Terry Crow FILED! FOR RECODy Lane Commissioner Precinct 1 KAUFMAN CO. TECoAninissioner Precinct 3 Skeet Phillips 2025 MAR -6 PM 2oahy Moore Commissioner Precinct 2 Commissioner Precinct 4 LAURA A.HUGHES COUNTYC CLERK Jakie Allen BY: My County. Judge DEPUTY NOTICE OF REGULAR MEETING Notice is hereby given that a regular meeting of the Kaufman County Commissioners' Court will be held on Tuesday, March 11, 2025, at 9:00 a.m., in the Commissioners' Court Meeting Room located in the Courthouse Annex 100 North Washington Street, Kaufman, Texas, at which time the commissioners' court will consider the following items for discussion, and possible action, to wit: INVOCATION; PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG; PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG; REMARKS FROM VISITORS; (Any member of the public that wishes to speak on an item that is on this agenda will need to sign in, complete a Public Participation Form, and present to County Clerk prior to court. Speakers will be restricted to a three-minute presentation.) 1. ROUTINE CORRESPONDENCE 2. CONSENT AGENDA A. Discus/Consider/Acceps the Commissioners Court regular meeting minutes for March 4, 2025. B. Dscus/Consoe/Aprove the Kaufman County Emergency Services District #1 Audited Financial Statements. C. Dscus/Consce/Approve the City of Kaufman Tax Increment Financing District Reinvestment Zone, No. 1,28 & 3 Annual Report for FY 2024. D. Dscus/Consde/Aprove the STAR Transit Ridership Report for February 2025. E. Discusy/Consder/Acreps the deputations of Amy Routon, Cortney Akin and Maria Landaverde. 3. Shannon Roden: Oscus/Consider/Approve a motion to replat lot 16 of Beautiful Acres West located on FM 3094 and FM 148 in Precinct 4. 4. Commissioner Moore: Dscus/Consider/Approve entering into a project agreement with the City of Cottonwood to add material and blade the City of Cottonwood's portion of County Road 4083. Project total will be $1,441.01. 5. Brenda Callaway, P.E.: Discus/Consider/Approve the Supplemental Agreement #1 for the US 175 Grade Separations Project between Kaufman County and Halff Associated in the amount of $3,104,967.00. 6. Brenda Callaway, P.E.: scus/Consider/Approve the Supplemental Agreement for #3 for the FM 1641 Project between Kaufman County and LTRA in the amount of $131,850.00. 7. Teressa Floyd: Dscus/Consider/Approve the Tax Assessor-Collector's monthly Property Tax Collections report for January 2025. 8. Teressa Floyd: Dscus/Consider/Approve the Tax Assessor-Collector's monthly Auto Collections report for January 2025. Kaufman County Commissioners' Court Page 1 9. Kelly Lane: Discus/Conmsider/Approve interlocal agreement between Kaufman County and the Town of Poetry for annual road repairs. 10. Judge Allen: Dscus/Consde/Approve reappointing Robert Messer to the North East Texas Regional Mobility Authority Board of Directors. 11. Judge Allen: Dscus/Consder/Aprove Public Relations & Education Services Agreement with Mayes Media. 12. Auditor: Discuss/Consider line item and budget transfers/corrections. 13. Auditor: Discuss/Consider claims for payment and/or Financial Information as provided by the County Auditor. 14. Adjourn Meeting. Ifc during the meeting, a discussion of anyi item on the agenda should be held in a closed meeting, the Commissioners' Court will conduct a closed meeting ina accordance with the Texas Open Meetings Act and the Government Code, Chapter 551, Subchapter D and E; as noted below Attorney Consultation Gov't Code $551.071 Real Property Gov't Code 5551.072 Contract being negotiated Gov't Code $551.0725 Prospective gifts or donations Gov't Code $551.073 Personnel Matters Gov't Code 5551.074 County Advisory Body deliberations Gov't Code $551.0745 Security Devices or Security Audits Gov't Code $551.076 Economic Development negotiations Gov't Code 5551.087 Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. Should any final action, final decision, orf final vote be required in the opinion of the Commissioners' Court with regards to any matter considered in such closed or executive meeting or session, then the final action, final decision, or final vote shall be either: (a) in the open meeting covered by the notice upon the reconvening of the public meetings; or (b) at a subsequent open public meeting of the Commissioners' Court upon notice thereof; as the Commissioners' Court shall determine. Signed this the 6h day of March A 2025. ALe P Jakie Ahion, Kaufman County Judge 1, the undersigned, County Clerk of the Kaufman County Commissioners' Court do hereby certify that the above notice of a meeting of the Kaufman County Commissioners' Court is at true and correct copy of the said notice, thatireceived: said Notice, andi it was posted on the bulletin board at the courthouse door of Kaufman County, Texas ata a place readily accessible to the general publica at all times on the 6hd day of March, 2025, and said notice remained: so posted continuously for at least 72 hours preceding the scheduled time of the said meeting. Laura Huglys County Clerk, C GOUHTY, By: ChOMAA - Deputy. - ANYONE WHO HAS IMPAIRMENTS REQUESTING AID AT THE COMMISSIONERS COURT dR ANY PUBLIC MEETING MUSICALL THE à de COUNTY CLERK AT LEAST 72 HOURS BEFORE THE MEETING. 2 y Lunos Kaufman County Commissioners' Court Page 2 COMMISSIONERS COURT REGULAR MEETING MARCH 4, 2025 BE IT REMEMBERED that on this day, the Commissioners Court of Kaufman County, Texas met in a Regular Meeting in the Commissioners Court Meeting Room, Kaufman Texas with the following members present: Jakie Allen, County Judge; Terry Crow, Commissioner Precinct 1; Skeet Phillips, Commissioner Precinct 2; Kelly Lane, Commissioner Precinct 3; Tommy Moore, Commissioner Precinct 4; Bobbie Bartlett, Chief Deputy. INVOCATION; PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG; PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG; REMARKS FROM VISITORS; CONSENT AGENDA 2. There came on to be a motion to accept the Consent Agenda. A. Accept Commissioners Court Meeting Minutes for February 25, 2025. B. Accept the Deputations of Amber West, Katherine Baker, Kathy Stephens, and Amber Mullins with the Tax Assessors Office. C. Approve the Veterans Services Quarterly Report for 1S: Quarter, FY 2025. D. Approve the Kaufman County Emergency Services District #6 Audited Finançial Statements. Motion was made by Commissioner Skeet Phillips and seconded by Commissioner Terry Crow. Motion was put to a vote. Motion carried and is sO ordered. MOTION TO APPROVE PLAT 3. There came on to be a motion to approve the Final Plat of Top Notch Homes located on CR 119 in Precinct 1. Motion was made by Commissioner Terry Crow and seconded by Commissioner Skeet Phillips. Motion was put to a vote. Motion carried and is sO ordered. MOTION TO ACCEPT DONATION 4. There came on to be a motion to accept the donation of $4,000 from Best Friends to help reimburse Kaufman County for registration and travel for 2 employees to attend the National Best Friend Conference. Motion was made by Commissioner Kelly Lane and seconded by Commissioner Tommy Moore. Motion was put to a vote. Motion carried and is so ordered. MOTION TO APPROVE APPOINTMENT 5. There came on to be a motion to approve appointing Pam Corder to the Board of Directors of the North Central Texas Housing Finance Corporation for a four-year term. Motion was made by Commissioner Terry Crow and seconded by Commissioner Skeet Phillips. Motion was put to a vote. Motion carried and is so ordered. MOTION TO APPROVE AUTHORIZATION TO SALE 6. There came on to be a motion to approve authorizing Commissioner Tommy Moore 1 after the publication and posting of notice of sale as required, to sell real property belonging to county, namely 0.251 ac in Kemp, Kaufman County, to adjacent landowner pursuant to Texas Local Government Code Section 263.002, where sale price shall be appraised value as required by statue, plus all relevant costs, and further authorizing Commissioner Moore to execute all deeds and instruments necessary to effect sale and transfer. Motion was made by Commissioner Tommy Moore and seconded by Commissioner Kelly Lane. Motion was put to a vote. Motion carried and is so ordered. Comm. Court 2025.03.04 1 of2 MOTION TO APPROVE NOMINATION 7. There came on to be a motion to approve nominating Stuart Spitzer for the North Central Texas Regional Aging Advisory Committee. Motion was made by Judge Jakie Allen and seconded by Commissioner Skeet Phillips. Motion was put to a vote. Motion carried and is so ordered. MOTION TO APPROVE ORDER 8. There came on to be a motion to approve an Order appointing Commissioners Terry Crow and Tommy Moore to serve on the Board of Directors for Reimbursement Zone Number Thirteen, City of Mesquite, Texas (Spradley Farms). Motion was made by Commissioner Tommy Moore and seconded by Commissioner Skeet Phillips. Motion was put to a vote. Motion carried and is so ordered. MOTION TO APPROVE LINE-ITEM AND BUDGET IRASFERSCORRECTIONS 9. There came on to be a motion to approve Line-Item and Budget Transfers/Corections. Motion was made by Commissioner Skeet Phillips and seconded by Commissioner Terry Crow. Motion was put to a vote. Motion carried and is so ordered. MOTION TO APPROVE CLAIMS FOR PAYMENT 10. There came on to be a motion to approve Claims for Payment in the amount of $2,912,768.43. Motion was made by Commissioner Tommy Moore and seconded by Commissioner Kelly Lane. Motion was put to a vote. Motion carried and is so ordered. MOTION TO ADJOURN 11. There came on to be a motion to adjourn. Motion was made by Commissioner Skeet Phillips and seconded by Commissioner Terry Crow. Motion was put to a vote. Motion carried and is so ordered. 1, Laura Hughes, County Clerk of Kaufman County, Texas, do hereby certify that the above Commissioner Court Minutes are true and correct record of the proceedings from the Commissioners Court Meeting. ATTEST: an o C.Hgas Laura Hughes, County Clerk Comm. Court 2025.03.04 2of2 KAUFMAN COUNTY EMERGENCY SERVICES DISTRICT #1 AUDITED FINANCIAL STATEMENTS SEPTEMBER 30, 2024 MCPA, PC Certified Public Accountants KAUFMAN COUNTY EMERGENCY SERVICES DISTRICT #1 TABLE OF CONTENTS SEPTEMBER 30, 2024 Independent Auditor's Report Page 1 Management's Discussion and Analysis Page 4 Statement of Net Assets - September 30, 2024 Page 9 Statement of Activities for the Year Ended - September 30, 2024 Page 10 Balance Sheet - Governmental Funds - September 30, 2024 Page 11 Reconciliation of Balance Sheet-Goyermmental Funds to the Statement of Net Assets - September 30, 2024 Page 12 Statement of Revenues, Expenditures, and Changes in Fund Balance-Govemmental Funds September 30, 2024 Page 13 Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities for the Year Ended - September 30, 2024 Page 14 Notes to Financial Statements Page 15 Required Supplemental Information: General Fund-Statement of Revenue, Expenditures, and Changes in the Fund Balance-Budget and Actual (Non-GAAP Budgetary Basis) for the Year Ended - September 30, 2024 Page 23 MCPA,PC Certified Public Accountants KYLE CAPERTON, CPA I - ERIC PASCHALL, CPA I I KYLE ALLIS, CPA INDEPENDENT AUDITOR'S REPORT To the Board of Commissioners Kaufman County Emergency Services District #1 Kaufman, Texas REPORT ON THE AUDIT OF THE FINANCIAL STATEMENTS OPINIONS We have audited the accompanying financial statements of the governmental activities and each major fund of the Kaufman County Emergency Services District #1 ("District"), as of and for the year ended September 30, 2024, and the related notes to the financial statements, which collectively comprise the District's basic financial statements as listed in the table of contents. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities and each major fund of the Kaufman County Emergency Services District #1, as of September 30, 2024, and the respective changes in financial position and, where applicable, cash flows thereof for the years then ended in accordance with accounting principles generally accepted in the United States of America. BASIS FOR OPINIONS We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the Kaufman County Emergency Services District #1 and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. RESPONSIBILITES OF MANAGEMENT FOR THE FINANCIAL STATEMENTS Management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation PO Box 158 301 E Broad St Forney, TX 75126 www.mcpa-tx.com and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the Kaufman County Emergency Services District #1' ability to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter. AUDITOR 'S RESPONSIBILITIES FOR THE AUDIT OF THE FINANCIAL STATEMENTS Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinions. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, mistepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements. In performing an audit in accordance with generally accepted auditing standards we: Exercise professional judgment and maintain professional skepticism throughout the audit. Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements. Obtain an understanding ofi internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Kaufman County Emergency Services District #1' internal control. Accordingly, no such opinion is expressed. Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements. Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the Kaufman County Emergency Services District #1' ability to continue as a going concern for a reasonable period oft time. 2 We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control-related matters that we identified during the audit. REQUIRED SUPPLEMENTARY INFORMATION Accounting principles generally accepted in the United States of America require that the management's discussion and analysis, and budgetary comparison information on pages 4-8 and 23 be presented to supplement the basic financial statements. Such information is the responsibility of management and, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. MOPA .pe MCPA, P.C. Certified Public Accountants Fomey, Texas December 27, 2024 3 KAUFMAN COUNTY EMERGENCY SERVICES DISTRICT #1 MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2024 In accordance with Governmental Accounting Standards Board ("GASB") Statement No.34, the management of Kaufman County Emergency Services District No. 1 (the "District") offers the following narrative on the financial performance of the District for the year ended September 30, 2024. Please review it in conjunction with the District's basic financial statements, which begin on page 9. Financial Highlights The District's assets exceeded its liabilities by $386,895 (net assets) for the fisçal year reported. This compares to the previous year when assets exceeded liabilities by $328,108. Total net assets increased by $58,787, which represents an 17.92% increase to 2023. The District had $498,139 in expenses related to governmental activities with $556,926 in total revenues to cover the cost of those programs. USING THIS ANNUAL REPORT This annual report consists of a series of financial statements. The Statement of Net Assets and the Statement of Activities (on pages 9 & 10) provide information about the activities of the District as a whole and present a longer-term view of the District's finançes. Fund financial statements start on page 11. These statements tell how these services were financed in the short term as well as what remains for future spending. Fund financial statements also report the District's operations in more detail than the goverment-wide statements by providing information about the District's most financially significant funds. REPORTING THE DISTRICT AS A WHOLE The Statement of Net Assets and the Statement of Activities: Our analysis of the District as a whole begins on page 9. One of the most important questions asked about the District's finances is "Is the District as a whole better off or worse as a result of the year's activities?" The Statement of Net Assets and the Statement of Activities report information about the District as a whole and about its activities in a way that helps answer this question. These statements include all assets and liabilities using the accrual basis of accounting, which is similar to accounting used by most private-sector companies. Accrual of the current year's revenues and expenses are taken into account regardless of when cash is received or paid. 4 KAUFMAN COUNTY EMERGENCY SERVICES DISTRICT #1 MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2024 These two statements report the District's net assets and changes in them. You can think of the District's net assets, the difference between assets, what the District owns, and liabilities, what the District owes, as one way to measure the District's finançial health, or financial position. Over time, increases or decreases in the District's net assets are one indicator of whether its financial health is improving or deteriorating. You will need to consider other nonfinancial factors, however, such as changes in the District's jurisdiction, the availability of capital projects, and continuing local government support to assess the overall health of the District. REPORTING THE DISTRICT'S MOST SIGNIFICANT FUNDS Fund Financial Statements: Our analysis of the District's major funds begins on page 9. The fund financial statements begin on page 11 and provide detailed information about the most significant funds-not the District as a whole. Some funds are required to be established by State law. However, the Board of Fire Commissioners has the ability to establish other funds to help control and manage money for particular purposes. The District only has governmental funds. Governmental Funds: The District's services are reported in governmental funds, which focus on how money flows into and out of those funds and the balances left at year-end that are available for spending. These funds are reported using the modified accrual method of accounting, which measures cash and all other financial assets that can readily be converted to cash. The governmental fund statements provide a detailed short-term view of the District's operations and the services it provides. Governmental fund information helps you determine whether there are more or fewer financial resources that can be spent in the near future to finance the District's programs. We describe the relationship (or differences) between governmental activities (reported in the Statement of Net Assets and the Statement of Activities) and governmental funds in a reconciliation after the fund financial statements. Budgetary comparison statements are included in the basic financial statements. These statements and schedules demonstrate compliance with the District's adopted and final revised budget. The budgetary comparison statements can be found on page 23 of this report. Notes to Financial Statements: The accompanying notes to the finançial statements provide additional information that is essential to a full understanding of the data provided in the govermental-wide and fund financial statements. The notes to the financial statements begin immediately following the basic financial statements. 5 KAUFMAN COUNTY EMERGENCY SERVICES DISTRICT #1 MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2024 THE DISTRICT AS A WHOLE As year-to-year financial information is accumulated on a consistent basis, changes in net assets may be observed and used to discuss the changing financial position of the District as a whole. Comparative data is accumulated and presented to assist analysis. The District's total net assets changed from one year ago, increasing from $328,108 to $386,895. Net assets of the District's activities increased 17.92% or $58,787. The following table provides a summary of the District's net assets at September 30: Summary of Net Assets Governmental Activities 2024 2023 Cash $ 386,895 $ 328,108 Accounts receivable 48,803 37,370 Total Assets $ 435,698 $ 365,478 Deferred tax revenue $ 48.803 $ 37,370 Total Liabilities $. 48.803 $ 37,370 Net Assets: Unrestricted 386.895 328.108 Total Net Assets $ 386.895 $ 328.108 *Note: The comparative data presented has not been audited and is provided for informational purposes only. KAUFMAN COUNTY EMERGENCY SERVICES DISTRICT #1 MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2024 The following table provides a summary of the District's changes in net assets for the year ended September 30: Summary of Changes in Net Assets Governmental Activities 2024 % 2023 % General Revenues: Property taxes $ 553,859 99.45 $ 485,356 99.99 Other income 3,067 0.55 51 0.01 Total Revenues 556,926 100.00 485,408 100.00 Expenses: General government 491,994 98.77 461,821 98.61 County tax collection fees 4,323 0.87 4,513 0.96 Administrative expenses 757 0.18 931 0.20 Insurance 1,065 0.21 1,065 10.23 Total Expenses 498,140 100.00 468,330 100.00 Change in Net Assets 58,787 17,077 Beginning net assets 328.108 311.031 Ending Net Assets $ 386,895 $ 328.108 *Note: The comparative data presented has not been audited and is provided for informational purposes only. CAPITAL ASSETS The District does not have any capital assets as of September 30, 2024. ECONOMIC FACTORS The District has operated in the Kaufman, Texas area since its inception in 1997. The District is supported exclusively by taxes levied on property owners within its District. Housing is expanding at a good pace, with projections of property tax for the District of approximately $622,643 in the upcoming fiscal year. 7 KAUFMAN COUNTY EMERGENCY SERVICES DISTRICT #1 MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2024 This budgetary year finances will need to be managed conservatively, as a result of the increased rate paid to the Volunteer Fire Departments. The challenge we face as a responsible governmental organization is balancing our financial resources with the demands for improved service coming from a growing population, and the corresponding demands for improved service coming from our residents, and local and state governmental entities. We do intend to make the most of our citizens' support to provide consistently outstanding fire and emergency services in every sector of Kaufman County Emergency Services District #1. REQUEST FOR INFORMATION This financial report is designed to provide a general overview of the District's finances for all those with an interest in its finances. Questions concerning any of the information provided in this report or requests for additional finançial information should be addresses to the Kaufman County Emergency Services District #1, P.O. Box 702, Kaufman, TX 75142. 8 KAUFMAN COUNTY EMERGENCY SERVICES DISTRICT #1 STATEMENT OF NET ASSETS SEPTEMBER 30, 2024 ASSETS Current Assets: Cash in bank - Note 2 $ 386,895 Accounts receivable - property taxes 48,803 Total Current Assets 435,698 TOTAL ASSETS $ 435,698 LIABILITIES Current Liabilities: Deferred property tax revenue $ 48,803 Total Current Liabilities 48,803 TOTAL LIABILITIES $ 48,803 NET ASSETS Unrestricted $ 386,895 TOTAL NET ASSETS $ 386,895 The accompanying notes are an integral part of the financial statements. 9 KAUFMAN COUNTY EMERGENCY SERVICES DISTRICT #1 STATEMENT OF ACTIVITIES FOR THE YEAR ENDED SEPTEMBER 30, 2024 Net Revenues and Change in Net Assets Primary Program Revenues Government Capital Levied Tax Grants and Governmental FUNCTONSPROGRAMS Expenses Income Contributions Activities Primary Government Governmental Activities: General government $ 491,994 $ 553,859 $ $ 61,865 County tax collection fees 4,323 (4,323) Administrative expenses 757 (757) Insurance 1,065 (1,065) Total Primary Government $ 498,139 $ 553,859 $ $ 55,720 General Revenues: Interest and Admin income 3,067 Total General Revenues 3,067 Change in Net Assets 58,787 Net Assets - Beginning 328,108 Net Assets - Ending $ 386,895 The accompanying notes are an integral part of the financial statements. 10 KAUFMAN COUNTY EMERGENCY SERVICES DISTRICT #1 BALANCE SHEET - GOVERNMENTAL FUNDS SEPTEMBER 30, 2024 Total General Governmental Funds ASSETS Cash in bank - Note 2 $ 386,895 $ 386,895 Accounts receivable - property taxes 48,803 48,803 Total Assets $ 435,698 $ 435,698 LIABILITIES AND FUND BALANCES Liabilities Deferred property tax revenue $ 48,803 $ 48,803 Total Current Liabilities 48,803 48,803 Total Liabilities 48,803 48,803 Fund Balances Unassigned 386,895 386,895 Total Fund Balances 386,895 386,895 Total Liabilities and Fund Balance - 435,698 $ 435,698 The accompanying notes are an integral part of the finançial statements. 11 KAUFMAN COUNTY EMERGENCY SERVICES DISTRICT #1 RECONCILIATION OF THE BALANCE SHBET-GOVERNMENTAL FUNDS TO THE STATEMENT OF NET ASSETS SEPTEMBER 30, 2024 Total Fund Balance - Total Governmental Funds $ 386,895 Amounts reported for governmental activities in the statement of net assets are different because: Capital assets net of accumulated depreciation are not financial resources and, therefore, are not reported in the funds. Long-term liabilities including bonds payable, notes payable and pension liabilities are not due in the current period and therefore, are not reported in the funds. Net Assets of Governmental Activities % 386,895 The accompanying notes are an integral part of the financial statements. 12 KAUFMAN COUNTY EMERGENCY SERVICES DISTRICT #1 STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES-GOVERNMENTAL FUNDS FOR THE YEAR ENDED SEPTEMBER 30, 2024 Governmental Fund Types Total Governmental General Fund Funds REVENUES Levied tax income $ 553,859 $ 553,859 Other income 3,067 3,067 Total Revenues 556,926 556,926 EXPENDITURES General government 491,994 491,994 County tax collection fees 4,323 4,323 Administrative expenses 757 757 Insurance 1,065 1,065 Total Expenditures 498,139 498,139 Excess (Deficiency) of Revenues over Expenditures 58,787 58,787 Fund Balances - Beginning 328,108 328,108 Fund Balances - Ending $ 386,895 $ 386,895 The accompanying notes are an integral part of the financial statements. 13 KAUFMAN COUNTY EMERGENCY SERVICES DISTRICT #1 RECONCLIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES FOR THE YEAR ENDED SEPTEMBER 30, 2024 Net Change in Fund Balances - Total Governmental Funds $ 58,787 Amounts reported for governmental activities in the statement of activities are different because: The issuance of long-term debt (e.g. bonds) provides current financial resources to governmental funds, while the repayment oft the principal of long-term debt consumes the current financial resources of govermental funds. Neither transaction, however, has any effect on net position. Governmental funds report capital outlays as expenditures. However, in the statement of activities, the cost of those assets are allocated over their useful lives and reported as depreciation expense. This is the amount of capital expenditures net any depreciation expense for the current period. Changes in Net Assets ofthe Governmental Activities 58,787 The accompanying notes are an integral part of the financial statements. 14 KAUFMAN COUNTY EMERGENCY SERVICES DISTRICT #1 NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2024 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A. Reporting, Entity Kaufman County Emergency Services District #1 is a body, both corporate and political, created for the purpose of providing support to the Volunteer Fire Departments in Kaufman and College Mound and contracting them to ensure fire protection and fire fighting operations in those areas. The District was specifically formed under the auspices of Acts 1989, 71st Legislation, Chapter 794, and created by action of the Board on January 18, 1997. The District is a jointly governed entity administered by a Board of Fire Commissioners ("Board") that acts as the authoritative and legislative body of the entity. The Board is comprised of 5 members, all voting members, appointed by the Commissioners Court. Each member is elected as an officer of the District: President, Vice-President, Treasurer, Vice- Treasurer, and Secretary. Each Officer serves a two year term, and there are no limits for reappointment. The Board of Fire Commissioners annually appoints the President of the Board from existing board members. The President's responsibilities are to preside at all meetings of the Board; be the chief officer ofthe District; perform all duties commonly incident to the position of presiding officer of a board, commission or business organization and exercise supervision over the business of1 the District, its officers and employees. The accompanying statements of the District have been prepared in conformity with accounting principles generally accepted in the United States of America (GAAP) as applicable to governmental units. The Governmental Accounting Standards Board (GASB) is the standard- setting body for governmental accounting and financial reporting. The GASB periodically updates its codification of the existing Governmental Accounting and Financial Reporting Standards which, along with subsequent GASB pronouncements (Statements and Interpretations), constitutes GAAP for governmental units. More significant of these accounting policies are described below. In evaluating how to define the government, for financial reporting purposes, management has considered all potential component units. The decision to include a potential component unit in the reporting entity was made by applying the criteria set forth in GAAP. The basic - but not the only - criterion for inçluding a potential component unit with the reporting entity is the governing body's ability to exercise oversight responsibility. The most significant manifestation of this ability is financial interdependency. Other manifestations of the ability to exercise oversight responsibility include, but are not limited to, the selection of governing authority, the designation of management, the ability to significantly influence operations, and accountability for fiscal matters. A second criterion used in evaluating potential component units is the scope of public service. Application of this criterion involves considering whether the activity benefits the government and/or its citizens, or whether the activity is conducted within the geographic boundaries of the government and is generally available to its citizens. A third criterion used to evaluate potential component units for inclusion or exclusion from the reporting entity is the existence of special financing relationships, regardless of whether the government is able to 15 KAUFMAN COUNTY EMERGENCY SERVICES DISTRICT #1 NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2024 exercise oversight responsibilities. Based upon the application of these criteria, no potential component units appear to exist. B. Government-wide financial statements The government-wide financial statements report information on all of the non-fiduciary activities of the primary government. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include (1) charges for taxes levied to property owners in the District's service area and (2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Other items not properly included among program revenues are reported instead as general revenues. Major individual governmental funds are reported as separate columns in the fund financial statements. C. Measurement Focus, Basis of Accounting, and Financial Statement Presentation The government-wide statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements report using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized when they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the District considers revenues to be available if they are collected within 60 days of the end of the fiscal period. Expenditures are recorded when a liability is incurred, as under accrual accounting. Levied tax revenue associated with the current fiscal period are considered susceptible to accrual and deferred revenue liability. In general, revenue items are considered measurable and available only when the District receives the cash. Fund Accounting The District uses funds to maintain its financial records during the year. A fund is defined as a fiscal and accounting entity with a self-balancing set of accounts. The District only uses governmental funds. 