Franklin County ANatwrals Sertingfor Opportwmity AGENDA FRANKLIN COUNTY BOARD OF SUPERVISORS GOVERNMENT CENTER BOARDROOM, 1255 FRANKLIN STREET, ROCKY MOUNT VA TUESDAY, MARCH 18, 2025, at 3 PM Citizens wishing to submit a public comment may contact Amy Renick, Clerk to the Board, via email at m.maghaNisastoasaN or at (540) 483-3030 before 5:00 PM on March 17, 2025. 3:00 Call to Order, Chairman Ronnie Thompson 3:01 invocation, Supervisor Marshall Jamison 3:04 Pledge of Allegiance, Supervisor Nick Mitchell 3:05 Approval of Agenda 3:06 Recognition of Franklin County Employee Service Awards Development Permitting Follow-Up 3:20 CONSENT AGENDA (REQUIRES ACTION) Approval of Appropriations and Board of Supervisors Meeting Minutes for February 18, 2025 February 24, 2025, March 3, 2025 and March 11, 2025 1. Declaration of Local Emergency and Recension (Attachment #1) 2. Annual Jake's Event, May 17, 2025 at County Recreation Park (Attachment #2) 3. Boones Mill Police Department County Network Access and Resource Utilization (Attachment #3) 4. Approval and Appropriation of Comprehensive State Development English Learner Literacy Network Grant Award to Franklin County Public Schools (Attachment #4) 5. Demonstration Application for Permit from Don Vinyard (Attachment #5) 6. Outdoor Occasion Racetrack Permit Application from Ashley and Stephen Edmondson- Virginia Championship Hare Scramble Dirt Bike Race July 12th - 13th (Attachment #6) 7. Franklin County Courthouse Column Facade Repairs (Attachment #7) 8. Public Safety EMS Equipment Purchase (Attachment #8) 9. Volunteer Fire Capital Grant Request (Attachment #14) 3:25 Brian Casella, VDOT Resident Engineer 1. Monthly Report (Attachment #9) 3:30 Brian Carter, Deputy County Administrator 1. Monthly Finance Report 3:45 [BREAK] 3:50 Work Sessions (B-75) 1. Employee Health Insurance, G. Gray Hooker, Senior Vice President, Pierce Group Benefits (Attachment #10) 2. Budget Work Session 4:50 County Administrator Report, Christopher Whitlow 1. Upcoming Events 2. Other Matters 4:55 County Attorney Report, Jim Guynn, Jr. 5:00 Other Matters by Supervisors 5:05 Request for Closed Meeting in Accordance with 2.2-3711, (A)(1), Personnel Discussion of appointments to County Boards, Commissions, etc.; (A) (3) Discussion of the acquisition of real property or the disposition of real property; (A) (5) discussion concerning a prospective business or industry or the expansion of an existing business or industry; (A)(8) Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel; (A) (29) discussion of the terms of a public contract, of the Code of Virginia, as Amended. Certification of Closed Meeting in Accordance with 2.2-3712 (d), of the Code of Virginia, as Amended. Recess for Dinner 6:00 Call to Order, Chairman Thompson 6:01 Public Hearings Henry and Burnt Chimney Precinct Polling Changes The Franklin County Electoral Board proposes to change the polling location for the Burnt Chimney precinct to the Smith Mountain Lake YMCA located at 293 Firstwatch Drive, Moneta, Virginia 24121. The Franklin County Electoral Board further proposes to change the polling location for the Henry precinct to the Henry Community Center located at 5241 Henry Road, Henry, Virginia 24102. (Attachment #11) APPLIÇATION for SPECIAL USE PERMIT - Application of Patricia Anne Brown and John Ronald Balfour, Applicants and Owners, requesting a special use permit, with possible conditions, on an approximate 5.08 acres of property zoned A-1, Agricultural District. The parcel is located at 105 Smith Road in the Union Hall Election District of Franklin County and further identified by real estate records as Tax Map/Parcel #0460008900. The purpose of this special use permit request is to allow for short-term tourist rental of dwelling. This property has a future land use designation of Low Density Residential SPEC-12-24-18173. (Attachment #12) APPOINTMENTS (Attachment #13) Public Comment Period (if any citizen wishes to speak) Adjournment Recess until the Thursday, March 20, 2025, 3:00 PM Board of Supervisors Regular Work Session Franklin County A Natural Seningfor Opportumity AGENDA FRANKLIN COUNTY BOARD OF SUPERVISORS GOVERNMENT CENTER, 1255 FRANKLIN STREET, ROCKY MOUNT VA ROOM B-75 THURSDAY, MARCH 20, 2025, 3:00 PM 3:00 Call to Order, Chairman Ronnie Thompson 3:01 Invocation, Vice Chair Lorie Smith 3:04 Pledge of Allegiance, Supervisor Mike Carter 3:06 Approval of Agenda 3:10 BUDGET WORK SESSION Recess until tentative Tuesday, March 25, 2025, 3:00 PM Board of Supervisors Budget Work Session Proposed Budget and Tax Rates Public Hearings tentatively scheduled for Tuesday, April 8, 2025 at 6:00 PM. - 1 Franklin County A Natural, Serting.for Opportunity EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: March 18, 2025 Declaration of Local Emergency CONSENT AGENDA: Yes SUBJECT/PROPOSAL/REQUEST: BOARD ACTION: Yes Declaration of Local Emergency due to February 2025 INFORMATION: No Winter Storm(s) ATTACHMENTS: Yes STRATEGIC PLAN FOCUS AREA: STAFF CONTACT/S): M Dynamic Community Safety Michael Fowler, Director of Public Safety Strategic Economic Development Steve Sandy, Deputy County Administrator Enhanced Educational Opportunities M Responsible Government Operations REVIEWED BY: Conserve & Promote Natural Assets Christopher L. Whitlow, County Administratph Well Planned Growth BACKGROUND: Franklin County has an Emergency Operations Plan (EOP) that was last adopted by the Board of Supervisors in 2022, and has recently been the subject of review. The current EOP stipulates that the Board of Supervisors shall declare by resolution an emergency to exist whenever the threat or the actual occurrence of a disaster is or threatens to be of sufficient severity and magnitude to require significant expenditure and coordinated response to prevent or alleviate damage, loss, hardship, or suffering. A local emergency may be declared by the Director of Public Safety/County Administrator with the consent of the local governing board. If the governing body cannot convene due to the disaster or other exigent circumstances, the director/administrator shall declare the existence of an emergency, subject to the confirmation by the governing Board of Supervisors within 45 days of the declaration or the next regularly scheduled Board of Supervisors meeting, whichever occurs first. Any declaration of a local emergency will be reported to the Virginia Emergency Operations Center. DISCUSSION: On February 13, 2025, a declaration of a local emergency was enacted by the County Administrator, with the concurrence of the Director of Public Safety, to assist county agencies in responding to the effects of a winter storm that brought snow, heavy ice, freezing rain and high winds resulting in numerous downed trees and powerlines, road obstructions and widespread power outages across the County. County staff, including, but not limited to, Public Safety, and volunteers worked tirelessly with Emergency Management, the Department of Forestry, VDOT and other local agencies to assist with remediation. Code of Virginia Section 44-146.21, and the County's adopted EOP, requires that following a declaration of a state of emergency, the local Board of Supervisors must affirm the actions taken. RECOMMENDATION: County staff respectfully recommend that the Board of Supervisors affirm the State of Emergency Declaration declared on February 13, 2025, ending on March 18, 2025. POSSIBLE BOARD ACTIONS: MOTION to APPROVE: - - make a motion to affirm the State of Emergency Declaration made by Franklin County Administration on February 13, 2025, and that that Emergency thereafter ended on March 18, 2025. MOTION to TABLE: I make a motion to table this issue until more information is received. MOTION to DENY: I make a motion to deny this request. Renick, Amy From: Whitlow, Christopher Sent: Thursday.February 13, 2025:7:03 AM To: FC Management Team Subject: Local Emergency Ihave declared a local emergency due to the storm conditions with falling trees, power outages, and at risk conditions. County offices and operations closed for now until power is restored and until roadways become passable. Management Team requested to assist with emergency sheltering preparations as needed later today. From: Huston, Megan Megan.uston@ransncountyagov Sent: Thursday, February 13, 2025 5:10 AM To: Amos, Duane <Duane.Amos@frankincountyva.govo; Carter, Brian Brian.Carter@'rankincountyva.govo; Crandall, Paul <Paul.Crandall@frankincountyagovo; Dameron, Terry TeryDameron@rankincountyagovo; Fowler, Michael Michaelfowler@lrankincountyagovo; Jennings, Rena RenaJenningserranankincountyagovo; Mark Lovern mbvemerocymoumvaop: Mark Moore mmorPncymoumaop: Mollin, Erik <ErikMolln@frankincountyvagov; Morris Ledbetter <ledbetterexcavating@embarqmail.com>; Nolen, HL <HLNolen@franklinountyva.gov; Nolen, J.P. <P.Nolen@franklincountya.gov; Overton, Bill <il.Overton@'rankincountya.gow; pyoung spyoung@rockymountva.org>; Gasceterodymomvaon <td-asstchiet@rockymountva.org; Robert Wood <rwood@rockymountva.org>; Rosser, Brandy erand/,Rossere'ran.incountyagoe: Sandy, Steve stevesandyelranincountya.gov; Sheriff Dispatchers sherifdispatcherefranwincountyagoe; Sheriff_SRD (School Resource Deputies) Sherif.SRO@frankincountyagov,; Tosh, Kevin <kevin.fosh@lrankincountyva.gov; White, Joanna <oanna.whte@franincountyagove; Whitlow, Christopher Chrsopher.whtbwetanincoumyagoe Subject: Code Red Alerts Team, Multiple Code Red Alerts have been either sent, or scheduled to send in the next hour, related to the worsening road conditions, power outages, and alerting residents to remain at home illat all possible. The message reads as below: EMERGENCY ALERT - WINTER STORM IMPACTS FRANKLIN COUNTY Due to the ongoing winter storm and ice, Franklin County is experiencing widespread power outages, downed trees, and dangerous, impassable roadways. The roads are unsalle to travel unless absolutely necessary. Please be aware that trees are still coming down throughout the county, which may block roads unexpectedly. You coutd be driving and not see a tree Ball in Gont o2you or on your vehicle. First responders and VDOTI have been working tirelessly overnight to clear the roads and address service calls. For your salety, please do not travel unless it is 1 Franklin County A Natural Setting/ for Opportunity RESOLUTION FOR THE DECLARATION OF A LOCAL EMERGENCY WHEREAS, the Franklin County's Administrator, in consultation with its Director of Public Safety, declared a local state of emergency on February 13, 2025 for Franklin County, Virginia following a winter storm bringing multiple days of heavy snow, ice, freezing rain and high winds (hereinafter "the Winter Storm") resulting in dangerous road conditions, voluminous downed trees and powerlines in addition to widespread power outages. WHEREAS, on March 18, 2025, the Board of Supervisors met and confirmed the following state of emergency declared by the Franklin County Administrator on February 13, 2025, below: WHEREAS the Director of Emergency Management of Franklin County did hereby find: That due to the conditions caused by the Winter Storm, Franklin County faced dangerous conditions; That due to the conditions caused by the Winter Storm, a condition of extreme peril to life and property necessitated the proclamation of the existence of a local emergency. NOW, THEREFORE, IT IS HEREBY PROCLAIMED that an emergency did exist in Franklin County; and ITI IS FURTHER PROCLAIMED AND ORDERED that during the existence of said emergency, the powers, functions, and duties of the Franklin County Department of Public Safety were those prescribed by State Law and the Ordinances, Resolutions, and approved plans of Franklin County to mitigate the effects of said emergency. 02/13/2025 Date Chh 1 / County Administrator Confirmed: Date Chairman, Franklin County Board of Supervisors Attest: sytfeaek Clerk, Bbard of Supervisors/Franklin County Commonwealth of Virginia Franklin County A NaturalSrtting for Opportunity RESCINDING DECLARATION OF LOCAL EMERGENCY County of Franklin, Virginia The Board of Supervisors for the County of Franklin, Virginia does hereby find: 1) That the dangerous public safety conditions and peril to life and property caused by the Winter Storm, which necessitated the Local Declaration of Emergency effective on February 13, 2025, in Franklin County, Virginia, has now abated; THEREFORE, it is resolved, that state of emergency existed in the County of Franklin on February 13, 2025, through March 18, 2025, necessitating the need for a local state of emergency to be declared due to dangerous and ill effects of a Winter Storm causing snow, ice, freezing rain, voluminous downed trees and powerlines, and that such emergency has now abated and is hereby rescinded immediately. Date: March 18. 