and Councilmember Position 5, for the City of Hempstead, Texas pursuant to the provisions of Ordinance No. 25-103_, passed February 10, 2025. LOCATION OF POLLING PLACES Waller County Road and Bridge Annex 775 Highway 290, Hempstead, Texas ADDITIONAL WALLER COUNTY BRANCH POLLING PLACE LOCATIONS Waller Community Center 21274 FM 1098 Prairie View, Texas Waller Civic Center 3007 Waller Street, Waller. Texas Brookshire Convention Center 4027 5th Street Brookshire, Texas EARLY VOTING BY PERSONAL. APPEARANCE WILL BE CONDUCTEDAT THE FOLLOWING EARLY VOTING POLLING PLACES: Waller County Road and Bridge Annex 775 Highway 290, Hempstead, Texas Waller County Community Center 21274 FM 1098 Prairie View, Texas Waller Civic Center 3007 Waller Street, Waller. Texas Brookshire Convention Center 4027 5th Street Brookshire, Texas The dates and times of Early Voting by Personal Appearance period at the Early voting Polling Place location are as follows: Tuesday April 22, 2025 8:00 A.M. - 5:00 P.M. Wednesday April 23, 2025 8:00 A.M. - 5:00 P.M. Thursday April 24, 2025 8:00 A.M. 5:00 P.M. Friday April 25, 2025 8:00 A.M. - 5:00 P.M. Saturday April 26, 2025 8:00 A.M. - 5:00 P.M. Monday April 28, 2025 8:00 A.M. - 5:00 P.M. Tuesday April 29, 2025 8:00 A.M. - 5:00 P.M. Applications for ballot by mail shall be mailed to: Christy A. Eason Elections Administrator 816 Wilkins Street Hempstead, TX 77445 The Waller County Website internet address is: tpsAcovalerixapasehomepass and the City ofHempstead internet address is htps/www.hempsteadeitvtx.gov Applications for a ballot by mail must be received no later than the close of business on April 22 2025. Issued this the 17th day of March 2025. APPROVED: Mayor Katherine R. Ward City of Hempstead, Texas ATTEST: City Secretary City of Hempstead, Texas - City of Stempatead 1125 Austin Street . Hempstead, Texas 77445 . Tel: 979-826-2486 Fax: 979-826-6703 S TRO RESOLUTION NO. 25-_ 011_ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEMPSTEAD, TEXAS, AMENDING ORDINANCENO. 24-123, WHICH APPROVED THE CITY OF HEMPSTEAD GENERAL BUDGET FOR THE 2024-2025 FISCAL YEAR FOR THE PURPOSE OF REVISING SPECIFIC LINE- ITEM EXPENDITURESTHEREIN; AND MAKING OTHER PROVISIONS RELATED TO THE SUBJECT WHEREAS, on September 16, 2024, the City Council of the City of Hempstead, Texas, adopted Ordinance No. 24-123 approving the City of Hempstead General Budget for the 2024- 2025 Fiscal Year and, WHEREAS, the City Council has now determined it to be in the best interests of the City to amend the City of Hempstead General Budget for municipal purposes as set forth in the amended City of Hempstead General Budget attached hereto as Exhibit A ; (Budget Amendment Transfer) NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HEMPSTEAD, TEXAS: PART 1: That the 2024-2025 City of Hempstead General Budget approved by Resolution No. 23-112, is hereby amended as set forth in Exhibit "A" attached hereto and incorporated herein for all purposes. PART 2: That this amendment to the Budget shall be attached to and made a part of the 2023-2024 City of Hempstead General Budget, as amended hereby. PART 3: That except as hereby amended and any prior amendments, the City of Hempstead General Budget shall remain in effect in accordance with its terms. PART 4: That this Resolution shall become effective immediately after passage and approval. PASSED and APPROVED this 17th day of March 2024. APPROVED: Katherine Ragston Ward, Mayor ATTEST: Sabrina Alvarez, City Secretary Exhibit A Budget Transfer Amendment 2 Order to Amend 2024-2025 Budget Date Approved 3-17-2025 FUND/ PREVIOUS DEBIT AMENDED G.L.