* - 005 A Madison, Virginia 22727 Madison County Planning Commission Workshop Meeting Minutes February 26th, 2025 The Madison County Planning Commission Workshop meeting was held in the Madison County Administrative Auditorium at 414 N. Main Street in the Town of Madison, Virginia it was called to order by Chairman Steve Carpenter at 6:30 PM. Chairman Carpenter determined there was a quorum and the first order of business was to adopt the agenda and approve the minutes from the February 5th Joint Planning Commission Meeting. As a quorum was established the following members were present, Chairman Steve Carpenter, Vice-Chairman Pete Elliott, Commissioners Nathan Cowan, Zack Whitman, Mike Snider. James Graves III and. Jim Smith. Also, present were Hannon Wright; County Attorney, Jonathon Weakley, County Administrator, Secretary of the Planning Commission Janet Henshaw, Allen Nicholls; Zoning Administrator. Assistant County Administrator Brian Gordon was absent. Chairman Clay Jackson and Vice-Chairman Carty' Yowell for the Bos were also present. Adoption of Agenda Commissioner Nathan Cowan moved to adopt the agenda and Commissioner James Graves II seconded. This motion was carried by all members saying "Aye", none opposed. Public Comment New Business 1). Adoption of Minutes February 3rd, 2025 Commissioner Nathan Cowan made a motion to approve the minutes as presented and Commissioner Zach Whitman seconded. This motion was carried by all members saying "Aye", - none opposed. 2). Adoption of Minutes- February 5th, 2025 Commissioner Nathan Cowan made a motion to approve the minutes as presented and Commissioner Zach Whitman seconded. This motion was carried by all members saying "Aye", - none opposed. County Attorney Hannon Wright mentioned that Mike Snider was participating virtually, according to 6-11-2, need to state your location. Commissioner Mike Snider replied..Antiqua. Allen Nicholls commented..has not actively abandoned conditions that were there but would like to do something different. Commissioner Nathan Cowan commented.people's plans change, appropriate place for B1. Steve Carpenter questioned..all 6 of the conditions would be removed? Hannon Wright replied..correct. Pete Elliott commented..if changes to B1 then it's not buildable. Allen Nicholls commented..up to the applicant to determine if it is buildable. Pete Elliott questioned..do you need a permit is there's more than 1 acre of fill dirt? Allen Nicholls replied..if you're disturbing more than 1 acre of land. Steve Carpenter questioned..is this an appropriate location for B1? Allen Nicholls replied..that's the question. Zach Whitman commented.seconds Nathan's comments, strike some as a voluntary proffer. Applicant Josh Hege commented.requesting the ability to sell other products because of the change in market due to foreign competition. I moved the silt fence today and patched it. Not aware of a 41 ft gap, there is a former fence from a previous project that is down. Working with Dillon from VDOT. Commissioner Jim Smith questioned.any reason why you restricted yourself this much? Josh Hege replied...all expected to need but based on the recommendation from a previous Administrator. Looking to add other product lines. Mike Snider questioned..does VDOT require pavement at the entrance? Josh Hege replied..VDOT has not mentioned requiring pavement. Pete Elliott questioned..have you been issued a permit to do should work? Josh Hege replied..no sir. Pete Elliott commented.you've done shoulder work. Josh Hege commented..at my entrance the VDOT engineer approved, spoke to Willis on the matter. Continued discussions. Steve Carpenter commented.agree it's a reasonable location for B1, some uses are not appropriate for the property. Hannon Wright questioned..any uses you're worried about? Steve Carpenter replied..assembly hall, banks, institutions, service business. Would require more business, maybe ask for what you are interested in. 3). (Case No. RZ-10-30-24-01) Blue Ridge Ag LLC - Recovery of By-Right Uses (Second Workshop) Mr. Josh Hege on behalf of Blue Ridge Ag LLC is seeking to recover the by-right B-1 (Business) uses of his property located on Seminole Trail, tax map number 32-102. An application for rezoning (Case No RZ-04- 23-4) was previously approved by the Board of Supervisors in March of 2023 with conditions. As a result, the applicant lost the right to some B-1 uses by proffer. The applicant's business needs have changed, and he is seeking the restoration of all the B-1 by-right uses. Zoning Administrator Allen Nicholls started off the meeting by stating that the application is the same as when we started. B1 with conditions to straight B1. Vice Chairman