2025 Time: MOTION BY: SECONDED BY: AYES: Attested: Clerk to the Board of Supervisors DECLARATION OF LOCAL EMERGENCY WHEREAS the Director of Emergency Management of Franklin County did hereby find: That due to a winter storm consisting of snow, ice, freezing rain, voluminous downed trees and powerlines, Franklin County faced dangerous conditions; That due to the winter storm, a condition of extreme peril to life and property necessitated the proclamation of the existence of a local emergency. NOW, THEREFORE, ITI IS HEREBY PROCLAIMED that an emergency did exist in Franklin County; and IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said emergency, the powers, functions, and duties of the Franklin County Department of Public Safety were those prescribed by State Law and the Ordinances, Resolutions, and approved plans of Franklin County to mitigate the effects of said emergency. 2/13/05 Date oih 1 whish County Administrator Confirmed: Date Chairman, Franklin County Board of Supervisors Attest: Aawleheriz Clerk, Board of Supervisors/Franklin County Commonwealth of Virginia 2 Franklin County A NatumalSetting/or Opportunity EXECUTIVE SUMMARY AGENDA TITLE: Annual JAKES (Juniors Acquiring AGENDA DATE: March 18, 2025 Knowledge, Ethics and Sportsmanship) event at the Franklin County Recreation Park ÇONSENT AGENDA: Yes BOARD ACTION: Yes SUBJECT/PROPOSALREQUEST: INFORMATION: No Request Board's approval for the Franklin County Longbeards to conduct live firing of 20-gauge shotguns at ATTACHMENTS: No the JAKES event. STAFF CONTACT(S): STRATEGIC PLAN FOCUS AREA: Brandy Rosser, Paul Chapman Dynamic Community Safety Strategic Economic Development REVIEWED BY: Christopher L. Whitlow, County Administrator Enhanced Educational Opportunities a Responsible Government Operations Conserve & Promote Natural Assets Well Planned Growth BACKGROUND: For over 20 years the Franklin County Longbeards Chapter of the National Wild Turkey Federation have held a JAKES (Juniors Acquiring Knowledge, Ethics and Sportsmanship) event in partnership with the County. This event has won 8 National Awards for the local JAKES program from the National Wild Turkey Federation and 20+ state awards. Among the many worthwhile activities that happen at this event a popular one is the live firing of shotguns. Each year the JAKES event committee has received permission from the Board of Supervisors to allow live firing and they are once again coming to the Board for permission. This event is scheduled for May 17, 2025 at the Franklin County Recreation Park. DISCUSSION: This activity will be conducted under the strict supervision of the Franklin County Longbeards Chapter NWTF and officers from the Town of Rocky Mount Police Department, who are qualified as instructors in firearm handling and safety. The group wishes to allow a live firing exercise with 20- gauge shotguns. Here are their requirements for participation in this exercise: Youths must be the ages of 11-17 years old to participate Each youth will be allowed to shoot a total of 2 rounds Each youth will be closely supervised, one on one by a police officer Youth will be shooting at a still target Eye and hearing protection will be required and provided The FC Longbeards Chapter of the NWTF have their own insurance covering this event RECOMMENDATION: Staff recommends that the Board give permission to the Franklin County Longbeards Chapter of the National Wild Turkey Federation to conduct a live fire exercise in conjunction with the JAKES event at Franklin County Recreation Park on May 17, 2025. POSSIBLE BOARD ACTIONS: MOTION to APPROVE: I make a motion to give permission to the Franklin County Longbeards Chapter of the National Wild Turkey Federation to conduct a live fire exercise in conjunction with the JAKES event at Franklin County Recreation Park on May 17, 2025. MOTION to TABLE: I make a motion to table the request from the Franklin County Longbeards Chapter of the National Wild Turkey Federation to conduct a live fire exercise in conjunction with the JAKES event at Franklin County Recreation Park on May 17, 2025. MOTION to DENY: - make a motion to deny the request from the Franklin County Longbeards Chapter of the National Wild Turkey Federation to conduct a live fire exercise in conjunction with the JAKES event at Franklin County Recreation Park on May 17, 2025. 3 Franklin County A Natural, Settingfor Opportumity EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: March 18, 2025 Boones Mill Police Department County Network Access and Resource Utilization CONSENT AGENDA: Yes BOARD ACTION: Yes SUBJECT/PROPOSAL/REQUEST: INFORMATION: No Request to Approve Boones Mill Police Department Limited Access to the County Network ATTACHMENTS: No STRATEGIC PLAN FOCUS AREA: STAFF CONTACT(S): Duane Parker, Director of Information Dynamic Community Safety Technology Strategic Economic Development Enhanced Educational Opportunities REVIEWED BY: Christopher L. Whitlow, County Administrator Responsible Government Operations - Conserve & Promote Natural Assets Well Planned Growth BACKGROUND: The Franklin County Sheriff's Office prioritizes strong partnerships and information-sharing with other law enforcement agencies. The Boones Mill Police Department (BMPD) serves the Town of Boones Mill, located in the northern section of Franklin County, with a population of approximately 259 residents. The town includes a one mile stretch of U.S. Route 220, which sees an estimated 27,000 vehicles pass through daily. The Franklin County Sheriff's Office relies on the county's IT infrastructure to access essential software applications, including Southern Software for data and records management. The Mobile Data Information System (MDIS), a module within Southern Software, allows patrol deputies to receive real-time updates from Computer-Aided Dispatch (CAD) directly on their Mobile Data Terminals (MDTs). The Franklin County Information Technology Department supports these systems. DISCUSSION: The Boones Mill Police Department ("BMPD") employs one fuli-time Chief of Police and one part- time officer. Under new leadership, BMPD is focused on improving officer safety and operational efficiency by integrating technology. The department has purchased MDTS for its two patrol vehicles, enabling access to the Southern Software MDIS module. This access will allow BMPD officers to monitor county-wide calls for service and those assigned to them. It will also provide Virginia Criminal Information Network (VCIN) access to check driver information and identify wanted subjects. The Town of Boones Mill has existing radio communication challenges due to its geography, which affects the current Motorola radio system. By using MDTS in their patrol vehicles, officers will be able to create calls for service, including traffic stops, and have real-time access to critical information. This capability will enhance officer safety and situational awareness. The Town of Boones Mill has agreed to cover all costs associated with software licenses and IT security applications and will complete all required county cybersecurity training. CJIS SECURITY COMPLIANCE UPDATE: To comply with new CJIS security standards for handling Criminal Justice information (CJI), multi- factor authentication (MFA) is now required for all users accessing CJI. This security standard took effect on October 1, 2024, requiring changes to the service and licensing model provided by the Franklin County IT Department. The IT Department has maintained full communication with the Boones Mill Town Manager, who has confirmed the Town's support and commitment to meeting these new security requirements. As part of this compliance effort, BMPD must integrate these updated security measures to maintain access to Southern Software applications containing CJI. RECOMMENDATION: The Franklin County Sheriff's Office requests that the Board of Supervisors approve access for the Boones Mill Police Department to connect to the county network for the use of Southern Software MDIS, ensuring compliance with CJIS security standards while improving officer safety and operational efficiency. POSSIBLE BOARD ACTIONS: MOTION to APPROVE: I make a motion to approve the request of the Franklin County Sheriff's Office to allow the Boones Mill Police Department to connect to the county network for the use of Southern Software MDIS, ensuring compliance with CJIS security standards. MOTION to TABLE: I make a motion to table this matter until additional information is received. MOTION to DENY: I make a motion to deny this request. Franklin County A Natural Serting.for Opportuniry EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: March 18, 2025 Approval & Appropriation of English Learner Literacy Network Grant Award to FCPS ÇONSENT AGENDA: Yes BOARD ACTION: Yes SUBJECTIPROPOSALREQUEST: INFORMATION: No Staff analysis of the schools' appropriation request ATTACHMENTS: Yes STRATEGIC PLAN FOCUS AREA: STAFF CONTACT(S): Dynamic Community Safety Brian Carter, Deputy County Administrator Strategic Economic Development Dawn Wright-Lawson, Assistant Director of M Enhanced Educational Opportunities Business and Finance, FCPS Responsible Government Operations REVIEWED BY: Conserve & Promote Natural Assets Christopher L. Whitlow, County Administraton Well Planned Growth (y (y BACKGROUND: The Board of Supervisors has requested that County staff review appropriation requests from the Franklin County Public Schools. DISCUSSION: The Franklin County Public Schools were awarded a grant in the amount of $30,000 for the Virginia Department of Education for Comprehensive Literacy State Development English Learner Literacy Network. Grant funds are used to cover the cost of network support, travel expenses, and additional support materials for implementation. The literacy network is focused on creating and executing an action plan for increased student achievement and graduation rates while building capacity for best instructional practices for English learners. The grant was approved by the School Board at its February 10, 2025, meeting. The Schools are requesting the Board of Supervisors appropriate the additional grant funding of $30,000 to be spent for the program as outlined in this summary. There is no additional local funding requested from the Board of Supervisors. RECOMMENDATION: Staff respectfully requests the Board of Supervisors approve the Schools' appropriation request for the English Learner Literacy Network Grant in the amount of $30,000. POSSIBLE BOARD ACTIONS: MOTION to APPROVE: I make a motion to approve the Schools' request and to appropriate funding in the amount of $30,000 for the English Learner Literacy Network Grant. MOTION to TABLE: I make a motion to table the Schools' appropriation request until additional information can be provided. MOTION to DENY: I make a motion to deny the Schools' appropriation request. FRANKLIN COUNTY PUBLIC SCHOOLS Office of Superintendent 25 Bemard Road Rocky Mount, VA 24151-6614 (540) 483-5138 FAXI (540) 483-5806 February 10, 2025 Mr. Brian Carter Franklin County Deputy Administrator 1255 Franklin Street, Suite 111 Rocky Mount, VA 24151 Dear Brian: I am writing to request that the Franklin County Board of Supervisors consider approving an appropriation request for the 2024-25 fiscal year in the amount of $30,000 for the Comprehensive Literacy State Development - English Learner Literacy Network. This request was approved by the Franklin County School Board at its regular meeting on February 10, 2025. The grant will be used to enable school leadership teams and division leaders to participate in a network focused on creating and executing an action plan fori increased student achievement and graduation rates and building capacity of best instructional practices for English Learners. The grant will be used to pay for professional development, travel and instructional materials. This grant is fully reimbursable. We respectfully request that the Franklin County Board of Supervisors give its approval for this request at their earliest available meeting. We will attend the meeting to respond to any questions as needed. Thank you for your consideration. Sincerely, poumer Dawn Wright-Lawson Assistant Director of Business & Finance CC: Dr. Kevin Siers, Division Superintendent Mr. Tim Overstreet, Assistant Superintendent Mr. Gregg Cuddy, Director of Human Resources Ms. Sharon L. Tuttle, Director of Business & Finance Mr. Christopher Whitlow, County Administrator COMMONWEALTHI OF VIRGINIA Lsst revised 10/1/2024 DEPARTMENT OF EDUCATION PO BOX 2120 SULAHON RICHMOND, VIRGINIA: 23218-2120 GRANT AWARD NOTIFICATION Recipient Information DOEL Information 1.Contact Information: Dr. Kevin Siers 10.6 Grant Authority: PLPL 111-1171 TITLEI, PARTE E ELEMENTARY AND SEÇONDARYE EDUCATIONA ACT OF 1965, ASA AMENDED Franklin County Public Schools 1.FAINS and FedoralA AwardingA Agency: $371C240031/US1 Department of Education 25 Bernard Road 12. FederatState/ Award Oate: July 1, 2024- June 30, 2025 Rocky! Mount, VA: 24151 13. Totel FederaVState Award: $3,896,000.00 2. Unique Entityl Identifier QB2HI44VIMD3 (UEN: 14. Fund Source: Federal Trust 3. Payee! Number: 00033 15, Project Code: APE60150 4. Grant Award Title: Comprehensivel Literacy State Development- 16. Revenue Source Code: 84.371 EngllshLeemert LiteracyNetwork Dr. Michelle C. Wallace 17. Progam Service Area: 179001 Assistant Superintendent of Instruction 18. Recipient Type: Subrecipient Office of Instruction 19. Fiscaly Year: 2025 5.0 DOE Contact: nstnctipnesaisnasst 804-750-8092 20. Indirect Cost Rate: 5.6% Restricted 6.0 Grant Award Number: 00033-APE60150116-S371C240031 7.0 Grant Award Type: New 21.Speciall Terms and Conditions: ALL federal grant awerds are subjecr to 2 CFR Part: 200,end 8. Grant AwardA Amount: $30,000.00 OriginaVPreyious. Awerd CurrentA Award School Awarded: Franklin County High School $30,000.00 Total Award 9. Period of Grant Award: July 1, 2024. June 30, 2025 22. Program Specifici Instructions: The Comprehensive Literacy State Development will bet funded att the level above, contingent upon the availability off funds. Onel Lump-Sum payment will be made on or before February 28th, 2025. The funds must be encumbered by June 30, 2025, as outlined int the approved grant proposal. Any unexpended funds must be returned tot the Virginia Department of Education byA August 04, 2025. 