16 KAUFMAN COUNTY EMERGENCY SERVICES DISTRICT #1 NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2024 Governmental Funds Governmental funds are those through which most governmental functions typically are financed. Governmental funds reporting focuses on the sources, uses and balances of current financial resources. Expendable assets are assigned to the various governmental funds according to the purpose for which they may or must be used. Current liabilities are assigned to the fund from which they will be paid. The difference between governmental fund assets and liabilities is reported as fund balance. The District reports the following major governmental funds: General Fund - The General Fund is used to account for all financial resources of the District except those that must be accounted for in another fund. The general fund balance is available to the District for any purpose provided it is expended or transferred according to the general laws ofTexas and the bylaws of the District. Revenues Exchange and Non-Exchange Transactions Revenue resulting from exchange transactions, in which each party gives and receives essentially equal value, is recorded on the accrual basis when the exchange takes place. On a modified accrual basis, revenue is recorded in the fiscal year in which the resources are measurable and become available. Available means that the resources will be collected within the current fiscal year or are expected to be collected soon enough thereafter to be used to pay liabilities of the current fiscal year. For the District, available means expected to be received within 60 days of fiscal year-end. Under the modified accrual basis, only levied tax revenue is considered to be both measurable and available at fiscal year-end. Non-exchange transactions, in which the District receives value without directly giving value in return, includes grants and donations. On an accrual basis, revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied. Eligibility requirements include timing requirements, which specify the year the resources are required to be used or the fiscal year when use is first permitted, matching requirements, in which the District must provide local resources to be used for a specific purpose, and expenditure requirements, in which the resources are provided to the District on a reimbursement basis. On a modified accrual basis, revenue from non-exchange transactions must be available before it can be recognized. Expenses/Pxpenditures On an accrual basis of accounting, expenses are recognized at the time they are incurred. The measurement focus of governmental fund accounting is on decreases in net financial resources (expenditures) rather than expenses. Expenditures are generally recognized in the accounting period in which the related fund liability is incurred, if measurable. 17 KAUFMAN COUNTY EMERGENCY SERVICES DISTRICT #1 NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2024 D. Capital Assets General capital assets generally result from expenditures in the governmental funds. These assets are reported on the government-wide statement of net assets but are not reported in the fund financial statements. All assets are capitalized at cost (or estimated at historical cost) and updated for additions and retirements during the year. The District maintains a capitalization threshold of $2,500. The District does not possess any infrastructure. Improvements are capitalized, the cost of normal maintenance and repairs that do not add to the value of the asset or materially extend the asset's life are not. The District currently has not capital assets. The District reviews potential impairments of long-lived assets when there is evidence that events or changes in circumstances have made the recovery of an asset's carrying value unlikely. An impairment loss is recognized if the sum of the expected, undiscounted future cash flows is less than the net book value of the asset. Generally, the amount of the impairment loss is measured as the excess of the net book value of the assets over the estimated fair value. As of September 30, 2024, no impairment of long-lived assets is necessary. E. Reservations of Fund Balance The District records reservations for portions of fund equity which are legally segregated for specific future use or which do not represent available expendable resources and therefore, are not available for appropriations or expenditure in the governmental fund balance sheet. Unreserved fund balance indicates that portion of fund equity, which is available for appropriations, in future periods. The District does not currently have any reservations of fund balance. If restricted and unrestricted assets are available for the same purpose, then restricted assets will be used before unrestricted assets. F. Net Assets Net assets present the difference between assets and liabilities in the statement of net assets. Net assets invested in capital assets are reduced by the outstanding balances of any borrowing used for the acquisition, construction or improvement of those assets. Net assets are reported as restricted when there are legal limitations imposed on their use by District legislation or external restrictions by creditors, grantors, laws or regulations of other governments. G. Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America that requires management to make estimates and assumptions that affect the amounts reported in the financial statements and accompanying notes. Actual results may differ from those estimates. 18 KAUFMAN COUNTY EMERGENCY SERVICES DISTRICT #1 NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2024 H. Fair Value of Financial Assets The District measures and discloses certain financial assets and liabilities at fair value. GAAP defines fair value as the exchange price that would be received for an asset or paid to transfer a liability (an exit price) in the principal or most advantageous market for the asset or liability in an orderly transaction between market participants on the measurement date. GAAP also establishes a fair value hierarchy which requires an entity to maximize the use of observable inputs and minimize the use of unobservable inputs when measuring fair value. GAAP describes three levels of inputs that may be used to measure fair value: Level 1 - Quoted prices in active markets for identical assets or liabilities. Level 2 - Observable inputs other than Level 1 prices such as quoted prices for similar assets or liabilities; quoted prices in markets that are not active or other inputs that are observable or can be corroborated by observable market data for substantially the full term of the assets or liabilities. Level 3 - Unobservable inputs that are supported by little or no market activity and that are significant to the fair value of the assets or liabilities. For disclosure purposes, assets and liabilities are classified in their entirety in the fair value hierarchy level based on the lowest level of input that is significant to the overall fair value measurement. The entity's assessment of the significance of a particular input to the fair value measurement requires judgment and may affect the placement within the fair value hierarchy. The entity uses the active market approach to measure fair value of financial assets or liabilities. I. Budgets The District follows these procedures in establishing the budget reflected in the financial statements: 1. Prior to the beginning of each fiscal year, the District prepares a budget. The operating budget includes proposed expenditures and the means of financing those expenditures and is prepared in accordance with the basis of accounting utilized by that fund. 2. Public meetings are conducted at which all interested persons' comments concerning the budget are heard. After such meetings, the Board of Commissioners formally adopts the budget through passage of an ordinance. 3. The District amends the budget throughout the year approving such additional expenses. The amended budget is used in presenting the Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual. 4. All annual appropriations lapse at fiscal year-end. 19 KAUFMAN COUNTY EMERGENCY SERVICES DISTRICT #1 NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2024 NOTE 2 - CASH AND INVESTMENTS As of September 30, 2024 the cash in bank is as follows: American National Bank - Operating $ 222,798 American National Bank Money Market 164,097 Total $ 386.895 Cash deposits are reported at carrying amount, which reasonably estimates fair value. The limit for FDIC insured funds is $250,000 per depositor. Additionally, the District has secured by collateral pledged by the depository through TBT sufficient funds as of September 30, 2024. NOTE 3 - COMMITMENTS AND CONTINGENCIES VFD - Fire Protection Agreements The District has entered into agreements with the following volunteer fire departments to provide fire protection and prevention services to the District. The District has agreed to fund the operations of these departments quarterly, as funds are available, based on budgets provided by the departments. These agreements expire each fiscal year, but continue on a year-to-year basis unless terminated by either party with a ninety day notice. Contract FY2023 Contract FY2024 Budgeted FY2025 College Mound VFD $ 157,564 $ 161,649 $ 185,896 College Kaufman VFD 304,257 330,345 379,897 Total Funding $ 461,821 $ 491.994 $ 565,793 *Note 3% and 9% increase approved for College Mount VFD and Kaufman VFD from FY2023 to FY2024. NOTE 4 - PROPERTY TAXES The District has contracted with the Kaufman County Tax Assessor Collector to bill and collect its property tax. The District's property tax is levied each October 1 on the assessed value listed as of the prior January 1 for all real and business personal property located in the District. The assessed value of the roll as of January 1, 2023, upon which the 2023 levy was based, was $1,215,779,925 after adjustments as certified by the Kaufman Central Appraisal District. Taxes are due by January 31 following the October 1 levy date. On February 1 of each year, a tax lien attaches to the property. The total 2023 levy was $517,735 and the tax rate was 4.25% per $100 assessed valuation. 20 KAUFMAN COUNTY EMERGENCY SERVICES DISTRICT #1 NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2024 NOTE 5 - SUBSEQUENT EVENTS The District has evaluated all events or transactions that occurred after September 30, 2024 up through December 27, 2024, the date the financial statements were available to be issued. 21 Required Supplemental Information KAUFMAN COUNTY EMERGENCY SERVICES DISTRICT #1 GENERAL FUND STATEMENT OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE-BUDGET AND ACTOAL (NON-GAAP BUDGETARY BASIS) FOR THE YEAR ENDED SEPTEMBER 30, 2024 Original / Final Budget Actual Variance Revenue: Levied tax income $ 508,944 $ 553,859 $ 44,915 Other income 3,067 3,067 Total Revenue 508,944 556,926 47,982 Expenditures: Reserve Fund (transfer) General government 491,994 491,994 County tax collection fees 5,500 4,323 1,177 Administrative expenses 10,450 757 9,693 Insurance 1,000 1,065 (65) Total Expenditures 508,944 498,139 10,805 Excess of revenues over expenditures 58,787 58,787 Fund Balances - Beginning 328,108 328,108 Fund Balances - Ending 328,108 $ 386,895 $ 58,787 See Independent Auditor's Report. 23 MCPA,PC Certified Public Accountants KYLE CAPERTON, CPA C ERIC PASCHALL, CPA I KYLE ALLIS, CPA December 27, 2024 To the Board ofCommissioners and Management Kaufman County Emergency Services District #1 We have audited the financial statements of the governmental activities and each major fund of the Kaufman County Emergency Services District #1 (District) as of and for the year ended September 30, 2024, and have issued our report thereon dated December 27, 2024. Professional standards require that we advise you of the following matters relating to our audit. OUR RESPONSIBILITY IN RELATION TO THE FINANCIAL STATEMENT AUDIT As communicated in our engagement letter dated July 8, 2024, our responsibility, as described by professional standards, is to form and express an opinion(s) about whether the financial statements that have been prepared by management with your oversight are presented fairly, in all material respects, in accordance with accounting principles generally accepted in the United States of America. Our audit of the financial statements does not relieve you or management of your respective responsibilities. Our responsibility, as prescribed by professional standards, is to plan and perform our audit to obtain reasonable, rather than absolute, assurance about whether the financial statements are free of material misstatement. An audit of financial statements includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control over financial reporting. Accordingly, as part of our audit, we considered the internal control of the District solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. We are also responsible for communicating significant matters related to the audit that are, in our professional judgment, relevant to your responsibilities in overseeing the financial reporting process. However, we are not required to design procedures for the purpose of identifying other matters to communicate to you. PLANNED SCOPE AND TIMING OF THE AUDIT We conducted our audit consistent with the planned scope and timing we previously communicated to you. PO Box 158 301 E Broad St Forney, TX 75126 www.mcpa-tx.com COMPLIANCE WITH ALL ETHICS REQUIREMENTS REGARDING INDEPENDENCE The engagement team has complied with all relevant ethical requirements regarding independence. SIGNIFICANT AUDIT FINDINGS Qualitative Aspects ofthe District S Significant Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the Kaufman County Emergency Services District #1 are described in Note I to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during 2024. No matters have come to our attention that would require us, under professional standards, to inform you about (1) the methods used to account for significant unusual transactions and (2) the effect of significant accounting policies in controversial or emerging areas for which there is a lack of authoritative guidance or consensus. Significant Accounting Estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management's current judgments. Those judgments are normally based on knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ markedly from management's current judgments. There were no significant açcounting estimates to note. Financial Statement Disclosures Certain financial statement disclosures involve significant judgement and are particularly sensitive because of their significance to financial statement users. There was no long-term debt or any other sensitive disclosures to note. The financial statement disclosures are neutral, consistent, and clear. Significant Unusual Transactions For purposes of this communication, professional standards require us to communicate to you significant unusual transactions identified during our audit. There were no unusual transactions noted. Significant Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are clearly trivial, and communicate them to the appropriate level of management. There were no such misstatements during the current year. Disagreements with Management For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the çourse of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated December 27, 2024. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the Kaufman County Emergency Services District #1's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the Kaufman County Emergency Services District #1's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. OTHER MATTERS We applied certain limited procedures to the MD&A and Budget and Actual schedules by fund type, which are required supplementary information (RSI) that supplements the basic financial statements. Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic finançial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI. RESTRICTION ON USE This information is intended solely for the information and use of the Board of Directors and management of the Kaufman County Emergency Services District #1 and is not intended to be, and should not be, used by anyone other than these specified parties. Very truly yours, MOPA .pe MCPA, P.C. CITY OF KAUFMAN KAUFMAN, TEXAS Kaufman TAX INCREMENT FINANCING DISTRICT REINVESMENT ZONE, No. 1 ANNUAL REPORT FISCAL YEAR 2024 (October 1, 2023 - September 30, 2024) City of Kaufman, TIF No. 1 Annual Report Year 2024 CITY OF KAUFMAN, TEXAS TAX INCREMENT FINANCING DISTRICT REINVESMENT ZONE #1 As of September 30, 2024 1. Year End Summary of Meetings/City Council Actions 2. Public nfrastructure/Bulding Projects 3. Private Development Projects 4. Capital Improvement Plan Budget 5. Budget VS. Expenditures 6. TIF Fund 7. Annual Report City of Kaufman, TIF No. 1 Annual Report Year 2024 CITY OF KAUFMAN, TEXAS TAX INCREMENT FINANCING DISTRICT REINVESTMENT ZONE #1 As of September 30, 2024 YEAR END SUMMARY OF MBETINGSBOARD & COUNCIL ACTIONS Fiscal Year 2016 During the period from October 1, 2015 through September 30, 2016, the Kaufman City Council took the following action: On December 13, 2016, Council conducted a Public Hearing Expanding the TIRZ #1 Boundary, Decreasing the Percentage of Tax Increment Contribution, and Amending the TIRZ #1 Project and Financing Plan; Adopting Ordinance 0-27-16 Amending Ordinance 0-27-15; Adopting Ordinance 0-28-16 Amending Ordinance 0-03- 16; and Approving the Amended City/County TIRZ #1 ILA, and subsequently approved First Reading Of Ordinance 0-27-16 OfThe City Council OfThe City Of Kaufman, Texas, Amending Ordinance No. 0-27-15, Concering Tax Increment Reinvestment Zone Number One, City Of Kaufman, Texas, First Reading Of Ordinance 0-28-16 Approving An Amended Project And Financing Plan For Tax Increment Reinvestment Zone Number One, City Of Kaufman, Texas, and Amended Interlocal Agreement with City of Kaufman and Kaufman County For Tax Increment Reinvestment Zone (TIRZ #1 Amendments). On December 20, 2016, Council adopted Ordinance 0-27-16 of the City Council of the City of Kaufman, Texas, Amending Ordinance No. 0-27-15 and Ordinance 0-28-16 Approving An Amended Project And Financing Plan For Tax Increment Reinvestment Zone Number One, City Of Kaufman, Texas. Fiscal Year 2017 During the period from October 1, 2016 through September 30, 2017, the City of Kaufman Reinvestment Zone TIRZ Board of Directors met on November 14, 2016 and April 6, 2017. On November 14, 2016, the Board approved the TIRZ #1 Amendment, Resolution R-01-16 to amend Ordinance No. 0-27-15 and Project Financing Plan Ordinance 0-03-16. The Resolution amended the boundary designation, enlarging the zone from the original 661 acres to 1,030 acres and carved out the Interest and Sinking (1&S) component of the City's Tax Rate Participation. The City of Kaufiman's amended participation will be 75% of maintenance and operation (M&O) pledges only and Kaufman County participation will be 50% of maintenance and operation (M&0). On April 6, 2017, the Board approved a TIF Reimbursement and Development Agreement made by and between Reinvestment Zone Number One, City ofl Kaufman, Texas (TIF), as amended, through the TIF Board of Directors, the City, and JWS Land, Ltd. The Development Agreement was for public improvements for the extension of] Kings Fort Parkway, in the amount of$7,100,000, and includes all Public Improvement Cost: waterlines, sanitary sewer, storm sewer, drainage work, and related infrastructure required for the extension of Kings Fort Parkway. On September 30, 2017, the Board members were: Jeff Jordan, Barry Ratcliffe, Matt Phillips, and Charles Gillenwater all City of Kaufman appointees and Mike Hunt - Kaufman County appointee. On April 24, 2017, Council accepted the TIRZ #1 Board of Directors recommendation and approved the TIF Reimbursement and Development Agreement made by and between Reinvestment Zone Number One, City of Kaufman, Texas (TIF), as amended, through the TIF Board of Directors, the City, and JWS Land, Ltd. MuniCap 11 Fiscal Year 2018 During the period from October 1, 2017 through September 30, 2018, the City of Kaufman Reinvestment Zone TIRZ Board of Directors met on November 28, 2017 and December 6, 2017. On November 28, 2017, the Board authorized the City Manager to enter into a TIF Agreement for the purchase of4.51 acres in the D. Falcon Survey, Abstract No. 151, Kaufman, Texas subject to amendments discussed in Executive Session. On December 6, 2017, the Board approved a TIRZ Development Agreement with JWS Land, LTD, and to include in the Agreement 50% reimbursement of construction and interest costs for Phase 1 and to be completed in 18 months from the effective date of agreement and 50% reimbursement for remaining lots to be completed within the subsequent six years. On September 30, 2018, the Board members were: Jeff Jordan, Barry Ratcliffe, Matt Phillips, and Charles Gillenwater - all City of Kaufman appointees and Mike Hunt - Kaufman County appointee. During the period from October 1, 2017 through September 30, 2018, the Kaufman City Council took the following action: On December 18, 2017, Council accepted the TIRZ #1 Board of Directors recommendation and approved a Tax Increment Financing (TIF) Agreement for the purchase of 4.51 Acres. The purpose of the proposed purchase of land will be to make future public improvements to more efficiently provide various municipal services to the immediate commercial and residential areas. On December 18, 2017, Council accepted the TIRZ #1 Board of Directors recommendation and approved the Tax Increment Financing (TIF) Residential Reimbursement Agreement made by and between Reinvestment Zone Number One, City of Kaufman, Texas (TIF), a tax increment reinvestment zone created by the City of Kaufman, Texas, pursuant to Chapter 311 of the Texas Tax Code, as amended, acting by and through its governing body, the TIF Board of Directors, the City, and JWS Land, Ltd., a Texas Limited Partnership. On September 30, 2018, the Council members were: Jeff. Jordan- Mayor; Patty Patterson Mayor Pro-Tem; Barry Ratcliffe - Council Member; Matt Phillips Council Member; Carol Aga Council Member; Jeff Council - Council Member; and Charles Gillenwater Council Member. Fiscal Year 2019 During the period from October 1, 2018 through September 30, 2019, the City of Kaufman Reinvestment Zone TIRZ Board of Directors met on March 18, 2019 and May 7, 2019. On March 18, 2019, the Board tabled a proposed TIRZ Agreement with Lion's Den Storage to bring 12" waterline under HWY 175 to provide adequate supply to property owners/developers along the north side frontage road of the highway. On May 7, 2019, the Board approved the TIF Development Agreement between the City of Kaufman, the City of Kaufman Reinvestment Zone #1, and Lion's Den Self Storage LLC-Highway 175 Series, to design and install a 12" water line alongside the crossing under HWY 175 to serve the property in the expanded TIF Zone. On September 30, 2019, the Board members were: Jeff Jordan, Barry Ratcliffe, Matt Phillips, and Charles Gillenwater all City of Kaufman appointees and Mike Hunt - Kaufman County appointee. During the period from October 1, 2018 through September 30, 2019, the Kaufman City Council took the following action: MuniCap 12 On March 18, 2019, Council approved the Site Plan proposed by Justin Fivecoat ofLion's Den Self Storage, LLC for a self-storage facility located at 2691 East Highway 175. On May 7, 2019, Council approved the TIF Development Agreement between the City of Kaufman, the City of Kaufman Reinvestment Zone Number One, and the Lion' 's Den Self Storage LLC-Highway 175 Series. On September 30, 2019, the Council members were: Jeff Jordan- Mayor; Patty Patterson - Mayor Pro-Tem; Barry Ratcliffe - Council Member; Matt Phillips Council Member; Carol Aga - Council Member; Jeff Council - Council Member; and Charles Gillenwater - Council Member. Fiscal Year 2020 During the period from October 1, 2019 through September 30, 2020, the City of Kaufman Reinvestment Zone TIRZ Board of Directors met on February 24, 2020. On February 24, 2020, the Board reviewed the FY19 Tax Increment Reinvestment Zone #1 Annual Report. On September 30, 2020, the Board members were: Jeff. Jordan, Barry Ratcliffe, Matt Phillips, and Charles Gillenwater - all City of Kaufman appointees and Mike Hunt - Kaufman County appointee. During the period from October 1, 2019 through September 30, 2020, the Kaufman City Council took the following action: On February 24, 2020, Council approved the FY19 Tax Increment Reinvestment Zone #1 Annual Report. On September 30, 2020, the Council members were: Jeff. Jordan- Mayor; Patty Patterson - Mayor Pro-Tem; Barry Ratcliffe - Council Member; Matt Phillips - Council Member; Carol Aga Council Member; Jeff Council - Council Member; and Charles Gillenwater - Council Member. Fiscal Year 2021 During the period from October 1, 2020 through September 30, 2021, the City of Kaufman Reinvestment ZONE #1 TIRZ Board of Directors met on February 22, 2021. On February 22, 2021, the Board reviewed the FY20 Tax Increment Reinvestment Zone #1 Annual Report. On September 30, 2021, the Board members were: Jeff Jordan, Barry Ratcliffe, Matt Phillips, Carol Aga, Jeff Council, Lisa Parker, and Patty Patterson. During the period from October 1, 2020 through September 30, 2021, the Kaufman City Council took the following action: On February 22, 2021, Council approved the FY20 Tax Increment Reinvestment Zone #1 Annual Report. On September 30, 2021, the Council members were: Jeff. Jordan- Mayor; Patty Patterson - Council Member; Barry Ratcliffe - Council Member; Matt Phillips - Council Member; Carol Aga Council Member; Jeff Council - Council Member; and Lisa Parker - Council Member. Fiscal Year 2022 During the period from October 1, 2021, through September 30, 2022, the City of Kaufman Reinvestment ZONE #1 TIRZ Board of Directors met on February 22, 2022. MuniCap 13 On February 28, 2022, the Board reviewed the FY21 Tax Increment Reinvestment Zone #1 Annual Report. On September 30, 2022, the Board members were: Jeff Jordan, Barry Ratcliffe, Matt Phillips, Charles Gillenwater, and Mike Hunt. During the period from October 1, 2021, through September 30, 2022, the Kaufman City Council took the following action: On February 28, 2022, Council approved the FY21 Tax Increment Reinvestment Zone #1 Annual Report. On September 30, 2022, the Council members were: Jeff, Jordan- Mayor; Patty Patterson - Council Member; Charles Gillenwater = Council Member; Matt Phillips - Council Member; Carol Aga = Council Member; Quattro Borders - Council Member; and Lisa Parker Council Member. Fiscal Year 2023 During the period from October 1, 2022, through September 30, 2023, the City of Kaufman Reinvestment Zone #1 TIRZ Board of Directors met on February 27, 2023. On February 27, 2023, the Board reviewed the FY22 Tax Increment Reinvestment Zone #1 Annual Report. On February 27, 2023, the Board members were: Jeff Jordan, Matt Phillips, Charles Gillenwater, Barry Ratcliffe, Mike Hunt. During the period from October 1, 2022, through September 30, 2023, the Kaufman City Counçil took the following action: On February 27, 2023, Council approved the FY22 Tax Increment Reinvestment Zone #1 Annual Report. On February 27, 2023, the Council members were: JeffJordan- Mayor; Patty Patterson - Council Member; Charles Gillenwater - Council Member; Matt Phillips Counçil Member; Carole Aga - Council Member; Quattro Borders - Council Member; and Lisa Parker - Council Member. Fiscal Year 2024 During the period from October 1, 2023, through September 30, 2024, the City of Kaufman Reinvestment Zone #1 TIRZ Board of Directors met on February 26, 2024. On February 26, 2024, the Board reviewed the FY23 Tax Increment Reinvestment Zone #1 Annual Report. On February 26, 2024, the Board members were: Jeff Jordan, Matt Phillips, Charles Gillenwater, Barry Ratcliffe, and Mike Hunt. During the period from October 1, 2023, through September 30, 2024, the Kaufman City Council took the following action: On February 26, 2024, Council approved the FY23 Tax Increment Reinvestment Zone #1 Annual Report. On February 26, 2024, the Council members were: Jeff Jordan- Mayor; Matt Phillips Council Member; Charles Gillenwater Council Member; Jason Nelson Council Member; Ashlea Longenecker Council Member; Quattro Borders Council Member; and Lisa Parker Council Member. MuniCap 14 CITY OF KAUFMAN, TEXAS TAX INCREMENT FINANCING DISTRICT REINVESMENT ZONE #1 As of September 30, 2024 PUBLIC INFRASTRUCTURE/BUILDING PROJECTS 2017-2018 The Kings Fort Parkway extension to the newly constructed Highway 34 Bypass, was completed and accepted by the City on March 19, 2018, total cost of the project was $7,071,923.53. The purchase of 4.51 acres of land for a total sum of $638,004.25 was completed in August 2018. 2018-2019 Construction of public improvements for the Georgetown at Kings Fort development, a proposed 305 single family lot community, have commenced with a total estimated public improvement cost budget of $7,102,656*. The total budget inçludes approximately $6,841,799 in direct costs and $260,857 in major improvement costs, of which 75.59% is to be financed with TIRZ increments. For a detailed breakdown of the budgeted public costs and expenditures referenced above, please see Appendix A of this report. Construction of the Lion's Den water line extension was completed in May 2019 for a total cost of $318,848.00. 2019-2020 Construction of the public improvements for Phases 1A-1B of the Georgetown at Kings Fort development, a proposed 305 single family lot community, has been progressing. 2020-2021 The public improvements for Phases 1A-1B ofthe Georgetown at Kings Fort development have been completed. 2021-2022 Construction of the public improvements for Phases 2A-2B of the Georgetown at Kings Fort development has been progressing. 2022-2023 Construction of the public improvements for Phases 2A-2B of the Georgetown at Kings Fort development was substantially complete and acceptance is anticipated for fourth quarter of 2023. MuniCap 15 2023-24 The public improvements for Phases 2A-2B of the Georgetown at Kings Fort development were accepted in the fourth quarter of2023. PRIVATE DEVELOPMENT PROJECTS 2017-2018 There were no private development projects for FY 2017-2018. 2018-2019 Construction of private improvements for the Georgetown at Kings Fort development, a proposed 305 single family lot community, have commenced with a total estimated private improvement cost budget of$3,351,290. *Note - The related TIRZ obligation (75.59%) relates only to the public improvement costs discussed above direct costs ($6,841,799) and the major improvement costs ($260,857) totaling approximately $7,102,656. 2019-2020 There were no private development projects for FY 2019-2020. 2020-2021 There were no private development projects for FY 2020-2021. 2021-2022 There were no private development projects for FY 2021-2022. 2022-2023 There were no private development projects for FY 2022-2023. 2023-24 QuikTrip was under construction and has an estimated completion timeframe of their approximately 5,000 sq. ft. building of April 2025. Jiffy Lube was constructed and opened. MuniCap 16 CITY OF KAUFMAN, TEXAS TAX INCREMENT FINANCING DISTRICT REINVESTMENT ZONE #1 As of September 30, 2024 CAPITAL IMPROVEMENT PLAN BUDGET Improvements Costs Water Facilities and Improvements $8,274,005 Sanitary Sewer Facilities and Improvements $4,964,403 Storm Water Facilities and Improvements $3,309,602 Street and Intersection Improvements $33,096,021 Open space, Park and Recreation Facilities and Improvements $20,685,013 Utilities and Street Lighting $4,137,003 Economic Development Grants $7,446,605 Administrative Costs $827,402 Total Improvement Costs $82,740,054 MuniCap 17 CITY OF KAUFMAN, TEXAS TAX INCREMENT FINANCING DISTRICT REINVESTMENT ZONE #1 As of September 30, 2024 BUDGET VS. EXPENDITURES Current Committed $ Expended $ Balance to Project Budget to Date to Date! Fund Water Facilities and Improvements $8,274,005 $1,535,229 $1,535,229 $6,738,776 Georgetown at Kings Fort Development $1,239,070 $1,216,381 $1,216,381 $22,690 Lion's Den Water Line Extension $318,848 $318,848 $318,848 $0 Future Water Facilities and Improvements $6,716,087 S0 S0 $6,716,087 Sanitary Sewer Facilities and Improvements $4,964,403 $927,418 $927,418 $4,036,985 Georgetown at Kings Fort Development $892,017 $927,418 $927,418 -$35,401 Future Sanitary. Sewer Facilities and Improvements $4,072,386 S0 $0 $4,072,386 Storm Water Facilities and Improvements $3,309,602 $2,023,733 $2,023,733 $1,285,869 Georgetown at Kings Fort Development $2,024.450 $2,023,733 $2,023,733 $716 Future Storm Water Facilities and Improvements $1,285,152 $0 S0 $1,285,152 Street and Intersection Improvements $33,096,021 $10,995,458 $10,995,458 $22,100,563 Kings Fort Parkway Extension $7,100,000 $7.071,924 $7,071,924 $28,076 Georgetown at Kings Fort Development $3,959,604 $3,923,535 $3,923,535 $36,070 Future Street and Intersection Improvements $22,036,417 S0 80 $22.036,417 Open space, Park and Recreation Facilities and Improvements $20,685,013 $1,023,095 $1,023,095 $19,661,918 Georgetown at Kings Fort Development $435,453 $385,091 $385,091 $50,362 Georgetown at Kings Fort Park Improvements $1,470,750 S0 $0 $1,470,750 Land purchase (4.51 acres) $638,004 $638,004 $638,004 $0 Future Open Space, Park and Recreation Facilities and Improvements $18,140,806 $0 S0 $18,140,806 Utilities and Street Lighting $4,137,003 $0 $0 $4,137,003 Economic Development Grants $7,446,605 $0 $0 $7,446,605 Administrative Costs $827,402 $0 $0 $827,402 Total $82,740,054 $16,504,933 $16,504,933 $66,235,121 The Expended $ to date amounts shown represent TIRZ obligation to be paid from increments as such increments become available. The Expended $ to date for the Georgetown at Kings Fort Development represent TIRZ-funded portion (75.59%) of the public infrastructure amounts spent through September 30,2024 as provided by the Developer and attached as Appendix A to this report. MuniCap 18 CITY OF KAUFMAN, TEXAS TAX INCREMENT FINANCING DISTRICT REINVESTMENT ZONE #1 As of September 30, 2024 TIF FUND CAPITAL DEBT PROJECTS SERVICE TOTAL $ $ $ Beginning Balance: October 1, 2023 38,121.47 Revenues: FY24 County Tax Increment 141,227.49 FY24 City Tax Increment 377,221.59 TOTAL REVENUES 0 0 518,449.08 Expenditures: TOTAL EXPENDITURES 0 0 $511,985.99 Ending Balance: September 30, 2024 a 44,584.56 MuniCap 19 CITY OF KAUFMAN, TEXAS TAX INCREMENT FINANCING DISTRICT REINVESTMENT ZONE #1 As of September 30, 2024 ANNUAL REPORT Chapter 311.016 ofV. C. T.. A. requires the following information as part of the annual report on the status of the TIF District. 1. Amount and source of revenue in the tax increment fund established for the zone: $ 141,150.51 Tax Increment from Kaufman County $ 377,221.59 Tax Increment from City of Kaufman $ 518,449.08 Total Revenue 2. Amount and purpose of the expenditures from the fund: $ 29,551.07 Art. 3, Sect. 3.1(c) ofLion's Den Agreement $ 266,585.42 Art. 4, Sect. 4.2 (d) TIF Agreement (JWS, Land Ltd. Kings Fort Extension) $ 212,312.59 Art. 4, Sect. 4.2(e) Res. TIF Agreement (PID) $ 508,449.08 Total TIRZ Expenditures (Reimbursed) for FY 2023 *Note: $3,536.91 Administrative Expense $ 511,985.99 Total Expenditures Purpose: TIF agreements (TIRZ administration, JWS, Land Lid, Lion' 's Den, and PID) 3. Amount ofPrincipal and Interest due on outstanding indebtedness is as follows: I. Contributions/Advances from developers -none II. Bonds issued and payment schedule to retire bonds none 4. Tax Increment base and current captured appraised value retained by the zone for Tax Year 2022: Net Captured Taxing Taxable Appraised Jurisdiction Base Year Value 2023 Base Value' Value 2023 City of Kaufman TIRZ #1 2015 104,851,669 24,114,359 81,028,308 TIRZ #1A 2016 27,033,258 8,466,169 18,595,356 Kaufman County TIRZ #1 2015 104,829,169 24,114,359 81,005,808 TIRZ #1A 2016 27,003,258 8,466,169 18,565,356 1- Basc values will be adjusted in future reports to reflect annexed properties in TIRZ #1 as provided by Kaufman CAD. City of Kaufman, TIF No. 1 Annual Report Year 2024 CITY OF KAUFMAN, TEXAS TAX INCREMENT FINANCING DISTRICT REINVESTMENT ZONE #1 As of September 30, 2024 ANNUAL REPORT Continued 5. Captured appraised value by the municipality and other taxing units, the total amount of the tax increment received, and any additional information necessary to demonstrate compliance with the tax increment financing plan adopted by the governing body ofthe municipality. I. Total amount of tax increment received by the municipality and other participating taxing jurisdictions received in FY 2024. Amount of Amount Taxing Base 2023 Amount Due Based Received Jurisdiction Year Increment on Collections Value 2023 City ofKaufnan TIRZ #1 2015 $304,935.70 $304,935.70 $304,935.70 (.360002) TIRZ #1A 2016 $72,285.89 $72,285.89 $72,285.89 Total received from municipality based on 2023 valuations $377,221.59 $377,221.59 Kaufman County TIRZ #1 2015 $114,150.51 $114,150.51 $114,150.51 (.139646) TIRZ #1A 2016 $27,076.98 $27,076.98 $27,076.98 Total received from county based on 2022 valuations $141,227.49 $106,966.48 Total received from municipality and other taxing jurisdictions based on 2023 valuations in FY 2024: $518,449.08 Total Amount paid for TIF Agreements. In FY 2024: $508,449.08 $10,000.00 Retained in TIRZ Fund Balance, for Administrative Expense Allowance II. Amount of tax increment received in FY 2024 from the municipality and the other taxing. jurisdictions based on 2023 valuations was $518,449.08. a. The total amount received by JWS Land, Ltd. For Art. 4, Sect. 4.2 (d) TIF Agreement from the municipality and other taxing. jurisdictions in FY 2023 for reimbursement of public improvements was: $ 266,585.42. b. The total amount received by Lion's Den for Art. 3, Sect 3.1 (c) - Lion's Den Agreement from the municipality and other taxing jurisdictions in FY 2023 was: $ 29,551.07. C. The total amount transferred to the PID fund for Art. 4, Section 4.2( (e) Res. TIF Agreement from the municipality and other taxing jurisdictions in FY 2023 was: $ 212,312.59. d. The total amount retained in the TIRZ Fund for Administrative Expense Reimbursement Allowance from the municipality and other taxing jurisdictions in FY 2023 was: $10,000.00 ($3,536.91 of allowance paid) III. Other Information: None City of Kaufman, TIF No. 1 Annual Report Year 2024 Tax Increment Reinvestment Zone #1 Annual Report October 1, 2023 - September 30, 2024 City of Crandall PREPARED BY: MUNICAP, INC. PUBLIC FINANCE I. INTRODUCTION The City of Crandall Tax Increment Reinvestment Zone #1 ("TIRZ #I") was created on June 1, 2020 pursuant to ordinance No. 060120A adopted by the City Council of the City of Crandall ("City Council") as authorized by Chapter 311 of the Texas Tax Code (the "Act"). TIRZ #1 was created to finance the construction of certain public improvements within the TIRZ boundary to encourage private development that would yield additional tax revenue to all local jurisdictions. TIRZ #1 encompasses approximately 444 acres. The project and financing plan outlines the funding of $209,697,928 in public improvements related to streets, water distribution and sewer collection system improvements, public open space costs, and economic development grants. TIRZ #1 will fund these improvements through the contribution of a portion of the City's incremental ad valorem tax receipts, a portion of Kaufman County's (the "County") incremental ad valorem tax receipts, and a portion oft the City's general sales tax receipts. II. TIRZ REVENUES CityofCrandal! The total increments to the taxable assessed value ofthe property within TIRZ #I during the fiscal year was $37,892. As a result, the City TIRZ revenues collected and anticipated to be deposited in the TIRZ #1 Fund was $37,892. Kaufman County The total increments to the taxable assessed value ofthe property within TIRZ #1 during the fiscal year was $11,163. As a result, the County TIRZ revenues collected and anticipated to be deposited in the TIRZ #I Fund was $11,163. City Sales Tax Revenues The total general sales tax revenues generated from property within TIRZ #1 during the fiscal year was $0. As a result, the general sales tax revenues collected and anticipated to be deposited in the TIRZ #1 Fund was $0. III. TIRZ EXPENDITURES The total TIRZ expenditures for the City and the County paid during the fiscal year from available TIRZ revenues are $0 in administrative expenses and $41,207 in public improvement costs reimbursed which totals $41,207. IV. DEBTSERVICE There is no bonded indebtedness for TIRZ #1. The TIRZ revenues collected will be used to reimburse the project developer for the TIRZ projects. V. ASSESSED VALUES CiryofCrandal! The City's total base year (January 1, 2020) taxable value of the property within TIRZ #1 was $2,026,300. The City's 2024 total taxable value of the property within TIRZ #1 was $24,699,603. As a result, the increase in the total appraised value from the base year appraised value ("Incremental Appraised Value") for the year was $22,673,303. The City 2024 incremental appraised value of $22,673,303 reflects the difference between the City's aggregate 2024 appraised value less the tax increment base ($24,699,603 - $2,026,300 = $22,673,303). For increment calculation purposes, the City's incremental appraised value is $22,706,342. The variance in reported incremental appraised value and calculated incremental appraised value is due to having a minimum incremental appraised value of$0 for all Parcels located within the TIRZ for calculation purposes. Kaufman County The County's total base year (January 1, 2020) taxable value of the property within TIRZ #1 was $2,026,300. The County's 2024 total taxable value of the property within TIRZ #1 was $24,699,603. As a result, the increase in the total appraised value from the base year appraised value ("Incremental Appraised Value") for the year was $22,673,303. The County 2024 incremental appraised value of $22,673,303 reflects the difference between the County's aggregate 2024 appraised value less the tax increment base ($24,699,603 - $2,026,300 - $22,673,303). Fori increment calculation purposes, the County'si incremental appraised value is $22,706,342. The variance in reported incremental appraised value and calculated incremental appraised value is due to having a minimum incremental appraised value of $0 for all Parcels located within the TIRZ for calculation purposes. CITY OF KAUFMAN KAUFMAN, TEXAS Kaufman TAX INCREMENT FINANCING DISTRICT REINVESMENT ZONE, No. 2 ANNUAL REPORT FISCAL YEAR 2024 (October 1, 2023 = September 30, 2024) Annual Report Year 2024 CITY OF KAUFMAN, TEXAS TAX INCREMENT FINANCING DISTRICT REINVESMENT ZONE #2 As of September 30, 2024 1. Year End Summary of Meetings/City Council Actions 2. Public Infrastructure/Bulding Projects 3. Private Development Projects 4. Capital Improvement Plan Budget 5. Budget VS. Expenditures 6. TIF Fund 7. Annual Report Annual Report Year 2024 CITY OF KAUFMAN, TEXAS TAX INCREMENT FINANCING DISTRICT REINVESTMENT ZONE #2 As of September 30, 2024 YEAR END SUMMARY OF MEETINGS/CITY COUNCIL ACTIONS Fiscal Year 2021 During the period from October 1, 2020 through September 30, 2021, the City ofKaufman Reinvestment Zone #2 TIRZ Board of Directors met on February 22, 2021. On February 22, 2021, the Board reviewed the FY20 Tax Increment Reinvestment Zone #2 Annual Report. On September 30, 2021, the Board members were: Jeff Jordan, Matt Phillips, Barry Ratcliffe, Carol Aga, Patty Patterson, Jeff Council, and Lisa Parker. During the period from October 1, 2020 through September 30, 2021, the Kaufman City Council took the following action: On February 22, 2021, Council approved the FY20 Tax Increment Reinvestment Zone #2 Annual Report. On September 30, 2021, the Council members were: Jeff Jordan- Mayor; Patty Patterson Council Member; Barry Ratcliffe Council Member; Matt Phillips Council Member; Carol Aga - Council Member; Jeff Council - Council Member; and Lisa Parker Council Member. Fiscal Year 2022 During the period from October 1, 2021, through September 30, 2022, the City ofKaufman Reinvestment Zone #2 TIRZ Board of Directors met on February 28, 2022. On February 28, 2022, the Board reviewed the FY21 Tax Increment Reinvestment Zone #2 Annual Report. On September 30, 2022, the Board members were: Jeff Jordan, Matt Phillips, Carol Aga, Charles Gillenwater, Quattro Borders, Lisa Parker, Patty Patterson, Mike Hunt, Ken Cates, and Ray Raymond. During the period from October 1, 2021, through September 30, 2022, the Kaufman City Council took the following action: On February 28, 2022, Council approved the FY21 Tax Increment Reinvestment Zone #2 Annual Report. On September 30, 2021, the Council members were: Jeff Jordan- Mayor; Patty Patterson Council Member; Charles Gillenwater Council Member; Matt Phillips - Council Member; Carol Aga - Council Member; Quattro Borders Counçil Member; and Lisa Parker - Council Member. Annual Report Year 2024 Fiscal Year 2023 During the period from October 1, 2022, through September 30, 2023, the City of Kaufman Reinvestment Zone #2 TIRZ Board of Directors met on February 27, 2023. On February 27, 2023, the Board reviewed the FY22 Tax Increment Reinvestment Zone #2 Annual Report. On February 27, 2023, the Board members were: Jeff Jordan, Matt Phillips, Charles Gillenwater, Quattro Borders, Lisa Parker, Carole Aga, Patty Patterson, Mike Hunt, Ken Cates, Ray Raymond. During the period from October 1, 2022, through September 30, 2023, the Kaufman City Council took the following action: On February 27, 2023, Council approved the FY22 Tax Increment Reinvestment Zone #2. Annual Report. On February 27, 2023, the Council members were: Jeff Jordan- Mayor; Patty Patterson = Council Member; Charles Gillenwater - Council Member; Matt Phillips Council Member; Carole Aga Council Member; Quattro Borders Council Member; and Lisa Parker - Council Member. Fiscal Year 2024 During the period from October 1, 2023, through September 30, 2024, the City of Kaufman Reinvestment Zone #2 TIRZ Board of Directors met on February 26, 2024. On February 26, 2024, the Board reviewed the FY23 Tax Increment Reinvestment Zone #2 Annual Report. On February 26, 2024, the Board members were: JeffJordan, Matt Phillips, Charles Gillenwater, Quattro Borders, Lisa Parker, Ashlea Longenecker, Jason Nelson, Mike Hunt, Ken Cates, and Mike Hembree. During the period from October 1, 2023, through September 30, 2024, the Kaufman City Council took the following action: On February 26, 2024, Council approved the FY23 Tax Increment Reinvestment Zone #2 Annual Report. On February 26, 2024, the Council members were: Jeff. Jordan- Mayor; Matt Phillips Council Member; Charles Gillenwater Council Member; Jason Nelson - Council Member; Ashlea Longenecker Council Member; Quattro Borders - Council Member; and Lisa Parker Council Member. Annual Report Year 2024 Annual Report Year 2024 CITY OF KAUFMAN, TEXAS TAX INCREMENT FINANCING DISTRICT REINVESMENT ZONE #2 As of September 30, 2024 PUBLIC INFRASTRUCTURE/BUILDING PROJECTS 2020-2021 The South Pointe at Kaufman Sports Village addition is anticipated to contain 111.299 acres of land with a capital budget of $23,432,678. There were no public infrastructure projects to be reported for FY: 2020- 2021. 2021-2022 There were no public infrastructure projects to be reported for FY 2021-2022. 2022-2023 Construction of public infrastructure projects associated with the Five Points Development commenced and is anticipated to be completed sometime in FY: 2023-24. 2023-2024 Construction of public infrastructure projects associated with the Five Points Development commenced and is ongoing. PRIVATE DEVELOPMENT PROJECTS 2020-2021 There were no private development projects for FY 2020-2021. 2021-2022 There were no private development projects for FY 2021-2022. 2022-2023 There were no private development projects for FY 2022-2023. Annual Report Year 2024 2023-2024 Construction of Five Points' 174 multi-family units with an anticipated completion date for two of five buildings and the clubhouse in Q2 2025. A final plat for a Five Points' commercial development (5,000 sq. ft. restaurant) has been approved. Construction is anticipated to commence in 2025. Annual Report Year 2024 CITY OF KAUFMAN, TEXAS TAX INCREMENT FINANCING DISTRICT REINVESTMENTZONE #2 As of September 30, 2024 CAPITAL MPROVEMENT PLAN BUDGET Improvements Costs Water Facilities and Improvements $2,343,268 Sanitary Sewer Facilities and Improvements $1,405,961 Storm Water Facilities and Improvements $937,307 Street and Intersection Improvements $9,373,071 Open space, Park and Recreation Façilities and Improvements $5,858,169 Utilities and Street Lighting $1,171,634 Eçonomic Development Grants $2,108,941 Administrative Costs $234,327 Total Improvement Costs $23,432,678 Annual Report Year 2024 CITY OF KAUFMAN, TEXAS TAX INCREMENT FINANCING DISTRICT REINVESTMENT ZONE #2 As of September 30, 2024 BUDGET VS. EXPENDITURES Current Committed $ Expended $ Balance to Proiect Budget to Date to Date! Fund Water Facilities and Improvements $2,343,268 $671,973 $0 $0 Sanitary Sewer Facilities and Improvements $1,405,961 $673,820 $0 $0 Storm Water Facilities and Improvements $937,307 $608,364 $0 $0 Street and Intersection Improvements $9,373,071 $1,366,022 $0 $0 Open space, Park and Recreation Facilities and $5,858,169 $0 Improvements $0 $0 Utilities and Street Lighting $1,171,634 $0 $0 $0 Economic Development Grants $2,108,941 $0 $0 $0 Administrative Costs $234,327 $0 $0 $0 Total $23,432,678 $3,320,178 $0 $0 I The Expended $ to date amounts shown represent TIRZ obligation to be paid from increments as such increments become available. Annual Report Year 2024 CITY OF KAUFMAN, TEXAS TAX INCREMENT FINANCING DISTRICT REINVESTMENT ZONE #2 As of September 30, 2024 TIF FUND CAPITAL DEBT PROJECTS SERVICE TOTAL $ $ $ Beginning Balance: October 1, 2023 (70,321.61) Revenues: FY24 County Tax Increment FY24 City Tax Increment FY24 Trinity Valley Tax Increment 0 0 TOTAL REVENUES' 0 0 Expenditures: TOTAL EXPENDITURES 0 0 0 Ending Balance: September 30, 2024 (70,321.61) I- Administrator will continue to monitor and follow up with tax office regarding receipt of anticipated revenues for fiscal year 2024. Annual Report Year 2024 CITY OF KAUFMAN, TEXAS TAX INCREMENT FINANCING DISTRICT REINVESTMENT ZONE #2 As of September 30, 2024 ANNUAL REPORT Chapter 311.016 ofV. C. T. A. requires the following information as part of the annual report on the status of the TIF District. 1. Amount and source of revenue in the tax increment fund established for the zone: $ U Tax Increment from City of Kaufman $ Tax Increment from Kaufman County $ 0 Tax Increment from Trinity Valley CC $ Total Revenue 2. Amount and purpose ofthe expenditures from the fund: $ 29,550.00 Establishment for TIRZ during FY 2020 $ 5,405.11 Invoices for TIRZ during FY 2021 $ 31,750.00 Invoices for TIRZ during FY 2022 $ 3,616.50 Invoices for TIRZ during FY 2023 $ 0.00 Invoices for TIRZ during FY 2024 $ 70,321.61' Total Expenditures as of September 30, 2024 3. Amount ofPrincipal and Interest due on outstanding indebtedness is as follows: I. Contributions/Advanes from developers none II. Bonds issued and payment schedule to retire bonds none 4. Tax Increment base and current captured appraised value retained by the zone for Tax Year 2023: Net Captured Taxing Base Taxable Base Appraised Jurisdiction Year Value 2023 Value Value 2023 City of Kaufman TIRZ #2 2021 4,478,305 4,478,305 Kaufman County TIRZ #2 2021 4,478,305 4,478,305 Trinity Valley CC TIRZ #2 2021 4,478,305 4,478,305 City of Kau Annual Report Year 2024 Page 9 of 10 CITY OF KAUFMAN, TEXAS TAX INCREMENT FINANCING DISTRICT REINVESTMENTZONE #2 As of September 30, 2024 ANNUAL REPORT Continued 5. Captured appraised value by the municipality and other taxing units, the total amount of the tax increment received, and any additional information necessary to demonstrate compliance with the tax increment financing plan adopted by the governing body ofthe municipality. I. Total amount oft tax increment received by the municipality and other participating taxing jurisdictions reçeived in FY 2024. Amount of Amount Due Base 2023 Based on Amount Taxing Jurisdiction Year Increment Collections Received City ofKaufman TIRZ #2 2021 $4,478,305 $16,726.98 $0.00 Kaufman County TIRZ #2 2021 $4,478,305 $6,260.45 $0.00 Trinity Valley CC TIRZ #2 2021 $4,478,305 $2,485.24 $0.00 Total received from municipality and other taxing jurisdictions based on 2023 valuationsi in FY 2024: $0.00 Total Amount paid for TIF in FY 2024: $0 II. Amount of tax increment received in FY 2024 from the municipality and the other taxingj jurisdictions based on 2023 valuations was $0. III. Other Information: None City of Kaufman, TIFNo. 2 Annual Report Year 2024 Tax Increment Reinvestment Zone #2 Annual Report October 1, 2023 - September 30, 2024 City of Crandall PREPARED By: MUNICAP, INC. PUBLIC FINANCE TAX INCREMENT REINVESTMENT ZONE #2 CITY OF CRANDALL Annual Report Table of Contents I. INTRODUCTION I. TIRZ REVENUES II. TIRZ EXPENDITURES IV. DEBTSERVICE V. ASSESSED VALUES 2 I. INTRODUCTION The City of Crandall Tax Increment Reinvestment Zone #2 ("TIRZ #2") was created on May 3, 2021 pursuant to ordinance No. 050321 adopted by the City Council ofthe City ofCrandall ("City Council") as authorized by Chapter 311 oft the Texas Tax Code (the "Act"). TIRZ #2 was created to finance the construction ofcertain public improvements within the TIRZ boundary to encourage private development that would yield additional tax revenue to all local jurisdictions. TIRZ #2 encompasses approximately 139 acres. The project and financing plan outlines the funding of $23,048,758 in public improvements related to streets, water distribution and sewer collection system improvements and public open space costs. The TIRZ will fund these improvements through the contribution ofaj portion ofthe City'sincremental ad valorem tax receipts and a portion ofk Kaufman County's (the "County") incremental ad valorem tax receipts. II. TIRZ REVENUES CityofCrandall The total increments to the taxable assessed value of the property within TIRZ #2 during the fiscal year was $4,363. As a result, the TIRZ revenues collected and anticipated to be deposited in the TIRZ #2 Fund was $4,363. Kaufman County The total increments to the taxable assessed value of the property within TIRZ #2 during the year was $760. As a result, the TIRZ revenues collected and anticipated to be deposited in the TIRZ #2 Fund was $760. III. TIRZ ExPENDITURES The total TIRZ expenditures for the City and the County paid during the fiscal year from available TIRZ revenues are $0 in administrative expenses and $5,166 in public improvement costs reimbursed which totals $5,166. IV. DEBT SERVICE There is no bonded indebtedness for TIRZ #2. The TIRZ revenues çollected will be used to reimburse the project developer for the TIRZ projects. V. ASSESSED VALUES CityofCrandall The City's total base year (January I, 2021) taxable value of the property within TIRZ #2 was $75,016'. The City's 2024 total taxable value of the property within TIRZ #2 was $46,156,425. As a result, the increase in the total appraised value from the base year appraised value ("Incremental Appraised Value") for the year was $46,081,409. The City 2024 incremental appraised value of $46,081,409 reflects the difference between the City's aggregate 2024 appraised value less the tax increment base ($46,156,425 - $75,016 = $46,081,409). For increment calculation purposes, the City's incremental appraised value is $46,082,789. The variance in reported incremental appraised value and calculated incremental appraised value is due to having a minimum incremental appraised value of$0 for all Parcels located within the TIRZ for calculation purposes. Kaufman Counly The County's total base year (January 1, 2021) taxable value of the property within TIRZ #2 was $75,016'. The County's 2024 total taxable value ofthe property within TIRZ #2 was $46,156,425. As a result, the increase in the total appraised value from the base year appraised value ("Incremental Appraised Value") for the year was $46,081,409. The County 2024 incremental appraised value of $46,081,409 reflects the difference between the County's aggregate 2024 appraised value less the tax increment base ($46,156,425 - $75,016 = $46,081,409). Fori increment calculation purposes, the County'si incremental appraised value is $46,082,789. The variance in reported incremental appraised value and calculated incremental appraised value is due to having a minimum incremental appraised value of$0 for all Parcels located within the TIRZ for calculation purposes. - The City and the County total base year value of $25,381 reported in prior fiscal year submissions has been updated to $75.016 based on additional base year value information received from the Kaufman Central Appraisal District. Tax Increment Reinvestment Zone #3 Annual Report October 1, 2023 = September 30, 2024 City of Crandall PREPARED By: MUNICAP, INC. PUBLIC FINANCE TAX INCREMENT REINVESTMENT ZONE #3 CITY OF CRANDALL Annual Report Table of Contents I. INTRODUCTION I. TIRZ REVENUES III. TIRZ EXPENDITURES IV. DEBTSERVICE 1 V. ASSESSED VALUES 2 . NTRODUCTION The City of Crandall Tax Increment Reinvestment Zone #3 ("TIRZ #3") was created on February 22, 2022 pursuant to ordinance No. 022222A adopted by the City Council ofthe City of Crandall ("City Council") as authorized by Chapter 311 of the Texas Tax Code (the "Act"). TIRZ #3 was created to finance the construction of certain public improvements within the TIRZ boundary to encourage private development that would yield additional tax revenue to all local jurisdictions. TIRZ #3 encompasses approximately 602 acres. The project and financing plan outlines the funding of$179,673,644 in public improvements related to streets, water distribution, storm water and sewer water collection system improvements, public open space improvements, and economiç development grant costs. The TIRZ will fund these improvements through the contribution of a portion ofthe City's incremental ad valorem tax receipts and a portion of Kaufman County's (the "County") incremental ad valorem tax receipts. II. TIRZ REVENUES CilvofCrandall The total increments to the taxable assessed value ofthe property ofTIRZ #3 during the fiscal year was $0. As a result, the TIRZ revenues collected and anticipated to be deposited in the TIRZ #3 Fund was $0. Kaufman County The total increments to the taxable assessed value of the property of TIRZ #3 during the year was $0. As a result, the TIRZ revenues collected and anticipated to be deposited in the TIRZ #3 Fund was $0. III. TIRZ EXPENDITURES The total TIRZ expenditures for the City and the County paid during the fiscal year from available TIRZ revenues are $0 in administrative expenses and $0 in public improvement costs reimbursed which totals $0. IV. DEBT SERVICE There is no bonded indebtedness for TIRZ #3. The TIRZ revenues collected will be used to reimburse the project developer for the TIRZ projects. V. ASSESSED VALUES CityofCrandall The City's total base year (January 1, 2022) taxable value of the property within TIRZ #3 was $2,494,692'. The City's 2024 total taxable value ofthe property within TIRZ #3 was $3,013,487. As a result, the increase in the total appraised value from the base year appraised value ("Incremental Appraised Value") for the year was $518,795. The City 2024 incremental appraised value ofs $518,795 reflects the difference between the City's aggregate 2024 appraised value less the tax increment base ($3,013,487 - $2,494,692 = $518,795). For increment calculation purposes, the City's incremental appraised value is $817,096. The variance in reported incremental appraised value and calculated incremental appraised value is due to having a minimum incremental appraised value of$0 for all Parcels located within the TIRZ for calculation purposes. Kaufman County The County's total base year (January 1, 2022) taxable value of the property within TIRZ #3 was $3,076,973'. The County's 2024 total taxable value of the property within TIRZ #3 was $3,013,487.As: a result, the increase in the total appraised value from the base year appraised value ("Incremental Appraised Value") for the year was $0. The County 2024 incremental appraised value of $0 is a result of the 2024 appraised value being less than the total base year value. For increment calculation purposes, the County's incremental appraised value is $240,214. The variance in reported incremental appraised value and calculated incremental appraised value is due to having a minimum incremental appraised value of$0 for all Parcels located within the TIRZ for calculation purposes. The City and the County total base year value of$0 reported in prior fiscal year submissions has been updated to $2,494,692 and $3,076,973, respectively, based on additional base year value information received from the Kaufman Central Appraisal District. Phone: 877-631-5278 L Fax: 972-563-0048 J Website: STARtransitorg ST 7 TRANSIT POE Box 703 I Terrell I TX75160 DATE: March 5, 2025 TO: Kaufman County FROM: Teresa Eliott; Project Manager RE: February 2025 Ridership Report Demand Reponse September October November December January February March April May June July August YTD Total Trips 2,480 2,893 2,361 2,211 2,072 2,187 14,204 Days of Service 20 23 19 20 19 19 120 Avg. Daily Trips 124 126 124 112 112 112 118 Elderly & Disabled Trips 2,038 2,457 1,979 1,867 1,776 1,787 11,904 E&DP Percentage 82% 85% 84% 84% 86% 82% 84% Trips By City September October November December January February March April May June July August VTD Crandall 56 102 96 57 49 59 419 Forney 832 994 769 694 647 721 4,657 Kaufman 325 392 269 315 302 300 1,903 Kemp 51 47 30 37 50 59 274 Mabank 17 35 14 18 14 12 110 Scurry 15 7 14 5 10 12 63 Terrell 1,184 1,316 1,169 1,085 1,001 1,024 6,779 STARNoW September October November December January February March April May June July August YTD Totall Trips 1,611 1,755 2,001 1,901 1,908 1,939 11,115 Dayso of Service 20 23 19 20 21 19 122 Avg. Daily Trips 81 76 105 95 91 102 91 Median Wait Time (mins) 17.96 16.33 13.35 15.83 17.12 17.58 16.36 Eu Requesled Boardingse Compled Boardrgse Ng Bowrdrgs! Per ServieH Borsngcinciuene BorangCincitieonss Die Showie Cancetation Pecantage e Cancetation PHow t De Sor Touhse Conpleed Aeoetse HoDrirs Aralucle Aequests . 2535 1939 1.16 591 55 23.36s 2.17x 2334 1784 5 Aequesc Cancalatons e AgaCicitorpies Some Ag oA Nonts pe see Ng TtDbon . Ng. TiDuurcee Mnt Wa Tin Me Bocurgshron Ad n Bos Rier wbl Bor der W FagDon Bookrgs . 