Pete Elliott questioned..iS there a land disturbance permit? VDOT permit? Allen Nicholls replied...yes. VDOT is actively acceptable, turn lane is not needed currently. Pete Elliott commented.. took pictures, there's no silt fence in places, in other places there are holes, traps, a 4ft gap. Allen Nicholls commented..if you have a complaint for the E&S Administrator then we can discuss that later but for the context of this application we are here. Continued discussions. County Administrator Jonathon Weakley commented.. understand the conçern, respectfully. We will take Mr. Elliott's comments to the E&S Administrator. Chairman Steve Carpenter commented.separate issue, then the application. Commissioner Mike Snider questioned..#5 of the original rezoning, on OR before April 315, will that move forward? Will he still have to do that? Allen Nicholls replied...he would not have any conditions from the previous application. Steve Carpenter questioned..so he would be abandoning the conditions from before? Allen Nicholls replied..yes. Commissioner Zach Whitman questioned..by! laws on proffers, must be made by the applicant? Allen Nicholls replied..yes. Steve Carpenter questioned..as if previous rezoning had never taken place? Allen Nicholls replied..essentialy, yes. Continued discussions. Allen Nicholls commented..B1 is favorably on the 29 corridor. Steve Carpenter questioned.seeking to recover, abandon the original rezoning, then asking to rezone? Hannon Wright commented..land is B1, except the first condition as it stands, today it is B1. B1 is limited with conditions to B1 with no conditions. Vice Chairman for Bos Carty Yowell commented..if B1 uses aren't suitable for B1 then we. should take it out, another case of A1-B1. Steve Carpenter commented.terrain has impact on 29, we do want commercial on 29, property itself is in a questionable area. Access is problematic, location and land itself does have an impact on what can be done. Allen Nicholls commented.there's tremendous site distance. Steve Carpenter commented..to. get the entrance up to level of the road. Nathan Cowan commented..if he wants to put a hotel he would have to put in a 250,000 entrance. Restricting the uses is what got him back here a year later. Carty Yowell commented.. we can ask you to put in conditions, you could say no and go with it. Would you be willing to put in some conditions? Josh Hege replied... -yes, I want to do what's best for the community. Carty Yowell commented.get with Mr. Nicholls. Allen Nicholls commented.happy to meet with him and discuss. There were no other or public comments. 4). (Case No. SP-01-09-25) Anabaptist Healthshare - Site Plan Application (Second Workshop) Country View Homes has filed a site plan application on behalf of Anabaptist Healthshare for a property located on S Seminole Trail and identified as Madison County tax map 48-8C. The site is located on the west side of Highway 29, just south of Orange Rd. The property contains a total of 3.214 acres and is zoned B-1 (Business). The project, known as Anabaptist Healthshare Office, is proposing to construct a new 14,091 square foot office building. Pursuant to Appendix 1 (Zoning), Article 8-1-3, office buildings are ab by-right use. 43,554 square feet of earth will be disturbed during construction. Allen Nicholls commented..a couple of small changes, the Health Department corrected the parcel #. Requested the applicant to relocate the easement, actively working to put in and aisle instead of parking spots. Storm water management is governed by DEQ, in compliance. Pete Elliott commented..see where the pipe comes out of the pond and goes to a DI, can you discharge water from a pipe onto someone else's land? Hannon Wright replied... would be considered trespassing, nuisance. Allen Nicholls commented..part of the pond is to catch it. Pete Elliott commented..the issue is taking a pipe and water and putting on someone else's property. Allen Nicholls commented.Cuipeper Soil and Water says it's legal. Applicant Al Esh commented.your concern is valid, original intent was to catch the water. Pete Elliott commented..if it was done that way then - don't have a problem. Mike Snider questioned.approve or disapprove? Allen Nicholls commented.prerogative of the Bos. Al Esh commented.Deen in contact with META, have agreed it will be done, can bring email from attorney, no restrictions in deed of easement. Mike Snider questioned..drainage easement? Al Esh replied...Joe Sexton the E&S Administrator said that it does not meet the criteria. Mike Snider questioned..a small pipe, feeding a larger pipe? Al Esh replied..yes. Continued discussions. There were no public or other comments. 