THE CITY OF CISCO CITY COUNCIL, REGULAR CALLED MEETING February 22, 2016 CISCO, TEXAS $ EASTLAND, COUNTY $ The City Council of the City of Cisco met in a regular called session at the Cisco City Hall in Cisco as scheduled, and notice was posted 72 hours in advance and prior to the meeting. MEMBERS PRESENT: MAYOR JAMES KING COUNCILMEMBER PLACE I JASON WEGER COUNCILMEMBER PLACE II DENNIS CAMPBELL COUNCILMEMBER PLACE III WILLARD JOHNSON COUNCILMEMBER PLACE V TAMMY DOUGLAS COUNCILMEMBER PLACE VI PHILIP GREEN PERSONNEL PRESENT: CITY MANAGER DARWIN. ARCHER CITY SECRETARY TAMMY OSBORNE PERSONNELABSENT: COUNCILMEMBER PLACE IV RANDY BOLES Guests: Sam Guthrie, Doyle Seabourn, Howard White, Carolyn Elmore, Walter Fairbanks, Greg White I. MEETING CALLED TO ORDER: Mayor King called the meeting to order at 6:00 p.m. II. PLEDGES A. Pledge of Allegiance B. Pledge to the Texas Flag III. INVOCATION: Mayor King gave the invocation. IV. CITIZEN-VISITOR COMMENTS: None V. APPROVE THE MINUTES OF THE MEETING CONDUCTED: February 8, 2016 Motion was made by Councilmember Weger to accept the minutes as presented, second was made by Councilmember Campbell. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Johnson, Douglas, Green, King Nays: None/Motion Carries Voted: 6to0 Absent: Boles VI. REPORTS: Financial Report-Darwin Archer Mr. Archer presented the Financial Report. City Manager's Report--Darwin Archer Mr. Archer also presented the City Manager's Report discussing the following topics: Capstone meter update-a full study of the water meter system is currently being conducted and the city is housing equipment for Capstone to help with the logistics of the project. The project is progressing on schedule. Water Treatment Plant update-plant operators are still working on the chlorine dioxide issues and conducting some fine tuning oft the system with the help of the engineers to correct that process. Otherwise, the plant is running smoothly. Wastewater System update-a meeting is being held with the engineers regarding costs on the new wastewater treatment plant and those figures will be brought to the Council after those details are assembled. Airport update--Engineers have inspected the airport and found that it needs extensive rehabilitation. Mr. Archer has sent a letter of interest for a Capital Improvements Project Grant which is a 90%-10% grant for needed repairs. Later in the meeting, the Council will discuss a 50/50 RAMP Grant proposal. Councilmember Weger asked about the benefit the city received by keeping the airport operational. Upon this, the Council discussed the pros and cons of expending funds to maintain the airport. Motion was made by Councilmember Weger to accept the reports as presented, second was made by Councilmember Green. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Johnson, Douglas, Green, King Nays: None/Motion Carries Voted: 6to0 Absent: Boles VI. THE CITY COUNCIL MAY DISCUSS AND/OR TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS: A. Consider and Discuss Resolution No 2016-02-08 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CISCO, TEXAS, AMENDING CHAPTER 9 "FLOOD HAZARD PREVENTION", RESTRUCTURING THE CHAPTER TO INCLUDE ADDITIONAL ARTICLES AND UPDATES TO EXISTING ARTICLES; AND ESTABLISHING AN EFFECTIVE DATE. Mayor King explained that the Council would be skipping this item. B. Consider Potential Award of Bid for Oil Changes on City Vehicles. Mayor King informed the Council that the city had received on bid from White's Auto Repair. After looking at the bid, the Council expressed confusion at the format oft the bid and discussed clarifying the bid request and going out for bids again. The Council thanked Mr. White for submitting the bid and asked him to consider re-bidding after the bid request was amended. Motion was made by Councilmember Green to pass awarding the bid, second was made by Councilmember Johnson. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Johnson, Douglas, Green, King Nays: None/Motion Carries Voted: 6to0 Absent: Boles C. Consider and Discuss RAMP Grant Approval. Mr. Archer explained again that the RAMP Grant was a 50/50 grant up to $100,000.00. This does not mean we have to make any expenditure, but allows us to be reimbursed for any expenditure made. Motion was made by Councilmember Campbell to move forward with the RAMP Grant approval, second was made by Councilmember Douglas. Motion prevailed by the following vote: Ayes: Councilmembers: Campbell, Johnson, Douglas, King Nays: Weger, Green/Motion Carries Voted: 41 to 2 Absent: Boles D. Consider and Discuss Appointing Members to the Planning and Zoning Board. Mayor King explained that the two individuals the Council wanted to consider had been approached and both are still interested in serving. He further commented that the structure of the Board only allowed one remaining spot to be filled sO the Council would need to choose one. The Council discussed who would best serve the Board and agreed that they wanted to look at additional candidates. Motion was made by Councilmember Green to continue looking for an appropriate candidate for the Planning and Zoning Board, second was made by Councilmember Weger. Motion prevailed by the following vote: Ayes: Councilmembers: Weger, Campbell, Johnson, Douglas, Green, King Nays: None/Motion Carries Voted: 6to0 Absent: Boles E. Consider and Discuss Street Improvements. Mr. Archer explained to the Council that culverts had been ordered to be installed by Herman's. The streets are still continually being patched and the bricks have been replaces at 6th St. and Conrad Hilton Blvd. The hill on W. 4th St. will begin after the drainage project on the east side of town is complete. Councilmember Green asked if Mr. Archer could send the Dura-Patcher to the Webbwood Addition to fill potholes. Councilmember Weger commented that some of the pothole patches have left humps in the road and wondered if they could be smoothed out. Mayor King pointed out that the manhole near the new apartment complex was tilted at an angle and probably needs to be looked at. Lastly, Councilmember Johnson said that repair needed to be made to Conrad Hilton where the city had had to do some work on utility lines. Mr. Archer answered that both oft these issues would be addressed. F. Consider and Discuss TEAM Building and Long Range Planning. Councilmember Green inquired about the city election. The City Secretary explained that as of the filing deadline, all seats were unopposed, but the cancellation of the election would have to wait until the write-in deadline had passed. Councilmember Green suggested planning another event for city employees and the Council agreed. Mayor King informed the Council ofthe Opening Ceremony for the new ballpark on March 20, 2016 at 1:00 p.m. VII. ADJOURNMENT Motion was made by Councilmember Green to adjourn, second made by Councilmember Campbell. Motion passed unanimously and the meeting adjourned at 7:00 p.m. ATTEST: MA - bobase Tammy Osborne, Ciyy Secretary James King, Mayor,