# DEPARTMENT DESCRIPTION BUDGET (CREDIT) BUDGET BUDGET LINE ITEM TRANSFERS: From: 100-501-5-260-00 Street Dept. Maintenance-System. $486,023.00 $(12.000.00) $474,023.00 To: 100-501-5-970-00 Street Dept. Capital Outlay Vehicles $36,038.00 $12,000.00 $48,038.00 D& COMMERCIAL Open-End (Equity) Lease Quote Quote: 27896 LEASING Prepared For: City of Hempstead, Texas Date: 01/27/2025 Unit#: 27896 Unit: 2024 Ford Trucks F-350 SUPER DUTY 4WD Crew Cab. XL DRW Order Type: In Stock Term: 60 State: tx Customer#: 7987 Schedule#: 0.00 69525.00 Capitalized Cost of Vehiclel AlI language and acknowledgements contained in the signed quote apply to 0.00 UpF Front Sales TaxF Rate 0.0625 Statetx all vehicles ordered under this signed quote 275.00 Initial License and Registration Fees 22500.00 Added Equipment (See Page 2) Order Information 0.00 Acquisition! Fee Driver 0.00 Other CapitalizedFees Tax Ext Color 0.00 on Gain on Prior Vehicle Int Color 0.00 Inventory Tax Extended License 0.00 ServiceContract: Gross GVWR 0 92300.00 Capitalized Cost LESS: 0.00 CashDown 0.00 Trade Equity 0.00 Rebate 92300.00 Total Capitalized Cost (Delivered Price) BuyBoard" Cooperative Purchasing 1238.33 Depreciation Reserve @ 0.01342 436.70_Monthly Lease Charge (Based on Rate Subject to a Floor)? Contract # 744-24 1675.03 Total Monthly Rental Excluding Additional Services Additional Fleet Management and Services 0.00 Full Maintenance Program Contract Miles 0 Over Mileage Charge_ 0.00 Mile 0.00 Miscellaneous Incl: #Brake Sets (1 set = 1 axle). 0 #Tires0 Loaner Vehicle Not Ind 0.00 Additional Services Sub Total Monthly Insurance Premiums and Disclosures 0.00 Commercial Liability Enrollment (Estimate Only) 0.00 _Monthly Sales Tax, - 0 0.00 Physicall Damage (Estimate Only) 0.00 Total Monthly Insurance Liability Limit 0.00 1675.03 Total Monthly Rental Including Additional Services Comprehensive/Collsion Deductible: 0.00 / 0.00 18000.00 Reduced Book Value at_ 60 Months 250.00 Service Charge Due at Lease Termination Quote based on estimated annual mileage of 15000 and a Security Deposit of 0.00 (Current market and vehicle conditions may also affect value of vehicle) (Quote is Subject to Customer's Credit Approval) Terms: Commercial Vehicle Leasing, LLC. dbla DEMI Leasing Commercial (Lessor) will be the owner of the vehicle(s) covered by this Quote, and shall have all rights and remedies arising under the Master Lease. By signing below, Lessee authorizes Lessor to order the vehicle(s), and Lessee agrees to accept delivery and lease the vehicle(s) pursuant to the Master Lease. In the event Lessee fails or refuses to accept delivery of the vehicle(s), Lessor shall have the right to recover from Lessee any damages (whether actual, general consequential, special, incidental or otherwise) and seek any other available relief, at law or in equity, arising from such failure or refusal. The terms of the Master Lease are referenced and incorporated herein. Lessee acknowledges and agrees that Lessor makes no promises, representations or warranties concerning the manufacture or delivery date for the vehicle(s). Lessee certifies thati iti intends for more than 50% of the use of the vehicle is to be in at trade or business of Lessee. ALL TAX. AND LICENSE FEES TO BE BILLED TO Lessee. AS THEY OCCUR. LESSEE City of Hempstead, Texas BY TITLE DATE 01/27/2025 * INDICATES ITEMS TO BE BILLED ON DELIVERY. 10 Capitalizedo Costo ofVehicler mayl bea adjustedtor reflectf finalr manu facturer'si invoice. Lesseel herebya assigns toLESSOR: any! Manufacturer Rebates and/or Manufactur inc inte en ndedi fort the Lessee, which Rebates and/or incentives have beenused byl LESSORt to reducet the Capitalized Cost oft the Vehicle. 2Monthlyl Lease Charge will be adjustedt to reflect the Interest Rate on the Delivery Date (Subject! to a Floor). 3T Thei inclusion herein ofr references tor maintenance fees/services are solely for the administrative convenience of thel Lessee. Notwithstandingt thei inclusiono of such referencesi in this! [Invoice/Schedule /Quote]a alls such maintenances services are tob bep performed! byLESSORa and alls such main nt tenar nce fees are payable by Lessee: solely for the account ofl LESS SOR pursuantt to that certain separate |MaintenanceA Agreement)e enteredi intobya and betweent Lessee andLESSOR; providedt thats suchr maintenancet fees are being billed byLESSOR and are payablea at the direction ofL LESSOR solely asa ana authorizeda agent for collection ont behalf ofL LESSOR. CITY 03 HEMPSTEAD PARADE, MOTORCADE, and RUN (EVENT) PERMIT Date of Application Submittal: Mavch 1312025 ORGANIZATION NAME: Hempsiead Lilelagul ADDRESS: 25D Bisungname PHONE: 85233 4lol03/ Contact Information (This information will be used as the direct contact for coordination, communication, and full application and permit process of the event.) Organization Contact Name: ichelle Koch Title: Presidout E-mail Address: hempstzad lh laquemb @gmail Phone Number: 8323340631 Event Information (Should this information significantly change after submittal ofthis application, you are obligated to communicate the changes with the Office ofthe City Secretary. The Office of the City Secretary will determine if a new application needs to be submitted.) Please select the type of event: Parade Motorcade Run/Walk Trail Ride 1 Event Name/Title: Operung Dau Runde If the Event has been held before in, Hempstead, please list the date(s) of the previous Event(s): aI 24 2073,7022 Number of Persons Participating (please be as specific as possible; for example, 100 race participants, 50 race volunteers, 10 vendor tents with anticipated 15 vendor persons"): fiats Requested Date(s) of Event: MACn 22, 7025 Requested Start and Finish Time of Event: a 8:00 8850 Description of Requested Route (Please include as much detail as possible including the start point and the end point and the portion of the street to be traversed): / no 514 part A MDVeS Description of Other Areas of Assembly Needed for Event (This does not include spectators, but does include locations of vendors, or assembly areas before the start and after the finish, etc.): If Motorcade or Parade, Interval of Space to be Maintained Between Units: Additional Information for Council's Consideration: Fee Payment 2 (To be completed by City Staff) Fee due at time of submittal of application: $100.00 Fee Amount Paid: I008 Date of Payment: Date of Hearing (To be completed by City Staff) Date of Hearing/Consideration at Council Meeting: 1manin 177028 Applicant Acknowledgment I, michelle Koch the representative submitting this Event application, understand that, pursuant to the City Parade Ordinance, I am required to submit this application and the associated fee not less than sixty (60) days before the date on which the Event shall occur. I understand that Council may still consider my application within the sixty (60) days leading up to my Event if good cause is shown by me. I understand that the application fee is non-refundable and will be used for the purpose of defraying the City's expenses in regulating and inspecting the event and cleaning any public facilities used by the Event. I further understand that I am required to show proof of insurance, with the City, its employees, officers, and officials added as an additional insured, in the amounts required by the Parade Ordinance. I understand that Council will not hear my application and request for permit unless and until proof of such insurance is submitted to the Office of the City Secretary. The certification of insurance shall include a statement the effect of: "The comprehensive general liability policy listed above includes coverage of designated premises and coverage for contractual liability in compliance with the provisions of gyticle 11.05 the City Code of Hempstead, Texas, for a parade to be held on the day of. fH / 4 IA 20 - I understand that City Council or City Staff are authorized to modify the route, time, and manner of the Event as may be deemed necessary to protect the safety and welfare of the public, including preservation of access to public buildings and maintenance ofvehicular and pedestrian traffic flow. By my signature below, I understand and have read all of the above information and have filled out this Application