5). (Case No. SU-02-25-1) Two Rivers - Special Use Permit Application (First Workshop) Kari Gaviria has applied for a special use permit to operate a primitive campground on a 48.347 acre (GIS) parcel known as Madison County tax map 40-95A. The parcel is zoned A-1 (Agricultural). The parcel currently contains a residence that is being utilized as a short-term rental, and campsites that meet the definition of Madison Zoning Ordinance, article 20-31. Allen Nicholls commented..the: applicants thought they were approved; didn't realize they needed an SUP. More than one site requires an SUP. VDOT said the amount of traffic isn't a concern. They are utilizing a porta potty as a bathroom, will give VDH comments prior to the loint Meeting. Two platforms which are permitted otherwise everything is in order. Steve Carpenter questioned..two campsites the Health Department doesn't require a permit? Allen Nicholls replied..correct, not until there are 3 sites. Steve Carpenter questioned..water. supply? Allen Nicholls commented..they don't supply water, the Robinson River is there, so whatever you carry in. Applicant Jason Gaviria introduced himself. Zach Whitman questioned.. .will you be moving to the property? Jason Gaviria replied.. yes, we plan on moving into the current property that is being used as a rental. Mike Snider questioned..can they have more, and should they ask for more now? Allen Nicholls commented..the. applicant has not expressed wanting to expand. Mike Snider commented..ift they want to look ahead. Jason Gaviria commented. : we are not looking to expand. Allen Nicholls commented..can not exceed 20 sites per acre. Jason Gaviria commented..this is to show our children life skills and processes. Pete Elliott questioned..do you have a temporary water station. Jason Gaviria replied..no. Allen Nicholls commented..the. applicant will follow whatever direct the Health Department advises. There were no other or public comments. 6). (Case No. SU-02-25-2) Black Cat Antiques - Special Use Permit Application (First Workshop) Carey (Angie) Brown has applied for a special use permit to operate an Antique Craft and Gift shop in accordance with Madison County Zoning Ordinance 3-2-5, and an Auction Establishment in accordance with Madison County Zoning Ordinance 4-2-23 for a 36.77-acre (GIS) parcel known as Madison County tax map 45-21. The parcel is zoned A-1 (Agricultural). Pete Elliott recused himself from this application as he has a similar business. Allen Nicholls commented.met with the representative from VDOT, specified some minor changes. Steve Carpenter questioned..the auctions will be primarily online? Allen Nicholls commented..the applicant expresses to not have in person auctions. Steve Carpenter questioned the parking situation..if onsite auctions, or people coming in to pick up items. Allen Nicholls replied...yes. Jim Smith questioned.. what size is the parking lot? Is this with the land or the applicant? Allen Nicholls replied..indefinite. Applicant Angie Brown introduced herself. Steve Carpenter questioned..online auctions? Will you be renting out spaces? Angie Brown replied... would like to add online in the future. Zach Whitman commented.. there are several outbuildings. Angie Brown replied..only in the main building. Zach Whitman commented..no transactions in the outbuildings. Steve Carpenter questioned.they are not the owner? Allen Nicholls commented.acting for the owner, the owner has Ok'd. Zach Whitman questioned..can a parcel have multiple SUP's? And would you want to expand? Allen Nicholis commented.would issue another, which be different. Hannon Wright commented..if. similar use would make sense to amend the original SUP. Allen Nicholls commented.. would be case dependent. Continued discussions. Jonathon Weakley commented.. would look to see if there's precedent. Neighbor Jonathon Nicholls commented.. would like an antique truck if she has one. There were no other or public comments. 7). (Case No. RZ-02-25-2) AC Limited Partnership Rezoning Application (First Workshop) Carrie Brown has applied on behalf of AC Limited Partnership to rezone a 2.136-acre parcel (GIS) known As Madison County tax map 55-38B from A-1 (Agricultural) to B-1 (Business). No project is currently planned for the parcel. Allen Nicholls commented.there's no site plan; Health Department has no comment as there's no proposed construction at this time. VDOT suggested them to reach out to the neighbors to get an easement to use the deceleration lane. Steve Carpenter commented..road frontage is 300 feet; the ordinance says 900 feet on 29. Allen Nicholls commented..can't deny an entrance to someone's property. Nathan Cowan commented..not sure where 900 feet comes into play if not enforceable. Steve Carpenter questioned..ditances from intersections? Allen Nicholls replied..339 feet. Is this an appropriate place for B1? Applicant Representative Carrie Brown commented..Gene Clore asked if B1 would be food for this parcel, B1 would be the best use/value. Steve Carpenter commented..there may be access issues. There were no other or public comments. 