23. Authorized By: 24. Authorized By: 25. Date: Dr. Michelle Wallace EA 2025012 2408393 Michelewalace 374 0500 Dr. Michelle C. Wallace, Asaistant Superintendent Christina Berta, CoO, Budget, Finance & Operationa (or Designee) ofl Teachingandl Leaming COMMONWEALTH of VIRGINIA DEPARTMENT OF EDUCATION P.O. BOX 2120 RICIIMOND, VA 23218-2120 January 24, 2025 Dr. Kevin Siers, Superintendent Ms. Shelial Fields, Grant Point of Contact 25 Bernard Road Rocky Mount, VA. 24151 Dear Dr. Siers and Ms. Fields, lam very pleased to inform you that Franklin County Public Schools has been awarded $30,000.00 for your. 2024-2025 Literacy Grant to support thet following school(s): School Purpose Amount Awarded Franklin County High School Englishi Learner Literacy Network $30,000.00 A description of this resource is defined and explained below: English Learner Literacy Network: Divisions are awarded funds by school to participate in the English Learner Literacy Network. Funding will be used to covert the cost of the network support, travel expenses, and additional support materials for implementation. School leadership teams and division leaders will participate in a network focused on creating and executing an action plan fori increased student achievement and graduation rates and building capacity of best instructional praçtices for English learners. This network includes technical assistance, coaching, and three, in-person EL Literacy Network convenings to support leaders in evidence-based reading research, what high quality curriculum implementation looks like, the impact of structured literacy on English Leamers, change management processes in a school setting, and how to provide feedback using the VDOE walkthrough tool. The grant award notification will reflect the total amount funded to the division. The division will encumber all 2024-2025 funds by. June 30, 2025. All funds must be spent in accordance with the terms of the grant, General Assembly, and' VDOE requirements. The VDOE will reimburse school divisions through OMEGA. Please note: to be considered for additional funding for Fiscal Year 2026, Franklin County Public Schools must reapply. Reimbursements will need to be submitted in OMEGA by November 15, 2025. A1 final report providing the results of the project, including student achievement data, will be due by August 1, 2025. Templates for reports will be provided via email in a separate communication. Iny your grant appliçation, you agreed to the following assurances. Attached is your signed and submitted copy. Each program will be administered in accordance with all applicable statues, regulations, program plans, and applications. The division must select a coordinator of the program at the division level that is responsible for effective planning and implementation to support schools. The division will expend all 2024-2025 funds by June 30, 2025. All funds must be spent in accordance with allocabilities of the grant, General Assembly, and Virginia Department of Education requirements. The division will cooperate with any examination of records with respect to such funds by making records available for inspection, production, and examination, and authorized individuals for interview and examination, upon the request of the US Department of Education, any other agency, commission, or department in thet lawful exercise ofi its jurisdiction and authority, and the Virginia Department of Education. The division will use awarded Literacy Grant funds exclusively for the approved program. The division will receive approval from the Department for any changes to the approved strategy and ensure any changes are reflected in the plan and budget details. The division musti implement all of the components of the approved grant. The division will submit requested data and reports in accordance with deadlines by the' VDOE and/or federal govemment. Noncompliance with these assurances may result ini the loss of funds and/or prevent the division or school from receiving grant funding in future years. Please review the assurances document priori to beginning your program and maintain a file of this documentation. Ifiti is determined byt the Department that any amount oft the grant was used to pay for items outside the scope of the grant award agreement, the funds must be returned to the VDOE within 15 days of such notification. Please designate an overall grant contact, English learner contact, and special education contact. Staff from the Department will be reaching out to support your work throughout the grant cycle. Ifyoul have any questions, please contact Dr. Michelle' Wallace, Assistant Superintendent of Instruction, at (804) 418-4691 or by email at PatsicvalasesaMSNsEA or Dr. Angela Byrd-Wright, Director of Humanities, at (804) 418-4713 or by email at PAPAEHIgPINENeN Sincerely, Em Cooper Deputy Superintendent of Teaching and Learning 2024-2025 Literacy Grant: Assurances ViR EBUCATION General Assurances The school division/grantee assures: Each program will be administered in accordance with all applicable statues, regulations, program plans, and applications. The division must select a coordinator of the program at the division level that is responsible for effective planning and implementation to support schools. The division will expend all 2024-2025 funds by. June 30, 2025. All funds must be spent in accordance with allocabilities of the grant, General Assembly, and Virginia Department of Education requirements. The division will cooperate with any examination of records with respect to such funds by making records available fori inspection, production, and examination, and authorized individuals for interview and examination, upon the request of the US Department of Education, any other agency, commission, or department in the lawful exercise of its jurisdiction and authority, and the Virginia Department of Education. The division will use awarded Literacy Grant funds exclusively fori the approved program. The division will receive approval from the Department for any changes to the approved strategy and ensure any changes are reflected in the plan and budget details. The division must implement all of the components of the approved grant. The division will submit requested data and reports in accordance with deadlines by the VDOE and/or federal government. Noncompliance with these assurances may result in the loss of funds and/or prevent the division or school from receiving grant funding in future years. - - Ed.D. 18 Dec24 Division Superintendent Signature Date Kevin W. Siers Division Superintendent Typed Name VDOEI doe.virginia.gov 2025 Virginia Literacy Grant Allocations - $30,000 Network Hotel/Meals/ Materials Professional Dev. Participation Incidentals $18,763.00 (invoice $8,000.00 $1,137.00 $2,100.00 to come from the (3 in person (to support ELL (to support ELL Hunt Institute) meetings) students) teachers) Funds must be spent by June 20, 2025 Prepared By: Brenda Muse - January 28, 2025 5 Franklin County A/ Natural Settingfor Opportunity EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: March 18, 2025 Demonstration Application for Permit Don Vinyard (Franklin County Democrats) CONSENT AGENDA: Yes BOARD ACTION: Yes UBECIPROOSALREQUEST. INFORMATION: Yes Pending Request for Permit for Demonstration Outside of the Government Center ATTACHMENTS: Yes STRATEGIC PLAN FOCUS AREA: STAFF CONTACT(S): Dynamic Community Safety Steve Sandy, Amy Renick Strategic Economic Development REVIEWED BY: Enhanced Educational Opportunities Christopher L. Whitlow, County Administrator V Responsible Government Operations Conserve & Promote Natural Assets Well Planned Growth BACKGROUND: Chapter 6 of the Franklin County Code pertains to Demonstrations and Parades, a copy of which is attached for your ease of reference. Code Sections 6-21 and 6-22 provide that demonstrations within the County are prohibited without first obtaining a permit. Code Section 6-23 sets out the required information to be supplied in such an application and Section 6-25 calls for Board action following receipt of same. Some specific Code Sections to consider in review of any pending application for permit to demonstrate are Sections 6-4, 6-24, 6-25, 6-26, briefly discussed below. DISCUSSION: Don Vinyard and the Franklin County Democrats have submitted the attached application for permit for a demonstration to be held beginning, March 27, 2025, from 11:30 AM to 1:30 PM, and on each fourth Thursday thereafter through October 23, 2025, on the sidewalks in front of the Government Center and/or on the green public space along Franklin Street. The number of participants expected is between 50-75, per Mr. Vinyard's attached application. Staff consulted with legal counsel. Following is a summary of the key sections of the Franklin County Code to consider in reviewing the pending application: Section 6-24 of the Franklin County Code relates to the Applicant's bond that may be set by the Board of Supervisors. Section 6-25, pertains to granting or denial of said application and factors to be considered. Section 6-26 allows the Board to impose prohibitions, conditions, restrictions or limitations to safeguard the good government, peace, safety, health and welfare of the County and inhabitants. In addition, Section 6-4 of the Franklin County Code governs display of flags, signs and emblems to include, but not limit, prohibiting display of any scurrilous or obscene words, language ori illustrations, and limiting sign size to no larger than 24 X 36. In relation to signs and the demonstration path designated in the Application, any potential obstruction of view for traffic of both motor vehicles in the street and parking lot as well as pedestrians trying to enter and exit the Government Building and parking lot is a concern and should be considered. RECOMMENDATION: Should the Board approve the pending permit, staff recommends the Board impose certain conditions to help facilitate peace, law and order, and to prohibit obstruction of view or motor vehicle traffic flow and the flow of pedestrians entering and exiting the building and traversing the parking lot. Some suggested conditions for your consideration are: The County will be held harmless from all claims and demands which may arise by reason of the demonstration; The Applicant will pay the County for all extra expenses incurred for clearing streets, sidewalks and public places of litter and waste matter resulting from the demonstration; The Applicant will ensure peace and harmony throughout the demonstration and agrees to disperse and disassemble in the event of any threat of malintent; The demonstrators shall not impede either motor vehicle traffic or pedestrian traffic in or around the Government Center or roadway; The demonstrators will abide by all requirements found in Franklin County Code Chapter 6; The demonstrators will take extra caution to not obstruct the view or path of either motor vehicle drivers or pedestrians; The demonstrators will be limited to the following area(s): grass area included in Parcel 2110000102, as shown on the attached Exhibit A, dated March 18, 2025, and the following times: 11:30 AM = 1:30 PM; and Applicant shall be on site during the entire event to ensure compliance. POSSIBLE BOARD ACTIONS: MOTION to APPROVE: I make a motion to approve Don Vinyard's application for demonstration with the following conditions: The County will be held harmless from all claims and demands which may arise by reason of the demonstration; The Applicant will pay the County for all extra expenses incurred for clearing streets, sidewalks and public places of litter and waste matter resulting from the demonstration; The Applicant will ensure peace and harmony throughout the demonstration and agrees to disperse and disassemble in the event of any threat of malintent; The demonstrators shall not impede either motor vehicle traffic or pedestrian traffic in or around the Government Center or roadway; The demonstrators will abide by all requirements found in Franklin County Code Chapter 6; The demonstrators will take extra caution to not obstruct the view or path of either motor vehicle drivers or pedestrians; The demonstrators will be limited to the following area(s): grass area included in Parcel 2110000102, as shown on the attached Exhibit A, dated March 18, 2025, and the following times: 11:30 AM - 1:30 PM; and Applicant shall be on site during the entire event to ensure compliance. MOTION to TABLE: I make a motion to table this issue until further information can be gathered. MOTION to DENY: I make a motion to deny Don Vinyard's application for demonstration. - Franklin County ASnal Setnnys /o: pPo Twr COUNTY OF FRANKIIN 1255 FRANKLIN STREET, SUITE 111 ROCKY MOUNT, VIRGINIA 24151 (540) 483-3030 DEMONSTRATIONS & PARADES PERMIT APPLIÇATION CHAPTER 6/FRANKLIN COUNTY CODE APPLICATION DATE: Harch.3,2025 DATE OF DEMONSTRATONPARADE: Mapch27 3026 April 24, 2025, May 22, 2025 June 26, 2025, July 24, 2025, August 28, 2025, Sept 25, 2025, Oct 23, 2025, Nev-272025- TIME(S): 1:30 A M 3ApM Dhl BEGINNING TIME ENDING TIME PURPOSE OF DEMONSTRATION PARADE: iNEogming RepMOREAN GRffH AS h his pepfacmance APPLICANT NAME: DaA VinleyarD ADDRESS: 1755 Five Mile Meuntain Road CallawayVa 24067 TELEPHONE NUMBER: 540 489.1308 CELL TELEPHONE NUMBER: 540 248 7302 ORGANIZATIONIS) NAME: Frankiin Co. Demacrats ADDRESS: 527 South Mainsi. Rackymt, Va 24151 OEMONSTRATIONPARADE CHAIRPERSON: Oon VnewaeD. ADDRESS: L755 five Mile Mounhain Rd Callawalyla 24067 I HEREBY AGREE THAT 1, AND ANY ORGANIZATION WHICH I MAY REPRESENT IN THIS MATTER, DO HEREBY JOINTLY AND SEVERALLY INDEMNIFY AND HOLD FRANKLIN COUNTY HARMLESS AGAINST LIABILITY FOR ANY AND ALL CLAIMS FOR DAMAGE TO PROPERTY OR INJURY TO, OR DEATH OF, PERSONS ARISING OUT OF THE CONDUCT OF THE OEMONSTRATIONPARADE BY ITS PARTICIPANTS. FURTHERMORE, HEREBY AGREE TO PAY THE COUNTY FOR ALL EXTRA EXPENSES INCURRED FOR CLEARING THE STREETS, SIDEWALKS AND PUBLIC PLACES OF LITTER AND WASTE MATTERRESULTING FROM THE DEMONSTRATION/PARADE ANO FOR CLEANING AND REPAIR OF PUBLIC PROPERTY WHICH MAY BE SOILED OR DAMAGED BY ACTS OF VANDALISM DURING THE PERIOD OF ORGANIZING AND HOLDING THE OEMONSTRATIONPARADE AND WITHIN SIX (6) HOURS THEREAFTER, WHEN SUCH ACTS ARE REASONABLY ATTRIBUTABLE TO THE HOLOING OF SUCH DEMONSTRATION/PARADE. Per section 6-24 of the Franklin County Code. APPLICANT SIGNATURE & DATE: 24 2/3/2025 AMOUNT OF BOND REQUIRED FOR SHERIFF'S DEPARTMENT USE ONLY CLASS OF DEMONSTRATION /PARADE FEE PAID: SURETY INFO: APPROVAL: Laphain T5 Damecen SHERIFF/OR DESIGNEE - FOR SPUBLIC SAFETY'S DEPARTMENT USE ONLY NOTIFICATION OF AN EMERGENCY ACTION PLAN MUST BE SUBMITTED AND APPROVED BY PUBLIC SAFETY DIRECTOR/HIS OR HER DESIGNEE FOR SAID EVENT. MEDICAL FACILITIES & SERVICES: CEAH no staalby FIRE PROTECTION: BMudEPpt APPROVAL: DIRECTOR OF PUBLIC SAFETYIOR DESIGNEE SPECIAL INSTRUCTIONS OR REQUIREMENTS: APPROVAL: BOARD OF SUPERVISORS DATE OF APPROVAL - Chapter 6 - DEMONSTRATIONS AND PARADES Footnotes: (1) - Cross reference- Public display of fireworks, $ 8-41 et seq.; motor vehicles and traffic, Ch. 11; riots and unlawful assemblies, Ch. 16. ARTICLE I. - IN GENERAL Sec. 6-1. - Definitions. For the purposes of this chapter, the following words and phrases shall have the meanings respectively ascribed to them by this section: Demonstration: A group of three (3) or more persons assembled together and acting in concert to then and there call attention of the public to their opposition to, support of or position with respect to any political, social or other controversial subject. Parade: Any parade, march or other procession of six (6) or more persons for the purpose of calling attention of the public thereto. (Code 1974, S 6-1) Sec. 6-2. - Violations of chapter. Unless otherwise specifically provided, a violation of any provision of this chapter shall constitute a Class 1 misdemeanor. Cross reference- Penalty for Class 1 misdemeanor, 51-11. Sec. 6-3. - Exemptions from chapter. (a) Nothing in this chapter shall be construed to apply to persons lawfully engaged in picketing in an orderly manner. (b) This chapter shall not apply to parades, processions or convoys of any component of the armed forces of the United States or the military forces of this state or to any governmental organization or to any funeral procession. (Code 1974, SS 6-1, 6-3, 10-7) Sec. 6-4. - Display of certain flags, signs, emblems, etc., prohibited. (a) No person parading or demonstrating pursuant to a permit issued under the provisions of this chapter and no other person within view of any such parade or demonstration shall carry or display the flag or emblem of any foreign state, political party or other group which is engaged in hostilities against the armed forces of the United States or any picture or representation of any officer or leader of any such foreign state, political party or other group which is engaged in hostilities against the armed forces of the United States. (b) No person parading or demonstrating pursuant to a permit issued under the provisions of this chapter shall carry or display any sign, pennant, sticker or other device which contains any scurrilous or obscene words, language or illustrations calculated to arouse public hatred or anger or tending to incite any breach of the public peace. No sign shall exceed a width of twenty-four (24) inches or a height of thirty-six (36) inches. (Code 1974, S5 6-9, 6-11) Sec. 6-5. - Carrying of weapons by participants. No person parading or demonstrating pursuant to a permit issued under the provisions of this chapter shall carry any dangerous weapon; provided, that the board of supervisors may, in the exercise of sound discretion, include in such permit such variations from this section as it may consider appropriate for members of color guards, drill teams, lodges and other persons by whom the display of weapons upon the occasion of such parade or demonstration would not arouse anxiety on the part of spectators or constitute a threat to the maintenance of law and order and the preservation of the public peace. (Code 1974, S 6-10) Sec. 6-6. - Participation by vicious animals. No person parading or demonstrating pursuant to a permit issued under the provisions of this chapter shall cause or suffer to be caused any vicious or apparently vicious animal to participate in or accompany such parade or demonstration; provided, that the board of supervisors may, in the exercise of sound discretion, include in such permit such variations from this section as it may consider appropriate for circus parades and similar events. (Code 1974, S 6-10) Cross reference- Animals, Ch.4. Sec. 6-7. - Hindering, molesting, etc., participants. No person shall hinder, molest, insult or harass any other person who is lawfully parading or demonstrating pursuant to a permit issued under the provisions of this chapter. (a) Any person desiring to sponsor, organize, direct or lead a parade or demonstration upon any street or sidewalk or upon or in any public place within the county shall file an application for a parade or demonstration permit with the county administrator and in such application shall be set forth: (1) The date and hour for the assembling of the participants in such parade or demonstration and the expected duration thereof. (2) The streets, sidewalks and public places over and upon which the parade or demonstration is to take place. (3) Whether the parade or demonstration is to be conducted on foot or with animals or vehicles, or any combination thereof, and the number of persons, vehicles and animals expected to participate. (4) The purpose of the parade or demonstration. (5) The names and addresses of the actual sponsors of such parade or demonstration and the organization or organizations, if any, of which the expected participants are members. (6) The name and address of the person who shall be in charge of such parade or demonstration and who shall be responsible for the conduct thereof and for compliance with all applicable provisions of law, this Code and other ordinances by participants in such parade or demonstration. (7) Such other information as the board of supervisors may require. (b) Each application filed under this section shall be signed and sworn to by at least one person, who shall be the person named in the application as the one who shall be in charge of such parade or demonstration and who shall be responsible for the conduct thereof and for compliance with all applicable provisions of law, this Code and other ordinances by participants in such parade or demonstration. (Code 1974, SS 6-4, 6-5) Sec. 6-24. - Applicant's bond. Prior to the granting of a permit pursuant to this article, and as a condition precedent for the granting of such permit, the board of supervisors may require that the person named in the application as the one to be responsible for the conduct of the parade or demonstration shall give bond to the county, in such amount and with such surety as the board of supervisors may consider necessary, conditioned upon the full satisfaction of all claims, judgments and decrees which may result by reason of any negligent or unlawful act or omission of any person participating in such parade or demonstration and included within the permit; with the further condition that he will save the county harmless from all claims and demands whatever which may arise by reason of such parade or demonstration; and with the further condition that he will pay (Code 1974, 5 6-13) Cross reference- - - Driving vehicle through procession or parade, $11-58. Sec. 6-8. - Dispersal to prevent riot or unlawful assembly. Parades or demonstrations held pursuant to a permit issued under the provisions of this chapter which become, or which reasonably appear to present an imminent threat to becoming, a riot or unlawful assembly, as defined in chapter 16 ofthis Code, shall be dispersed forthwith by any police officer who may be present, and persons who are commanded to disperse by any police officer shall promptly obey such command and peacefully disengage themselves from such parade or demonstration and leave the scene thereof, and persons who fail to obey such command shall be subject to immediate arrest. (Code 1974, S 6-12) State Law reference- Authority for above section, Code of Virginia, S 15.1-514.1. Secs. 6-9--6-20. - Reserved. ARTICLE II. - PERMIT Sec. 6-21. - Findings of board of supervisors. The board of supervisors finds that it is necessary for the good government and the peace, safety, health and welfare of the county and the inhabitants thereof, as well as to maintain law and order and to provide for the free and orderly flow of vehicular and pedestrian traffic on the streets and sidewalks and in the public places in the county, to prohibit parades and demonstrations within the county unless a county permit to use such streets, sidewalks and public places for such purposes has first been granted. (Code 1974, S 6-2) Sec. 6-22. - Required. It shall be unlawful for any person to sponsor, organize, direct, lead or participate in any parade or demonstration upon any street or sidewalk or upon or in any public place within the county unless a permit has been granted to hold such parade or demonstration. (Code 1974, SS 6-3, 10-7) Sec. 6-23. Application generally. the county for all extra expenses incurred for clearing the streets, sidewalks and public places of litter and waste matter resulting from such parade or demonstration and for the cleaning and repair of public property which may be soiled or damaged by acts of vandalism during the period of organizing and holding the parade or demonstration and within six (6) hours thereafter, when such acts of vandalism are reasonably attributable to the holding of such parade or demonstration. (Code 1974, S 6-8) Sec. 6-25. - Board action on application; grant or denial. Upon the filing of a completed and properly signed and sworn application for a parade or demonstration permit, the county administrator shall transmit copies thereof promptly to all members of the board of supervisors. The board of supervisors, at its next meeting, shall consider such application and take action thereon. If the board of supervisors considers that such parade or demonstration would not be detrimental to the good government or the peace, safety, health or welfare of the county or the inhabitants thereof, and would not constitute a threat to the maintenance of law and order or cause unacceptable traffic conditions within the county, the permit applied for shall be granted. If, however, the board of supervisors, in the exercise of sound discretion and in view of circumstances then existing, considers that the holding of such parade or demonstration would be detrimental to the good government or