545 48 7.85 13.35 4.72m 32.41 17.58m 32.54x 67.35x Ox Ox Bookings tom Me Bocingsh n Voices Boargs* *onACule Ng eAesp Aequese Ox 01x Ox 1.09 STARNow Trips By City September October November December January February March April May June July August YTD Kaufman 67 72 57 116 82 81 475 Forney 773 993 1,120 1,145 1,094 1,132 6,257 Terrell 670 690 620 624 732 726 4,062 KAUFMAN COUNTY COMMISSIONERS COURT AGENDA REQUEST FORM Note: This form is required for agenda requests, with the exception of supporting materials or attachments. Forms should be returned to the County Judge's Office by email to ybeuanne, at the Justice Center located at 1902 US Hwy. 175, Kaufman, Texas, 75142 for inclusion on the court's agenda. Items will not be included if submitted after the deadline which is Wednesday at 12:00 P.M (Noon) preceding the court meeting. Items will also be omitted if no supporting documents are included with your request. Regular court meetings are held each Tuesday of the month. COURT DATE REQUESTED: SUBMITTED BY: PERSON PRESENTING: SHAQUILA KENNEDY 3/11/25 DEPARTMENT: N/A TAX OFFICE ITEM REQUESTED IS FOR: Consent Agenda Action/Consideration Discussion/Report Executive Session Public Workshop ITEM: (PLEASE STATE EXACTLY AS YOU WANT TO APPEAR ON THE AGENDA) REELECTED TAX ASSESSOR OFFICE ALL EMPLOYEE DEPUTATION. DEPUTATION THE STATE OF TEXAS County of. Kaufman 1, Teressa Floyd-Tax Assessor of the County of Kaufman and State of Texas, having full confidence in AMY ROUTON of said County and State, do hereby, with the consent of the Honorable Commissioners' Court of Kaufman County, nominate and appoint AMY ROUTON the said AMY ROUTON my true and lawful deputy, in my name, place and stead, to do and perform any and all acts and things pertaining to the office of said Tax Assessor-Colector of said County and State, hereby ratifying and confirming any and all such acts and things lawfully done in the premises by virtue hereof. WITNESS my hand, this day of Hasle 415 TAC County, Texas THE STATE OF TEXAS County of Kaufman BEFORE ME, the Undersigned Authority in and for the State of Texas, on this day personally appeared Teressa Floyd known to me to be the person whose name is subscribed to the foregoing deputation, and acknowledged to me that she executed the same for the purposes and consideration therein expressed. GIVEN under my hand and seal of office at Kaufman Texas, this A 1 day of 7 a OATH OF OFFICE I, AMY ROUTON do solemnly swear (or affirm) that will faithfully execute the duties of the office of Tax Assessor/Collecior, Kaufman County of the State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States and of this State; and I furthermore do solemnly swear (or affirm) that I have not, directly nor indirectly, paid, offered or promised to pay, contributed nor promised to contribute, any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment, or the confirmation thereof. So help me God. Up fauo Subscribed and sworn to before me, this day of Tebruan 005 M 1 - Ay Gmo * < PRECNFES DEPUTATION THE STATE OF TEXAS County of. Kaufman I, Teressa Floyd-Tax Assessor of the County of Kaufman and State of Texas, having full confidence in CORTNEY AKIN of said County and State, do hereby, with the consent of the Honorable Commissioners' Court of Kaufman County, nominate and appoint CORTNEY AKIN the said CORTNEY AKIN my true and lawful deputy, in my name, place and stead, to do and perform any and all acts and things pertaining to the office of said Tax Assessor-Collector of said County and State, hereby ratifying and confirming any and all such acts and things lawfully dope in the premises by virtue hereof. WITNESS my hand, this yh dayof "a hyeh 1A23 TAC County, Texas THE STATE OF TEXAS County of Kaufman BEFORE ME, the Undersigned Authority in and for the State of Texas, on this day personally appeared Teressa Floyd known to me to be the person whose name is subscribed to the foregoing deputation, and acknowledged to me that she executed the same for the purposes and consideration therein expressed. GIVEN under my hand and seal of office at Kaufman Texas, this 4 day of OATH OF OFFICE 1,. CORTNEY AKIN do solemnly swear (or affirm) that - will faithfully execute the duties of the office of Tax Assessor/Collector, Kaufman County of the State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States and of this State; and . furthermore do solemnly swear (or affirm) that I have not, directly nor indirectly, paid, offered or promised to pay, contributed nor promised to contribute, any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment, or the confirmation thereof. So help me God. Subscribed and sworn to beforgimey ww a day of tebrw AA4 2095 IN Ahu Thsno - PRECM TA L FMAN DEPUTATION THE STATE OF TEXAS County of. Kaufman I, Teressa Floyd-Tax Assessor of the County of Kaufman and State of Texas, having full confidençe in MARIA LANDAVERDE of said County and State, do hereby, with the consent of the Honorable Commissioners' Court of Kaufman County, nominate and appoint MARIA LANDAVERDE the said MARIA LANDAVERDE my true and lawful deputy, in my name, place and stead, to do and perform any and all acts and things pertaining to the office of said Tax Assessor-Collector of said County and State, hereby ratifying and confirming any and all such acts and things lawfully done in the premises by virtue hereof. WITNESS my hand, this 23 day of Janva 3 2025 Bais of n6n County, Texas THE STATE OF TEXAS County of Kaufman BEFORE ME, the Undersigned Authority in and for the State of Texas, on this day personally appeared Teressa Floyd known to me to be the person whose name is subscribed to the foregoing deputation, and acknowledged to me that she executed the same for the purposes and consideration therein expressed. GIVEN under my hand and seal of office at Kaufman Texas, this 6 day of - - OATH OF OFFICE 4, MARIA LANDAVERDE do solemnly swear (or affirm) that I will faithfully execute the duties of the office of Tax Asessor/Collector. Kaufman County of the State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States and of this State; and I furthermore do solemnly swear (or affirm) that I have not, directly nor indirectly, paid, offered or promised to pay, contributed nor promised to contribute, any money or valuable thing, or promised any public office or employment, as a reward to secure my appointment, or the confirmation thereof. So help me God. S-arsautsINcOs methis 23 day of / h - 1 0035 SHAQUILA KENNEDY Aet3 Notary Public lustee ofthesbase STATE OF TEXAS IDE 13128215-5 hauman Texas My Count Comm. Exp. Sep. 15, 2025 KAUFMAN COUNTY COMMISSIONERS COURT AGENDA REQUEST FORM Note: This form is required for agenda requests, with the exception of supporting materials or attachments. Forms should be returned to the County Judge's Office by email to Ashleykirby@kaufmancounty.net, and Kasey.hovis@kaufmancounty.net at the Justice Center located at 1902 US Hwy. 175, Kaufman,Texas, 75142 for inclusion on the court's agenda. Items will not be included if submitted after the deadline which is Wednesday at 12:00 P.M (Noon) preceding the court meeting. Items will also be omitted if no supporting documents are included with your request. Regular court meetings are held each Tuesday of the month. COURT DATE REQUESTED: SUBMITTED BY: PERSON PRESENTING: Shannon Roden DEPARTMENT: Shannon Roden 3/11/25 Development Services ITEM REQUESTED IS FOR: Consent Agenda Artion/Consideration Discussion/Report Executive Session Public Workshop ITEM: (PLEASE STATE EXACTLY AS YOU WANT TO APPEAR ON THE AGENDA) Motion to Approve the replat of lot 16 of Beautiful Acres West located on FM 3094 and FM 148 in Precinct 4. Kaufman County 101 N. Houston Street Kaufman, Texas 75142 (469) 376-4127 . www.kaufmancountynet Site Development and Plat Application RECEIVED By Shannon Roden at 10:31 am, Dec 11, 2024 Development Appliçation Handbook 3 Date: 12/19/2019 Kaufman County 101 N. Houston Street Kaufman, Texas 75142 . (469) 376-4127 . www.hauhmancounsynet SITE DEVELOPMENT AND PLAT APPLICATION FORM All applications must be submitted with (1) a complete, (2) a completed application checklist, and (3) all materials listed in the appropriate checklist. The Development Services staff is avallable to assist you in person at the Kaufman County Development Services Department or by phone, please call 469-376-4127 for an appointment. Appliçations may be submitted at any time. 7011 FM: 3094 PROJECT NAME: TYPL OrA APPLICATION (Box 1of6) Instructions: Please check the appropriate box(es) below. SITE DEVELOPMENT AUTHORIZATION. APPLIÇATIONS SUBDIVISION RELATED APPUICATIONS Floodplaln Development Permit Preliminary Plat On-Site Sewage Facility (OSSF) Permit Final Plat Manufactured Home Community and RV Park Permit Amending Plat Use of County Property (including driveway culverts) Cancellation of a Subdivision REGULATED LAND USES R Revision of a Plat * Automotive Wrecking & Salvage Yard Platting Exception Demolition Business Utlity Connection Certificate Flea Market Preliminary 911 Addressing Junkyard Final 911 Addressing Outdoor Resale Business Sexually Orlented Business NOTICE AND INSPECTION Residential Bullding Notice and Inspection Requirement Development Application Handbook 4 Date: 12/19/2019 Kaufman County 101 N. Houston Street Kaufman, Texas 75142 (469) 376-4127 www.haufmancoumtynet APPLICANT INFORMATION (Box 2 of6) Applicant Name: Justino Estrada Company/Firm Name: Address: 7011 FM 3094 City/State/Zip: Scury TX 75158 Contact Number Primary: 972-515-6639 Contact Number (Secondary): Contact Email: anatregps0e@ymal.com Appliçant Signature: wlino Esheok Date: PROPERTY OWNER INFORMATION (Box 3 of6) Applicant Name: Company/Firm Name: Address: City/State/Zip: Contact Number Primary: Contact Number (Secondary): Contact Email: Applicant Signature: Date: PROPERT TYINFORMATION (Box 4 of6) Project Name: Tou Fm de 3094 Address: Tou fm3cau City/State/Zip: TK 758 Parcel Tax IDH: 18903 Development Application Handbook 5 Date: 12/19/2019 Kaufman County 101 N. Houston Street Kaufman, Texas 75142 (469) 376-4127 . www.kauhmancountynet PROPERT TY OWNER CONSENT/ AGENT AUTHORIZATION (Box 5 of6) By my signature, hereby affirm that am the property owner of record, or if the applicant is an organization or business entity, that authorization has been granted to represent the owner, organization or business in this application. Icertify that the preceding information is complete and accurate, and it is understood that agree to the application being requested for this property. Additionally, my signature below indicates my awareness of the fee required. at the time of the application submittal and any additional fees as noted in the County's fee schedule. This fee is non-refundable even In the event of application withdrawal. ihave the power to authorize and hereby grant permission for Kaufman County officials to enter the property on official business as part of the application process. Signature: Bosino 6ahda Printed Name: Justino Estrada Date: IZ 14/2024 By signing this form, the owner of the property authorizes Kaufman County to begin proceeding in accordance with the process for the type of application indicated on this application. The owner further acknowledges that submission of an application does not in any way obligate the County to approve the application and that although County staff may make certain recommendations regarding this application, the decision making authorlty may not follow that recommendation and may make a final decision that does not conform to the staffsrecommendation. NOTARY (Box 6of6) STATE OF TEXAS 5 COUNTY OF KAUFMANS BEFORE ME, the undersigned authority in and for County, Texas, on this day personally appeared known to me to be the person and officer whose name Is subscribed to the foregoing Instrument and acknowledged to me that he/she is and that he/she is authorized to execute the foregoing instrument for the purposes and consideration therein expressed, and in the capacity therein stated. y GIVEN UNDERMY HAND AND SEAL OF OFFICE, this the day of Dxunbozoy hsw Sud Notary Publici In and for the State oft Texas Cessie Brooke Steed Cossie Steed My Commission Expires 9/16/2026 Type or Print Notary'sName Nolary 1D133968161 My Commission Expires: 9-14-202U Development Application Handbook 6 Date: 12/19/2019 hs Kaufman Give Swrvevor County 106 W. Grove Street Kaufman, Texas 75142 . (469) 376-4127 www kaufmancounty. net FINAL PLAT, AMENDING PLAT, REVISION OF A PLAT AND CANCELLATION OF A SUBDIVISION PLAT CHECKLIST Please check the appropriate bow below Final Plat Amending Plat Cancellation of a Subdivision Revision of a Plat FINAL PLAT, AMENDINGE PLAT, REVISION Of APATAKIDCARCCLAION 0 ASUBDIVISIO! PIAT CHECKUST 1) See Section 4.03. FinalPlat of the Kaufman County Subdivision and Land Development Regulations for more Information on the final plat process. 2) See Sestion 4.04. Amending Plat of the of the Kaufman County Subdivislon and Land Development Regulations for more Information on the amending plat process. 3) See Section 4.05. Cancellation ofa Subdivision of the Kaufman County Subdivision and Land Development Regulations for more Information on the cancellation of a subdivision plat process. 4) See Section 4.06. Revislon ofa Plato of the Kaufman County Subdivision and Land Development Regulations for more Information on the revislon of a plat process. 5) Construction plans and approval of a preliminary plat isnotr required. lthe applicanti isnot proppsing to construct anypublici improvements. If the construction of public Improvements is required, the applicant should refer to the Preliminary Plat and Construction Plan Checklist. 6) A pre-application conference with County Staff Is encouraged, but not required. 7) An electronkc copy (Adobe PDF) of all required materlals shall be submitted. Hard copies are optional. Electronic submittals can be saved on a CO/DVD or fiash drive. Each file shall be labeled on the disc or drive as it appears on the checklist. Discs or drives must be dearly labeled with the project name on the outside of the media. 8) AC copy of the plat application and the plat shall also be submltted by the Applicant to the County Surveyor Department. Item Apphcant Staff 7 an 2 : : 1 : Completed and Signed Site Development and Plat Application Application Fee CK By checking this box you're acknowledging that there are no exdsting Deed Restrictions that DEEDI RESTRICTION prohibits yout from further subdMiding your property. CARTIFIÉAFEONFILE- SMR Letter of Intent (Brief description of the project) CX Tax Certificate from Kayfman County) Tex office indicating that County taxes are current Aatas/istwbAsiemA MrMirAatimanmas. Development Application Handbook 26 Date:12/23/2019 Kaufman County 106 W. Grove Street Kaufman, Texas 75142 (469) 376-4127 www kaufmancounty net By checking this box you're acknowledging that the property has been looked up on the Wetlands Mapper prepared by the U.S. fish and Wildlife Services to confirm if any part of the propertyi is within National Wetlands. If the property does include areas of National Wetlands, then the proper design accommodations have been made and any necessary EN/A permits have been secured. (Wetlands Mapper can be accessed at smnalasmnanA wetlands: nuemtenlastandimacxen WI: Serve letter from the Water Provider EK Will Serve letter from the Electric Provider X Will Serve Letter from Fire Marshall 3 If public infrastructure improvements have been constructed, include Final Construction Plans for reference. Plat Requirements Sheet size is 18"x24" Scale of 1" s 200' or larger Graphic scale of the drawing North arrow Legend, if symbols used Vicinity map with north arrow showing the location of the proposed subdivision within the County and to the nearest incorporated areas. Plat' Title Block Elements Name of proposed development Lot and block numbers, and the total number of lots Survey name and abstract number Date of preparation and date of any revisions The name, address, and telephone number of the developer, surveyor and/or engineer. The name, loçation, width, and dimensions of all proposed and existing roads within the property. All streets shall conform to the Kaufman County Street Sections (refer to Section! 5.03 of Kaufman County Subdivision regulations). The number of all lots and blocks arranged in systematic order. Development Application Handbook 27 Dater 12/23/2019 Kaufman County 106 W Grove Street Kaufman, Texas 75142 (469) 376 4127 www kaufmancounty nel The size of each lot shall be Indicated on the Plat In square feet and In acreage. The location of setback lines on each lot (building setbacks shouid meet the minimum standards noted in Section 5.06 of the Kaufman County Subdivision Regulations). The location of existing boundarylines with bearings and distances. The accurate location, material and approximate size of all monuments and benchmarks The descrptlon, location, width and dimensions of proposed and exlsting easements within andi adjacent to the property. The accurate location of adjacent subdivision roads, blocks, lots, and platted easements. Where there are no adjacent subdivisions, the final plat shall show: 1 " The name of all adjacent property owners with property deed recording - Information The right-of-way width abutting the property The location and distance to adjoining subdivisions, and how the roads in the proposed subdivision may connect with those in the nearest subdlvisions or other roads in the area The location of the 100-year flood plaln. Subdivisions that are in a flood zone, as shown on the current Flood Insurance Rate Map (FIRM), must show the following on the Piat, If avallable: Provide a floodplain note, "According to) flood insurance fate map (FIRM) mop no. XouX dated xxxoopx prepared by the Federa! Emergency Monagement, Agency (FEMAI for Kaufman County, Texas, this property is within zone A AE,X Permanent type benchmarks shail be set in appropriate locations with the description and elevation shown on the Plat. The elevation of the benchmark shall be tied to a benchmark shown on the FIRM panel or sea level Ifr not found. The finished base flood elevation must be shown for each lot located In the 7 base floodplain. Hfthe development is situated within a FEMA designated floodway a Floodplain Development Permit will be requtred. Al legal description oft the property and locate the same with respect to an original corner oft the original tract of whichi it is a part, and the number of acres being subdivided. AlI blocks, corners and angles shall be marked in accordance with minimum standards set forth by the Texas Board of Professional Engineers and Land Surveyors All corners shall be marked with caps, unless existing irons A dedication, by the developer, of all streets, roadways, alleys, and utility easements intended for public use, and the developer's certifications that all parties with any interest in the title to the subject property have joined in such dedication, duly executed, acknowledged and swom to by said developer before a Notary Public. Development Application Handbook 28 Date:12/23/2019 Kaufman County 106 W. Grove! Street Kaufman, Texas 75142 . (469)376-4127 www. kaufmancounty net The seal ands signature of the survéyor responsible for surveying the subdivision and/or the preparation ofthe Plat, As space for the signature oft the County. Judge and County Clerk. Final Plat Notes Blocking the flow of water or construction improvements In drainage easements, and filing or obstruction oft the Floodway is prohibited. The existing creeks or drainage channels trayersing along or across the addition will remain as open channels and will be maintained by thé Individual owners of the lot or lots that are traversed by or adjacent to the drainage courses along or across said lots. County will not be responsible for the maintenance and operation of said drainage ways for the control of erosion. LA County will not be responsible for any damage, personal injury or loss of life or property occasloned by flooding or fooding conditions. County will not be responslble for the avallability or delivery of any private well water in a subdivision. All culverts within any right-of-way shall require County permit approval and meet minimum County standards. No road, street, or publici improvement dedicated by this Plat shall be maintained! by Kaufman County Int the absence of an express Order of the Commissioners Court, entered of record in the minutes of the Commissioners Court of Kaufman County, specifiçally identifying any such road, street, or public improvement and specifically accepting such for County maintenance. Provide the following MTP Note: Thel Kaufman County Thoroughfare Plan indicates that. (state the name of abutting rogdwoy refected on the MIPI M Isa (state the thoroughfore EVDE as ldentifed on the MIP) - arterla! road." * lfno road classification exists on the Kaufman County Thoroughfare Plan, then the following note shall be used, "According to the Kaufman County Thoroughfare, there Is no classification for (name of road), Easements: Any public utility, including the county, shalll have the right to remove and keép clear all or part of any bullding, fences, trees, overgrown shrubs ori improvements that in any way endanger or interfere with the construction, maintenancé, or efficiency of its respective systems on any of the easement or right-of-way shown on the plat (ori filed by séparate instrument that Is associated with sald property): and any publlc utility, Including the county, shall have the right at all times an Ingress and egress 2 to and from upon sald easements for the purpose of construction, reconstruction, Inspection, patrolling, malntajning and adding to or removing all or part oflt Its respective systems without the necessity at any time of procuring the permission of anyone. Easements shall be malntained by property owners. The county can remove trees or any other improvementls) and does not have ther responsibility to replace them. Ifthe plat contains private streets, and private emergency access easements the following statement shall be included: All private streets (drives and roads) will be signed in 8 manner that indicates its private status: County shall not be responsible for maintenance Development Application Handbook 29 Date: 12/23/2019 Kaufman County 106 W Grove Street Kaufman, Texas 75142 (469) 376 4127 www kaufmancounty net of Private! Streets, drives, emergency access easements, recreation areas and open spaces, and the owners shall be responsible for the malntenance of private streets, drives, emergency access easements, recreation areas and open spaces and sald owners agree to Indemnify and save harmless Kaufman County from all dalms, damages, and losses arising out pfor resulting from performance of the obligations of said owners set forth in this paragraph, The title block shall include the following wording before the name "Private Road Subdivision" to dearly indicate Private Streets are used. Ift the subject property is not! in the FEMA designated floodplaln then the following note Is not required, Ai propery within or adjacent to a FEMA designated floodplain shall Include the following statements on the face ofthe plat: 100-Year Floodplain Easement Restriction: Construction within the floodplain may not occur until approved by the County, (A request for construction within the floodplain easement must be accompanied with detalled engineering plans and studles indicating that no flooding will result, that no obstruction to the natural fiow of water will result; and subject to all owners or the property affected by such construction becoming a party to the request.) Where construction is approved, all finished floor elevations shall be a minimum of two (2) feet above the 100-year base flood elevation as determined by analyzing the ultimate bulld-out conditions of the entire drainage basin. Existing creeks, lakes, reservoirs, or drainage channels traversing along or across portions of this addition, will remain as an open channel at all times and will be maintained by the Individual owners of the lot or lots that are traversed by the drainage courses along or across sald lots. The County will not be responsible for the maintenance and operation of said drainage ways or for the control of erosion. Each property owner shall keep the natural dralnage channels traversing his/her property clean and free of debris, silt, or any substance that would result in unsanitary conditions. The County shall have the right of Ingress and egress for the purpose of inspection and supervision of maintenance work by the property owner to alleviate any undesirable conditions, which may accur. The County is not obligated to maintain or assistance with maintenance of the area. The natural drainage channel, as in the case of all-natural drainage channels, are subject to stormwater overflow and natural bank erosion. The County shall not be liable for damages of any nature resulting from the occurrence of these natural phenomena, nor resulting from a fallure of any structure(s) within the natural drainage channels. The natural drainage channel crossing each lot is shown by the Floodway easement line as shown on the plat. Ifa Subdivision alters the horizontal or vertical floodplain, a FEMA! Floodway map revision may be required. Development Appliçation Handbook 30 Date: 12/23/2019 Kaufman County 106 W. Grove Street Kaufman, Texas 75142 (469) 376-4127 . wow.autfinancountiy.iat Certification of Submitted information lhereby certify that the above statedi information Is Incjuded with the accampanying submisslon materlals. Furtlier, Ihave reviewed and met the stindards contained in Section 4 (Platting Requirements) of the Kaufman County Subdivision and Land- Develapment Regulations. - so Gahada 12/9/2024 Applicant's Sighature Daté Verification of Detalled Information and accurate Ihereby confirm that the above detalled information as required by the checklist is complete to the best of my knowledge. understand that proper County staff review ofthls application Is dependent upon the accuracy of thei infprmation provided andt that inyi inaccurate or inadequate Information provided by me or my firm may delay the proper review ofthis appllcation. - 1-9-24 a Signature Date Haeen Flrm Development Application Handbook 31 Date:12/,3/2019 Kaufman County Laura Hughes County Clerk Instrument Number: 2019-0016306 Billable Pages: 3 Number of Pages: 4 FILED AND RECORDED - REAL RECORDS CLERKS COMMENTS On: 07/15/2019 at 08:32 AM E-RECORDING Document Number: 2019-0016306 Receipt No: 19-14839 Amount: $ 34.00 Vol/Pg: V:6070P:479 STATE OF TEXAS COUNTY OF KAUPMAN I hereby certify that this instrument was filed on the date and time stamped hereon by me and was duly recorded in the Official Public Records of Kaufman County, Texas. donno Huglas Laura Hughes, County Clerk Recorded By: Elsa Smith Deputy ANY PROVISION HEREIN WHICH RESTRICTS THE SALE, RENTAL, OR USE OF THE DESCRIBED REAL PROPERTY BECAUSE OF COLOR OR RACE IS INVALID AND UNENFORCEABLE UNDER FEDERAL LAW. Record and Return To: KAUFMAN COUNTY TTTLE & ABSTRACT 2309 S. WASHINGTON KAUFMAN, TX 75142 #2019-0016306 GF KCT 2201506 NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING INPORMATION FROM ANY THTS INSTRUMENT THAT TRANSFERS AN INTEREST IN REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR. DRIVER'S LICENSE NUMBER. WARRANTY DEED WITH VENDOR'S LIEN THE STATE OF TEXAS KNOW ALL MEN BY THESE PRESENTS: COUNTY OF KAUFMAN THAT, ZION TRAVELERS BAPTIST CHURCH OF PEELTOWN, hereinafter called GRANTOR, for and in consideration of the sum of TEN AND NO/100 ($10.00) DOLLARS and other good and valuable consideration, to the said GRANTOR paid by JUSTINO ESTRADA and MARY ESTRADA, whose mailing address is 13750 South F.M. 148, Scurry; Texas, 75158, hereinafter called GRANTEES, the receipt and suffioiency ofwhich is hereby acknowledged; and the further consideration of the sum of $55,736.00 cash in hand paid by ZION TRAVELERS BAPTIST CHURCH OF PEELTOWN, hereinafter called NOTEHOLDER, the receipt of which is hereby acknowledged; said sum having been advançed by the said NOTEHOLDER at the special instance and request of GRANTEES herein and used as a part of the purchase price for the hereinafter described property and to evidence which said GRANTEES have this day executed that certain promissory Note of even date herewith in the original principal sum of $55,736.00, payable to tho order of the said NOTEHOLDER, and bearing interest at the rate and payable as in said Note provided, boaring interest and payable to the ordér ZION TRAVELERS BAPTIST CHURCH OF PEELTOWN, theroin provided, said note being secured by the Vendor's Lien berein retained and further seoured by a Deed of Trust of even date herewith conveying the herein described property to Hector J. Torres, Trustee, has Granted, Sold, and Conveyed, and by these presents does Grant, Sell and Convey, unto the said GRANTEES, all of the following described property: BEING LOT 16, BEAUTIFUL ACRES WEST ADDITION IN KAUFMAN COUNTY, TEXAS ACCORDING TO THE PLAT RECORDED IN CABINET 1, ENVELOPE 238, PLAT RECORDS, KAUFMAN COUNTY, TEXAS. This conveyance is subject to all existing building and use restrictions, easements and rights-of way of record, visible or apparent, ifany, and reservations ofoil, gas and ather mineral interests, ifany. TO HAVE AND TO HOLD the above described premises, together with all and singular the rights and appurtenances thereto in anywise belonging unto the said GRANTEES, their heirs (successors) and assigns forever. GRANTOR hereby binds itself, its heirs, executors and administrators (successors) and assigns, to Warrant and Forever Defend all and singular the said premises unto the sald GRANTEBS and to the heirs (successors) and assigns of the said GRANTEES against overy person whomsoever lawfully claiming, orto claim the same, or any part thereof. BUT it is expressly agroed and stipulated that tho Vendor's Lien is retainsd in favor of the said NOTEHOLDER aghinst the above described property, premises and improvements, until the above described Note and all interest thoreon is fully paid according to its face and tenor, effect and reading, when this deed shall'become absolute, but a release of the holder of the above described indebtednesses shall be sufficient to rolease the lien retained herein. Whenever used the singular shall include the plural, the phural the singular, tbe use of any gender shall include all genders. The words "GRANTOR(S)", "GRANTEE(S)" and "NOTEHOLDER" shall include their heirs, exécutors, administrators, successors and assigns. V DATED this day ofJuly, 2019. ZION TRAVELERS BAPTIST CHURCH OF PEELTOWN Clab Bolt By: CHARLES BEASLEY,/RESIDENT STATE OF TEXAS COUNTY OF KAUFMAN This instrument was acknowledged before me an the day of July, 2019, by Charles Boasley, President of Zion Travelers Baptist Church of Peeltown. PATRICIA SMITH slinic STATE NOTARY OF PUBLIC TEXAS Notary Publio, State ofTexas My Comm. Em 08-21-2022 My Commission Expires: D81049518-1 AGREED TO AND AÇCEPTED BY: Duslin Golo JUSTINO ESTRADA MMas Estk MARY ESTRADN STATE OF TEXAS COUNTY OF KAUFMAN This instrument was acknowledged before me on the ofJuly, 2019, by Justino Estrada. - - Bocth) - NOTARY! PATRICIAA PUBLIC GMITH Notary Public, State ofTexas STATE OF TEXAS My Commission Expires: My Oone. Ep.0841-2022 1D1040518-1 STATE QF TEXAS COUNTY OF KAUFMAN This instrument was ackrowledged before me on the ofJuly, 2019, by MaryEstrada Ahutna almtr) NOTARYPUBLIC PATNCA H Notary Public, State of Toxas STATE OP TEXAS My Commission Expires: a NyCann Exp 08-21-2022 1031949618-1 #2019-0016306 Filed for Record in Kaufman County TX 07/15/2019 nR:32-02 AM Deed Restriction Certification Certification ofSubmitted Information I Justino Estrada (printed owner's name) acknowiedge and understand that DEED RESTRICTIONS may or may not apply to my property located at: 7011 FM: 3094 Scurry TX 75158 (Parcel ID # 18903 It is my duty to fully review the DEED RESTRICTIONS and seek interpretation, or clarification, from a title company/legal counsel in the event that I do not understand the DEED RESTRICTIONS. 11 have reviewed the applicable DEED RESTRICTIONS and certify that such restrictions do not restrict my application for development., ino Eshad u/u/as Owner's Signature Date THE STATE OFTEXAS COUNTY OF KAUFMAN Before me, a notary public, on this day personally appeared (printed owner's name) the undersigned, who under oath, stated the following: "T hereby certify that 1 am the owner, for the purposes ofthis application; that all information submitted herein is true and correct.' 9 Owner(s) Signature Subscribed and swom to before me, this Dcenber day o4 2024 Sud Cessle Brooke Capf My Commiasion Expires Steed 9/16/2028 Notary Signature Notary ID133968161 Notary Seal 6/4/24, 8:01 AM Mail Development Services Kaufman Outlook Online Form Submittal: Pre-Development Questionnaire norepy@cwrplus.com norepyecwcplus.om, Thu 5/30/2024 9:16 PM To:Development Services Kaufman dmatpmamtencauimane-auimaromyne Please be cautious This email was sent from outside of Kaufman County Pre-Development Questionnaire This is a free serviçe that Kaufman County provides our citizens. Please allow 7-10 business days for Development Services to complete your land report. The land report will be emailed to the email address that you provided. No questions will be answered over the phone. In some cases (violation with the County), a land report will not be provided. Once processed, your Predevelopment Questionnaire will be archived if we do not receive communication from you. Providing the information requested in this form does not constitute approval or permit issuance. No representation made during the pre-development research can modify the regulations that apply to the project. Questionnaire and documentation can be filled out, dropped off at our office at 101 N. Houston Kaufman, TX 75142, or emailed to Development Services. Date 5/30/2024 Full Name Justino Estrada Email Address: anatrep0e0e@gmai.com Phone Number 9725156639 Parcel ID 18903 Are You The Owner? Yes Ifr not the owner, what is your Field not completed. affiliation with the project? Current Use of Property ? Residential Project Use of Property? Residential Description of Project Divide my property into 3 lots for personal use, estate planning (Please give us as much details as possible.) Additional documents may be uploaded htpsloutipokofiea385bolAMQMGE2NPAZMMCLTAZDONGMMOSZ,MwWUYAhYT.mYaAMwAOAMILBSCRY2BdPm5sHSpa. 1/2 6/4/24, 8:01 AM Mail Development Services Kaufman Outlook Additional documents may be helpful in properly researching your questions. The deed to the property, survey, concept plan (drawing or sketch) may be uploaded with the Predevelopment Questionnaire. Upload Documents Estrada new plat sketch.pdf Email not displaying correctly? View iti in your browser. htps/outiokolica385cas85scomimalinbo.td/oSMAOAAGE2NA4ZmMOLTA.ZDONGMOZIIWUYAFNTmraILASCRIB4Pm5isi5pa. 2/2 821 South Tool Dr. 202 Hwy 274 (No Mail Service) Tool, TX 75143 Kemp, Texas 75143 Ofice (903) 432-3704 Office (903) 498-8892 FAX (903) 432-2108 FAX (903) 498-8894 Wasrtedar Geek Municipal Utility District DEVELOPMENT NOTIFICATION WILL SERVE LETTER CCN No. 11499 Date: 8/22/2024 Customer Information: Name: Justino Estrada Email: anatreic006@gmail.com Phone: 972-515-6632 Parcel ID: 18903 Address of Requested Service: 7011 FM 3094 West Cedar Creek MUD requiresa 20' Utility Easement on all Proposed Lots WCCMUD has met with the Developer, and we have no objections to the design concept that was provided to our office. The Developer can move forward with Development Services. o WCCMUD has met with the Developer, and there will be stipulations that will need to be fulfilled before moving forward with the design concept that was provided. o The Developer has been given a copy of the Districts Rules & Regulations #4, governing the platting of land for subdivision, installation of potable water lines, installation of sewer lines, and all associated fees for developments. Sincerely, Mmulellal: Kenneth Malin General Manager 12/11/24, 11:37 AM Mail Development Services Kaufman Outlook Outlook Re: Replat Lot 16 Beautiful Acres West (PID 18903) From Kenneth Malin skmalin@wcmud.com> Date Wed 12/11/2024 11:37 AM To Development Services Kaufman <developmentserviceskautman@kaurmancounty.net> Please be cautious This email was sent from outside of Kaufman County Yes. We will share U.E. Sent via the Samsung Galaxy S24 Ultra, an AT&T 5G smartphone Get Outlook for Android From: Development Services Kaufman <developmentservicerceskaufman@kaufmancountynet> Sent: Wednesday, December 11, 2024 11:15:44 AM To: Kenneth Malin <kmalin@wcmudcom, Subject: Replat Lot 16 Beautiful Acres West (PID 18903) Hi, Kenneth, Can you confirm that you agree with sharing the 20' UE with TVEC? They stated they are fine with sharing. Thank you, Shannon Roden Development Services Kaufman County Subdivision and Land Development 101 N. Houston St. Kaufman, TX 75142 Office: 469-376-4129 Website: woxkavimancouminet OPEN RECORDS NOTICE: This email and responses may be subject to the Texas Public Information Act and may be disclosed to the public upon request. Please respond accordingly tps:loutook.ofice365.com/malinal/inDowIdAAOKAGEZNCAZMMOLTANZDAING.MMOS5ZVhLWUZY2F I Jmy: Z AMWAQAGAEPDSPgIFyLrA2FAgSVId. 1/1 - LVEC TRINITY VALLEY ELECTRIC COOPERATIVE ATouchstone Enenyy/Coopenxtive November 21, 2024 Justino & Mary Estrada 7011 FM 3094 Scurry, TX 75158 Re: Confirmation of Electrical Availability and Capacity To Whom It May Concern: Please accept this letter as confirmation that Trinity Valley Electric Cooperative has the availability and capacity to provide service to the 4.167 acre tract out of the. J. Anglin Survey, Abstract No. 5 in Kaufman County. The tract consists of 3 lots within Beautiful Acres West Subdivision, a replat of Lot 16. The new lots are Lot 16-A, 16-B, and 16-C. TVEC is fine with sharing the Utility Easement if need be. Sincerely, Shi Shane Tischler Business & Economic Development Coordinator Direct: (469)-376-2257 TRINITY VALLEY ELECTRIC COOPERATIVE, INC. 1800 Hwy. 243 East PO. Box 888 . Kaufman, TX 75142 . (972) 932-2214 . Fax (9/2) 932-6466 TAX CERTIFIÇATE AN TERESSA FLOYD KAUFMAN COUNTY TAX-ASSESSOR COLLECTOR P.0. BOX 339 KAUFMAN, TEXAS 75142 Issued To: Legal Description DEVELOPMENT SERVICES B ACRES WEST LOT 16 101 HOUSTON ST KAUFMAN, TX 75142 Flduciary Number: 31528794 Parcel Address: 7011 FM RD 3094 Legal Acres: 4.7500 Account Number: 18903 Print Date: 12/04/2024 02:11:02 PM Pald Date: 12/04/2024 Certificate No: 250533370 Issue Date: 12/04/2024 Certificate Fee: $10.00 CASH Operator ID: SYDNIED Cause No: 114165-CC2 TAX CERTIFICATES ARE ISSUED WITH THE MOST CURRENT INFORMATION AVAILABLE. ALL ACCOUNTS ARE SUBJECT TO CHANGE PER SECTION 26.15 AND 11.43(1) OF THE TEXAS PROPERTY TAX CODE, THIS IS TO CERTIFY THAT ALL TAXES DUE ON THE ABOVE DESCRIBED PROPERTY HAVE BEEN EXAMINED, UP TO AND INCLUDING THE YEAR 2024, AND THERE ARE NO TAXES DUE ON THIS PROPERTY. Exemptions: Certified Owner: CAPPED HOMESTEAD ESTRADA JUSTINO & MARY 7011 FM RD 3094 SCURRY, TX 75158-4906 Certified Tax Unit(s): 2024 Value: 191,798 TKAUFMANT COUNTY 2 ROAD & BRIDGE 2024 Levy: $1,155.31 3 TRINITY VALLEY CC 2024 Levy Balance: $0.00 208 SCURRY-ROSSER ISD 408 KC ESD N5 (SCURRY) Prior Year Levy Balance: $0.00 Total Levy Due: $0.00 P&I + Attorney Fee: $0.00 Total Amount Due: $0.00 Reference (GF) No: WALK IN Issued By: < TERESSA FLOYD KAUFMAN COUNTY TAX-ASSESSOR COLLECTOR e OF 53.1.105 STATE OF TEXAS COUNTY OF KAUFMAN AFFIDAVIT INSTALLATION OF FIRE SERVICE FEATURES Project Name: 7011 MF 3094 Project Location: 7011 FM: 3094 Scuny TX75158 The Kaufman County Fire Marshal's Office requires the installation of fire service features, including fire apparatus access roads and water supply for fire suppression, for all commercial establishments, public buildings, and multl-family residential dwellings consisting of four or more units. In addition, if proposed lots do not front an existing rood; then all new infrastructure must conform with adopted Fire Code. BEFORE THE UNDERSIGNED AUTHORITY PERSONALLY APPEARED THE AFFIANT HEREIN, WHO, BEING DULY SWORN, STATED UPON AFFIANT'S OATH THE FOLLOWING: This plat will require new infrastructure (See definition, in the Kaufman County Subdivision and Land DevelopmentReglhitiono, and/or is designed with the Intent of constructing or substantially improving a commerclal establishment, public bullding, or multl-family residential dwelling consisting of four or more units. OR- This plat WILL NOT require any new infrastructure and IS NOI designed with the intent of constructing or substantially improving a commercial establishment, public bullding, or multi- family residential dwelling consisting of four or more units. WHEREFORE, the Affiant acknowledges that any changes to the design of the plat or its intended use wil require a new submittal and/or replat. hep Eshodo Affiant Signature SUBSCRIBED AND SWORN TO before me by said affiant on this. day of Dcember A0a4 A.D., atd am./A) Cassie Brooke Sleed 8Ko Cehi My Commission Expires 9/16/2026 Notary Public In and for The State of Texas Notary 101 1339€8161 9-1h- 2024 My commission expires on: Office Use only: Is Fire Flow Required: YES NO Fire Marshal Reviewed: Date of Review: 12 - 9-24 Revised 2023.08.28. M U 8 N # a E B a * E u 3 E 3 > E 1 a w U 1 a L I s - 9 E 1 a a I - a - 3 1 k 15 - a I 23 a 122 & - A - 2 Ri F - i 1 a I - 3 3 13 8PLWH & F FHE 3. -AZeI.00s a a * - S a E P a 7 # 4 - e 1 - - : m : 8 8 s a a 1 a E 1 I 4 a : E - - 8 a a 5 36E gEPI M. ILC1,0ON jce dà I leds 3 7 1 de 9 f i s i : - a -E 2 II ll 1 STATEWIDE SURVEYING SERVICES REGISTERED PROFESSIONAL LAND SURVEYOR GREG SJERVEN, R.P.L.S. 208 N. WASHINGTON KAUFMAN, TEXAS 75142 EASgepiEeN METRO PHONE: (972) 962-6481 February 4, 2025 Development Services Kaufman 106 W. Grove Kaufman, Texas 75142 Attn: Monique Hunter 469-376-4751 The plat of Beautiful Acres West Subdivision Replat of Lot 16 (dated 1.15.2025) was checked and approved* by the County Surveyor of Kaufman County, Texas on this the 4th day of February, 2025. / - Greg SjeryonyRefistere.l Professional Surveyor No. 5244 County Slrveyor pf] Kaufman Çounty, Texas Owner/Developer: Justino & Mary Estrada 7011 FM 3094 Scurry, Texas 75158 469-552-3584 Surveyor: Hardin Surveying / Gary Hardin P.O. Box 587 Mabank, TX 75157 903-887-5674 *This plat approved in accordance with the subdivision regulations approved on Dec. 23, 2019, and last amended June, 2024. Kaufman County 101 N. Houston St Development Services Kaufman, Tx. 75142 To whom it may concern: The Development Services Department has reviewed this Final Plat, and the Lot sizes are Large enough and in compliance with Kaufman County OSSF Ordinance for any OSSF placed on or at: BEAUVFUL ACRES WEST SUBDIVISION: Re-Plat of Lot 16 (2 Total Lots) Mfak Jerry Martin Kaufman County DR #0034064 Kaufman County Development Services 101 N. Houston St Kaufman, TX 75142 469-376-4127 January 24, 2025 Re: Beautiful Acres West Replat lot 16 - PID 18903 = Final Plat - Floodplain To whom it may concer: Kaufman County, Development Services has reviewed this final plat and determined the area of this plat does not contain a FEMA designated special flood hazard area (SFHA). No Floodplain Development permit or Pre-Determination will be required. Respectfully, Kelley Chastain Kelley Chastain Kaufman County GIS Analyst - www.mpinccom tnp engineers surveyors landscope architecks February 4, 2025 TEXAS FORT WORTH Ms. Monique Hunter DENTON ALLEN Kaufman County Development Services SAN, ANTONIO 101 N. Houston St. CYPRESS Kaufman, TX 75142 SUGAR LAND GEORGIA BLAIRSVILLE ALBANY RE: Beautiful Acres West = Final Plat Second Review Dear Ms. Hunter, We have completed our review of the dbove-referenced project. Below are our comments on the final plat dated January 15, 2025 submitted by Hardin Surveying on behalf of Justino and Mary Estrada. All references to Articles shall be understood to refer to the Kaufman County Subdivision and Land Development Rules and Regulations (approved in December 2019 and amended in June 2024), unless otherwise noted. Final Plat 1. Based upon our review, the Final Plat is in general conformance with the Kaufman County Subdivision and Land Development Rules and Reguiations (approved in December 2019 and amended in June 2024). Please let me know if youl have any questions or if any of the above comments require clarification. If the developer, design engineer, or surveyor have any questions, they should be sent directly to Development Services. Sincerely, tnp teague nall & perkins Bouell Taylel Taylor Boswell, PE TNP Firm & Registrations TBPELS Engineering No. F-230 - Georgia Board of Professional Engineers, Firm No. PEF007431 TBPELS Surveying No. 10011600 - 10194381 I 10011601 Historical Commission 3003 S. Washington 469-376-4140 Kaufman, Texas 75142 January 30, 2025 Reference: Tract of Land Described For: Justino Estrada and Mary Estrada REFERENCE: Property described in the attached Exhibit * A" 1 I certify that to my knowledge this land/property has no historical significance; I permit this project to proceed. If cultural materials are encountered during construction work shall immediately cease in the area of discovery, and the Texas Historical Commission and the County of Kaufman shall be contacted. Thank you, Pam Corder Kaufman County Historical Commission 3003 S. Washington Street Kaufman, TX 75142 KAUFMAN COUNTY COMMISSIONERS COURT AGENDA REQUEST FORM Note: This form is required for agenda requests, with the exception of supporting materials or attachments. Forms should be returned to the County Judge's Office by email to Ashleykirby@kaufmancounty.net, and Kasey.hovis@kaufmancounty.net at the Justice Center located at 1902 US Hwy. 175, Kaufman,Texas, 75142 for inclusion on the court's agenda. Items will not be included if submitted after the deadline which is Wednesday at 12:00 P.M (Noon) preceding the court meeting. Items will also be omitted if no supporting documents are included with your request. Regular court meetings are held each Tuesday of the month. COURT DATE REQUESTED: SUBMITTED BY: PERSON PRESENTING: Kelly Wheeler DEPARTMENT: Tommy Moore March 11 2025 RB 4 ITEM REQUESTED IS FOR: Consent Agenda Action/Consideration Discussion/Report Executive Session Public Workshop ITEM: (PLEASE STATE EXACTLY AS YOU WANT TO APPEAR ON THE AGENDA) Dsquss/ConsderAppove entering into a an project agreement with the City of Cottonwood to add material and blade the City of Cottonwood's portion of County Road 4083. Project total $ 1,441.01 IN THE COMMISSIONERS COURT OF KAUFMAN COUNTY, TEXAS SEPARATE WRITTEN APPROVAL OF INTERLOCAL COOPERATION CONTRACT WITH: City ofCottonwood (Other Entity) The Commissioners' Court of Kaufman County, Texas, in compliance with 5791.015 of the Texas Government Code, otherwise known as the Interlocal Cooperation Act, and before the commencement of any work to construct, improve, or repair the subject matter of an Interlocal Contact with CityofCottonwood (Other Entity),hereby authorizes and approves this separate specific written approval for the proposed project described below. In this regard, the following provisions apply to such proposed Interlocal Cooperation Contract: 1. This approval is separate and distinct from the Interlocal Cooperation Contract itself. 2. The proposed project is for Kaufman County R&B Precinct # 4 to: A. Description of Project:Add material and blade to County Road 4083 B. Exact Project Location: County Road 4083 from FM 2451 to the city limit C. Material, equipment, labor hours, etc. to be used on this project: 2 hours blade work, 2 hours of hauling material & 56 tons of material D. Approximate Start Date: March 2025 E. Approximate Completion Date: March 2025 Cost of Project: $1,441.01 *(to be paid into an escrow account with the County before the start date ofthe above-described project) It is mutually understood that no additional projects will be performed for any entities that owe outstanding project costs tc Kaufman County. Approved by Commissioners' Court: Kaufman County Judge Date: Approved by: (Other Entity) alazlas Date: San K Dalonasy Authorized Signature for Other Entity Copy of said agreement will be provided to the County Auditor and an accounts receivable will be recorded for saic agreement. The Commissioners Office will report the date of completion to the County Auditor within seven (7) day: of completion of above-described project. The fund deposited in the escrow account will then be paid to the County. KAUFMAN COUNTY COMMISSIONERS COURT AGENDA REQUEST FORM Note: This form is required for agenda requests, with the exception of supporting materials or attachments. Forms should be returned to the County Judge's Office by email to Ashley.kirby@kaufmancounty-net, and Kasey.hovis@kaufmancounty.net at the Justice Center located at 1902 US Hwy. 175, Kaufman,Texas, 75142 for inclusion on the court's agenda. Items will not be included if submitted after the deadline which is Wednesday at 12:00 P.M (Noon) preceding the court meeting. Items will also be omitted if no supporting documents are included with your request. Regular court meetings are held each Tuesday of the month. COURT DATE REQUESTED: SUBMITTED BY: PERSON PRESENTING: ITS 3/11/25 DEPARTMENT: Brenda Callaway, P.E. ITEM REQUESTED IS FOR: Consent Agenda Ation/Consideration Discussion/Report Executive Session Public Workshop ITEM: (PLEASE STATE EXACTLY AS YOU WANT TO APPEAR ON THE AGENDA) Discusion/Consideration of Approval of the Supplemental Agreement #1 for the US 175 Grade Separations Project between Kaufman County and Halff Associates in the amount of$3,104,967.00. INNOVATIVE TRANSPORTATION SOLUTIONS, INC. 2701 Valley View Lane * Farmers Branch, Texas 75234-4924 e (972) 484-2525 . (972) 484-4545 MEMORANDUM TO: Judge Jakie Allen FROM: John R. Polster DATE: March 2025 AA 5, RE: Discussion of Supplemental Agreement #1 between Kaufman County and Halff Associates for the US 175 Grade Separations Project Attached please find the Supplemental Agreement #1 with Halff Associates for the US 175 Grade Separations Project at Business 175 and FM 1895 in Kaufman County. The Professional Services Agreement was executed by the county on March 1, 2022. The scope ofservices for this Supplemental Agreement will include additional engineering services to provide PS&E phase efforts for the project. This Supplemental Agreement increases the current contract by $3,104,967.00, from the previous $1,552,105.00 to a revised contract total of $4,657,072.00. Funding for this agreement is as follows: $137,081.40 to come from STAR Transit, 2019 Bond Funds, Judge, Auditor #136011-100-01 (#136- 7000-654) To be transferred to: $137,081.40 to US 175 Main Lanes, Precinct 4, Auditor #136410-204-01 (#136-7004-653) $69,990.60 to come from FM 741 Widening, Phases 1-3, 2019 Bond Funds, Precinct 4, Auditor #136411-204-01 (#136-7004-654) To be transferred to: $69,990.60 to US 175 Main Lanes, Precinct 4, Auditor #136410-204-01 (#136-7004-653) $450,000.00 to come from FM 741 Bridge Widening, 2019 Bond Funds, Precinct 4, Auditor #136412- 204-01 (#136-7004-657) To be transferred to: $450,000.00 to US 175 Main Lanes, Precinct 4, Auditor #136410-204-01 (#136-7004-653) $2,000,000.00 to come from US 175 Main Lanes, 2019 Bond Funds, Precinct 4, Auditor #136415- 204-01 (#136-7004-660) To be transferred to: $2,000,000.00 to US 175 Main Lanes, Precinct 4, Auditor #136410-204-01 (#136-7004-653) $447,895.00 to come from US 175 Main Lanes, Precinct 4, Auditor #136410-204-01 (#136-7004-653) Please submit the executed agreement to: Halff. Associates ATTN: Ms. Melanie Cleavelin, P.E. 1201 N. Bowser Road Richardson, TX 75081 Please include the following in the agenda packet: Discusion/Conideration of Approval of the Supplemental Agreement #1 for the US 175 Grade Separations Project between Kaufman County and Halff Associates in the amount of $3,104,967.00." It is ITS's recommendation that the Kaufman County Commissioners Court consider approval of this Supplemental Agreement. Please take the necessary steps to place this on the court's agenda for consideration. If you have any questions, please call me at (972) 484-2525. Attachment cc: Ms. Brandi Van Huss, Kaufman County Auditor Ms. Karen Badgley, Kaufman County Civil Attomey Mr. Tommy Moore, Commissioner Preçinct 4 Contract No. RFQ21-20 CONTRACT FOR ENGINEERING SERVICES SUPPLEMENTAL AGREEMENT NO. #1 STATE OF TEXAS COUNTY OF KAUFMAN $ THIS SUPPLEMENTAL AGREEMENT to contract for engineering services is made by and between Kaufman County, hereinafter called the "County," - and Halff Associates, Inc. hereinafter called the "Engineer, and becomes effective when fully executed by both parties. WITNESSETH WHEREAS, the County and the Engineer executed a contract on March 1, 2022 and notice to proceed with the contract work was issued on that date for the US 175 project at Business 175 and FM 1895. WHEREAS, it has become necessary to amend the contract; AGREEMENT NOW THEREFORE, premises considered, the County and the Engineer agree that said contract is amended as follows: Exhibit A, Additional Services to be provided by the Engineer is amended as provided in Exhibit A-1 to add services for PS&E development for constructing grade separation structures, ramps and mainlane paving on US 175 at Business 175 and FM 1895 in Kemp, Kaufman County. Exhibit C fee is amended to add $3,104,967 (see Exhibit C-1), for a new maximum amount payable of $4,657,072 under Exhibit A from the previous $1,552,105 maximum amount payable. All other provisions are unchanged and remain in full force and effect. IN WITNESS WHEREOF, the County and the Engineer have executed this supplemental agreement in duplicate. THE ENGINEER THE COUNTY By: By: Signatire Signature Dan Warfield Printed Name Printed Name Senior Vice President Title Title 3/4/2025 Date Date Lofl Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. KAUFMAN COUNTY US 175 OVERPASSES IN KEMP On Business US 175 and FM 1895 in Kemp, Kaufman County, Texas EXHIBIT A-1: Scope of Services for Plans, Specifications, and Estimate (PS&E) and related documents Page 1 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. EXHIBIT A-1 SCOPE OF WORK SERVICES TO BE PROVIDED BY THE ENGINEER CSJ: 0197-05-063 Kaufman County US 175 Overpasses in Kemp On Business US 175 and FM 1895 in Kemp, Kaufman County, Texas Function Codes (110, 120, 130, 145, 150, 160, 161, 162, 163, 170) The Engineer shall provide engineering services required for the preparation of Plans, Specifications, and Estimate (PS&E) and related documents, for constructing grade separation structures, ramps and mainlane paving on US 175 at Business 175 and FM 1895 in Kemp, Kaufman County. These services include traffic control plan development, roadway and bridge design, hydrologic and hydraulic design, signing and pavement marking design, safety illumination design, utility adjustment coordination, utility engineering investigation, survey and geotechniçal data collection, and providing construction phase services necessary to support the design process. Services and information to be provided by Kaufman County (County) and/or the State, also referred to as the Texas Department of Transportation (TxDOT), are located in Attachment B-1 of this scope of services. GENERAL REQUIREMENTS 1.1. Design Criteria. The Engineer shall prepare all work in accordance with the latest version (at time of contract authorization) of applicable State's procedures, specifications, manuals, guidelines, standard drawings, and standard specifications or previously approved special provisions and special specifications, which include: A. PS&E Preparation Manual, published by TxDOT; B. Roadway Design Manual, published by TxDOT; C. Hydraulic Design Manual, published by TxDOT; D. Bridge Design Manual - LRFD, published by TxDOT; E. Texas Manual on Uniform Traffic Control Devices (TMUTCD), published by TxDOT; F. Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges (latest Edition), published by TxDOT; G. other State approved manuals and guides. When design criteria are not identified in TxDOT manuals, the Engineer shall notify the County and State and refer to the American Association of State Highway and Transportation Officials (AASHTO), A Policy on Geometric Design of Highways and Streets, (latest Edition). The Engineer shall follow the State's District guidelines in preparing the PS&E package, in a form suitable for letting through the State's construction contract bidding and awarding process. The Engineer shall identify, prepare exhibits and complete all necessary forms for each Design Exception and Waiver required within project limits prior to the 30% project completion submittal. The Engineer shall submit each exception and waiver to the County and State for coordination and processing of approvals. If subsequent changes require additional exceptions, the Engineer shall Page 2 of31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. notify the County and State in writing as soon as possible after identification of each condition that may warrant a design exception or waiver. 1.2. Coordination. The Engineer shall coordinate issues and communications with County's Project Manager. The County will communicate the resolution of issues and provide the Engineer direction through the County's Project Manager. The Engineer shall notify the County and State and coordinate with adjacent engineers on all controls at project interfaces. The Engineer shall document the coordination effort, and each engineer shall provide written concurrence regarding the agreed project controls and interfaces. In the event the Engineer and the other adjacent engineers are unable to agree, the Engineer and each adjacent engineer shall meet jointly with the County and State for resolution. If the engineers are unable to resolve an issue with the County as mediator, the County may decide the issue and the decision will be final. 1.3. Progress Reporting and Invoicing. The Engineer shall invoice according to Function Code breakdowns shown in Exhibit A-1 - Services to be Provided by the Engineer, of this Contract for Engineering Services and Exhibit B-1 - Fee Schedule, of each work authorization. The Engineer shall submit each invoice in a format acceptable to the County. The Engineer shall submit a monthly written progress report to the County's Project Manager regardless of whether the Engineer is invoicing for that month. The Engineer's written progress report must describe activities during the reporting period; activities planned for the following period, problems encountered, and actions taken to remedy them; list of meetings attended; and overall status, including a per cent complete by task. The Engineer shall prepare a design time schedule using the latest version of Primavera software, Microsoft Project, or another scheduling program approved by the County in writing. The schedules shall indicate tasks, subtasks, critical dates, milestones, deliverables, and review requirements in a format that depicts the interdependence of the various items. The Engineer shall provide assistance to County personnel in interpreting the schedule. The Engineer shall schedule milestone submittals at 30%, 60%, 95% and final project completion phases. The Engineer shall advise the County in writing if the Engineer is not able to meet the scheduled milestone review date. Once the project has been completed and accepted by the County and State, the Engineer shall deliver all electronic files within 30 calendar days of the County's written request in conformance with the latest version (at the time of contract execution) of Attachment G - Computer Graphics Files for Document and Information Exchange. Final payment is contingent upon the County's receipt and confirmation by the County's Project Manager that the electronic files run and are formatted in accordance with Attachment G - Computer Graphics Files for Document and Information Exchange, of this contract and all of the County and State's review comments have been addressed. The Engineer shall prepare a letter of transmittal to accompany each document submittal to the County. At a minimum, the letter of transmittal must include the State's Control-Section-Job (CSJ) number, the highway number, County, and project limits. 1.4. Traffic Control. The Engineer shall provide all planning, labor, and equipment to develop and to execute each Traffic Control Plan (TCP) needed by the Engineer to perform services under the contract. The Engineer shall comply with the requirements of the most recent edition of the TMUTCD. The Engineer shall submit a copy of each TCP to the County and State for approval prior to commencing any work on any State roadway. The Engineer shall provide all signs, flags, and safety equipment needed to execute the approved TCP. The Engineer shall notify the County and State in Page 3 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. writing 24 hours in advance of executing each TCP requiring a lane closure and shall have received written concurrence from the State prior to beginning the lane closure. The Engineer's field crew shall possess a copy of the approved TCP on the job site at all times and shall make the TCP available to the State for inspection upon request. The Engineer shall assign charges for any required traffic control to the applicable function code. 1.5. Right-of-Entry. Prior to performing any work outside of the City, County, or State's right-of-way, the Engineer shall secure permission to enter private property to perform any surveying, environmental, engineering, or geotechnical activities needed. The Engineer shall not commit acts which would result in damages to private property and the Engineer shall make every effort to comply with the wishes and address the concerns of affected private property owners. The Engineer shall contact each property owner prior to any entry onto the owner's property and shall request concurrence from the County prior to each entry. 1.6. Level of Effort. The Engineer shall base the level of effort at each phase on the prior work developed in earlier phases without unnecessary repetition or re-study. If requested by the County, the Engineer shall provide written justification regarding whether or not additional or repeated level of effort of earlier completed work is warranted, or if additional detail will be better addressed at a later stage in the project development. 1.7. Quality Assurance (QA) and Quality Control (QC). The Engineer shall provide peer review at all levels. For each deliverable, the Engineer shall have some evidence of their internal review and mark-up of that deliverable as preparation for submittal. A milestone submittal is not considered complete unless the required milestone documents and associated internal red line mark-ups are submitted. The County's Project Manager may require the Engineer to submit the Engineer's internal mark-up (red lines) or comments developed as part the Engineer's quality control step. When internal mark-ups are requested by the County in advance, the County, at its sole discretion, may reject the actual deliverable should the Engineer fail to provide the evidence of quality control. The Engineer shall clearly label each document submitted for quality assurance as an internal mark-up document. The Engineer shall perform QA and QC on all survey procedures, field surveys, data, and products prior to delivery to the County. If, at any time, during the course of reviewing a survey submittal it becomes apparent to the State that the submittal contains errors, omissions, or inconsistencies, the County may cease its review and immediately return the submittal to the Engineer for appropriate action by the Engineer. A submittal returned to the Engineer for this reason is not a submittal for purposes of the submission schedule. 1.8. Use of the State's Standards. The Engineer shall identify and insert as frequently as is feasible the applicable, current State's Standard Details, District Standard Details, or miscellaneous details that have been approved for use in the plans. The Engineer shall sign, seal, and date each Standard and miscellaneous detail if the Standard selected has not been adopted for use in a District. The Engineer shall obtain approval for use of these details during the early stages of design from the County Project Manager or designated State Engineer. In addition, these details shall be accompanied by the appropriate general notes, special specifications, special provisions, and method of payment. The Engineer shall retain the responsibility for the appropriate selection of each Standard identified for use within its design. 1.9. Organization of Plan Sheets. The PS&E shall be complete and organized in açcordance with the latest edition of the TxDOT PS&E Preparation Manual. The PS&E package shall be suitable for the bidding and awarding of a construction contract, and in accordance with the latest State's policies and procedures, and the District's PS&E Checklist. Page 4 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. 1.10. Organization of Design Project Folder and Files (Electronic Project Files). The Engineer shall organize the electronic project files in accordance with the State's File Management System (FMS) format. 1.11. Underground excavation. If necessary, the Engineer shall contact the Texas Excavation Safety System, Inc. (DIGTESS) or call telephone number 811 to have underground utilities marked prior to digging holes for right of way monuments, utility engineering investigation, geotechnical investigation, or other purposes. The Engineer shall separately contact utilities that are not a part of the DIGTESS organization. The Engineer shall maintain documentation of all notification calls. The Engineer shall comply with Texas' excavation laws. 1.12. Preventive Measures to Prevent the Spread of Oak Wilt Disease Contamination. The Engineer shall take the following preventive measures while cutting, pruning, or removing oak trees in counties which have confirmed cases of oak wilt disease or when directed by the State: A. When possible, employ alternative methods instead of pruning or cutting oak trees. B. When possible, perform necessary pruning and cutting of healthy trees during January or February when sap beetles are least active. C. Treat wounds with pruning paint in oak wilt disease infected counties to discourage insects, especially during warm weather. D. Sterilize all pruning tools between each use on each tree with either Lysol spray or a 70 percent rubbing alcohol solution. E. Dispose of the tree cuttings by burning, burying, or another approved method. 1.13. Personal Protective Equipment (PPE). A. The Engineer shall, and shall require its subcontractors to: 1. Provide personal protective equipment (PPE) to their personnel. 2. Provide business vehicles for their personnel, and 3. Require their personnel to use PPE and drive only business vehicles while performing work on or near roadways. B. The PPE must meet all: 1. Current standards set by the Occupational Safety and Health Administration (OSHA) and 2. TxDOT requirements (e.g., safety glasses, Type 3 (TY 3) pants for night work). C. Each business vehicle must be clearly marked with the Engineer's business name, or the name of the appropriate subcontractor, such that the name can be identified from a distance. GENERAL 2.1. Engineer Designees. The Engineer is responsible for designating and providing the services of the following individuals or entities: A. Utility Coordinator is the individual or entity performing Utility-related Services that are not required to be performed by a licensed engineer under Texas law. B. Utility Engineer is the individual or entity performing Utility-related Services that are required to be performed by a licensed engineer under Texas law. Page 5 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. 2.2. Ensure. As used below, "ensure" means to make certain that something has happened or will happen and includes an obligation to deploy the appropriate level of engineering or other technical expertise, consistent with the complexity, cost, and level of risk associated with a task. Ensure does not require the completion of any task assigned to a separate entity under any other agreement. GENERAL SURVEY STANDARDS In this Attachment, the term Surveyor means the firm (prime provider or subprovider) that is providing the surveying services shown in this scope. The Engineer shall ensure that the following general standards for survey work are followed for Function Codes 130 and 150: Unless otherwise indicated, any referençe in this attachment to a manual, specification, policy, rule or regulation, or law means the version in effect at the time the work is performed. TxDOT manuals are available at: ntplloninemanuals: bxdot.gov/manualsl All surveys must meet or exceed all applicable requirements and standards provided by: (1) Professional Land Surveying Practices Act, (2) General Rules of Procedures and Practices promulgated by the Texas Board of Professional Engineers and Land Surveyors (TBPELS), and (3) TxDOT Survey Manual. The Surveyor shall perform all work in an organized and professional manner. Ali surveys are subject to the approval of the State. Unless otherwise directed by the State, the Surveyor shall use (1) the North American Datum of 1983 (NAD83), Texas Coordinate System of 1983 (State Plane Coordinates) applicable to the zone or zones in which the work is performed, with values in U.S. survey feet, as the basis for all horizontal coordinates derived and (2) the datum adjustment currently in use by TxDOT. Project or surface coordinates must be calculated by applying a combined adjustment factor (CAF) to State Plane Coordinate values. If provided by the State, the Surveyor shall use a project specific CAF. Elevations must be based on the North American Vertical Datum 88 (NAVD88), unless otherwise specified by the State. All work using the Global Positioning System (GPS), whether primary control surveys or other, must meet or exceed the requirements provided by the TxDOT Survey Manual to the order of accuracy specified in the categories listed below. If the order of accuracy is not specified in this attachment, the work must meet or exceed the order of accuracy specified in the publication listed in this paragraph. All conventional horizontal and vertical control surveys must meet or exceed the order of accuracy specified in the TxDOT Survey Manual unless specified otherwise in this contract. The State may authorize the Surveyor to use an Unmanned Aircraft System (UAS) to perform services under this contract. The use of UAS is regulated by the Federal Aviation Administration (FAA). All UAS operators must comply with Federal Aviation Administration (FAA) regulations and the TxDOT Unmanned Aircraft System (UAS) Flight Operations and User's Manual. The survey data must be fully compatible with the State's computer system and with programs in use by the State at the time of the submission, without further modification or conversion. The current programs used by TxDOT are: Microsoft Word, Bentley MicroStation, Bentley OpenRoads civil design system, Bentley OpenBridge Designer, Excel, and ESRI ArcGIS. Data collection programs must be compatible with the current import formats allowed by OpenRoads Designer and be attributed with current feature codes. The versions of Bentley CONNECT Edition software currently in use by the State, including MicroStation, OpenRoads, and OpenBridge, can be found online at mtpshw.ixdaisenluainsssarsaspipa-ranoentiee disclaimerbentley-connect-datahntm! Page 6 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. Drawing sizes are defined, based on Ameriçan National Standards Institute (ANSI) standard paper sizes, as follows: A-size means 8.5 inches by 11.0 inches, B-size means 11.0 inches by 17.0 inches, C-size means 17.0 inches by 22.0 inches, and D-size means 22 inches by 34.0 inches. Variations from these software applications or other requirements listed above shall only be allowed if requested in writing by the Surveyor and approved by the State. The Surveyor shall perform quality control/quality assurance on all procedures, field surveys, data, and products prior to delivery to the State. If the State requires the Surveyor to review the survey work performed by others, these services may be provided under a separate supplemental work agreement. If, at any time, during the course of reviewing a submittal of any item it becomes apparent to the State that the submittal contains a substantial number of errors, omissions, and inconsistencies, the State may cease its review and return the submittal to the Surveyor immediately for appropriate corrective action. A submittal returned to the Surveyor for this reason is not a submittal for purposes of the submission schedule. The standards for services that are not boundary-related but that relate to surveying for engineering projects may be determined by the construction specifications, design specifications, or as specified by the State. TASK DESCRIPTIONS AND FUNCTION CODES The Engineer shall categorize each task performed to correspond with the Function Codes (FC) and Task Descriptions. FUNCTION CODE 102 (110) - FEASIBILITY STUDIES ROUTE AND DESIGN STUDIES 110.1. Data Collection and Field Reconnaissance. The Engineer shall collect, review, and evaluate data described below. The Engineer shall notify the State in writing whenever the Engineer finds disagreement with the information or documents: 1. Data, if available, from the State, including las-built plans", existing schematics, right-of-way maps, Utility Engineering Investigation mapping, existing cross sections, existing planimetric mapping, environmental documents, existing channel and drainage easement data, existing traffic counts, accident data, bridge inspection records, Project Management Information system (PMIS) data, identified endangered species, identified hazardous material sites, current unit bid price information, and current special provisions, special specifications, and standard drawings. 2. Documents for existing and proposed development along proposed route from local municipalities and local ordinances related to project development. 3. Utility plans and documents from appropriate municipalities and agencies. 4. Flood plain information and studies from the Federal Emergency Management Agency (FEMA), the United States Army Corps of Engineers (USACE), local municipalities, and other governmental agencies. 5. Conduct field reconnaissance and collect data including a photographic record of notable existing features. 110.2. Design Criteria. The Engineer shall review and verify/revise the roadway design criteria based on the controlling factors specified by the State (i.e. 4R, 3R, 2R, or special facilities), by use of the funding categories, design speed, functional classification, roadway class, and any other set criteria as set forth in the TxDOT PS&E Preparation Manual, TxDOT Roadway Design Manual, TxDOT Bridge Design Page 7 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. Manual, TxDOT Hydraulic Design Manual, and other deemed necessary State approved manuals. In addition, the Engineer shall review and verify/revise the Design Summary Report (DSR) and submit it electronically. The Engineer shall obtain written conçurrence from the State prior to proceeding with a design if any questions arise during the design process regarding the applicability of State's design criteria. 110.3. Preliminary Cost Estimates. The Engineer shall update the preliminary cost estimate developed during the schematic phase using TxDOT's 2024 Standard Specifications and current Average Low Bid Unit Price data. 110.4. Design Concept Conference. In accordance with the TxDOT Project Development Process Manual, the Engineer, in cooperation with the State, shall plan, attend, and document the Design Concept Conference (DCC) to be held prior to the 30 percent milestone submittal. In preparation for the DCC, the Engineer shall complete a DSR to serve as a checklist for the minimum required design considerations. The conference will provide for a brainstorming session in which decision makers, stakeholders, and technical personnel may discuss and agree on: 1. Roadway and drainage design parameters 2. Engineering and environmental constraints 3. Project development schedule 4. Other issues as identified by the State 5. Any identified Design Exceptions and Waivers 6. Preliminary Construction Cost Estimate 110.5. Geotechnical Borings and Investigations. 1. The Engineer shall determine the location of proposed soil borings for bridge design, embankment settlement analysis, and slope stability in accordance with the latest edition of the TxDOT Geotechnical Manual. The State will review and provide comments for a boring layout submitted by the Engineer showing the general location and depths of the proposed borings. Once the Engineer receives the State's review comments, the Engineer shall perform soil borings (field work), soil testing, and prepare the boring logs in accordance with the latest edition of the TxDOT Geotechnical Manual and local TxDOT district's procedures and design guidelines. 2. The Engineer shall perform all geotechnical work in accordance with the latest version of the TxDOT Geotechnical Manual. The Engineer shall perform all testing in accordance with TxDOT's Test Procedures, which are available at htps/www.ixdotgovlbusnesslesources/lesting.htm. American Society for Testing Materials (ASTM) test procedures can be used only in the absence of the State's procedures. All soil classification shall be done in accordance with the Unified Soil Classification System. 3. The Engineer will perform soil borings for the proposed bridges (6 borings total), soil borings for pavement analysis (8 total), soil borings for the overhead sign structures (5 borings total) and pavement removal cores (6 cores total), perform lab testing, and perform analysis for bridge foundation design and embankment settlement. 4. The Engineer shall provide a signed, sealed, and dated geotechnical report that contains, but is not limited to, soil boring locations, boring logs, laboratory test results, generalized subsurface conditions, ground water conditions, analyses and recommendations for settlement and slope stability of the earthen embankments, and LRFD design capacity including skin friction and point bearing for drilled shafts. Page 8 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. 5. The Engineer shall perform scour analysis to include grain size distribution curves with D50 grain size for a sample in the stream bed in the upper 1-foot of the stream bed. In addition, the Engineer shall provide a subsurface profile including the following information for each layer: A. Particle Size Analysis (Tex-110-E) including: Median Grain Size (D50) and percent clay (percent passing No. 200 sieve) Soil type based on grain dimensions of cohesionless materials B. Liquid Limit (Tex-104-E) as required for clayey soils C. Plastic Limit (Tex-105-E) as required for clayey soils D. Plasticity Index (Tex-106-E) as required for clayey soils E. USCS Soil Classification (Tex-142-E) as required for clayey soils 6. The Engineer shall sign, seal and date soil boring sheets to be used in the PS&E package. The preparation of soil boring sheets must be in accordance with a State's District standards. 7. The Engineer shall incorporate soil boring data sheets prepared, signed, sealed, and dated by the geotechniçal engineer. The soil boring sheets must be in accordance with the State's WINCORE software as can be found on the Texas Department of Transportation (TxDOT) website, or other software as specified by the State. FUNCTION CODE 120 (120) - SOCIALECONIENV STUDIES SOCIAL, ECONOMIC, AND ENVIRONMENTAL STUDIES AND PUBLIC INVOLVEMENT 120.1. Informal Meetings. The Engineer shall provide technical assistance with, preparation of exhibits for, and minutes of informal meetings that are either requested by the public to discuss the pending impacts to neighborhoods and businesses due to roadway shutdowns, detours, and access restrictions or as deemed necessary by the State. This is not to be confused with the formal public meetings held during the National Environmental Policy Act (NEPA) process during schematic approval for Public Involvement. It is not anticipated that the Engineer's participation will be needed for the NEPA process. The Engineer shall document and respond to issues related to the project. 1. The Engineer shall assist the County in conducting up to two (2) meetings with the City of Kemp to discuss the design and address any comments as a result of coordination with the city and compile meeting minutes. 2. The Engineer shall assist the County in conducting up to two (2) meetings with property owners, stakeholders, or community groupslorganizations to discuss the project. 120.2. Environmental Permits Issues and Commitments (EPIC) Sheets. The Engineer shall complete the latest version of the EPIC sheets per information provided by the State. The final sheets must be submitted for the State's signature. 120.3. Environmental Study Review. The Engineer shall review the environmental document and implement recommendations into the PS&E package. The Engineer shall consider the constructability issues as it relates to the environmental impacts. Page 9 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. 120.4. Environmental Exhibits. - OMITTED 120.5. Cut and Fill Exhibits. If the information is available, the Engineer shall prepare cut and fill exhibits for delineated wetlands. FUNCTION CODE 130 (130) = RIGHT-OF-WAY DATA RIGHT-OF-WAY (ROW) DATA, UTILITY ENGINEERING INVESTIGATION, AND UTILITY COORDINATION The Engineer shall reference the existing ROW within the project limits from the schematic. 130.1. Right of Way Map Review. - OMITTED 130.2. Right-of-Way Surveys (15.1.1). = OMITTED 130.3. Right of Way Mapping - Traditional ROW Map. - OMITTED 130.4. Utility Engineering Investigation. Utility engineering investigation includes utility investigations subsurface and above ground prepared in accordance with ASCE/CI Standard 38-02 ntpwashwadiswlboooremasmiiseadnl and Utility Quality Levels. A. Utility Quality Levels (QL) Utility Quality Levels are defined in cumulative order (least to greatest) as follows: 1. Quality Level D - Quality level value assigned to a utility segment or utility feature after a review and compilation of data sources such as existing records, oral recollections, One-Call markings, and data repositories. 2. Quality Level C - Quality level value assigned to a utility segment or utility feature after surveying aboveground (i.e., visible) utility features and using professional judgement to correlate the surveyed locations of these features with those from existing utility records. 3. Quality Level B - Designate: Quality level value assigned to a utility segment or subsurface utility feature whose existence and position is based upon appropriate surface geophysical methods combined with professional judgment and whose location is tied to the project survey datum. Horizontal accuracy of Designated Utilities is 18" (including survey tolerances) unless otherwise indicated for a specific segment of the deliverable. Quality Level B incorporates quality levels C and D information. A composite plot is created. 4. Quality Level A = Quality level value assigned to a portion (x, y, and Z geometry) of a point of a subsurface utility feature that is directly exposed, measured, and whose location and dimensions are tied to the project survey datum. Other measurable, observable, and judged utility attributes are also recorded (per District Best Practices). The utility location must be tied to the project survey datum with an accuracy of 0.1 feet (30-mm) vertical and to 0.2 feet (60-mm) horizontal. As test holes may be requested up front or during the project, test holes done prior to completion of QL D, C, or B deliverables must be symbolized on the QL B deliverable with a call out indicating test hole's number. This is in addition to and not in lieu of the test hole. Page 10 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. B. Utility Investigations Methodology 1. Utility Investigation Quality Level D - OMITTED 2. Utility Investigation Quality Level C - OMITTED 3. Designate (Quality Level B) = OMITTED 4. Subsurface Utility Locate (Test Hole) Service (Quality Level A) Locate is the process used to obtain precise horizontal and vertical position, material type, condition, size, and other data that may be obtainable about the utility facility and its surrounding environment through exposure by non-destructive excavation techniques that ensures the integrity of the utility facility. The Engineer shall utilize the existing utility layouts and utility conflict matrix developed during schematic development. If the State indiçates new utility permits have been issued since completion of the schematic SUE investigations, additional SUE mapping may be performed with a separate work agreement. The Engineer shall identify up to eight (8) locations to collect Levei A SUE data. The Utility Engineer must: a. Review requested test hole locations and advise the County and State in the development of an appropriate locate (test hole) work plan relative to the existing utility infrastructure and proposed highway design elements. b. Coordinate with utility owner inspectors as may be required by law or utility owner policy. C. Place Texas811 ticket 48 hours prior to excavation. d. Neatly cut and remove existing pavement material, such that the cut does not exceed 0.10 square meters (1.076 square feet) unless unusual circumstances exist. e. Measure and record the following data on an appropriately formatted test hole data sheet that has been sealed and dated by the Engineer: (1) Elevation of top of utility tied to the datum of the furnished plan. (2) Minimum of two benchmarks utilized. Elevations must be within an accuracy of 15 mm (.591 inches) of utilized benchmarks. (3) Elevation of existing grade over utility at test hole location. (4) Horizontal location referenced to project coordinate datum. (5) Outside diameter of pipe or width of duct banks and configuration of non- encased multi-conduit systems. (6) Utility facility material(s). (7) Utility facility condition. (8) Pavement thickness and type. (9) Coatingwrapping information and condition. (10) Unusual circumstances or field conditions. f. Excavate test holes in such a manner as to prevent any damage to wrappings, coatings, cathodic protection, or other protective coverings and features. Water excavation can only be utilized with written approval from the appropriate State District Office. g. Be responsible for any damage to the utility during the locating process. In the event of damage, the Utility Engineer must stop work, notify the appropriate utility facility owner, the State, and appropriate regulatory agencies. The regulatory agencies include: the Railroad Commission of Texas and the Texas Commission on Environmental Quality. The Utility Engineer must not resume work until the utility facility owner has determined Page 11 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. the corrective action to be taken. The Utility Engineer must be liable for all costs involved in the repair or replacement of the utility facility. h. Back fill all excavations with appropriate material, compact backfill by appropriate mechanical means, and restore pavement and surface material. The Engineer is responsible for the integrity of the backfill and surface restoration for a period of three years. i. Furnish and install a permanent above-ground marker, as specified by the State, directly above center line of the utility facility. - Provide complete restoration of work site and landscape to equal or better condition than before excavation. If a work site and landscape is not appropriately restored, the Utility Engineer must return to correct the condition at no extra charge to the State. k. Plot utility location position information to scale and provide a comprehensive utility plan signed and sealed by the responsible Engineer. This information must be provided in the latest version of MicroStation and be fully compatible with the OpenRoads civil design system used by the State. The electronic file must be delivered on CD, DVD, or USB flash drive as requested. When requested by the State, the locate information must be over laid on the State's design plans. I. Return plans, profiles, and test hole data sheets to the State. If requested, conduct a review of the findings with the State. m. Close-out permits as required. 130.5. Utility Adjustment Coordination. Utility Adjustment Coordination includes communicating, coordinating, and conducting meetings with any one, combination, or all of the following: individual utility companies, Local Public Agencies (LPAs), TxDOT Project Manager, TxDOT Utility Staff, TxDOT Right of Way Project Delivery, design engineer, maintenance staff, and area office staff. A. Utility Coordination The Utility Coordinator must perform utility coordination and liaison activities with involved utility owners, their consultants, and the State to achieve timely project notifications. In conjunction with formal coordination meetings, the Utility Coordinator must update the utility conflict matrix. 1. The Engineer shall attend up to two (2) total meetings with the various utility companies to discuss potential conflicts. 2. The Engineer shall verify conflicts identified during the schematic phase and maintain the utility conflict matrix throughout design development. The Engineer shall complete and deliver four (4) matrix updates at the 30%, 60%, 95%, and 100% PS&E submittals. The Utility Coordinator must provide the County, State, and all affected utility companies and owners with a contact list, Utility Conflict Matrix (UCM), and utility conflict layout for each project with information such as: a. owner's name; b. contact person; C. telephone numbers; d. emergency contact number; e. e-mail addresses; and Page 12 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. f. pertinent information concerning their respective affected utilities and facilities, including but not limited to: size, number of poles, material, and other information that readily identifies the utilities companies facilities. The Engineer is responsible for updating the UCM and utility conflict layout throughout the project and at each design milestone (30%, 60%, 95%, and 100%). 3. Upon request by the County or State, the Engineer shall review up to two (2) sets of plans for utility revisions or relocations designed by others. B. Utility Agreements for Utility Adjustments - OMITTED C. Utility Adjustment Coordination Valuable Final Product (VFP) - OMITTED D. Deliverables The Engineer shall submit the following deliverables to the State: 1. List of all stakeholders and their respective representatives with primary and secondary contact information. 2. Utility conflict matrix at 30%, 60%, 95%, and 100% design milestones. 3. Review comments for up to two (2) sets of utility revision or relocation plans as it relates to the project. 130.6. Access Management. The Engineer shall coordinate and evaluate access management within the project limits in accordance with the latest TxDOT Access Management Manual or as directed by the State. FUNCTION CODE 145 (145. 164) - MANAGING CONTRACTEDIDONATED PE PROJECT MANAGEMENT AND ADMINISTRATION 145.1. Project Management and Coordination. The Engineer, in association with the County's Project Manager shall be responsible for directing and coordinating all activities associated with the project to comply with State policies and procedures, and to deliver that work on time. The Engineer shall coordinate all subconsultant activity to include quality of and consistency of plans and monthly progress reports. The Engineer shall coordinate with necessary local entities. The Engineer shall: A. Prepare monthly written progress reports for each project. B. Develop and maintain a detailed project schedule. The schedule submittals shall be electronic format. C. Meet virtually on a scheduled basis with the County to review project progress. D. Prepare, distribute, and file both written and electronic correspondence E. Prepare and distribute meeting minutes. F. Document phone calls and conference calls as required during the project to coordinate the work for various team members. Page 13 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. FUNCTION CODE 160 (150) - ROADWAY DESIGN DESIGN SURVEYS AND CONSTRUCTION SURVEYS 150.1. Design and Construction Survey A. Definitions 1. Design Survey (15.2.1) A design survey gathers data in support of transportation systems design. A design survey includes the research, field work, analysis, computation, and documentation necessary to provide detailed topographic (3-dimensional) mapping of a project site (e.g. locating existing ROW, surveying cross-sections or developing data to create cross-sections and digital terrain models, horizontal and vertical location of utilities and improvements, collecting details of bridges and other structures, review of ROW maps, establishing control points). 2. Construction Survey (15.2.2) A construction survey provides data in support of transportation systems construction. A construction survey may include reconnaissance, field work, analysis, computation, and documentation necessary to provide horizontal and vertical positions of specific ground points to establish lines or grades or for the validation of quantities of materials placed or removed. Construction layout and staking is included in this category. B. Technical Requirements for Design and Construction Surveys 1. Design surveys and construction surveys must be performed under the supervision of a RPLS currently registered with the TBPELS. 2. All control must meet the of accuracy requirements of the State. The Surveyor shall comply with the standards of accuracy for control traverses provided in the TxDOT Survey Manual or the TSPS Manual of Practice for Land Surveying in the State of Texas, as may be applicable. 3. Short traverse procedures used to determine horizontal and vertical locations must meet the following criteria: a. Short traverses must begin and end on horizontal and vertical ground control as described above. b. Required horizontal accuracy (unless otherwise stated): (1) Bridges and other roadway structures: less than 0.1 feet. (2) Utilities and improvements: less than 0.2 feet. (3) Cross-sections and profiles: less than 1 foot. (4) Bore holes: less than 3 feet. C. Required vertical accuracy: (1) Bridges and other roadway structures: less than 0.02 feet. (2) Utilities and improvements: less than 0.1 feet. (3) Cross-sections and profiles: less than 0.2 feet. (4) Bore holes: less than 0.5 feet. C. Data Requirements for Design and Construction Surveys Page 14 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. 1. Planimetric DGN files must be fully compatible with the version of the MicroStation graphics platform currently used by TxDOT without further modification or conversion. 2. Electronically collected and processed field survey data files must be fully compatible with TxDOT's computer systems without further modification or conversion. All files must incorporate only those feature codes currently being used by TxDOT. 3. Digital terrain models (DTMs) must be fully compatible with the version of the Bentley OpenRoads civil design system currently used by TxDOT without further modification or conversion. All DTM must be fully edited to provide a complete digital terrain model with all necessary break lines. 150.2. Design Survey (15.2.1) A. Tasks to be Completed - Design Surveys (to supplement the existing data only) The Surveyor shall perform one or more Design Surveys. Design Survey tasks include the following: 1. Collect data to create cross-sections and DTMs approximately 500' beyond the following locations where proposed design ties to existing pavement: a. Beginning of project, b. Ramp ties west of BUS 175, C. Ramp ties and frontage road widening between BUS 175 and FM 1895, d. Ramp ties east of FM 1895, and e. End of project. 2. Locate two existing overhead electric crossings. 3. Locate existing improvements. - OMITTED 4. Provide details of existing bridge structures - OMITTED 5. Verify details of existing drainage features including culverts, manholes, retention and detention ponds, flowlines, and associated features. 6. Locate all waters of the United States (WOTUS), including wetlands. - OMITTED 7. Review existing ROW maps and locate the existing ROW. - OMITTED 8. Locate boreholes. 9. Perform hydrographic surveys, according to details requested by the TxDOT district. - OMITTED 10. Verify the condition and usefulness of existing control points including verification of the values. Establish additional control as needed. Tie to other control points in the project vicinity including points established by the National Geodetic Survey (NGS), the Federal Emergency Management Agency (FEMA), and any other local entities as directed by the State. - OMITTED 11. Verify existing control data developed during schematic phase 150.3. Construction Survey (15.2.2) - OMITTED 150.4. Deliverables for Design and Construction Surveys The Surveyor shall prepare and submit the following deliverables for design surveys and construction surveys: Page 15 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. A. Digital terrain models (DTM) and the triangular irregular network (TIN) files in a format acceptable by the State. B. Maps, plans, or sketches prepared by the Surveyor showing the results of field surveys. C. Computer printouts or other tabulations summarizing the results of field surveys. D. Digital files or media acceptable by the State containing field survey data (ASCII data files). E. Field survey notes, as electronic and hard copies. F. TxDOT Form 2462 for each primary and secondary control point. This form must be submitted in printed format on letter (i.e., A-size) and submitted electronically in PDF format. - OMITTED G. A digital and hard copy of all computer printouts of horizontal and vertical conventional traverses, GPS analysis and results, and survey control data sheets. H. All GEOPAK files and OpenRoads Designer files. I. Survey reports in a format requested by the State. FUNCTION CODE 160 (160) = ROADWAY DESIGN ROADWAY DESIGN CONTROLS 160.1. Geometric Design. The Engineer shall review the schematic previously developed to verify the design meets criteria in the updated Roadway Design Manual. Any modifications identified must be coordinated with the County, State, and adjacent Engineers. Schematic refinements are not included in this contract and may be performed with a separate supplemental agreement. 160.2. Roadway Design. The Engineer shall use Bentley's OpenRoads 3D Design technology in the design and preparation of the roadway plan sheets, using the version of OpenRoads Designer and/or MicroStation Connect Edition that are implemented at TxDOT at the time the work authorization is executed. The versions of Bentley CONNECT Edition software currently in use by the State, including MicroStation, OpenRoads, and OpenBridge, can be found online at htpsywww.txdotgovilushnesslesourasldesonicola-tahninobente-didainerlpentley-connect- data. html. However, TxDOT may approve the use of other versions. The Engineer shall provide roadway plan and profile drawings using CADD standards as required by the State. The drawings must consist of a planimetric file of existing features and files of the proposed improvements. The roadway base map must contain line work that depicts existing surface features obtained from the schematic drawing. Existing major subsurface and surface utilities must be shown. Existing and proposed right-of-way lines obtained from the schematic drawing must be shown. Depending on the width of the pavement, the plan view and profile view may be shown on separate sheets or the same sheets for main lanes, frontage roads, and direct connectors. A. The plan view must contain the following design elements: 1. Calculated roadway centerlines for mainlanes, ramps, and frontage roads. Horizontal control points must be shown. The alignments must be calculated using OpenRoads horizontal geometry tools. 2. Pavement edges for all improvements (mainlanes, ramps, and frontage roads). 3. Lane and pavement width dimensions. Page 16 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. 4. The geometrics of ramps and auxiliary lanes. 5. Proposed structure locations, lengths, and widths. 6. Direction of traffic flow on all roadways. Lane lines and arrows indicating the number of lanes must also be shown. 7. Drawing horizontal scale must be 1"=100'. 8. ROW lines and easements. 9. Begin and end superelevation transitions and cross slope changes. 10. Limits of riprap, block sod, and seeding. 11. Existing utilities and structures. 12. Benchmark information. 13. Radii call outs, curb location, Concrete Traffic Barrier (CTB), guard fence, crash safety items and American with Disabilities Act Accessibility Guidelines (ADAAG) compliance items. B. The profile view must contain the following design elements: 1. Calculated profile grade line (PGL) for proposed mainlanes (cite direction), ramps, and frontage roads. Vertical curve data, including "K" values must be shown. The profiles must be calculated using OpenRoads vertical geometry tools. 2. Existing and proposed profiles along the proposed centerline of the mainlanes, the outside shoulder line of ramps, and the outside gutter line of the designated (north, south, east or west) bound frontage roads. 3. Water surface elevations at major stream crossing for design-year and 100-year storms. 4. Calculated vertical clearances at grade separations and overpasses, taking into account the appropriate superelevation rate, superstructure depth and required clearance. 5. The location of mainlanes, grade separations and ramps, and cross sections of any proposed or existing roadway, structure, or utility crossing. 6. Drawing vertical scale must be 1"=10'. 160.3. Typical Sections. The Engineer shall prepare typical sections for all proposed and existing roadways and structures. Typical sections must include width of travel lanes, shoulders, outer separations, border widths, curb offsets, and ROW. The typical sections must also include PGL, centerline, pavement design, longitudinal joints, side slopes, sodding or seeding limits, concrete traffic barriers and sidewalks, if required, station limits, common proposed and existing structures including retaining walls, existing pavement removal, riprap, limits of embankment and excavation, etc. 160.4. Mainlane and Frontage Road Design. The Engineer shall provide the design of mainlanes with full shoulders, frontage roads, entrance and exit ramps, and auxiliary lanes. The design must be consistent with the approved schematic and the current TxDOT Roadway Design Manual. 160.5. Interchange. - OMITTED 160.6. Cross Streets. OMITTED 160.7. Cut and Fill Quantities. The Engineer shall develop an earthwork analysis to determine cut and fill quantities and provide final design cross sections at 100 feet intervals. Cross sections must be created from the 3D Page 17 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. corridor model and must be delivered in the standard TXDOT format on 11"x17" sheets and electronic files. The Engineer shall provide all templates and corridors used to generate the design cross sections. Cross sections and quantities must include existing pavement removals. Annotation must include, at a minimum, existing and proposed ROW, side slopes (front & back), profiles, etc. The Engineer shall submit the current OpenRoads generated 3D corridor model for each submittal. 160.8. Plan Preparation. The Engineer shall prepare roadway plans, profiles, and typical sections for the proposed improvements. The roadway plans must consist of the applicable types of sheets necessary for the project and be organized in the sequence as described in the TxDOT PS&E Preparation manual. 160.9. Wetlands Information. From the information developed during schematic phase, the Engineer shall calculate the volumes for the delineated areas. The survey data must be electronically transferred to the plan and profile (P&P) sheets. 160.10. Pavement Design. The Engineer shall incorporate the pavement designs developed and provided by the State into the project. 160.11. Pedestrian and Bicycle Facilities. - OMITTED 160.12. Driveway and Side Street Details Sheets. The Engineer shall provide details for each driveway connection within the project limits. The details must include the horizontal and vertical geometrics, curb returns, stationing, pavement, drainage details, and Americans with Disabilities Act Accessibility Guidelines (ADAAG) compliance items. 160.13. Removal Sheets. The Engineer shall provide sheets noting all existing improvements to be removed within the project limits to the extent practicable. The Engineer shall determine, and the State will approve, the use of necessary bid items for items not subsidiary to Item 100 Prep ROW. 160.14. Miscellaneous Sheets. The Engineer shall prepare the following roadway design plan sheets: 1. Title and Index of Sheets 2. Earthwork Quantity Tables 3. Project Layout Sheets 4. Miscellaneous Roadway Detail Sheets 6. Horizontal Alignment Data Sheets FUNCTION CODE 160 (161) - ROADWAY DESIGN DRAINAGE DESIGN 161.1. Data Collection. The Engineer shall provide the following data collection services: Page 18 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. A. Conduct field inspections to observe current conditions and the outfall channels, the cross- drainage structures, drainage easements, the tributary channel, and land development projects that contribute flow to the tributary. Document field inspections with digital photos. B. Collect available applicable data including GIS data and maps, site survey data, construction plans, previous reports and studies, and readily available rainfall history for the area. Particular sources of data collected must include, but are not limited to, the State, County, and Federal Emergency Management Agency (FEMA). C. Collect available Flood Insurance Rate Maps (FIRMs), Flood Insurance Study (FIS) study data, and best available hydraulics and hydrology (H&H) models for the area. D. Review survey data and coordinate any additional surveying needs with State. E. Present existing drainage structures in a 3D corridor OpenRoads model. F. Meet with local government officials to obtain historical flood records. Interview local residents or local government employees to obtain additional high-water information if available. Obtain frequency of road closure and any additional high-water information from the District Maintenance office. G. Submit a letter report to the State Project Manager detailing completion of data collection. 161.2. Hydrologic Studies. The Engineer shall provide the following services: A. Incorporate in the hydrologic study an evaluation and selection of appropriate hydrologic method including comparison of the results of two or more methods, and calibration of results against measured data, where appropriate or needed. B. Calculate discharges using appropriate hydrologic methods and as approved by the State. C. Obtain the drainage area boundaries and hydrologic parameters such as impervious covered areas, and overland flow paths and slopes from appropriate sources including, but not limited to, topographic maps, GIS modeling, construction plans, and existing hydrologic studies. The Engineer shall not use existing hydrologic studies without assessing their validity. If necessary, obtain additional information such as local rainfall from official sites such as airports. D. Include, at a minimum, the "design" frequency and the 1% Annual Exceedance Probability (AEP) storm frequency. The report must include the full range of frequencies (50%, 20% 10%, 4%, 2%, 1%, and 0.2% AEP). E. Compare calculated discharges to the effective FEMA flows, if applicable. If calculated discharges are to be used in the model instead of the effective FEMA flows, full justification must be documented. 161.3. Bridge Drainage Crossing Hydraulic Design and Documentation. The Engineer shall provide the following services: A. Gather information regarding existing drainage facilities and features from existing plans and other available studies or sources. B. Perform hydraulic design and analysis using appropriate hydraulic methods, which may include computer models such as HEC-RAS. The Engineer shall not develop 2D models without the express permission of the State. Data entry for appropriate hydraulic computer programs must consist of a combination of both on-the-ground survey and other appropriate sources including, but not limited to topographic maps, GIS modeling, construction plans, and existing hydrologic studies. Page 19 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. C. Use the current effective FEMA models, where appropriate, as a base model for the analysis. If a "best available data" model is provided by the local floodplain administrator, it must be utilized accordingly for this analysis. Review the provided base model for correctness and update as needed. If the provided effective model is not in a HEC-RAS format, convert it to HEC-RAS for this analysis. D. If the appropriate hydrologic model requires storage discharge relationships, develop HEC-RAS models or other State-approved models that will compute these storage discharge relationships along the channel.. E. Quantify impacts, beneficial or adverse, in terms of increases in peak flow rates and/or water surface elevations for the above listed hydraulic conditions for any standard frequency event up to 1% AEP flood event and including the check-flood event. Impacts will be determined both upstream and downstream of the bridge crossings. Based on the impact analysis results, perform a risk-based evaluation of the potential for the project to cause adverse impacts to existing conditions. 161.4. Storm Drains. The Engineer shall provide the following services: A. Design and analyze storm drains using software as approved by the State. B. Size iniets, laterals, trunk line, and outfall. Develop designs that minimize the interference with the passage of traffic or incur damage to the highway and local property in accordance with the TxDOT Hydraulic Design Manual, District criteria, and any specific guidance provided by the State. The Engineer shall select storm drain design per the current version of TxDOT Hydraulic Design Manual when the contract is executed. C. Determine hydraulic grade line starting at the outfall channel for each storm drain design. Use the design water surface elevation of the outfall as the starting basis (tailwater) for the design of the proposed storm sewer system. D. Calçulate manhole headlosses. Compute manhole head losses as per FHWA's HEC-22. E. Identify areas requiring trench protection, excavation, shoring, and de-watering. 161.5. Cross-Drainage Structures. The Engineer shall provide the following services: A. Determine drainage areas and flows for cross culvert drainage systems. B. Determine the sizing of the drainage crossings. The scope may include extending, adjusting, or replacing non-bridge class culvert crossing or crossings. Develop designs that minimize the interference with the passage of traffic or cause damage to the highway and local property in accordance with the TxDOT Hydraulic Design Manual, District criteria, and any specific guidance provided by the State. Cross drainage design shall be performed using HY-8 or HEC- RAS. 161.6. Temporary Drainage Facilities. The Engineer shall develop plans for all temporary drainage facilities necessary to allow staged construction of the project and to conform with the phasing of adjacent construction projects without significant impact to the hydraulic capacity of the area. Drainage area maps are not required for temporary drainage. 161.7. Scour Analysis. The Engineer shall provide the following services: A. Perform a scour analysis for each proposed bridge structure and bridge class culvert. Page 20 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. B. Prepare each scour analysis using a State-approved methodology. The Engineer shall select the methodology based on the site conditions such as the presence of cohesive or cohesionless soil, rock or depth of rock, proposed foundation type, and existing site performance. The Engineer shall follow the methodology outlined in the TxDOT Geotechnical Manual. The Engineer shall coordinate with the County and State prior to commencing any work on any Stream Migration Study which would be authorized under a separate supplemental agreement. This coordination must include consultation with the appropriate State technical expert. C. Provide the State the potential scour depths, envelope, and any recommended countermeasures including bridge design modifications and revetment. 161.8. Drainage Report. The Engineer shall develop a drainage report and submit the draft drainage report to the State for review. The drainage report must include applicable hydrologic and hydraulic models such as HY-8, OpenRoads for Drainage Utility (ORD-DU), HEC-RAS, HEC-HMS, and other applicable modeling tools. This modeling must evaluate existing versus proposed conditions. The drainage report must also include, but is not limited to, the following: drainage area maps, drainage outfall descriptions, tailwater selection and descriptions, recommendations for mitigation of impacts, and scour analysis. The Engineer shall address the State's review comments on the draft drainage report and update the drainage report accordingly. The Engineer shall submit a final drainage report that is signed and sealed by a Professional Engineer to the State. 161.9. Environmental Permits. Based on environmental studies conducted in the schematic phase, site conditions would require a Nationwide Permit, $404 with a pre-construction notification (PCN). Section 404/10/9 Permitting Package, including: 1. USACE PCN Permitting Application prepared in accordance with TxDOT ENV's Documentation Standard for PCN 2. CondiionalFunctional Assessment, if required 3. 401 Certification 161.10. Plans, Specifications and Estimates (PS&E) Development for Hydraulics. The Engineer shall provide the following services: A. Prepare the PS&E package in accordance with the applicable requirements of the State's specifications, standards, and manuals, including the TxDOT PS&E Preparation Manual. Include the following sheets and documents, as appropriate: 1. Hydrologic Data Sheets 2. Hydraulic Data Sheets 3. Scour Data Sheets 4. Culvert Layout Sheets 5. Storm Drain Plan/Profile Sheets 6. Roadway Plan & Profile Sheets including profile grade line of parallel ditches, if applicable 7. All other relevant sheets B. Prepare culvert cross sections and identify each cross-section's station location. C. Identify areas requiring trench protection, excavation, shoring, and de-watering. D. Prepare drainage area maps. Page 21 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. E. If applicable, prepare plan and profile sheets for storm drain systems and outfall ditches. F. Select any necessary standard details from State or District's list of standards for items such as inlets, manholes, junction boxes, and end treatments. G. Prepare details for non-standard inlets, manholes, and junction boxes. H. Prepare drainage details for outlet protection, outlet structures, and utility accommodation structures. I. Identify pipe strength requirements. J. Prepare drainage facility quantity summaries. K. Identify potential utility conflicts and, if feasible, design to mitigate or avoid those identified conflicts. L. Consider pedestrian facilities, utility impacts, driveway grades, retaining walls, and concrete traffic barrier drainage impacts. M. Identify existing ground elevation profiles at the ROW lines on storm sewer plan and profile sheets. N. Prepare Hydraulic Data Sheets for any bridge or cross drainage structures at the outfall channel and indicate site location (e.g., station and name of creek or bayou), if applicable. O. Develop a 3D model of the proposed drainage structures using the Drainage Utility (DU) capabilities of the OpenRoads Product. P. Develop layouts for outfall channels within existing ROW. FUNCTION CODE 160 (162) - ROADWAY DESIGN SIGNING, PAVEMENT MARKINGS, AND SIGNALIZATION (PERMANENT) 162.1. Signing. The Engineer shall prepare drawings, specifications, and details for all signs. The Engineer shall coordinate with the County and State (and other Engineers as required) for overall temporary, interim, and final signing strategies and placement of signs outside contract limits. The Engineer shall: A. Prepare sign detail sheets for large guide signs showing dimensions, lettering, shields, borders, corner radii, etc., and shall provide a summary of large and small signs to be removed, relocated, or replaced. B. Designate the shields to be attached to guide signs. C. lllustrate and number the proposed signs on plan sheets. D. Select each sign foundation from State Standards. 162.2. Pavement Markings. The Engineer shall detail both permanent and temporary pavement markings and channelization devices on plan sheets. The Engineer shall coordinate with the County (and other Engineers as required) for overall temporary, interim, and final pavement marking strategies. The Engineer shall select Pavement markings from the latest State standards. The Engineer shall provide a 3D corridor model with the proposed pavement marking stenciled onto the model. Page 22 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. The Engineer shall provide the following information on signing and pavement marking layouts: A. Roadway layout B. Center line with station numbering C. Designation of arrow used on exit direction signs D. Culverts and other structures that present a hazard to traffic E. Location of utilities F. Existing signs to remain, be removed, be relocated, or be replaced G. Proposed signs (illustrated, numbered, and showing sign size) H. Proposed overhead sign structures, indicating location by plan I. Proposed markings (illustrated and quantified) which include pavement markings, object markings, and delineation J. Quantities of existing pavement markings to be removed K. Proposed delineators, object markers, and mailboxes L. The location of mainlanes, grade separations, frontage roads, and ramps M. The number of lanes in each section of proposed highway and the location of changes in numbers of lanes N. Right-of-way limits O. Direction of traffic flow on all roadways 162.3. Traffic Signal Warrant Studies. - OMITTED 162.4. Traffic Signals. - OMITTED FUNCTION CODE 160 (163) - ROADWAY DESIGN MISCELLANEOUS (ROADWAY) The design of landscaping and hardscaping is excluded from this scope of work. 163.1. Utility Engineering = OMITTED 163.2. Retaining Walls and Miscellaneous Structures - OMITTED 163.3. Traffic Control Plan, Detours, and Sequence of Construction. The Engineer shall prepare Traffic Control Plans (TCP) including TCP typical sections, for the project. The Engineer shall complete Form 2229-Significant Project Procedures along with Page 4 of Form 1002, specifically titled Accelerated Construction Procedures. A detailed TCP must be developed in accordance with the latest edition of the TMUTCD. The Engineer shall implement the current Barricade and Construction (BC) standards and TCP standards as applicable. The Engineer shall interface and coordinate phases of work, including the TCP, with adjacent Engineers. The Engineer shall: A. Provide a written narrative of the construction sequencing and work activities per phase and determine the existing and proposed traffic control devices (regulatory signs, warning signs, guide signs, route markers, construction pavement markings, barricades, flag personnel, etc.) to be used to handle traffic during each construction sequence. Show proposed traffic control devices for at-grade intersections during each construction phase (stop signs, flag personnel, Page 23 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. signals, etc.). Show temporary roadways, ramps, structures, and detours required to maintain lane continuity throughout the construction phasing. If temporary shoring is required, prepare layouts and show the limits on the applicable TCP. B. Coordinate with the State in scheduling a Traffic Control Workshop and submittal of the TCP for approval by the Traffic Control Approval Team (TCAT). Assist the State in coordinating mitigation of impacts to adjacent schools, emergency vehicles, pedestrians, bicyclists, and neighborhoods. C. Develop each TCP to provide continuous, safe access to each adjacent property during all phases of construction and to preserve existing access. Notify the State in the event existing access must be eliminated and receive approval from the State prior to elimination of any existing access. D. Design temporary drainage to replace existing drainage disturbed by construction activities or to drain detour pavement. Show horizontal and vertical location of culverts and required cross sectional area of culverts. E. Prepare each TCP in coordination with the State. The TCP must include interim signing for every phase of construction. Interim signing must include regulatory, warning, construction, route, and guide signs. Interface and coordinate phases of work, including the TCP, with the engineers that are responsible for the preparation of the PS&E for adjacent projects. F. Maintain continuous access to abutting properties during all phases of the TCP. Develop a list of each abutting property along the roadway alignment. Prepare exhibits for and attend up to five (5) meetings with the public, as requested by the County. G. Make every effort to prevent detours and utility relocations from extending beyond the proposed right-of-way lines. If it is necessary to obtain additional permanent or temporary easements and right-of-entry, notify the State in writing of the need and justification for such action. Preparation of such documents is not included in this scope of work. H. Describe the type of work to be performed for each phase of the sequence of construction and any special instructions (e.g. storm drain, culverts, bridges, railing, illumination, signals, retaining walls, signing, paving surface sequencing or concrete placement, ROW restrictions, utilities, etc.) that this contractor should be made aware of, including limits of construction, obliteration, and shifting or detouring of traffic required prior to beginning the subsequent phase. I. Include the work limits, the location of channelizing devices, positive barrier, location and direction of traffic, work area, stations, pavement markings, and other information deemed necessary for each phase of construction. J. Delineate areas of wetlands on traffic control plans. 163.4. Temporary Traffic Signals and Illumination: - OMITTED 163.5. llumination. The Engineer shall refer to the TxDOT Highway llumination Manual and other deemed necessary State approved manuals for design of safety lighting for all conventional, high-mast, and underpass lighting. The Engineer shall provide a preliminary layout for initial review and approval by the State. The Engineer shall prepare circuit wiring diagrams showing the number of luminaires on each circuit, electrical conductors, length of runs, and service pole assemblies. Underpass lighting must be used on all structures within each project. The Engineer shall integrate existing illumination within the project limits into the proposed design. The Engineer shall coordinate with the State to determine the location of proposed high-mast, conventional, and underpass lighting. Areas of safety lighting shall include: Page 24 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. Eight (8) merge/diverge locations along US 175 Intersection of US 175 and CR 4037 Underpass lighting on US 175 bridge at BUS 175 Underpass lighting on US 175 bridge at FM 1895 The Engineer will coordinate with the local electricity provider for the project area to determine available service points in the area, the type of power available (120V/240V, 240V/480V, etc.), and service provider requirements for establishing a service point. A photometric analysis will not be prepared for safety lighting projects. 163.6. Storm Water Pollution Prevention Plans (SWP3). The Engineer shall develop SWP3, on separate sheets from (but in conformance with) the TCP, to minimize potential impact to receiving waterways. The SWP3 must include text describing the plan, quantities, type, phase, and locations of erosion control devices and any required permanent erosion control. 163.7. Compute and Tabulate Quantities. The Engineer shall provide the summaries and quantities within all formal submittals. 163.8. Special Utility Details (Water, Sanitary Sewer, etc.) - OMITTED 163.9. Miscellaneous Structural Details. The Engineer shall provide necessary details required to supplement standard details. 163.10. Agreements (Railroad, etc.) and Layouts. - OMITTED 163.11. Testimony for Right of Way Hearings. - OMITTED 163.12. Estimate. The Engineer shall independently develop and report quantities necessary to construct this contract in standard State bid format at the specified milestones and final PS&E submittals. The Engineer shall prepare each construction cost estimate using Microsoft Excel or any approved method. The Engineer shall provide the estimate at each milestone submittal. 163.13. Contract Time Determination. The Engineer shall prepare a detailed contract time estimate to determine the approximate time required for construction of the project in calendar and working days (based on the State standard definitions of calendar and working days) at the 95% and final PS&E milestone. The schedule must include tasks, subtasks, critical dates, milestones, deliverables, and review requirements in a format that depicts the interdependence of the various items and adjacent construction packages. The Engineer shall provide assistance to the State in interpreting the schedule. 163.14. Specifications and General Notes. The Engineer shall identify necessary standard specifications, special specifications, special provisions, and the appropriate reference items. The Engineer shall prepare General Notes from the District's master list of General Notes, Special Specifications, and Special Provisions for inclusion in the plans and bidding documents. The Engineer shall provide General Notes, Special Specifications, and Special Provisions in the required format. Page 25 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. 163.15. Constructability Review. The Engineer shall provide Independent Quality Review of the constructability of the PS&E sets. The Engineer shall perform constructability reviews at major project design milestones (Pre-30%, 30%, 60%, 95%, and final plan) to identify potential constructability issues and options that would provide substantial time savings during construction. The constructability review must be performed for all roadway and structural elements such as sequence of work and traffic control, drainage (temporary and permanent), Storm Water Pollution Prevention Plan (SWP3), Environmental Permits, Issues and Commitments (EPIC) addressed, identification of utility conflicts; ensuring accuracy and appropriate use of items, quantities, general notes, standard and special specifications, special provisions, contract time/schedule, standards; and providing detailed comments in an approved format. Reviews must be captured in a constructability log identifying areas of concern and potential conflict. The Engineer shall provide the results of all constructability reviews and recommendations to the State at major project design milestone submittals. FUNCTION CODE 160 (165) - ROADWAY DESIGN TRAFFIC MANAGEMENT SYSTEMS (PERMANENT) 165.1. Traffic Management. The Engineer shall design and provide details as a part of the State's Intelligent Transportation System to be managed from the Combined Transportation, Emergency, and Communications Center (CTECC) or other TxDOT Transportation Management Center as specified in the work authorization. The design must include elements such as closed-circuit television cameras, and other vehicle detection devices. The Engineer shall prepare the design and details including conduit and cable, support structures, control equipment, etc. necessary to implement the system. If applicable, design specifications for each project will be defined in the work authorization. The Engineer shall also coordinate with the State Computerized Transportation Management Systems (CTMS) Section should the State have a computerized traffic management system under construction or in place and operating within the project limits. Design shall be limited to 2 - 60' poles with CCTV / RVSD devices via cell modem communications at US 175 / Bus 175 North and US 175 / FM 1895. Any additional work to be done under a supplemental work authorization. FUNCTION CODE 160 (170) - ROADWAY DESIGN BRIDGE DESIGN 170.1. Bridge Layout. A. The Engineer shall prepare a bridge layout plan sheet for each bridge and bridge class culvert. The Engineer shall determine the location of each soil boring needed for foundation design in accordance with the TxDOT Geotechnical Manual. B. Prior to preparation of each bridge layout, the Engineer shall prepare a comparative cost analysis of bridge structures to determine: 3. The optimum bridge beams for vertical clearance over roadway or waterways, and 4. The optimum bridge structure versus roadway embankment, pavement, soil stabilization, and retaining walls Page 26 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. C. The Engineer shall submit a bridge layout for each structure early in the plan preparation process to obtain approval from the State. The Engineer shall submit a 3D bridge model utilizing OpenBridge Modeler (OBM). When the 3D bridge model is referenced into the 3D corridor, the bridge shall align, both vertically and horizontally, in the bridge location of the 3D corridor. The 3D bridge model shall be limited to 3D elements for the slab only. Quantities and geometry from OBM 3D bridge model shall be verified by other means. The Engineer shall comply with all relevant sections of the latest edition of the TxDOT Bridge Design Manual - LRFD, TxDOT Bridge Project Development Manual, TxDOT Bridge Detailing Guide, and AASHTO LRFD Bridge Design Specifications, and respective checklists. Each bridge layout sheet must include bridge typical sections, structural dimensions, abutment and bent locations, and superstructure and substructure types. The Engineer shall locate and plot all soil borings and utilities, show proposed retaining walls, and, for staged construction, indicate limits of existing bridge for removal and reconstruction. 170.2. Bridge Detail Summary. The Engineer shall prepare total bridge quantities, estimates, and summary sheets for each bridge or bridge class culvert. 170.3. Bridge Structural Details. The Engineer shall prepare each structural design and develop detailed structural drawings of all required details in compliance with above-listed manuals and guidelines. The Engineer shall assemble and complete all applicable State Standard Details sheets. Additionally, the Engineer shall: A. Perform calculations for design of bridge abutments; B. Perform calculations for bridge slab design; C. Perform calculations to determine elevations of bridge substructure and super structure elements; D. Perform calculations for bridge box beam design, if applicable; E. Prepare necessary foundation details and plan sheets; F. Prepare plan sheets for abutment design; G. Prepare plan sheets for additional abutment details; H. Prepare framing plan and slab plan sheets; I. Compute and prepare tables for slab and bearing seat elevations, dead load deflections, etc.; J. Design beams and prepare beam design tables; and K. Prepare special provisions and special specifications in accordance with the above-listed manuals and guidelines. L. Aesthetic treatments are excluded from the design of proposed bridges within this scope of work. FUNCTION CODE 300 (351) - DESIGN VERIFCHANGESALTER DESIGN VERIFICATION, CHANGES, AND ALTERATIONS - OMITTED Page 27 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. DESIGN DELIVERABLES The Engineer shall submit the following deliverables to the County and State: DEL.1. Reports. A. Draft Hydraulic Report The Engineer shall submit three copies of a draft Hydraulic Report for review and comment. The report must document and justify all data, boundary conditions, assumptions, methodologies, and results. The text, tables, exhibits, and appendices must document clearly and concisely the work performed and results found. The report must provide recommendations for critical review by the State. Such recommendations may include corrective actions by the State, corrective actions by others, or need for further detailed analysis such as an unsteady model analysis or the development of mitigation measures. The text, tables, exhibits, and appendices (including computer models) must be saved on a compact disc and included with each report. B. Assume one round of comments will be provided by the State for draft reports. The Engineer shall address all State comments. C. Final Hydraulic Report The Engineer shall submit four originals of the finalized Hydraulic Report. The final report must be signed and sealed by a Professional Engineer. DEL.2. Plans. The Engineer shall provide the following information at each submittal: A. Pre-30% Bridge and H&H Submittal - Preliminary Bridge Layout Review (PBLR) 1. A PDF set of 11" x 17" plan sheets of Preliminary Bridge Layouts. 2. A PDF set of 11" x 17" plan sheets of Preliminary Bridge Class Culvert Layouts. 3. A PDF copy of the Hydraulic/Scour report. 4. Hydrology Models and Supporting Documentation. 5. Hydraulic Models and Supporting Documentation. B. State Bridge Review 1. PDF of revised Bridge Layouts, Bridge Class Culvert Layouts, and Hydraulic Report C. 30% Plans Submittal 1. A PDF set of 11" x 17" plan sheets for the State District Review. 2. Estimate of construction cost. 3. Engineer's internal QA and QC markup set. 4. Form 1002 with existing and proposed typical sections and location map. 5. A Preliminary 3D corridor model, in the most current format, created using Bentley's OpenRoads tools, and with detail to verify the design of the 30% plan sheets. 6. A preliminary 3D bridge model utilizing Bentley's OBM, and with detail to verify the design of the 30% plan sheets. When the 3D bridge model is referenced into the 3D corridor, the bridge shall align, both vertically and horizontally, in the bridge location of the 3D corridor. 7. Supporting Paperwork Page 28 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. D. Between 30% Submittal and 60% Submittal 1. PDF set of 11" X 17" bridge layouts for the State District review. 2. Engineer's internal QA and QC marked up set. 3. One pdf of plan sheets for TCP concept, and significant project procedures form (State Form 2229) to present at the TCAT for the State review. 4. One set of a roll format of illumination plan concept for State review. 5. For Division hydraulic review of existing bridge class culverts, five sets of 11" x 17" Bridge Class Culvert Plan and Profile sheets, Hydrology & Hydraulics sheets, project title sheet, and project layout sheet. 6. A preliminary 3D corridor model, in the most current format, created using Bentley's OpenRoads tools, and with detail to verify the design of the Bridge. 7. A preliminary 3D bridge model utilizing Bentley's OBM, and with detail to verify the design of the Bridge Layouts. E. 60% Plans Submittal 1. PDF set of 11" X 17" plan sets for the State District review. 2. Estimate of construction cost. 3. Engineer's internal QA and QC marked up set. 4. Engineer's internal quantity calculation review. 5. Preliminary cross sections. 6. A preliminary 3D model, in the most current format, created using Bentley's OpenRoads tools, and with detail to verify the design of the 60% plan sheets. 7. A preliminary 3D bridge model utilizing Bentley's OBM, and with detail to verify the design of the 60% plan sheets. When the 3D bridge model is referenced into the 3D corridor, the bridge shall align, both vertically and horizontally, in the bridge location of the 3D corridor. The 3D bridge model shall consist of 3D elements for slab, beams, abutments, wingwalls, caps, columns, and foundations. F. District Review Submittal (95%) 1. PDF set of 11" X 17" plan sheets for the State district review. 2. List of governing Specifications and Special Provisions in addition to those required. 3. Marked up general notes. 4. Estimate of construction cost. 5. New Special Specifications and Special Provisions with Form 1814, if applicable. 6. Triple Zero Special Provisions. 7. Engineer sign, seal and date supplemental sheets (8 %" x 11"). 8. Contract time determination summary. 9. Significant project procedures form. 10. Right-of-Way and utilities certification. 11. Temporary road closure letters. 12. Construction speed zone request. Page 29 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. 13. Engineer's internal QA and QC marked-up set. 14. Other supporting documents. 15. A detailed 3D corridor model, in the most current format, created using Bentley's OpenRoads tools, and with detail to verify the design of the 95% plan sheets. 16. A 3D bridge model utilizing Bentley's OBM, and with detail to verify the design of the 95% plan sheets. When the 3D bridge model is referenced into the 3D corridor, the bridge shall align, both vertically and horizontally, in the bridge location of the 3D corridor. The 3D bridge model shall consist of 3D elements for slab, beams, abutments, wingwalls, caps, columns, and foundations. G. Final submittal (100%) 1. PDF set of 11" X 17" plan sheets and ePS&E Portfolio. 2. Revised supporting documents from 95% review comments. 3. A final 3D corridor model, in the most current format, created using Bentley's OpenRoads tools. 4. A final 3D earthwork model in either XML or .ICM format created using Bentley's OpenRoads tools. 5. A final 3D bridge model utilizing Bentley's OBM. When the 3D bridge model is referenced into the 3D corridor, the bridge shall align, both vertically and horizontally, in the bridge location of the 3D corridor. The 3D bridge model shall consist of 3D elements for slab, beams, abutments, wingwalls, caps, columns, and foundations. 6. The Engineer shall prepare a letter report which includes the findings of the comparison of OBM 3D bridge model geometry and quantities verified by traditional design methods. The report shall include a detailed discussion of the differences between methods and recommended enhancements to address issues in OBM software. DEL.3. Electronic Copies. The Engineer shall furnish the County with a USB flash drive of the final plans in the format of the current CADD system used by the State, -pdf format, and in the State's File Management System (FMS) format. The Engineer shall also provide a separate USB flash drive containing cross section information (in dgn, XLR, & ASCII formats) for the State's construction contractor to use. The Engineer shall provide an electronic copy of the construction time estimate. DEL.4. Calculations. The Engineer shall provide the following: A. A 3-ring binder with all quantity and non-structural design calculations. B. A bound copy of all engineering calculations, analysis, input calculations, quantities, geometric designs (OpenRoads Designer and/or OpenBridge Designer files), etc. relating to the project's structural elements. Project structural elements include, but are not limited to: bridges, retaining walls, overhead sign foundations, high-mast illumination foundations, non-standard culverts, custom headwalls, and drainage appurtenances. C. Working copies of all spreadsheets and output from any programs utilized on a USB flash drive in a universally reliable format. The Engineer may provide the calculations in .pdf format in lieu of the bound hard copies. The .pdf file should be submitted on a USB flash drive. Page 30 of 31 Exhibit A-1 Contract No. RFQ21-20 Supplemental No. 1 Halff Associates, Inc. DEL.5. Archiving File for Bridge Design Calculations and Notes. The Engineer shall scan the design notes (or convert electronic files) and submit a single PDF file for each bridge in accordance with the TxDOT Bridge Design Manual - LRFD. In the case of a single design done for twin structures, submit the same notes under two separate NBI numbers. Page 31 of 31 Exhibit A-1 8 2 3 e 3 a a a a 3 E $ 1 A * 0 3 B 8 % E - - f E S 5 a s V A 3 - 3 V w s 3 s 3 s s 3 S 3 - s s 3 3 3 s 2 o o 8 E o o o o o o o o e le o lo o lo E 8 8 8 00 80 o0 8 E S S 8 * do & 6 E E - - - s a a 3 - V 3 w a 3 s 3 - - A 3 o o o o o o o o o E E 8 DE 0 6 S 8 a 5 B E - f 3 S a 3 S 8 3 e a I I E 5 8 5 E I E I a I I a 3 3 8 E E e 3 5 3 : o I I a E 3 E I I - - 3 I a de $ I - a E 3 8 a - I I E I de I N 8 8 8 8 I 8 N 5 6 D € E 5 € : : * I a 6 : : 5 5 3 f Df a 8 8 S B e 9 8 E 3 - E E o 5 - & 9 8 9 A - d0 a € 6 80 - - I - f A S 5 5 3 A - 3 s 3 w 3 3 3 V V S 3 s a V 3 s s w - 3 3 - V 3 o o o o o o o o o o o 3 o o o o 3 8 0 3 e 6 d8 f 3 8 8 E : - do 6 DC E 6 s 3 s 3 - V 3 V - 3 3 V - 3 3 s - s V 3 - 8 a a R o o o ) o o o o o o o o o e DB R a 8 3 8 o E 8 5 3 de e * E a 5 E B 5 De S a De I E E N e : E a 1 € 4 8 $ 1 I 6 a a 4 > * a - a - I I I : de E 3 a la E Dh : 3 I N I I 5 d d 8 8 8 I e € E I E I € - - - - a B * - 5A E .. L - 9 - E a 2E TEEPPTEEESECT L - F : PEREETT - - - - - - E de - - - - - - a H E a - 6 A E E A E EdEE I I 44 - - 1 11 E DE - 3 - li 5 - a 3 1 ER BE 9455 a E5 B sis - a EE E E 555 E E E Ea E T a E a 9 a a 8 E - g a - a n EREEEREEEPAPI ERA a EEE - I FEL E a a * I E 5 P 6 E E - N 19 E1 a - E E a I - 3 A S E A - de a E E B a - y - - - a - 5 11 n - - M - a 99998 E - KAUFMAN COUNTY COMMISSIONERS COURT AGENDA REQUEST FORM Note: This form is required for agenda requests, with the exception of supporting materials or attachments. Forms should be returned to the County Judge's Office by email to AbeM-ANS and Kasey.hovis@kaufmancounty.net at the Justice Center located at 1902 US Hwy. 175, Kaufman,Texas, 75142 for inclusion on the court's agenda. Items will not be included if submitted after the deadline which is Wednesday at 12:00 P.M (Noon) preceding the court meeting. Items will also be omitted if no supporting documents are included with your request. Regular court meetings are held each Tuesday of the month. COURT DATE REQUESTED: SUBMITTED BY: PERSON PRESENTING: ITS DEPARTMENT: Brenda Callaway, P.E. 3/11/25 ITEM REQUESTED IS FOR: Consent Agenda Artion/Consideration Discussion/Report Executive Session Public Workshop ITEM: (PLEASE STATE EXACTLY AS YOU WANT TO APPEAR ON THE AGENDA) Discusion/Comsideration of Approval of the Supplemental Agreement #3 for the FM 1641 Project between Kaufman County and LTRA in the amount of $131,850.00. INNOVATIVE TRANSPORTATION SOLUTIONS, INC. / 2701 Valley View Lane . Farmers Branch, Texas 75234-4924 . (972) 484-2525 e (972) 484-4545 MEMORANDUM TO: Judge Jakie Allen FROM: John R. Polster DATE: March 5, 2025 ARL RE: Discussion of Supplemental Agreement #3 between Kaufman County and LTRA for the FM 1641 Project Attached please find the Supplemental Agreement #3 with LTRA for the FM 1641 Project from FM 548 to FM 148 in Kaufman County. The Professional Services Agreement was executed by the county on August 22, 2018. Supplemental Agreement #1 with LTRA was executed by the county on June 22, 2022. Supplemental Agreement #2 with LTRA was executed by the county on December 19, 2023. The scope of services for this Supplemental Agreement will include additional engineering services required for the recently installed signals at Gateway Boulevard/FM 1641 and Monitor Boulevard/FM 1641 to be incorporated into the plan set. This Supplemental Agreement increases the current contract by $131,850.00, from the previous $5,130,083.00 to a revised contract total of $5,261,933.00. Funding for this agreement is as follows: $122,183.61 to come from SH 243/FM 2515 Intersection Improvements, 2013 Bond Funds, Auditor #128019-100-01 (#128-5490-644-19) $9,666.39 to come from Strategic Projects Funding, 2013 Bond Funds, Auditor #128001-100-01 (#128-5490-644-1) Please submit the executed agreement to: LTRA ATTN: Mr. Massoud Manesh, P.E. 3320 Belt Line Road Farmers Branch, TX 75234 Please include the following in the agenda packet: Discusion/Conideration of Approval of the Supplemental Agreement #3 for the FM 1641 Project between Kaufman County and LTRA in the amount of $131,850.00." It is ITS's s recommendation that the Kaufman County Commissioners Court consider approval of this Supplemental Agreement. Please take the necessary steps to place this on the court's agenda for consideration. Ifyou have any questions, please call me at (972) 484-2525. Attachment cc: Ms. Brandi Van Huss, Kaufman County Auditor Ms. Karen Badgley, Kaufman County Civil Attorney Mr. Skeet Phillips, Commissioner Preçinct 2 CONTRACT FOR ENGINEERING SERVICES SUPPLEMENTAL AGREEMENT NO. 3 STATE OF TEXAS a COUNTY OF KAUFMAN 8 THIS SUPPLEMENTAL AGREEMENT to contract for engineering services is made by and between Kaufman County, hereinafter called the "County," and Lina T. Ramey & Associates, Inc. hereinafter called the "Engineer, and becomes effective when fully executed by both parties. WITNESSETH WHEREAS, the County and the Engineer executed a contract on August 22, 2018 and notice to proceed with the contract work was issued on that date for the FM 1641 project from FM 548 to FM 148. WHEREAS, it has become necessary to amend the contract; AGREEMENT NOW THEREFORE, premises considered, the County and the Engineer agree that said contract is amended as follows: Exhibit A, Additional Services to be provided by the Engineer is amended as provided in Exhibit C to add services consisting of additional signal design and supplemental survey. Exhibit C fee is amended to add $131,850.00 (see Exhibit C Fee), for a new maximum amount payable of $5,261,933.00 under Exhibit A from the previous $5,130,083.00 maximum amount payable. All other provisions are unchanged and remain in full force and effect. IN WITNESS WHEREOF, the County and the Engineer have executed this supplemental agreement in duplicate. THE ENGINEER THE COUNTY By: Aoss MNA aAl By: Signature Signature Masseud Hasesh Printed Name Printed Name Esccutue hes Petifost Title Title Hashs 2025 Date Date Tof! Kaufman County Engineering FM 1641, Kaufman County EXHIBIT C SCOPE OF ADDITIONAL SERVICES TO BE PROVIDED BY THE ENGINEER The Engineer shall provide additional engineering services required for the preparation of plans, specifications and estimates (PS&E) and related documents, for FM 1641 (CSJs 2588-01-020 and 1217-01-019) from FM 548 to FM 148 in Kaufman County. These services include; Survey of existing signals that have been recently installed and new development in the corridor. Design of proposed and temporary signals at Monitor Blvd. Design of temporary signals at Gateway Blvd (proposed has already been designed) Coordinate TCP phasing with the temporary signals Revise signing and pavement markings to accommodate signalized intersections Proposed Traffic Signal design at intersection of FM 1641/CR213 on a DESIGN CONTINGENT basis. PROJECT MANAGEMENT AND ADMINISTRATION The Engineer shall perform the additional responsibilities and coordination associated with additional signals. Design Surveys Performance of supplemental surveys associated with the gathering of survey data for topography, cross-sections, and other related work for additional signals and developments along FM 1641 corridor. Traffic Signals. Based upon the results of the Traffic Warrant Studies, the Engineer shall identify and prepare Traffic Signal Plans for all warranted traffic signals. The Engineer shall confirm the power source for all signais and coordinate with the appropriate utility agency. Traffic Signal Plans must be signed and sealed by a Texas Registered Professional Engineer. The Engineer shall develop all quantities, general notes, specifications and incorporate the appropriate agency standards required to complete construction. Traffic signal poles, fixtures, signs, and lighting must be designed per the Green Ribbon Report recommendations and standards. The Engineer shall provide the following information in the Traffic Signal Plans: 1. Layout a. Estimate and quantity sheet (1) List of all bid items (2) Bid item quantities (3) Specification item number Page 1 of 3 Exhibit C Kaufman County Engineering FM 1641, Kaufman County (4) Paid item description and unit of measure b. Basis of estimate sheet (list of materials) C. General notes and specification data. d. Condition diagram (1) Highway and intersection design features (2) Roadside development (3) Traffic control including llumination e. Plan sheet(s) (1) Existing traffic control that will remain (signs and markings) (2) Existing utilities (3) Proposed highway improvements (4) Proposed installation (5) Proposed additional traffic controls (6) Proposed illumination attached to signal poles. (7) Proposed power pole source f. Notes for plan layout g. Phase sequence diagram(s) (1) Signal locations (2) Signal indications (3) Phase diagram (4) Signal sequence table (5) Flashing operation (normal and emergency) (6) Preemption operation (when applicable) (7) Contact responsible Agency to obtain interval timing, cycle length and offset h. Construction detail sheets(s) (1) Poles (State standard sheets) (2) Detectors (3) Pull Box and conduit layout (4) Controller Foundation standard sheet (5) Electrical chart i. Marking details (when applicable) j. Aerial or underground interconnect details (when applicable) 2. General Requirements a. Contact local utility company (1) Confirm power source b. Prepare governing specifications and special provisions list C. Prepare project estimate d. Conduct traffic counts and prepare Traffic Signal Warrant Studies for all proposed and existing traffic signals at designated locations. 3. Summary of Quantities a. Small signs tabulation b. Large signs tabulation including all guide signs Page 2 of 3 Exhibit C Kaufman County Engineering FM 1641, Kaufman County 4. Sign Detail Sheets a. All signs except route markers b. Design details for large guide signs C. Dimensioning (letters, shields, borders, etc.) d. Designation of shields attached to guide signs Page 3 of 3 Exhibit C e 3 of d0 de 5 d S - 0 f f 3 a a - I e E 8 $ s 6 X % 8 : & a D8 e s Bo g ls 16 41 de 3 s B a 3 E 4 F D9 a a E 0o S 4 8 8 4 C - d ev e a 00 Da 3 E C F le c 8 co a DE E ao 1e a C 4 E o a 8 d0 % - 8 f 8 s - a s 0 - L E co D8 5 o e 5 E 6 4 & o B 9 * E à de a I E e - do - W 6 - f I o E 3 de E 3 E - 8 E € of o I a a & a 5 E I & E I - a a ) C : & - I I E $ a E 3 I I E e I 8 I of E - 8 a 5 E 3 - B - I E € I a 3 3 S E I I & - a I I E I - - - 3 I E ( e - @ - I . - S 3 8 8 1 E a - E 3 E a - a a 8 8 8 a - 8 81 8 8 31 I E 8 - - a S - I € & 8 8 - 8 a - 8 E - 3 I d0 d - 8 9 3 a E 8 - E E a A : E E a - 3 E : 8 8 9 V I E e 3 - a 8 8 e E E 8 - & 5 E - I I a E 9 - 3 16 R 8 $ 9 8 & - 6 E - I ess s 9 s 3 3 A - E e E : : 8 I 16 # I E 8 I I S E o 3 : 8 S C : 5 E 8 m - of 3 Bo 2 : 5 I 1 5 - E 3 6 g E E 3 3 E - - 3 - I I I I I I I - E a - I a U 3 - I I I a - I a 3 S 3 - I I a E I E E E 3 3 a 3 8 I E I - € I 3 5 E $ 3 1 I ! - E # 1 3 - # a a I I E de I I a * de E E 1 8 E I I I 4 A I A I $ 3 I 3 8 I - 3 I A 3 6 ( a 3 e 3 I - I a ! E 1 4 I I A a I 4 3 - B I I I 8 S I I - ( E I A I 9 € - e - I I - I - 5 9 % I - 8 I 5 $ I E - A E E - a I a I i S I I I 5 a E E - A . 1 a 8 I I I a I I I - 1 I E I I - - - 56 5 a - I KAUFMAN COUNTY COMMISSIONERS COURT AGENDA REQUEST FORM Note: This form is required for agenda requests, with the exception of supporting materials or attachments. Forms should be returned to the County Judge's Office by email to maretPlaumarcounyne or the Justice Center located at 1902 US Hwy. 175, Kaufman, Texas, 75142 for inclusion on the court's agenda. Items will not be included if submitted after the deadline which is Wednesday at 12:00 P.M (Noon) preceding the court meeting. Items will also be omitted if no supporting documents are included with your request. Regular court meetings are held each Tuesday of the month. COURT DATE REQUESTED: SUBMITTED BY: PERSON PRESENTING: Bianca Antuna 03/11/2025 DEPARTMENT: Teressa Floyd Tax Offiçe ITEM REQUESTED IS FOR: Consent Agenda Action/Consideration Discussion/Report Executive Session Public Workshop ITEM: (PLEASE STATE EXACTLY AS YOU WANT TO APPEAR ON THE AGENDA) Teressa Floyd; Present/Accept the Tax Assessor-Collectors monthly Property Tax Collections report for January 2025 Teressa Floyd; Present/Accept the Tax Assessor-Collectors monthly Auto Collections report for January 2025 - STATE OF TEXAS AFFIDAVIT COUNTY OF KAUFMAN RE: Kaufman County I, the undersigned authority, TERESSA FLOYD, TAX ASSESSOR of Kaufman County, Texas, who being duly swor do certify and say that to the best of my knowledge and belief that the attached exhibit is a true and correct report ofall monies collected by this office for the period Jan. 1, 2025, to Jan. 31, 2025, as required by Title 1, Subtitle B, Chapter 6 of the Texas Property Tax Code. Certified to on this the 10th February 2025. Ada TERESSA FLOYD' TAX ASESSOR-COLLECTOR KAUFMAN COUNTY e o e o 0 d0 0 00 e 00 0 f 4 E % 2 e 2 5 à & 8 f STATE OF TEXAS AFFIDAVIT COUNTY OF KAUFMAN RE: KAUFMAN COUNTY ROAD & BRIDGE I, the undersigned authority, TERESSA FLOYD, TAX ASSESSOR of Kaufman County, Texas, who being duly sworn do certify and say that to the best of my knowledge and belief that the attached exhibit is a true and correct report ofall monies collected by this office for the period Jan. 1, 2025, to Jan. 31, 2025, as required by Title 1, Subtitle B, Chapter 6 of the Texas Property Tax Code. Certified to on this the IOth February 2025. Aokh TERÉSSA FLOYD TAX ASSESSOR-COLLECTOR KAUFMAN COUNTY 0 0 3 00 0 0 : de 4 8 & 60 8 IN THE COMMISSIONERS COURT OF KAUFMAN COUNTY, TEXAS SEPARATE WRITTEN APPROVAL OF INTERLOCAL COOPERATION CONTRACT WITH: TOWN OF POETRY, TEXAS The Commissioners' Court of Kaufman County, Texas, in compliance with $791.015 ofthe Texas Government Code, otherwise known as the Interlocal Cooperation Act, and before the commencement of any work to construct, improve, or repair the subject matter of an Interlocal Cooperation Contract with the Town of Poetry, Texas, hereby authorizes and approves this separate specific written approval for the proposed project described below. In this regard, the following provisions apply to such proposed Interlocal Cooperation Contract: 1. This approval is separate and distinct from the Interlocal Cooperation Contract itself. 2. The proposed project is for Kaufman County R&B Precinct #3 to: A. Description of Project: B. Exact Project Location: C. Material, equipment, labor hours, etc. to be used on this project: Approximate Start Date: Approximate Completion Date: Cost of Project: $ *(to be paid into an escrow account with the County before the start date of the above described project) It is mutually understood that no additional projects will be performed for any entities that owe outstanding project costs to Kaufman County. Approved by Commissioners' Court: Kaufman County Judge Date: Approved by: (Town of Poetry) Date: Authorized Signature for Town of Poetry Copy of said agreement will be provided to the County Auditor and an accounts receivable will be recorded for said agreement. The Commissioners Office will report the date of completion to the County Auditor within seven (7) days of completion of above described project. The funds deposited in the escrow account will then be paid to the County. STATE OF TEXAS COUNTY OF KAUFMAN INTERLOCAL AGREEMENT BETWEEN COUNTY OF KAUFMAN, TEXAS AND TOWN OF POETRY, TEXAS This Agreement entered into between the County of Kaufman, Texas, a political body of the State of Texas, hereinafter referred to as (the "County"), and the Town of Poetry, Texas, a political body oft the State ofTexas, hereinafter referred to as (the "Town") WITNESSETH: WHEREAS, the Town currently has a need for road maintenance, enhancements, repairs and other projects located within its boundaries within Kaufman County and the Town is not equipped to render such services; and WHEREAS, the Town and the County find that the road maintenance, enhancements, repairs and other projects will provide a public benefit to the citizens of both the Town and the County and that a cooperative effort by the Town and the County, pursuant to the Interlocal Cooperation Act, Texas Government Code, Sec. 791.001 et seq., will more efficiently accomplish the purposes set forth herein. NOW, THEREFORE, for the mutual covenants and considerations expressed herein, the County and the Town hereby agree as follows: 1. The County agrees to provide the labor, equipment and materials neçessary to complete the road maintenance, enhancements, repairs and other projects that may be requested by the Town and accepted by the County. 2. The Town agrees to provide funding for the road maintenance, enhancements, repairs and other projects as follows: Upon receipt of a written estimate from the County for specific repairs, or other work, the Town will remit the agreed amount of funding to the County in the manner described below. The written estimate submitted by the County will become a part oft this Agreement upon submission to and acceptance by the Town. 3. Proceeding in order, no work shall commence on a road or other project until the required funds, as listed above, have been deposited by the Town with the Kaufman County Treasurer's Office. Said funds shall be placed into an escrow account pending completion ofrepairs. Once repairs are completed and accepted by the Town on a road or other project, the funds will be released from escrow to the County. 4. Repairs and other work are to be made in a good and workmanlike manner and in accordance with the conditions in each specific estimate for such types ofrepairs and other work. Page 1 of2 5. The term of this Agreement shall be for one year from the effective date hereof and will renew annually until a particular project's completion or until the Town or the County give notice of non-renewal sixty (60) days prior to the automatic renewal date. The Town and County agree that each shall make a good faith effort to proceed in a timely fashion with its respective responsibilities under this agreement, taking into consideration time of year and prevailing weather conditions. Prioritization of projects is within the sole discretion ofthe relevant County Commissioner. 6. To the extent allowed by law, the County agrees and is hereby bound to hold the Town whole and harmless from any act or omission of any representative, agent, customer, employee and/orinvitee ofthe County. To the extent allowed by law, the Town agrees and is bound to hold the County whole and harmless from any act or omission of any representative, agent, customer, employee and/or invitee of the Town. 7. This Agreement represents the entire understanding of both the Town and the County and may not be changed, altered or modified without prior written consent ofthe Town and the County. IN WITNESS WHEREOF, the Town and the County hereto have exeçuted this Agreement by their duly authorized agents, officers and/or officials on the dates set forth below. Town of Poetry, Texas By: Date: Tara Senkevech, Mayor Attest: City Secretary Kaufman County By: Date: Honorable Jakie Allen Kaufman County Judge Attest: Laura Hughes, County Clerk Page 2 of2 NET RMA* North East Texas Regional Moblllty Authority Gary Halbrooks Chairman March 5, 2025 Andrea Williams- McCoy Vice-chair The Honorable Jakie Allen 100 W. Mulberry St. Board Members Kaufman, TX 75142 Bowie County Andrea' Williams- McCoy Dear Judge Allen, Cory Floyd Camp County This letter is to inform you that Kaufman County board member, Robert Messer's term Curtis Rath on the NET RMA Board of Directors will expire by April 18, 2025. Cass Counly Matthew Nelson Per statue, Robert Messer may be reappointed. If Kaufman County chooses to appoint a Cherokee new board member, please notify me as soon as possible sO that we may begin the County Ben Hamilton initiation process, including completion of the Conflict-of-Interest forms. Gregg County Please feel free to contact me have any questions. Thank you for of Dan Droege ifyou your support Dave Spurrier the NET RMA, I look forward to our continued partnership. Keith Honey Harrison County Sincerely, Mac Abney Rush Harris Kaufman County Robert Messer Panola County Gary Halbrooks, Dr. John Ray NET RMA Chairman Rusk County John Cloutier cc: Robert Messer, NET RMA Board Member Smith County Howard Patterson Marcial Daughtrey Matthew' Watts Titus County Nathan Tafoya Upshur County Larry Morse Van Zandt Counly Chet Clayton Wood County Jason Ray 1011 Pruitt Place Tyler, TX 75703 . Telephone 903.630.7894 www.netrma.org MAVESMEDIA GROUP Service Agreement: Public Relations & Education Services February 26, 2025 Hon. Jakie Allen Kaufman County Judge 1902 E. US Highway 175 Kaufman, TX 75142 Judge Allen: Thank you for the opportunity to serve Kaufman County's communication and public outreach efforts over the coming months. The following agreement outlines the services and terms by which Mayes Media Group will assist with strategic communication, education, and public relations from February 28, 2025, through May 31, 2025. Our services will include, but are not limited to, the following: - Assist with developing a core set oft messages, then work with Kaufman County elected leaders and county employees to complete a message matrix to help define and clarify messages that could possibly be communicated to your residents. . Research, draft, and produce key message documents for briefings and communications. . Accurately communicate with Kaufman County residents the facts, and only the facts, on various issues facing the county. . If needed, assist with the preparation ofkey Kaufman County spokespersons who may present at informative public meetings on a wide range of topics or issues. - Provide guidance on best communications practices for your social media efforts. - Serve on a "24-7 on call" basis to handle press inquiries and provide crisis communications management as needed. . Provide a training session for key Kaufman County elected leaders and employees to prepare them on how to best provide facts to residents regarding various issues facing the county. Conduct one media/message training class focusing on message presentation to help prepare key Kaufman County elected leaders and employees for interviews and public presentations on various issues. While Mayes Media Group charges $3,000 for this class, it will be provided at discounted rate of$1,000. . Develop a comprehensive eduçation and public outreach campaign to provide residents with factual information only regarding various issues facing the county. (Terms are below) Terms & Fees For our day-to-day services as communications consultant to Kaufman County, Mayes Media Group will be compensated with consulting fees based on the following schedule: . March 1, 2025 $4,250 April 1, 2025 $4,250 Monthly consulting fees are due on the Sth of each month. Mayes Media Group will retain tumkey responsibility ofall collateral and turnkey education projects managed by our firm, including direct mail, printing, mailing services, brochures, handouts, popup banners, digital/social media education, and other information needed to communicate messages to your community. Compensation for our design, research, copywriting, concept development, and paid media service will be in the form of project creative/production fees and agency commissions on all research, paid media, direct mail, and other deliverables. These costs are separate from our monthly consulting fee. Vendors for Mayes Media Group projects will be selected by our firm. Upon signed approval of this agreement, an estimated budget will be provided before implementing our paid public outreach efforts. Acceptance ofthe budget does not constitute approval ofall projects. Education and public outreach projects within the budget will be approved on a project-by-project basis. Your monthly billing will include any minor expenses incurred in servicing your account, including mileage to and from meetings, and courier and delivery fees. Judge Allen, we look forward to assisting you over the coming months with your communications needs. Sincerely, Brian Mayes Please sign and retum one copy to Mayes Media Group: Mayes Media Group Date Hon. Jakie Allen Kaufman County Judge Date