8). (Case No. SD-02-25-1) - Subdivision of Madison County Tax Map 42-33 (First Workshop) Walter Sampsell has applied on behalf of Mark. A Moorstein to subdivide the parcel identified as Madison County tax map 42-33. The parcel is currently 28.5947 acres (survey) and it is proposed to be divided to create three new parcels, plus the residual. Allen Nicholls commented..this is their first workshop, seems to meet appropriate ordinances. OSE is under review. One lot is sharing an entrance, VDOT found plan generally acceptable, straight forward. Owner Mark Morstein commented.. purchased this property in the 80's, used for recreation, hiking. Now have retired and figured needed to do something with it. 10 years ago, granted an easement to Charlotte. Jackson for access, limited to 4 lots. Steve Carpenter questioned. all lots front on Beahm Town Road? Mark Morstein replied...yes. There was a road maintenance agreement that was done in 2014. Steve Carpenter questioned. ..because of the easement? Continued discussions. There were no other or public comments. 9). (Case No. RZ-02-25-1) Jonathan Nichols - Rezoning Application (First Workshop) Jonathan Nichols has applied to rezone a 5.532-acre portion of the parcel known as Madison County Tax Map 44-3 (total acreage is 77.112 per survey) from C-1 (Conservation) to A-1 (Agricultural). If rezoning is approved, the applicant intends to subdivide the property. Allen Nicholls commented..Mr. Johnathan Nichols parcel is split zoned, 5.5-acre portion he would like to rezone, then in the future he would like to subdivide it off. Would qualify for the land use program, would trigger a rollback in taxes but a matter for the applicant to discuss with the Commissioner of Revenue Brian Daniel. Applicant Jonathan Nichols commented..5 acres sitting off to the right, there is a driveway that goes across, has its own entrance. There are a lot of rocks, and a limited building piece, very rolling, not flat. Has been Agriculture, make hay on it, sister and brother n law would like to build there. Steve Carpenter commente.consenation is topographical. Jonathan Nichols commented.would like to rezone the entire property to A1 but would cost too much. Conversation district not conservation. There were no other or public comments. 10). (Case No. 2024-ZOA-12-18-02) Adoption of Personal Campground definition. (Third Workshop) The adoption of a definition for a personal campground is being proposed to allow for by-right recreation on private property but regulate the use of recreational vehicles (RVs) and tents to prevent their use as permanent residences. Mike Snider commented.should be a split definition and then a future ordinance. Allen Nicholls commented..not for compensation, not to exceed 30 days for the definition, then stop after 5 acres. Article 15-C which would outline the personal campground, to provide clarity. Hannon Wright commented..: .3-1-22 short term lodging unit, add as 3-1-23. Steve Carpenter commented..still a work in progress. Allen Nicholls commented.. would like Mr. Smith's thoughts on R1 district. Jim Smith questioned.. why not R1? They are larger lots. Allen Nicholls questioned..do we need to amend? Mike Snider commented.. would abide by A1 and C1, would be glad to see it in R1. Allen Nicholls commented..could leave the district out. Hannon Wright questioned... what would that mean? A definition without a home. Steve Carpenter commented..if not listed then not allowed. Add as amended as a by rite use. Allen Nicholls commented.reasonable to include, much like, would rather modify to add to the list. The only difference would be travel trailer or primitive, now allowed in A1. Steve Carpenter commented.maximum lot size and maximum sites. Continued discussions. Allen Nicholls commented..cant charge Boy scouts. Steve Carpenter commented..1 10 acres gone. Allen Nicholls questioned..strike acreage in R1? Zach Whitman commented..strike 5, not 10. Mike Snider commented.should do the same in R1. Chairman for the BoS Clay Jackson questioned... what is the simplest way? Strike R1 acreage. Steve Carpenter commented.strike last sentence. Hannon Wright commented..last 2 sentences. Steve Carpenter replied...yes. Allen Nicholls questioned..if remove the last 2: sentences, are you ready to go to Public Hearing or one more workshop? Steve Carpenter commented..no disagreements. There were no other or public comments. 