the peace, safety, health or welfare of the county or the inhabitants thereof, or would constitute a threat to the maintenance of law and order or would cause unacceptable traffic conditions within the county, the permit shall be denied. (Code 1974, 5 6-6) Sec. 6-26. . Conditions, limitations, etc. (a) In granting a permit pursuant to this article, the board of supervisors may include therein such prohibitions, conditions, restrictions and limitations as it may consider appropriate, under the general police powers of the county, to safeguard the good government and the peace, safety, health and welfare of the county and the inhabitants thereof, as well as to maintain law and order and acceptable traffic conditions within the county; and it shall be unlawful for any person covered by the permit to violate or fail to comply with any such prohibition, condition, restriction or limitation. (b) The provisions of this chapter shall be deemed to be a part of each parade or demonstration permit, whether or not sO stated in the permit. (Code 1974, 5 6-7) A 9 - - à a N 9 2 300 a 6 E - a a E E 6 Franklin County ANaralsetingfor Opportmity EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: March 18, 2025 Outdoor Occasion Racetrack Permit Application - Stephen and Ashley Edmondson CONSENT AGENDA: Yes BOARD ACTION: Ves SUBJECTIPROPOSALREQUEST: INFORMATION: No Approval of 2025 Outdoor Occasion Racetrack ATTACHMENTS: Ves Permit for Bike Event at Stephen and Ashley Edmondson's Property on Highland Farm Road STAFF CONTACTIS): STRATEGIC PLAN FOCUS AREA: Amy Renick M Dynamic Communlty Safety REVIEWED BY: - Strategic Economic Development Christopher L. Whitlow, County Administrater. r Enhanced Educational Opportunities r Responsible Government Operations Conserve & Promote Natural Assets L Well Planned Growth BACKGROUND: Mr. and Mrs. Stephen and Ashley Edmondson are requesting approval of their Outdoor Occasion Racetrack Permit Application to host a two-day motorcross event as part of the Virginia Championship Hare Scramble Association on their property located on Highland Farm Road in Callaway. They have labeled their event "Highland Farm Harescramble. A copy of the 2025 Race Schedule from the VCHSS Facebook page referencing the July 12-13, 2025 race event at Highland Farm (the Edmondson's property) is attached for your reference. DISCUSSION: Section 13-29.1 of the Franklin County Code requires that an application for an outdoor occasion permit be submitted at least sixty (60) days prior to the first event. This event is scheduled for July 12-13, 2025, so Mr. and Mrs. Edmondson have satisfied this requirement. Section 13-29.2 outlines the additional application requirements to include reçeipt of approvals from all pertinent County departments and the Franklin County Health Department within the application for the permit. The Edmondsons have submitted a completed application with all required signatures and have remitted the $100 requisite application fee called for under Sec. 13- 29.4 of the County Code. Since this is a two-day event with some people traveling to attend, the Edmondsons intend to allow primitive camping on their property in conjunction with this event. Per their application, Tidy Service will provide port-a-johns. Public Safety has confirmed that Callaway Rescue Squad will be on site with an ambulance for the duration of the event. The applicant has advised that the race event times are scheduled for Saturday, July 12th from 1- 61 PM and on Sunday from 10 AM -3 31 PM. The current Franklin County Code governing racetracks (Section 13-29: Prohibited Acts) deems it unlawful to operate before 1 PM on Sundays. The time of the Sunday race event will need to be amended to comply with the current Code. Finally, attached for your reference is the information card for the Edmondson's property in addition to a GIS printout showing any neighboring properties. Mr. and Mrs. Edmondson have included with their application a map outlining the designated parking areas for their event. As to insurance, the applicant has advised that the VCHSS is responsible for providing any insurance requirements. REÇOMMENDATION: Staff respectfully recommend that the Board authorize the County Administrator to approve the 2025 Outdoor Occasion Permit Application submitted by Mr. and Mrs. Edmondson provided the operation does not begin before 1 PM on Sunday and is in conformance with all other requirements of the County Code. POSSIBLE BOARD ACTIONS: MOTION to APPROVE: I make a motion to authorize the County Administrator to approve the 2025 Outdoor Occasion Racetrack Permit Application submitted by Mr. and Mrs. Stephen and Ashley Edmondson provided the operation does not begin before 1 PM on Sunday and is in conformance with all other requirements of the County Code. MOTION to TABLE: I make a motion to table the 2025 Outdoor Occasion Racetrack Permit Appliçation submitted by Mr. and Mrs. Edmondson until additional information is received. MOTION to DENY: I make a motion to deny the 2025 Outdoor Occasion Racetrack Permit Application submitted by Mr. and Mrs. Edmondson. L Franklin County ANaturals Settingfor Opportunity APPLICATION FOR OUTDOOR OCCASION PERMIT Application must be completed and submitted to the County Administrator's Office, 1255 Franklin Street, Suite 112, Rocky Mount, VA 24151 along with the application fee of $100, at least sixty (60) days before the first event. Name of Applicant Ashley 4 Slepher EOmondso Il85 Higland Farm Rd Mailing Address Callawy.VA 2406 Email Address sskniesas.cn Telephone Number $40-484. 3037 Stephen Cell Phone Number 540- 420 -7316 Ashley Name of Event Highlard Farm Haresoramble Name of Promoter Slephen 4 Ashla Eamodson (VCHSS 1685 Hihlrd Farm 2d Mailing Address Callau VA 2406 Telephone Number 540-484-3037 Stephen Cell Phone Number 540 420-7315 Ashkey Please describe the exact location of the proposed event(s): Tax Map Number(s) 0740004400 Parcel Location Highland FarmRd Please list the name(s) and address(es) of the property owner(s) on which the event is to be held. (Use a separate sheet if required). Name Address Slephec'Ashlgy Elmenigr lBs Higpland Fam Ra Callcwly VA 24b67 Page 1 of 4 Rev. Jan 2023 Please list the dates for which the permit is to be issued. July 12,13 2625 Please describe in detail, the nature of your event, anticipated attendance, and anticipated number of actual participants. Dirtbike Harc Scramble 2 400 pegle 2 20 pancipants Please outline your plans for the provision of adequate sanitation facilities and sewage disposal methods. Section 13-29.2 (2) Primibre Camping Tidy Serrcec wiall pruide Pu a Johns (SH0-345-0108) T4 Sevvta will be availoble durns eNEMI SE nuded - APPROVED 227-75 Franklin County Health Department Date Please describe your plan for adequate disposal of solid waste. Section 13-29.2(3) Tvash Cans will be Oalabk fur us to Colk $ VChdc at erd of eucnt. And haul ho landheld APPROVED EWS 2-27-2025 Franklin County Public Works Director Date Please describe your plan for adequate security personnel as defined in Sections 13-27 and 13-29.2 (4) of the Franklin County Code including how many security personnel will be present for each event as a minimum plus plans in place for higher than expected crowds. (Use a separate sheet If required). will Call franklin Counly Shenfh duparment IF 6 Situlhin OCCuis. Rev. Jan 2023 Page 2 of 4 Name of Security Firm NIA VA Department of Commerce License Number N IA Will the Guards be Armed? N/A APPROVED - 3/4125 Franklin County Sheriff Date Please describe a plan for adequate parking facilities and traffic control in and around the event area. Section 13-29.2 (6). Paulirs will be in 0 feld APPROVED 3/4125 Franklin County Sheriff Date Please describe any outdoor lighting to be used, what steps will be taken to prevent unreasonable glow or glare onto adjoining property, and acknowledgement that the lighting complies with the National Electrical Code Requirements. Section 13-29.2 (5) NO Outdoo lighbns will be uscal 67 I APPROVED 6h 2/27/25 Cfranklin Coynty Building Official Date Notification of an emergency action plan has been submitted and approved by Public Safety Director/his or her designee for said event. Section 13-29.2 (7) Medical Facilities & Services: Callay Volwwullaw Kisuu Squed Fire Protection: 911 APPROVED a Franklin County Director of Public Saféty Date All food vendors for this event MUST REGISTEB with the Commissioner of Revenue for the collection of determined meals tax prior to the first day of said event. Section 13-29.2 (8) For more information visit maisisaasedinsemmssstRe APPROVED Aaxoarb, . VhhnEe Mhorchs 625 Franklin County Commissioner of the Revenue Date Rev, Jan 2023 Page: 3 of 4 (hereby understand that it is unlawful to: 1) Operate between the hours 12:00 midnight and 9:00 a.m. and before 1:00 p.m. on Sundays. Saturdug rcopm -b:Dpn Sundy IOom - 3:0pm 2) Run practices more than two days per week or operate during more than two (2) consecutive days regardless OPM whether it is in the same week and hours of practice shall be limited to a total of (6) hours which shall be six (6) consecutive hours on each of the two (2) practice days set out above, with the exception that when traveling racing associations are scheduled for a Saturday race, practice shall be limited to two (2) days in the preceding Monday - Friday time period. Such practice will be limited to six (6) hours daily. In the event that a "special event" race is rained out, such race may be held on Sunday. This rain out provision is limited to two (2) races per season. 3) Operate without the permit as outlined in this article. 4) Receive a permit for or operate a raceway in any fashion that does not have a fence or other barrier sufficient to prevent vehicular access of any nature to the tract area. 5) Operate after having been notified that any of the provisions required by the application requirements of section 13-29.2 are no longer in compliance according to the approving authority. I hereby grant permission for the Board of Supervisors, its lawful agents and its duly constituted law enforcement officers to enter the property at any time for the purposes of determining compliance with the provisions of the Franklin County Code. I recognize that the Board of Supervisors of Franklin County shall have the right to revoke any permit issued under this ordinance for failure to comply with any of its provisions or conditions. I also have read Section 13-29.5 that grants authority to the County Administrator to revoke any permit issued under this ordinance for up to 30 days for any violation. 2 2725 Applicant Signature Date OFFICE USE ONLY Application must be submitted 60daysprior to first date of the event for board approval. Fallure to comply will result in doubling of application fee to $200/Code Section 13-29. DATE APPLICATION DATE FORWARDED RECEIVED TO THE BOARD Pursuant to Chapter 13, Article 2, Section 13-29.1 of the Code of Franklin County, and the representations, terms, and conditions set forth in the above application an outdoor occasion permit Is ISSUED is DENIED for the operation of a racetrack as described in said application. County Administrator Date Page 4 of 4 Rev. Jan 2023 3 Nane o Gepurity Fim NA VA Deparmnts C Oommercel Loenee Numbe MA wu the Quarde bo Am? N/A APROVED Fkn County Shent Dite Pleesos deecribe a plan for adequate perldng frollles and traffio control in and around the ovent areas Section 18292 (6). Railirs wall - n Ci fa8 APPROVED PrenMin County Cht Dita Plesso desoriba any Outdoor (ghting to bo usod, whatictepo ww bo Caloen to prevent unreseonsble glow dar onto edjoining propeity, and colanow nt thit the Ughting complloo with the Eleotrionl Code Requtrements. Section 1593 () ND Outdoo lighhns WAill be usid 70 APPROVED 2/2125 rankin Cov Buiding Oflilal Dita Notifoation of an emergenoy octlon plan hao boen submitted and approved by Pubilo Sifety Directorhis or her, doslgnee for cald event. Section 18-282 a dal Farlliten a Servicn Calloa Vouow Lisu Sud Frel Protaction 91 APPROVED 251 Couany Pirectol o utls Siy tet 1 3 AE AI foodvendor forth cwnt wiwh the Comm a ReVAe for tho collection, of detemd meals C PHor to tha lirat dayy :: mld (8) Fori monl lforma on Mok 7 - : : APPROVED FrnNin Cosbty Commtvlonez of thel Revonue Dito A San 3023 Paga 30 d4 Sent from Yahoo Mailf fori jPhone Tyack Payking Commond cenler Arbylepe parlint 168 - o - - / PM 20 RD 730 2180 1059 2025 RACE SCHEDULE 11170 1. MARCH 15TH/16TH - JOE LLOYD MEMORIAL ARRINGTON, VA. 2. APRIL 5TH/6TH - APRIL FOOLS ARRINGTON. VA: 3. MAY 3RD/4TH - BLUE RIDGE MARTINSVILLE. VA. 4. MAY 17TH/18TH - RIVERS EDGE SANOY LEVEL. VA. 5. JUNE 1ST - PENINSULA QIWC FAIRGROUNDS WINDSOR. VA. 6. JUNE 14TH/15TH . RILLBILLY OREDMAN'S FARM BURLINGTON. WV: 7. JULY 12TH/13TH - HIGHLAND FARM CALLAWAY, VA. 8. AUGUST 16TH/17TH . KAIROS GLEN LYN. VA. 9. AUGUST 30TH/31ST - COYOTE RUN RURAL RETREAT. VA. 10. SEPTEMBER 14TH - PIPSICO SPRING GROVE, VA 11. SEPTEMBER 27TH/28TH - RATTLESNAKE RURAL RETREAT. VA. 12. OCTOBER 11TH/12TH - LAKE SUGAR TREE AXTON, VA. 13. OCTOBER 25TH/26TH - DON WISE MEMORIAL ARRINGTON. VA WWW. vchss.org - - - 2 - 6 8 9 B a A 2 N 4 S 2 A 8 a A de 8 7 o ADNN 0 - - - a d p e 7 Franklin County A Natural Settingfor Opportunity EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: March 18, 2025 Franklin County Courthouse Column Facade Repairs CONSENT AGENDA: Yes VBECTPROPOALREQUET BOARD ACTION: Yes Request to award contract for repairs to the exterior of INFORMATION: No the Franklin County Courthouse and Franklin County Jail ATTACHMENTS: Yes STRATEGICI PLAN FOCUS AREA: STAFF CONTACT/S): Dynamic Community Safety Brandy Rosser, Assistant County Administrator Strategic Economic Development n Enhanced Educational Opportunities REVIEWED BY: R Responsible Government Christopher L. Whitlow, County Administrater, Operations 1 - Conserve & Promote Natural Assets - Well Planned Growth BACKGROUND: Over the last several years the County's General Property staff have observed the continued deterioration of the columns and concrete walking surfaces located at the front entrance of the Franklin County Courthouse. Worsening cracks in the columns and damaged areas of concrete have allowed for water infiltration, creating highly visible deterioration. The columns have also tested positive for lead paint, a condition that will need to be addressed with any restoration work. Numerous holes have also been observed in the exterior insulation and finish system (EIFS) of the Franklin County Jail. Patching these holes is necessary to prevent additional water filtration and damage to the facility. DISCUSSION: County staff engaged the services of Garland/DBS, Inc. in 2024 to create a scope of work that includes repairing the concrete spalls at the front porch entrance areas, four (4) vertical columns, and the sidewalk located at the front entrance of the Courthouse. Repairs to the jail's EFIS will also be completed. The project manual, along with a formal scope of work for repairs has been attached for your reference. The County is utilizing the services of Garland/DBS, Inc. through Omnia Partners, Public Sector, the nation's largest and most experienced cooperative purchasing organization dedicated to public sector procurement. The procurement process that Garland undertook is as follows: 1. A Garland representative met with County staff to assess damage and repair needs. 2. At formal scope of work was developed for County staff and a budgetestimate was prepared according to the pricing established under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) and OMNIA Partners, Public Sector. 3. Garland administered an informal competitive process to obtain quotes for the project with the hopes of providing a lower markel-adjusted price. 4. Bids were received from three (3) qualified contractors in response to the competitive bidding process. These bids were reviewed by Garland representatives, compared to the pricing established under MICPA, and presented to County staff. Staff is now seeking Board of Supervisors' approval to award a contract to Garland/DBS, Inc. in the amount of $107,232. This amount includes the based bid, add alternate (pressure wash front of courthouse), and additional contingency (allowance for miscellaneous EFIS and stucco repairs). A breakdown of the bids is included below, with the full bid results attached for your reference. Based Bid Add Alternate Contingency Total Proposal Price $95,415 $1,817 $10,000 Based Upon $107,232 Market Experience Simpson Unlimited $95,415 $1,817 $10,000 $107,232 Keystone $111,137 $8,058 $10,000 $129,195 Waterproofing Titan Restoration $149,710 Declined to Bid $10,000 $159,710 Co. Funding for this project will come from the General Properties' capital budget line item 30250185-57011. The current balance of that account is $167,865. RECOMMENDATION: Staff respectfully recommend that the Board of Supervisors approve a contract with Garland/DBS, Inc. in the amount of $107,232 for repairs to the columns and concrete walking surfaces located at the Franklin County Courthouse, along with repairs to the exterior of the Franklin County Jail. POSSIBLE BOARD ACTIONS: MOTION to APPROVE: I make a motion that the Board of Supervisors approve a contract through cooperative with OMNIA Partners contract PW1925 with Garland/DBS, Inc. in the amount of $107,232 for repairs procurement to the columns and concrete walking surfaces located at the Franklin County Courthouse, along with repairs to the exterior of the Franklin County Jail. MOTION to TABLE: make a motion that the Board of Supervisors table the proposed contract with Garland/DBS, Inc. in the amount of $107,232 for repairs to the columns and concrete walking surfaces located at the Franklin County Courthouse, along with repairs to the exterior of the Franklin County Jail until additional information can be provided. MOTION to DENY: - make a motion that the Board of Supervisors deny the proposed contract with Garland/DBS, Inc.in the amount of $107,232 for repairs to the columns and concrete walking surfaces located at the Franklin County Courthouse. Franklin County A Netural Seringfor Opportunicy since 1895 Project Manual For: FRANKLIN COUNTY COURTHOUSE COLUMN FAÇADE PROJECT 275 SOUTH MAIN ST ROCKY MOUNT, VA 24151 u MAAE Project #: 25-VA-240006 Due Date: January 21st 2025 2 PM EST Project Owner: Franklin County VA 1255 Franklin St Rocky Mount, VA 24151 8 DBS Franklin County 25-VA-240006 Table of Contents 1 Instruction to Bidders 2 Bid Form 3 Drawings AIl trademarks and registration marks appearing in this document are the property of The Garland Company, Inc.. Design-Build Solutions, Inc., or Garland/DBS. Inc., unless specifically noled otherwise. 020101 by Garland Industries. DBS Franklin County 25-VA-240006 Instruction to Bidders In accordance with the Invitation to Bid, the bid form must be submitted in accordance with the following: BID DUE DATE: Tuesday January 21", 2025 @ 2 PM Eastern I. Bids can be submitted in one ofthe following two formats using the bid forms as provided herein: a. E-mail Bids to: DBSlsk@uadamdimlcom b. Fax Bids to: (216) 883-2055 2. Ifyouhave any questions regarding the bid documents, please call BRIAN FOLEY at (434) 953-0531. 3. Coordination with the Owner, as specified hereinafter, shall be made exclusively through the General Contractor's Representative(s): BRIAN FOLEY at (434) 953-0531. 4. Bid Bonds are not required for this project. Performance and Payment Bonds will not be required if awarded the project. Performance and payment bonds will be provided by Garland/DBS, Inc., herein referred to as "General Contractor" for the project. 5. Time is ofthe essence prior to contract signing, the number of consecutive working days necessary for the completion of the project shall be established by both parties. 6. It is the General Contractor's intention to remit payment of approved invoice amounts within forty-five (45) days of General Contractor's acceptance. Most often payment is made at thirty (30) days. Deductions may be made for unapproved amounts invoiced and/or any penalties or damages incurred by the Owner or General Contractor. 7. The final invoice for retention will be paid upon the General Contractor's receipt of final payment by the Owner. 8. All Invoices must be submitted to General Contractor on AIA G702/G703 invoice forms or approved equal. 9. The contractor shall be prepared to submit a Certificate of Insurance with the Owner and General Contractor identified as the additional insured in accordance with the requirements as outlined in the Supplementary Conditions. 10. The Contractor shall be responsible for any building permits required by the County where the project is located, and must comply with all local, State, and Federal requirements. II. Once the project is awarded and a start date is determined the contractor must continue to work, full-time and with a sufficient workforce able to faithfully prosecute the Work until final completion is issued by the General Contractor. Roofing must be performed in logical sequence and in accordance with the specification documents as provided herein, deviations will only be allowed under direction ofthe General Contractor or Owner. C 02010, Design-Build Solutions, Inc. ANt trademarks and registration marks appearing in this document are the proparty of The Garland Company, Inc or Garland Canada, Inc., unless specifically noled otherwise. 02010 by Garland Industries. DBS Franklin County 25-VA-240006 12. Bid sheets have been provided and shall be completed in full. Unit costs must be provided for additional / optional items that are reasonably foreseen as being required for the roofinstallation. Any expected latent or concealed site conditions should be identified upfront with unit pricing. 13. Bidders are responsible for all materials not supplied by the General Contractor, as well as, the associative costs for freight and sales or use taxes, ifa applicable. 14. As a general contractor, Garland/DBS can choose to award subcontract based upon any combination of price, qualifications, past performance, schedule and availability. The Owner and Garland/DBS have the right to accept or reject any or all subcontractor quotes for any reason. Prospective subcontractor(s) shall have no legal recourse against the Owner and Garland/DBS for the acceptance or rejection of any subcontractor quote Project Specific Details: 1. Substantial completion by May 1st2 2025. 02010. Design-Build Solutions, Inc. All trademarks and registration marks appearing in this document are the property of The Garland Company, Inc. or Garland Canada, Inc., unless speclfically noted otherwise. 02 2010 by Gerland Industries. DBS Franklin County 25-VA-240006 Bid Form Bidder must completely fill-out the following bid forms and submit them via the following methods: 1. E-mail Bids to: DBSlidk@gartamndindcom 2. Fax Bids to: (216) 883-2055 Bidders should use best efforts to identify potential latent or concealed site conditions and provide unit costs for them in the appropriate section of the bid documents as to establish pricing for what may be unforeseen site conditions upfront. PLEASE DOUBLE CHECK YOUR PRICING TO BE AS COMPETITIVE AS POSSIBLE: Base Bid: Repair the columns and courthouse entrance per the project drawings and scope of work. To provide supervision, labor, materials, and equipment to complete the project. Lump Sum Price: Needed Garland Materials: (Only for the White Columns) Tuff Coat 5 Gal Pails: Unit Costs: EIFS Repairs Per Sq Ft Stucco Repairs Per Sq Ft Rout and Seal Miscellaneous Cracks Per LF Company: Signature: Print Name: Position: C All trademarks and registration marks appearingi int this document are the property 02010, of Design-Build Solutions, Inc. The Garland Company, Inc. or Garland Canada, Inc.. unless specifically noled otherwise. 02 2010 by Garland Industries. a 8 1S14Z VA INNOW AMDO8 1S NIVW S SLZ 3SNOHInOO AINAOO NITMNVIS 1 1 a 6 ISL4Z VA INNOW AXOOB IS NIVW S 9LZ 3SNOHINNOO AINNOO NITXNVAS - a A - 3 - I - - - - il E E 1 d E 1! I H I A I - i . i - !i - - 8 I9142 VA 'INNOW ANDOB IS NIVW S 9L2 3SNOHINNOO AINNOO NITMNVES 9 E - o e 3 E o E 6 3 I e a - of a a > E : E - e - - 6 ISLPZ VA' INNOW ANOOS 1S NIVW S 9LZ 3SnOHISNOO AINNOO NITMNVES 6 a = 6 6 E a a BARATTA-HARDY & ASSOCIATES, INC. Asbestos-Air Quality-Environmental BHA2355 November 13, 2024 The Garland Company Charlottesville, Virginia 22902 Attn: Brian Foley, Territory Manager Re: Lead Based Paint Analysis Franklin County Historic Court House 275 South Main Street Rocky Mount, Virginia 24151 Dear Mr. Foley: On November 8, 2024, we received two samples of paint from you. We understand that these samples were obtained from 275 South Main Street. We forwarded the paint samples to Environmental Hazards Services, UICof Richmond, Virginia for analysis. Analysis was performed in accordance with EPA Method SW846- 7000B. The results are as follows: Sample Description Location Pb % Pb by Number ppm weight PI Front Column Shaft 6,400 0.64% P2 Front Column Base 4,300 0.43% The HUD lead guidelines for lead paint chips are 0.50% by Weight or 5,000 ppm. Based on the HUD Guidelines, the front column shaft is deemed to be coated with lead-based paint. A copy ofthe test report is attached. Please feel free to contact us if we can be of further service or should you desire any additional information. Respectfully, BARATTA & ASSOCIATES, IInc. Rex Hardy, Inspector P.O. Box 293 Vinton Virginia, 24179 (540) 676-7628 EHSA Laboratories Lead Paint Chip ENVIAOMMENTAL HAZAROS SERVICES, uc Analysis Report 7469 Whitepine Rd North Chesterfield, VA 23237 Telephone: 800.347.4010 Report Number: 24-11-01921 Client: Ameri-Sci Richmond Received Date: 11/12/2024 13635 Genito Road Analyzed Date: 11/12/2024 Midlothian, VA 23112-400 Reported Date: 11/12/2024 Project/Test Address: 124-11-1351; BHA 2355; Garland Company; 275 South Main St; Rocky Mount VA 24151; Franklin County Historic Courthouse Collection