to the best of my ability and I understand that if any significant changes are made to the Event information, it is my duty to update 3 the Office of the City Secretary immediately and if I do not, my Permit may be revoked or amended. euoel 3113,025 Applicant Signature Date (For completion by City Staff) Date of Receipt of Application: MRcl 13,2025 Name of City Staff Recipient: 6Noin Avauz Communication to Applicant concerning Council Hearing on Permit Application: 4 DATE (MMDDMY) CERTIFICATE OF INSURANCE 02/24/25 PRODUCER CERTIFICATE #: 3431329-2025-1 94313 Keystone Risk Managers, LLC 1995 Point Township Drive Northumberland, PA 17867 INSURERS AFFORDING COVERAGE: ADDITIONALI NAMEDINSURED INSURER. A: Interstate Fire & Casualty Company HEMPSTEAD LL INSURER B: National Union Fire Insurance Company of 39932 Jozwiak Ln (Non-Liability) Pittsburgh, PA hempstead, 3 TX 77445 INSURER C: AIG Specialty Insurance Company INSURER D: Markel American Insurance Company THE POLICIES OFI INSURANCE LISTED BELOWHAVE BEEN ISSUED TO1 THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDEDI BY THE POLICIES DESCRIBED HEREIN IS SUBJECTTO. ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEENF REDUCED BYI PAID CLAIMS. SUBJECT TO $5,000,000. AGGREGATE SUBLIMIT OF LIABILITY FOR ALL LEAGUES, COMBINED, UNDER THE MASTER D&O POLICY, FOR ALL LOSS ARISING FROM ALL CLASS ACTION CLAIMS AND COMMON LEAGUE CLAIMS, AS MORE FULLY DESCRIBED IN ENDORSEMENT #31 OF THE MASTER D&O POLICY. : SUBJECT TO $5,000,000 AGGREGATE SUBLIMIT OF LIABILITY FOR ALL LEAGUES, COMBINED, UNDER THE MASTER CYBER POLICY, FOR SPECIFIED DEFENSE COSTS, AS MORE FULLY DESCRIBEDI INE ENDORSEMENT: #14 OF THE MASTER CYBER POLICY. ADD'L POLICY INSR NAMED TYPE OF INSURANCE POLICYI NUMBER POLICYE EFFECTIVE EXPIRATION LIMITS LTR INSRD DATE MMIDDYYYY) DATE (MMDDNYYY) A X GENERAL LIABILITY EACHOCCURRENCE $1,000,000 UST030987250 01/26/2025 01/01/2026 X OCCURRENCE GENERAL AGGREGATE $2,000,000 X INCLF PARTICIPANTS Property Damage Deductible: $250 PRODUCTSICOMP AGGREGATE OPS $1,000,000 Sexual Abuse $1,000,000 X SEXUAL ABUSE OCCURRENCE Sexual Abuse AGGREGATE $1,000,000 MEDICAL PAYMENTS Any One Person EACHLOSS C X 016033012 01/01/2025 01/01/2026 $1,000,000* DIRECTORS & OFFICERS AGGREGATE $1,000,000 C X CYBER LIABILITY 017011565 01/01/2025 01/01/2026 LIMIT OF LABILITY $100,000 PERL LEAGUE COVERAGE CLAIMS MADE AGGREGATE S&P SECURITY ANDE PRIVACY LIABILITY $100,000 PER LEAGUE SUBLIMIT OF LIABILITY" RET TROACTIVE DATE CONT TINUITY DATE INSURANCE $1,000 PER LEAGUE RETENTION POLICY INCEPTION POLICY INCEPTION REGULATORY ACTION SUBLIMIT $100,000 PER LEAGUE SUBLIMIT OF LIABILITY OF LIABILITY $1,000 PERI LEAGUE RETENTION EM $100,000 PER LEAGUE SUBLIMIT OF LIABILITY** NOT APPLICABLE POLICY INCEPTION EVENTI MANAGEMENTI INSURANCE $1,000 PERI LEAGUE RETENTION D X INLANDI MARINE/PROPERTY MKLM7/M0055290 01/01/2025 01/01/2026 EACHLOSS $35,000 FLOATER Deductible: $500 A X CRIME UST030998250 01/01/2025 01/01/2026 EACHLOSS $35,000 Deductible: $1,000 As in! Master Policy: As in Master B X SPORTS EXCESS ACCIDENT SRG9105434 01/01/2025 01/01/2026 Med. Max. $100,000 Excess Policy Deductible $50 "X" INDICATES COVERAGE(S) SELECTED FOR ADDITIONAL NAMED INSURED ADDITIONAL INSURED Who is an Insured (SECTION II) of the General Liability policy is amended toi include as an insured the person or organization shown int the schedule, buto only with respect to liability arising out of the above-named Little League's maintenance or use of ball fields, or other premises loaned, donated, or rented to that Littie League by such person or organizations and subject to the following additional exclusions: 1. Structural alterations, new construction, maintenance, repair, or demolition operations performed by or on behalf of the person or organization designated in the Schedule and/or performed by the above-named Little League; and 2. That part of the ball field or other premises not being used byt the above-named! Little League. NAME AND ADDRESS OF PERSON OR ORGANIZATION: INSURED CANCELLATION SHOULD. ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WTH Little League Baseball Risk Purchasing Group, Incorporated THE POLICY PROVISIONS 539 U.S. RT. 15 Highway South Williamsport, PA 17702 AUTHORIZED MÉPRESENTATIVE Hemna a Zipps as 1 Si 0 CALVIT ST, - a BRAZOS ST 290 D: The Vape Shop L NEW ORLEANS ST Las Fuente Mexican Focusing Restaurant Families Mandy S Fair 0 Resale Store Salon unisex Prosperity Bank S Breakfast Oci Paradise - Hempstead Hempstead City Hall McDonal BREMOND ST Ayala's Cafe Arlan's Market 159 Mary Washateria TEXAS ST BARBE ST 84° GROCE ST AQI 72 o T CASH RECEIPT Date 001260 maen 13,205 Received From Ale hogu Address TOR Dollars $' For. Pnole Donut ACCOUNT HOW PAID ACCOUNT AMTOF CASH AMT. PAID CHECK D a BALANCE AVAA MGNEY ORDER E By DUE CREOIT CARDD HEMPSTEAD LITTLE LEAGUE 88-368/1131 1620 POI BOX419 HEMPSTEAD, TX 77445-0419 3-13.2 DATE I PAYTO $ THE ORDER Chyol lemostad a!l pF 100.00 b. DWI Mindwed oo Heat DOLLARS k eactive First National Banke of Bellville FNB POBoX128 -Bellville, Texas7 77418-0128 FNBBellville.com MEMO plrode ulmp anlgu uoou - LOOK FOR FRAUD DETERRING FEATURESI INCLUDING THE SECURITYS BGUARE ANDI HÉATAEACTVED INK. DETAILS OMB BACK. GRANT APPLICATION CITY OF HEMPSTEAD, TEXAS SECTION A: GENERAL INFORMATION Please type or print neatly TODAY'S: DATE: 3-6- 25 EVENT: DATE: APRIL 26 OFFICIAL NAME OF ORGANZATONRUSNESS DATE ORGANZATIONBUSINESS FOUNDED : WALER Coviony FAne ASSOCIAO 1945 Private Entity Non-Profit Entity Public Entity Tax ID Number: MAILING ADDRESS (Including City/State/Zip Code): Po B0% q1 CHIEF ADMINISTRATIVE OFFICER: Phone(s): 474- 826r2825 Address: 3038y Ceu2sEt E-Mail: FINANCIAL OFFICER: Phone(s): 974- $26-2525 Address: HA2Ry LEACH E-Mail: CONTACT NAME(s) Phone(s): 781-624-6357 Address: DuSTw EMApoLEL E-Mail: PURPOSE AND/OR MISSION STATEMENT OF YOUR ORGANZATONRUSNES: Suppoesws Your af Woueh Gupny SECTION B: PROJECT INFORMATION Please answer all items that apply to your request NAME OF EVENT OR EXPENDITURE: AMOUNT REQUESTED: $ 50co. u2 Wwuea Coupny fAie ASScIATON *** Attach Line Item Budget *** DEmo Deeby Must. Equal. Amount. Requested) PRIMARY LOCATION OFI EVENT OR EXPENDITURE: DATE OF EVENT(S) ORI EXPENDITURE: FALE e 4Roue wos 4-26-2 25 LIST ALL COMMUNITIES DIRECTLY SERVED BY THIS EVENT OR EXPENDITURE: Au wAwez CoopTy IN THE SPACE BELOW, PROVIDE A CLEAR DESCRIPTION OF THE EVENT OR EXPENDITURE. EXPLAIN HOW THE FUNDS WILL BE USED AND HOW THIS EVENT OR EXPENDITURE WILL IMPACT YOUR ORGANIZATION, ENHANCE AND PROMOTE TOURISM AND THE CONVENTION AND HOTEL INDUSTRY IN THE CITY OF HEMPSTEAD. ADDITIONAL PAGES FOR THE DESCRIPTION WILL NOT BE ACCEPTED AducarkmerT, Honus, HOTEL OCCUPANCY TAX GRANT APPLICANT: The City of Hempstead, Texas ("Hempstead") collects a Hotel Occupancy Tax (HOT) from hotels and motels in the city and is able to offer grants to qualifying applicants utilizing these funds. As these funds are regulated by Chapter 351 ofthe Texas Tax Code, their distribution is limited to expenditures established by statute and limited for promoting tourism and the convention and hotel industry. All expenditures must directly enhance and promote tourism and the hotel industry in Hempstead. In other words, the expenditures must be likely to attract visitors from outside the city or its vicinity who will likely spend the night in a venue located in Hempstead. If the expenditure is not reasonably likely to accomplish this result, it cannot be funded with Hempstead HOT revenues. Additionally, expenditures must clearly fit into one of the following six statutory categories: 1. Funding the establishment, improvement, enlarging, equipping, repairing, operation or maintenance of a convention center or visitor information center; 2. Paying the administrative cost of facilitating convention registration; 3. Paying for tourism-related advertising and promotion to attract tourists and convention delegates or registrants to Hempstead and or its vicinity; 4. Funding programs that enhance the arts; or 5. Funding historical restoration or preservation programs; or 6. Funding directly related to a sporting event in which the majority. of the participants are tourists who substantially increase economic activity at hotels and motels within Hempstead or it vicinity. Your organization is eligible only if the funds are to be utilized to benefit Hempstead. High emphasis will be placed on the marketing of your operations and/or events to individuals outside a 50-mile radius from Hempstead, and the hotel rooms generated by such operations/events. Please ensure that your organization fully completes the Grant Application and submits all required information for consideration by the City of Hempstead. The application and accompanying information must be delivered to the City Secretary's office at least 90 days prior to the date oft the event or expenditure deadline. A representative for the requested funds will have the opportunity to present the application at a scheduled City of Hempstead Council meeting at least 30 days prior to disbursement of any funds. Please note that funding for all events and/or marketing plans are considered on a case-by-case basis. Grant awards will be based on the tourism impact on Hempstead and the amount of funds available in the grant period. Thank you for your interest in promoting tourism in the City ofHempstead, Texas. PRE-EVENT REPORT FORM HOTEL OCCUPANCY TAX FUNDING 1. How many years have you held this Event or Project? 12- 2. Expected Attendance: 4500 3. How many people attending the Event or Project will use City of Hempstead hotels? 15 Pius Number of nights they will stay: 4. Do you plan on reserving a room block for this event at an area hotel and, if sO, for how many rooms and at which hotels? Hem PSREAO 2 MCELS 5. List other years (over the last three years) that you have hosted your Event or Project, the amount of assistance given from the Hotel Occupancy Tax fund and the number of hotel rooms used. Month/Year Held Assistance Amount Number of Hotel Rooms Used APa, 24 *s Scu 9 22 7 21 8 6. How will you measure the impact of your event on area hotel activity (e.g., room block usage information, survey of hoteliers, etc.)? WE ARé Boop, for Juayes t GNKSoK 1 Pre-Event Report Form - HOT Funding 7. Please list other organizations, government entities, and grants that have offered financial support to your project: 8. Will the event charge admission? Do you anticipate a net profit from the event? Ifthere is a net profit, what is the anticipated amount and how will it be used? Ves We Hupc 4o hAve A Paekik ttls Ewus SnSKiS 9. Please list all promotion efforts your organization is coordinating and the amount financially committed to each media outlet: Newspaper: $ 120) Radio: $ ISvo TV: $ e Other Paid Advertising: $_loe. Number of Press Releases to Media lo0 Dus Number Direct Mailings of Out-of-Town Recipients 1 Other Promotions Socik 10. Will you negotiate a special rate or hotel/event package to attract overnight stays? No 2 Pre-Event Report Form - HOT Funding 11. What new marketing initiatives will you utilize to promote hotel and convention activity for this event? Socin PAZE IPLEEIS UPA Deveks 12. What geographic areas does your advertising and promotion reach? &0 Mrbt 5 LOEAL SEVELK Dalvi fn OJE dF Sne 13. How many individuals who are located in another city or county will your proposed marketing reach? 14. If the funding being requested is related to a permanent facility (e.g. museum, visitor center): Expected Attendance Monthly/Annualy: Mpy Wuve us Percentage oft those in attendance that are staying at area hotels/lodging facilities: 10- 7S % 3 Pre-Event Report Form - HOT Funding POST-EVENT REPORT FORM HOTEL OCCUPANCY TAX FUNDING By law of the State of Texas, the City of Hempstead collects a Hotel Occupancy Tax (HOT) from hotels, motels, and bed & breakfast inns. The revenue from the HOT may be used only to directly promote tourism and the convention and hotel industry. The use ofHOT funds is limited to: i. the acquisition of sites for and the construction, improvement, enlarging, equipping, repairing, and operation and maintenance of convention center facilities or visitor information centers, or both; ii. the furnishing of facilities, personnel, and materials for the registration of convention delegates or registrants; ii. advertising and conducting solicitations and promotional programs to attract tourists and convention delegates or registrants to the municipality or its vicinity; iv. the encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture photography, graphic and craft arts, motion picture, radio, television, tape and sound recording, and other arts related to the presentation, performance, execution, and exhibition oft these major art forms; V. historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates to visit preserved historic sites or museums; and vi. sporting-related expenses if the majority of the participants are tourists and if the event substantially increases economic activity at area hotels. The City of Hempstead accepts applications from groups and businesses meeting the above criteria and wishing to receive HOT funds. All entities that are approved for such funds must submit a Post-Event Report Form within 60 days of each funded event. The report will be reviewed by the City of Hempstead to determine how well the entity met its goals and will be used in consideration of future hotel occupancy tax funding requests. Priority will be given to those events that demonstrate an ability to generate overnight visitors to the City ofHempstead. 1 Post-Event Report Form - HOT Funding Post-Event Report Form ORGANIZATION INFORMATION Date: 3-11-25 Name of Organization: ikEn Lvans Fax Assa.an Address: Fo B-y 911 City, State, Zip: HEnys A Ty 77445 Contact Name: Dusne Swov Contact Phone Number: 28-924 -6357 PROJECT OR EVENT Name ofEvent or Project: Dente Derk, Date of Event or Project: 4-2L-25 Primary Location of Event or Project: Wallet Fnia basir Primary Purpose of] Funded Event/Project: Aluernsemf - 6Eeark SHLS- Amount Received from Hotel Occupancy Tax Funds: $ Amount Used from Hotel Occupancy Tax Funds: $ How Were the Funds Actually Used? Aduevisaour Honns 2 Post-Event Report Form - HOT Funding Actual percentage of funded Event costs covered by hotel occupancy tax: feo. % Actual percentage of Facility costs covered by hotel occupancy tax (ifapplicable): looly Actual percentage of Staff costs covered by hotel occupancy tax (ifa applicable): 0 If staff costs were covered, estimate of actual hours staff spent on funded Event: a How many years have you held this Event or Project: & How: many people did you predict would attend this Event? (number submitted on application for hotel occupancy tax funds): quu plu $ What would you estimate was the actual attendance at the Event? ErE AnerDHu How many room nights were generated at City of Hempstead hotels, motels or bed & breakfasts by attendees oft this Event or Project? 2 If this Event has been funded by hotel occupancy tax in the last three years, how many room nights were generated at City of Hempstead hotels, motels, or bed & breakfasts by attendees of this Event or Project? Last Year a Two Years Ago 7 Three Years Ago f What method did you use to determine the number of people who booked rooms at City of Hempstead hotels, motels, or bed & breakfasts (e.g., room block usage information, survey of hoteliers, etc.)? FAre-bano Bwls mAsp Rwms Stvéla AEPLET Cme fer Out oh S4HL Was a room block established for this Event at an area hotel (hotels), and, if sO, did the room block fill? Ves Ifthe room block did not fill, how many rooms were picked up? A Please check all efforts your organization actually used to promote this Event and how much was actually spent in each category: Newspaper - $ hw- S1V Press Releases - $ Fioou Radio - $ 18w - Zovy Direct Mail - $ TV -$ Other - $ floe 3 Post-Event Report Form = HOT Funding What new marketing initiatives* did you utilize to promote hotel and convention activity for this Event? Prpas Mayazvis Sueior Moin Rio Alvelst *Please attach samples of documents showing how the City of Hempstead was recognized in your advertisingpromotional campaign. Please attach at least one sample of all forms of advertsingpromoting used in your campaign. If the sample itself does not indicate the medium (radio, TV, print, or mail) used or where the advertising took place (a city's newspaper, or a radio spot that does not indicate the city where the spot was played), please include other information that would show location of the advertising and medium utilized. What City of Hempstead businesses did you utilize for food, supplies, materials, printing, etc.? Au CSmAVE,E BARTL tbnekw Henowna Wa b5 EypREss Aute Gctien Rero If the Event funded by hotel occupancy tax was a sporting-related function/facility, how many individuals actually participated in this event? If the event was a sporting-related function/facility, how many of the participants were from another city or country? If the event was a sporting-related function/facility, quantify how the activity substantially increased economic activity at hotel and motels within the city or its vicinity? Please submit to: City of Hempstead, 1125 Austin St, Hempstead Texas 77445 4 Post-Event Report Form - HOT Funding COMPTROLERIEXAS-EON Glenn Hegar Texas Comptroller of Public Accounts Transparency Tax Allocations City Sales and Use Tax Comparison SummaryMarch 2025 Download and further analyze current and historic data using the Texas Open Data Center. NOTE: Some jurisdictions may have changed tax rates, thus affecting the comparison. See Local Sales Tax Rate Information Report comptolerieasgovlaxesabsfatberepoty.o. for a list of jurisdictions who have changed rates in the preceding 14 months. U/C = Unable To Compute Percentage Change Total Net Payments This Period: $685,230,194.42; Comparable Payment Prior Year: $622,313,760.33; Percent Change: 10.11% Total Payments YTD: $2,318,556,125.00; Total Prior Year Payment YTD: $2,182,691,382.22; Percent Change: 6.22% Search Table Search Net Payment This Per Comparable Payment % Cha Prior Year Payment Y % Cha City iod Prior Year nge Payment YTD TD nge Harker Heights $820,927.03 $789,771.90 3.94% $2,966,578.08 $2,848,689.09 4.13% Harlingen $2,677,111.24 $2,568, 188.84 4.24% $9,607,626.78 $8,869,849.07 8.31% Hart $5,283.94 $4,598.93 14.89% $21,299.35 $15,781.66 34.96% Haskell $65,122.69 $56,386.57 15.49% $219,022.68 $186,373.96 17.51% Haslet $544,644.36 $514,122.33 5.93% $1,859,088.67 $1,658,056.10 12.12% Hawk Cove $2,085.10 $2,077.03 0.38% $6,317.56 $6,603.49 -4.32% Hawkins $41,455.83 $38,241.85 8.40% $140,834.08 $122,826.46 14.66% Hawley $22,019.68 $33,500.82 -34.27% $78,777.14 $105,647.92 -25.43% Hays $2,518.48 $5,713.49 -55.92% $8,924.82 $10,337.65 -13.66% Hearne $169,240.82 $175,736.21 -3.69% $548,534.09 $593,634.30 -7.59% Heath $238,784.28 $224,479.02 6.37% $892,173.13 $795,344.58 12.17% Hebron $30,595.98 $10,490.74 191.64% $55,042.56 $35,044.69 57.06% Hedley $883.85 $888.40 -0.51% $4,718.90 $3,441.56 37.11% Hedwig Village $207,510.40 $215,303.30 -3.61% $825,754.86 $830,566.01 -0.57% Helotes $682,731.57 $695,197.52 -1.79% $2,274,158.73 $2,314,906.20 -1.76% Hemphill $38,485.93 $37,857.93 1.65% $156,418.56 $150,652.62 3.82% Hempstead $171,257.19 $1,369,581.06 -87.49% $705,036.05 $1,868,143.19 -62.26% Henderson $600,429.85 $634,733.04 -5.40% $2,317,495.98 $2,247,883.92 3.09% Henrietta $59,714.76 $59,212.04 0.84% $223,448.79 $209,317.64 6.75% Hereford $261,825.32 $257,423.76 1.70% $910,668.66 $881,310.04 3.33% H: 1 Rows 441 to 460 of 1174 Total a If you have questions about Tax Allocation Payment Distribution Schedule, please contact Tax Allocation maito.TaxAlocation@cpa.exas.gov,