11). Continuing Discussion - Comprehensive Plan Allen Nicholls commented.. you will hear in the. Joint Meeting next week. Steve Carpenter questioned..have you been getting Faye's comments? Allen Nicholls replied..yes, all at once. nleymatomalcoresgemiems Allen Nicholls went over upcoming meeting information. Upcoming Public Hearings and Workshops A). (Case No. RZ-10-30-24-01) Hege, Josh - Recovery of By-Right Uses (Public Hearing) Josh Hege is seeking to recover the by-right B-1 (business) uses of his property located on Seminole Trail, Tax Map number 32-102. An application for rezoning (Case No RZ-04-23-4) was previously approved by the Board of Supervisors in March of 2023 with conditions. As a result, the applicant lost the right to some B-1 uses by proffer. The applicant's business needs have changed, and he is seeking the restoration of all the B-1b by-right uses. B). (Case No. SP-01-09-25) Anabaptist Healthshare - Site Plan Application (Public Hearing) Country View Homes has filed a site plan application on behalf of Anabaptist Healthshare for a property located on S Seminole Trail and identified as Madison County Tax 48-8C. The site is located on the west side of Highway 29, just south of Orange Rd. The property contains a total of 3.214 acres and is zoned B-1 (Business). The project, known as Anabaptist Healthshare Office, is proposing to construct a new 14,091 square foot office building. Pursuant to Appendix 1 (Zoning), Article 8-1-3, office buildings are a by-right use. 43,554 square feet of earth will be disturbed during construction. C).( (Case No. RZ-02-25-1) Jonathan Nichols - Rezoning Application (Second Workshop) Jonathan Nichols has applied to rezone a 5.532-acre portion of the parcel known as Madison County Tax Map 44-3 (total acreage is 77.112 per survey) from C-1 (Conservation) to A-1 (Agricultural). If rezoning is approved, the applicant intends to subdivide the property. D). (Case No. SU-02-25-1) Two Rivers - Special Use Permit Application (Second Workshop) Kari Gaviria has applied for a special use permit to operate a primitive campground on a 48.347 acre (GIS) parcel known as Madison County tax map 40-95A. The parcel is zoned A-1 (Agricultural). The parcel currently contains a residence that is being utilized as a short-term rental, and campsites that meet the definition of Madison Zoning Ordinance, article 20-31. E). (Case No. SU-02-25-2) Black Cat Antiques - Special Use Permit Application (Second Workshop) Carey (Angie) Brown has applied for a special use permit to operate an Antique Craft and Gift shop in accordance with Madison County Zoning Ordinance 3-2-5, and an Auction Establishment in accordance with Madison County Zoning Ordinance 4-2-23 for a 36.77-acre (GIS) parcel known as Madison County tax map 45-21. The parcel is zoned A-1 (Agricultural). F). (Case No. RZ-02-25-2) AC Limited Partnership - Rezoning Application (Second Workshop) Carrie Brown has applied on behalf of AC Limited Partnership to rezone a 2.136-acre parcel (GIS) known as Madison County tax map 55-38B from A-1 (Agricultural) to B-1 (Business). No project is currently planned for the parcel. G). (Case No. SD-02-25-1) - Subdivision of Madison County Tax Map 42-33 (Second Workshop) Walter Sampsell has applied on behalf of Mark A Moorstein to subdivide the parcel identified as Madison County tax map 42-33. The parcel is currently 28.5947-acres (survey) and it is proposed to be divided to create three new parcels, plus the residual. H). (Case No. 2024-Z0A-12-18-02) Adoption of Personal Campground definition. (Public Hearing) The adoption of a definition for a personal campground is being proposed to allow for by-right recreation on private property but regulate the use of recreational vehicles (RVs) and tents to prevent their use as permanent residences. 1). Joint Workshop with Board of Supervisors to Finalize Comprehensive Plan Other Items from the Planning Commission, Staff, or Public J). Consider moving to 100% digital packet. Jonathon Weakley commented... .will make available, can load in prep of meeting, can be issued to take to and from. Other Items from the Planning Commission or Public There were no other or public comments. There being no other business, Commissioner Nathan Cowan made a motion to adjourn, and it was seconded by Commissioner Mike Snider. This motion was carried by all members saying "Aye", none opposed. The meeting ended at 8:30 PM. Adjournment End of Minutes: Attest: B au Dnt 3/5/25 Stephen Carpenter, Chairmpan ofPlanning Commission Date: onae Houxh 6los 5 Janet Hénishaw, Secretary of Planning Commission Date: