THE CITY OF CISCO CITY COUNCIL, REGULAR CALLED MEETING January 25, 2016 CISCO, TEXAS $ EASTLAND, COUNTY S The City Council of the City of Cisco met in a regular called session at the Cisco City Hall in Cisco as scheduled, and notice was posted 72 hours in advance and prior to the meeting. MEMBERS PRESENT: MAYOR JAMES KING COUNCILMEMBER PLACE I JASON WEGER COUNCILMEMBER PLACE II DENNIS CAMPBELL COUNCILMEMBER PLACE IV RANDY BOLES COUNCILMEMBER PLACE V TAMMY DOUGLAS COUNCILMEMBER PLACE VI PHILIP GREEN PERSONNEL PRESENT: CITY MANAGER DARWIN. ARCHER CITYSECRETARY, TAMMY OSBORNE PERSONNELABSENT: COUNCILMEMBER PLACE III WILLARD JOHNSON Guests: Sam Guthrie, Del Brandt, Peggy Ledbetter, Ed King, Bobby Martin, Julie Elrod, John Diers, Scott Williamson, Cheryl Ramirez I. MEETING CALLED TO ORDER: Mayor King called the meeting to order at 6:00 p.m. II. PLEDGES A. Pledge of Allegiance B. Pledge to the Texas Flag II. INVOCATION: Councilmember Green gave the invocation. IV. CITIZEN-VISITOR COMMENTS: None V. APPROVE THE MINUTES OF THE MEETING CONDUCTED: January 11,2016 Motion was made by Councilmember Campbell to accept the minutes as presented, second was made by Councilmember Weger. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Boles, Douglas, Green, King Nays: None/Motion Carries Voted: 6to0 Absent: Johnson VI. REPORTS: Quarterly Financial Report-Mr. Archer presented the financial report. Motion was made by Councilmember Weger to accept the report as presented, second was made by Councilmember Campbell. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Boles, Douglas, Green, King Nays: None/Motion Carries Voted: 6to0 Absent: Johnson Quarterly Court Report-Judge Cheryl Ramirez presented the Quarterly Court Report. Motion was made by Councilmember Boles to accept the report as presented, second was made by Councilmember Weger. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Boles, Douglas, Green, King Nays: None/Motion Carries Voted: 6to0 Absent: Johnson Quarterly Police Report-Sergeant Investigator Doyle Seabourn presented the Quarterly Police report. Motion was made by Councilmember Weger to accept the report as presented, second was made by Councilmember Boles. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Boles, Douglas, Green, King Nays: None/Motion Carries Voted: 6to0 Absent: Johnson VI. THE CITY COUNCIL MAY DISCUSS AND/OR TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS: A. Consider and Discuss Resolution No 2016-01-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CISCO, TEXAS, SUP- PORTING AN APPLICATION FROM LAGUNA HOUSING PARTNERS, LP, TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR 2016 COM- PETITIVE NINE-PERCENT HOUSING TAX CREDITS FOR THE LAGUNA HOTEL LOFTS WORKFORCE HOUSING DEVELOPMENT LOCATED AT 400 CONRAD HIL- TON BLVD. AND 105 EAST 7TH STREET IN THE CITY OF CISCO, TEXAS. Mr. Diers discussed that this item was in regard to a new application made by MRE Capital to turn the old Laguna Hotel into housing. He further stated that an application was made last year and not awarded to MRE Capital, but this year was looking very promising. Motion was made by Councilmember Boles to accept the resolution as presented, second was made by Councilmember Douglas. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Boles, Douglas, Green, King Nays: None/Motion Carries Voted: 6to 0 Absent: Johnson B. Consider and Discuss Cisco Development Corporation Fiscal Year 2014-2015 Significant Action Report-John Diers Mr. Diers again addressed the Council and presented the Significant Action Report for both the Cisco Development Corporation and the Cisco 4A Development Corporation. Motion was made by Councilmember Boles to accept the report as presented, second was made by Councilmember Campbell. Motion prevailed by the lollowing vote: Ayes: Councilmembers: Weger, Campbell, Boles, Douglas, Green, King Nays: None/Motion Carries Voted: 6to 0 Absent: Johnson C. Consider and Discuss Resolution No. 2016-01-25-01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CISCO, TEXAS, APROVING A FINANCE CONTRACT WITH GOVERNMENT CAPITAL CORPORATION FOR THE PURPOSE OF FINANCING "WATER METERS". Mayor King explained that this resolution was necessary to move forward with the financing for the water meter project and explained that First Financial Bank would be involved in the financing through Government Capital Corporation. Motion was made by Councilmember Campbell to accept the resolution as presented, second was made by Councilmember Douglas. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Boles, Douglas, Green, King Nays: None/Motion Carries Voted: 6to0 Absent: Johnson D. Consider Approval of Sales and Service Agreement with Capstone Metering. Mayor King explained that the City Attorney had approved this Sales and Service Agreement with Capstone Metering. Motion was made by Councilmember Green to approve the Sales and Service Agreement with Capstone Metering, second was made by Councilmember Boles. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Boles, Douglas, Green, King Nays: None/Motion Carries Voted: 6to0 Absent: Johnson E. Consider Approval of Public Property Finance. Act Contract With Government Capital. Mayor King explained that there were two different options for the contract, a ten year payout and a fifteen year payout. Mr. Archer continued by saying he and the Finance Director had discussed both options at length, and both agreed that the fifteen year payout would benefit the city until those savings guaranteed on the new water meter system could be realized and put toward the cost of that system. He also expected that the city might be able to pay the loan off early once those savings did start to materialize to save on interest costs. Motion was made by Councilmember Boles to approve the Property Finance Act Contract with Government Capital with the fifteen year payout, second was made by Councilmember Weger. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Boles, Douglas, Green, King Nays: None/Motion Carries Voted: 6to0 Absent: Johnson F. Consider and Discuss Accepting Resignation of Place I on the Planning and Zoning Board. Mayor King informed the Council that Mr. Matt Johnson had resigned from the Planning and Zoning Board and Mr. Archer indicated that the Planning and Zoning Board had already accepted Mr. Johnson's resignation. Mr. Archer further commented that the city had advertised the need to fill the vacated seat and also seat two alternates on social media, in the newspaper, and on the radio to solicit interest from citizens. Councilmember Boles questioned the necessity of the Planning and Zoning Board at this time when the city was facing sO many other issues and the Council discussed its merits and faults. Motion was made by Councilmember Campbell to accept the resignation, second was made by Councilmember Green. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Boles, Douglas, Green, King Nays: None/Motion Carries Voted: 6to0 Absent: Johnson G. Consider and Discuss Going Out for Bids for Oil Changes on City Vehicles Mr. Archer notified to the Council that he felt it would be beneficial to go out for bids for oil changes on city vehicles since the city's mechanic, Nolan, was working on too many other things to be able to perform them in a timely manner. Motion was made by Councilmember Campbell to go out for bids for oil changes on city vehicles, second was made by Councilmember Boles. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Boles, Douglas, Green, King Nays: None/Motion Carries Voted: 6t00 Absent: Johnson H. Consider and Discuss Street Improvements. Mr. Archer inquired if the Council had any questions regarding street improvement projects. He explained that currently the city was working on drainage issues because he will not release funds for more major projects until those funds became available and the drainage projects have a low economic impact. Councilmember Green asked about the demonstration of the culvert cleaner and Mr. Archer said that it had been extremely effective and suggested the city look to purchase that piece of equipment in the next budget year. I. Consider and Discuss TEAM Building and Long Range Planning. Councilmember Green asked for clarification of dates and times for the public tax meetings and it was reiterated that the first one would be February 8, 2016 at 3:00 and discussed again at the 6:00 meeting that night. Subsequently, another was scheduled for April 11, 2016 also at 3:00 and during the 6:00 meeting. Councilmember Boles asked if Mr. Archer could look into lots that the city owned and see about dealing with those in an effective way. Mr. Archer explained that he had already begun scheduling meetings with the other entities who hold lots "in trust" with the city to figure out what to do with them. Councilmember Weger asked if there had been any word on the monofil permit and Mr. Archer commented that we had not yet received approval or denial ofthat permit. Councilmember Green asked if the surplus items had gone online yet and Mr. Archer said that there had not been time yet to: set that up, but it would be forthcoming. Mayor King informed the Council that an Opening Day ceremony would be scheduled soon for the new ball fields and he would let them know when that was scheduled. VII. ADJOURNMENT Motion was made by Councilmember Boles to adjourn, second made by Councilmember Green. Motion passed unanimously and the meeting adjourned at 7:01 p.m. ATTEST: AV - AL he Tammy Osborne, City Secretary lames Bing, Mayor