Date: Client Number: Fax Number: 48-3042 Laboratory Results 804-763-1800 Lab Sample Client Sample Collection Location Pb (ug/g) % Pb Narrative Number by Number ppm Wi. ID 24-11-01921-001 P1 FRONT COLUMN SHAFT 6400 0.64 24-11-01921-002 P2 FRONT COLUMN BASE 4300 0.43 - Page 1 of 2 Environmental Hazards Services, L.L.C Client Number: 48-3042 Report Number: 24-11-01921 Project/Test Address: 124-11-1351; BHA 2355; Garland Company: 275 South Main St; Rocky Mount VA 24151; Franklin County Historic Courthouse Lab Sample Client Sample Collection Location Pb (ug/g) % Pb Narrative Number by Number ppm Wi. ID Preparation Method: ASTM E-1979-17 Analysis Method: EPA SW846 7000B M.icoa Reviewed By Authorized Kanode Signatory: Melissa Kanode QA/QC Clerk The Reporting Limit (RL) for samples prepared by ASTM E 1979-17 is 10.0 ug Total Pb The RL for samples prepared by EPA SW846 3050B is 25 0 ug Total Pb. Paint chip area and results are calculated based on area measurements determined by the client All internal control requirements associated with ths batch were met. unless olherwise noted. quality The condition of the samples analyzed was acceptable upon receipt per laboratory protocol unless olherwise noted on! this report. Resulls represent the analysis of samples submitted by the client. Sample location, descriplion, area, etc.. was provided by the client Resulls reported above in mg/cm3 are calculated based on area supplied by client This report shal not be reproduced except in full, without the written consent of Environmental Hazards Services, LLC. ELLAP Accredtitation through AIHA LAP, LLC (100420), NY ELAP #11714 LEGEND Pb= lead ug a microgram ppm * parts per million uglg a micrograms per gram W. - weight 5 Page 2 of 2 Garland/DBS, Inc. 3800 East 91" Street Ogt 1e Cleveland, OH 44105 Phone: (800) 762-8225 DBS Fax: (216) 883-2055 S.rsu. ,( since 1895 ROOFING MATERIAL AND SERVICES PROPOSAL Franklin County Courthouse 275 S Main St Rocky Mount, Virginia 24151 Date Submitted: 01/30/2025 Proposal #: 25-VA-250089 MICPA # PW1925 VIRGINIA General Contractor License #: 2705134748 Purchase orders to be made out to: Garland/DBS, Inc. Please Note: The following budget/estimate is being provided according to the pricing established under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Racine County, WI and OMNIA Partners, Public Sector (U.S. Communities). Garland/DBS, Inc. administered an informal competitive process for obtaining quotes for the project with the hopes of providing a lower market-adjusted price whenever possible. Scope of Work: Base Bid 1. Please refer to Specifications Package for full scope of work and details. Scope of Work: Add Alternate 1. Please refer to Specifications Package for full scope of work and details. Base Bid Proposal Price Based Upon Market Experience: $ 95,415 Garland/DBS Price Based Upon Local Market Competition: 1Simpson Unlimlted $ 95,415 2 Keystone Waterproofing $ 111,137 31 Titan Restoration Co $ 149,710 Add Alternate - Pressure Wash Front of Courthouse Proposal Price Based Upon Market Experlence: : 1,817 Garland/DBS Price Based Upon Local Market Competition: 1Simpson Unlimited $ 1,817 2 Keystone Waterproofing $ 8,058 3 Titan Restoration Co Declined Bid Page 1 of 2 Additional Contingency - $10,000 Allowance forMiscllaneous Efis and Stucco Repairs $ 10,000 Base Bid, Add Alternate and Additional Contingency Combined Proposal Price Based Upon Market Experlence: a 107,232 Garland/DBS Price Based Upon Local Market Competition: 1Simpson Unlimited $ 107,232 2 Keystone Waterproofing $ 129,195 3 Titan Restoration Co $ 159,710 Simpson Unlimited - Line Item Pricing For Additional Work: EIFS Repairs $ 45.60 per Sq. Ft. Stucco Repairs $ 45.60 per Sq. Ft. Rout and Seal Miscellaneous Cracks $ 4.56 per Sq. Ft. Potential issues that could arise during the construction phase of the project will be addressed via unit pricing for additional work beyond the scope of the specifications. This could range from wet insulation, to the replacement of deteriorated wood nailers. anywhere Please Note - The construction industry is experiencing unprecedented global pricing and availability pressures for many key building components. Specifically, the roofing industry is currently experiencing long lead times and significant price increases with roofing insulation and roofing fasteners. Therefore, this proposal can only be held for 30 days. DBS greatly values your and we are working diligently with our long-term suppliers to minimize price increases and business, project delays which could effect your project. Thank you for your understanding and cooperation. CatisationsEaclusion: 1. Permits are excluded. If permits are required this will be addressed via change order. 2. Plumbing, Mechanical, Electrical work is excluded. 3. Masonry work is included to which it obtains to the scope of work. 4. Interior Temporary protection is excluded. 5. Any work not exclusively described in the above proposal scope of work is excluded. If you have any questions regarding this proposal, please do not hesitate to call me at my number listed below. Respectfully Submitted, Darod Miller Jarod Miller Garland/DBS, Inc. (216) 430-3606 Page 2 of 2 8 Franklin County A Natural. Settingfor Opportunity EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: March 18, 2025 Approval of Public Safety EMS Equipment Purchase CONSENT AGENDA: Yes SUBJECTIPROPOSAL/REQUEST: BOARD ACTION: Yes EMS Equipment INFORMATION: No STRATEGIC PLAN FOCUS AREA: ATTACHMENTS: Yes M Dynamic Community Safety STAFF CONTACT(S): Strategic Economic Development Fowler, Knight, Sandy Enhanced Educational Opportunities M Responsible Government Operations REVIEWED BY: Conserve & Promote Natural Assets Christopher L. Whitlow, County Administrator M Well Planned Growth Sm5 BACKGROUND: The Public Safety Department and associated volunteer rescue squads operate emergency medical services from locations across the county daily providing life-saving services. One of those necessary life-saving services is cardiac care. To provide this service EMS providers utilize cardiac monitors and ventilators to assist with patient care. Each ambulance in the system is equipped with a cardiac monitor to aid in life-saving diagnosis and care of the patient. The majority of the current monitors are older and have exceeded their useful life and period of support. These monitors are critical to the care provided by the emergency responders. Having reliable means to diagnose and treat patients in need of cardiac care is an essential piece of technology that supports public safety. DISCUSSION: Currently we have seven (7) Stryker Lifepak cardiac monitors that are beyond their service life with three (3) more reaching the end of their service life within a year. Keep in mind that Public Safety operates seven (7) frontline ambulances and two (2) supervisor ALS intercept vehicles, this means that all the front-line ambulances and supervisor monitors are beyond the service life and are no longer supported for maintenance repairs. The two major companies that provide cardiac monitors for EMS, ZOLL and Stryker, have redesigned their monitors and are completely different from anything in the past. Franklin County Fire and EMS contacted both companies in order to have current ALS providers utilize the new monitors on a trial basis to understand the differences of the new products being provided. At the end of the trial period, it was discovered that It would be very difficult for our providers to utilize multiple different systems to provide proper patient care. Furthermore, the disposable supplies, batteries and charging systems are different regardless of manufacturer, meaning that supply renewal and stocking will pose a challenge without changing over. all the frontline monitors at one time. At the end of the trial period, with extensive use and feedback from the ALS providers, the decision to move forward with ZOLL medical was overwhelmingly positive. The monitors will allow for a more advanced care for the critical patient increasing survivability as it is the only monitor that provides real-time feedback during cardiac arrests so providers can quickly adjust to substandard care. In addition, the purchase of the ZOLL monitors would also provide supervisors with the ability to playback patient trends and educate our providers to ensure improvements in patient care through post care reviews and training. With the purchase and implementation of two (2) portable Z Vent Portable ventilators, treatment of patients with COPD, CHF and many other illness's would be far advanced from our standard practice. These ventilators would give providers the ability to provide crucial critical care for positive patient outcomes. The Franklin County Department of Public Safety is seeking board approval to purchase up to nine (9) new cardiac monitors for frontline ambulances. The total purchase price, including additional funds for the installation and configuration is $526,704.46. Funding is currently available in the Fire/EMS Equipment capital account #30230039-57001) to cover this purchase. Pricing includes a five (5) year support plan and trade in value of nine (9) existing cardiac monitors at $7500 each. These units would be purchased through the Sourcewell cooperative contract (#041823) purchase. RECOMMENDATION: County staff recommends that the board authorize the purchase of up to nine (9) X Series Advanced cardiac monitors and accessories and two (2) portable Z Vent Portable ventilators and accessories from ZOLL Medical Corporation, payable from 30230039-57001 in the amount of $526,704.46 as a cooperative contract purchase through Sourcewell. POSSIBLE BOARD ACTIONS: MOTION to APPROVE: Imake a motion to approve the purchase of up to nine (9). X Series Advanced cardiac monitors and accessories and two (2) Z Vent portable ventilators from ZOLL medical corporation, payable from 30230039-57001 in the amount of $526,704.46 as a cooperative procurement purchase through Sourcewell and authorize county administrator, or designee, and county attorney to execute necessary contract document(s). MOTION to TABLE: I make a motion to table the purchase of the X Series Advanced cardiac monitors and ventilators, pending further discussion or gathering of additional information. MOTION to DENY: I make a motion to deny the purchase of the cardiac monitors. ZOLL Medical Corporation 269 Mill Road Chelmsford, MA 01824-4105 Federal ID# 04-2711626 & ZOLL Phone: (800) 348-9011 Fax: (978) 421-0015 Quote No: Q-104217 Version: 3 Email: esales@zoll.com Franklin County Fire and EMS Quote No: Q-104217 50 Claiborne Avenue Version: 3 Rocky Mount, VA 24151 Issued Date: March 7, 2025 ZOLL Customer No: 7165 Expiration Date: March 31, 2025 Mike Fowler Terms: NET 30 DAYS (540) 483-3091 FOB: Shipping Point Freight: Prepay & Add Prepared by: Brandi Van Bourgondien EMS Territory Manager bvanb@zoll.com +1 6149374023 Item Contract Part Number Description Qty List Price Adj. Price Total Price Reference 1 601-2231212- 01 x Series Advanced MonitorDeflbrllator- 12-Lead 9 $56,243.00 $56,243.00 $506,187.00 ECG, Pacing, Sp02, Spco, EtcO2, BVM, Temp, NIBP, CPR Expansion Pack, Remote View Includes: TBI Dashboard, 4 trace tri-mode display monitor! defibrillatorl printer, advisory algorithm, advanced communications package (W-Fi, Bluetooth, USB cellular modem capable) USB data transfer capable and large 6.5in ( 16.5cm) diagonal screen. Accessories Included: MFC cable and CPR connector, AIC power cord, One (1) roll printer paper, 6.6A Ah Li -ion battery, Operators Manual, Quick Reference Guide, and One (1)-year EMS warranty. Parameter Details: Real CPR Help Dashboard display of CPR Depth and Rate for Adult and Pediatric patients, Visual and audio prompts to coach CPR depth (Adult patient only). Release bar to ensure adequate release off the chest, Metronome to coachr rate for Adult and Pediatric patients. See-Thru e CPR artifact filtering Interpretative 12- Lead ECG (Full 12 ECG lead view with both dynamic and static 12- lead mode display. 12-Lead OneStep ECG cable includes 4- Lead limb lead cable and removable precordial 6-Lead set) ZOLL Noninvasive Pacing Technology Real BVM Help: Dashboard provides real-time ventilation feedback on both volume and rate for intubated and non-intubated patients. AccuVent Cable included. (Accuvent disposable sensors sold separately) Welch. Allyn NIBP with Smartcuff. 101 foot Dual Lumen hose and SureBP Reusable Adult Medium Cuff Masimo Sp02 & SpcO with Signal Extraction Technology (SET), Rainbow SET. EICO2 Oridion Microstream Technology. Microstream tubing set sold separately . Two Temperature monitoring channels with digital displays. Temperature probes sold separately Page 1 of5 ZOLL Medical Corporation 269 Mill Road Chelmsford, MA 01824-4105 ZOLL. Federal ID# 04-2711626 Phone: (800) 348-9011 Franklin County Fire and EMS Fax: (978) 421-0015 Quote No: Q-104217 Version: 3 Email: esales@zoll.com Item Contract Part Number Description Qty List Price! Adj. Price Total Price Reference 2 8000-0580-01 Six Hour Rechargeable, SurePower II Smart 9 $1,001.00 $700.70 $6,306.30 Battery 3 8200-000100-01 Single Bay Charger for the SurePower and 4 $1,264.00 $884.80 $3,539.20 SurePower II batteries 4 8000-000393-01 x Series Carry Case, Premium 9 $443.00 $443.00 $3,987.00 5 8400-110045 CaseReview Premlum Subscription, X Series, 5 9 $2,540.00 $2,540.00 $22,860.00 Year- Hosted Provides detailed post-case information, including CPR quality on compression depth, rate, pause time and release velocity, as well as ECG, shocks, EtCO2 and Sp02 vital signs. 6 8778-89005-PM Professlonal DellbrllatorsMonltors Preventive 9 $1,625.00 $1,625.00 $14,625.00 Maintenance 5 Years At Time of Sale Includes: Annual preventive maintenance, 24/7 Telephone support, general software updates, and minimum service fee waived. Shipping and use of a Service Loaner during preventive maintenance, no charge shipping. 7 7800-0414-61 LP 15 12-Lead Version 4 Trade In Allowance 9 ($7,500.00) ($67,500.00) See Trade Unit Considerations. 8 8660-001401-01 Z Vente Portable Ventilator 2 $21,736.00 $14,847. 86 $29,695.72 Includes: 1 each: Circuit, Vent, Single Limb, WYE, AdultPedi, 1 each: Circuit, Vent, Single Limb, WYE, Infant, 1 Assembly Oxygen Hose 6 inch Long, 2 each: Filter, Foam, Inlet, 1/2 inch dia X 108 inch Long, Individually Bagged, 2 each: Filter, Disk, Fresh Gas/Emergency, Air Intake, Individually Bagged, 1 Power Cord, 6 inch 18AWG 3 SPT-2, NEMA 5-1 15P, IEC60320-C5 (Check MFR). 1Power Supply, 100- 240 VAC, 100W, 24V, 42A, IEC 320 &amp; DT7L Plugs. 9 313-7028 Adult Small, BiTrac ED Mask with Standard 1 $349.00 $251.28 $251.28 Headgear, Case of 10 10 313-7029 Adult Medium, BITrac ED Mask with Standard 1 $349.00 $251.28 $251.28 Headgear, Case of 10 11 313-7030 Adult Large, BiTrac ED Mask with Standard 1 $349.00 $251.28 $251.28 Headgear, Case of 10 12 703-0731-27 Ventilator Carrier (White), Eagle II 2 $511.00 $367.92 $735.84 13 8000-001468-03 ZOLL Ventllator Rescue Backpack, G3 Quiçklook 2 $274.00 $197.28 $394.56 Blue Page 2 of 5 ZOLL Medical Corporation 269 Mill Road Chelmsford, MA 01824-4105 @ ZOLL Federal ID# 04-2711626 Phone: (800) 348-9011 Franklin County Fire and EMS Fax: (978) 421-0015 Quote No: Q-104217 Version: 3 Email: esales@zoll.com Item Contract Part Number Description Qty List Price Adj. Price Total Price Reference 14 SC-731-PM-4Y Vent PM Only, 4 Years, Point of Sale w/battery 2 $2,560.00 $2,560.00 $5,1 120.00 replacement Includes: Annual preventive maintenance, 24/7 Telephone support, general software updates, CPT, filter replacement, and minimum service fee waived. Shipping and use of a Service Loaner during preventive maintenance, no charge shipping. Includes battery replacement during 4-year PM. Subtotal: $526,704.46 Total: $526,704.46 Trade Unit Considerations Trade-In values valid through March 31, 2025 if all equipment purchased is in good operational and cosmetic condition and includes all standard accessories. Trade-In values are dependent on the quantity and configuration of the ZOLL devices listed on this quotation. Customer assumes responsibility for shipping trade-in equipment at the quantities listed on the trade line items in this quotation to ZOLL's Chelmsford Headquarters within 60 days of receipt of new equipment. Customer agrees to pay cash value for trade-in equipment not shipped to ZOLL on a timely basis. Additional Language Pricing reflects a ZOLL Package Discount of $1804.62. To the extent that ZOLL and Customer, or Customer' s Representative have negotiated and executed overriding terms and conditions ("Overriding T's & C's"), those terms and conditions would apply to this quotation. In all other cases, this quote is made subject to ZOLL's Standard Commercial Terms and Conditions ("ZOLL T's & C's") which for capital equipment, accessories and consumables can be found at ntp-.hpwastomemanccondimadlis, for software products can be found at https:/www. zoll. com/software-legal, and for ExpertCare Service Plans can be found at https: www.zoll. ombapancmasamiselem: Except in the case of overriding T's and C's, any Purchase Order ("PO") issued in response to this quotation will be deemed to incorporate ZOLL T's & C's, and any other terms and conditions presented shall have no force or effect except to the extent agreed in writing by ZOLL. 1. Delivery will be made upon availability. 2. This Quote expires on March 31, 2025. Pricing is subject to change after this date. 3. Applicable tax, shipping & handling will be added at the time of invoicing. 4. All purchase orders are subject to credit approval before being accepted by ZOLL. 5. To place an order, please forward the purchase order with a copy of this quotation to esales@zoll. com or via fax to 978-421-0015. 6. All discounts from list price are contingent upon payment within the agreed upon terms. 7. Place your future accessory orders online by visiting the ZOLL web store. Page 3 of 5 ZOLL Medical Corporation 269 Mill Road Chelmsford, MA 01824-4105 ZOLL Federal ID# 04-2711626 Phone: (800) 348-9011 Franklin County Fire and EMS Fax: (978) 421-0015 Quote No: Q-104217 Version: 3 Email: esales@zoll.com Order Information (to be completed by the customer) Tax Exempt Entity (Tax Exempt Certificate must be provided to ZOLL) Taxable Entity (Applicable tax will be applied at time of invoice) BILL TO ADDRESS SHIP TO ADDRESS Name/Department: Name/Department: Address: Address: City / State / Zip Code: City/ State / Zip Code: Is a Purchase Order (PO) required for the purchase and/or payment of the products listed on this quotation? Yes PO Number: PO Amount: (A copy of the Purchase Order must be included with this Quote when returned to ZOLL) - No (Please complete the below section when submitting this order) For organizations that do not require a PO, ZOLL requires written execution of this order. The person signing below represents and warrants that she or he has the authority to bind the party for which he or she is signing to the terms and prices in this quotation. Franklin County Fire and EMS Authorized Signature: Name: Title: Date: Page 4 of 5 269 Mill Road ZOLL. Chelmslord, Mossachusells 01824-4105 978-421-9655 (main) 978-421-0025 (lax) Franklin County Fire and EMS www.zoll.com Quote No: Q-104217 Version: 3 ALS/BLS Software Solutions Master Software, Saas and Services Agreement and Addenda Acknowledgement Form The terms and conditions applicable to ZOLL Medical Corporation's Software Solutions products can be found at ntps/wwwz0lcomennlaboutzollegal By signing below, the Customer acknowledges and agrees to those terms and conditions. The person signing below represents and warrants that she or he has the authority to bind the Customer to those terms and conditions. Customer Signature: Name: Title: Company: Company Address: Date: ZOLL MEDICAL CORPORA ION AND SUBSIDIARIES - Bedford Residency Brian Casella - Resident Engineer VDOT Virginia Department of Transportation VDOT Call Center - 1-800-FOR-ROAD (1-800-367-7623) To: Franklin County Board of Supervisors Subject: March 2025 Franklin County VDOT Monthly Updates MAINTENANCE Maintenance Activities for Previous 30 Days: Ordinary maintenance Pavement (pothole) repair, gravel road repair, right of way brush cutting operations (County wide), shoulder repairs (County wide), storm water culvert repairs and cleaning (County wide) and guardrail repairs. Route 705 (Chestnut Hill Rd.) - Pipe replacement; COMPLETED Maintenance Activities for Next 60 Days: Ordinary Maintenance Pavement (pothole) repair, gravel road repair, right of way brush cutting operations (County wide), shoulder repairs (County wide), storm water culvert repairs and cleaning county wide, guardrail repair. Secondary routes Brush removal and shoulder work in preparation for FY25 schedules; patching operations in preparation for FY25 schedules to resume in early Spring. Primary and secondary routes Tree and brush removal from recent storms. Route 623 (Fairy Stone Park Rd.) = Bridge replacement; road closure beginning March 24, 2025, tentatively scheduled to be completed by April 4, 2025. Work will take place approximately0.6 miles from the intersection of Route 788 (Thompson Ridge Rd.). Route 122 (Booker T. Washington Hwy.) - Slope repair at Halesford Bridge; work will take place at night and a flagging operation will be in place. Surface treatment schedule tentatively scheduled to begin in July. Plant mix (PM2H) schedule to begin on the following primary routes: Route 40 (Old Franklin Turnpike) - from Town limits to Rte. 706 (Woodman Rd.) Route 220N (Virgil Goode Hwy.) = from Rte. FR-614 (Northside Rd.) to Rte. FR-611 (Cornell Rd.) - Page 1 of 3 Maintenance Activities for Next 60 Days (cont.): Plant mix (FY25) schedule to begin on the following secondary routes: Route 635 (Bonbrook Mill Rd.) Route 945 (Kemp Ford Rd.) Route 705 (Chestnut Hill Rd.) Route 1036 (Willow Creek Rd.) Route 619 (Pleasant Hill Rd.) Route 9122 (Middle School Rd.) Route 619 (Fanny Cook Rd.) Route 602 (Callaway Rd.) LAND DEVELOPMENT & PERMITS 217 Active permits to include: 60 utilities, 139 private entrances, 4 commercial entrances, 1 private utility, 4 roadside memorials, 1 maintenance of traffic permit, 4 special event permits, 1 grading permit, 2 road construction (1-LAP) and 1 environmental spill cleanup. Of these, 13 were issued in February to include 6 private entrances, 1 commercial entrance and 6 utility permits. 3 plan reviews and 2 special use/rezoning applications: Plateau Plaza - Review of site plan for relocation of commercial entrance to include site expansion. NBI Storage - Review of site plan for a storage facility on Rte. 220. WVWA = Review of utility plan for sewer line installation beginning on Rte. 220S extending into the Town limits. SML Partners, LLC = Review of special use application for a private subdivision. SML Partners, LLC - Review of rezoning application for a private subdivision. CONSTRUCTION Franklin County Summit View Business Park - Connector Rd. in progress; (Franklin County locally administered project - UPC 111362) Page 2 of 3 TRAFFIC STUDIES/SPECIAL REQUESTS Requested Safety Studies (for previous 30 days): Route 678 (Northridge Rd.) - Review of roadway for posted speed limit between Rte. 677 (Middle Valley Rd.) and end state maintenance. (citizen request - Gills Creek District) Completed Safety Studies: Route 657 (Red Valley Rd.) Review of area for "Person with Disability Area" sign; information reviewed and approved for this sign installation. (citizen request - Gills Creek District) PROJECT STATUS Route 220/Route 635 (Bonbrook Mill Rd.) = Smart Scale project for improvements at the intersection. Contract has been executed; contractor anticipates starting construction Spring 2025. (UPC 119463) Route 220/Route 697 (Wirtz Rd.) - Corridor intersection improvements that consist of thru-cut configurations. Contract has been executed; contractor anticipates starting construction Spring 2025. (UPC 115455) Route 220/Route 619 (Sontag)/619 (Pleasant Hilll/816 (Cassell) - Corridor intersection improvements that consist of thru-cut configurations and safety improvements at Route 220/Route 619 (Pleasant Hill Dr.). Contract has been executed; contractor anticipates starting construction Spring 2025. (UPC 115455) Route 220/Route 919 (Grassy Hill Rd.) - Smart Scale project for improvements at the intersection. Advertisement scheduled for late 2025. (UPC 115456) Route 220/Route 613 (Naff Rd.) - Smart Scale project for improvements at the intersection. Advertisement scheduled for mid-2026. (UPC 119467) Route 705 (Chestnut Hill) - Bridge replacement; Bids will be received on March 26, 2025; fixed completion date 2026. (UPC 110597/117019) - Page 3 of 3 10 Franklin County A Natura! Setingfor Opportunity EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: March 18, 2025 Employee Health Insurance ÇONSENT AGENDA: No SUBJECT/PROPOSAL/REQUEST: BOARD ACTION: Yes Consider Award of Health Insurance Award RFP or The INFORMATION: No Local Choice Option ATTACHMENTS: No STRATEGIC PLAN FOCUS AREA: - Dynamic Community Safety STAFF CONTACT/S): Brian Carter, Deputy County Administrator - Strategic Economic Development G. Gray Hooker, Senior Vice President, Pierce V Enhanced Educational Opportunities Group Benefits R Responsible Government Operations REVIEWED BY: Conserve & Promote Natural Assels Christopher L. Whitlow, County Administrator Well Planned Growth BACKGROUND: Health insurance benefits are renewed on an annual basis based on claims experience of the prior year. During this renewal period, the new premium rates are proposed from the insurance carrier. The County's insurance consultant, Pierce Group Benefits, negotiates on the County's behalf to get the best rate possible. Typically, a request for proposals (RFP) is issued at least every 5 years for State and County procurement guidelines. It has been 5 years since health benefits were last procured, sO County staff worked with Pierce Group to issue an RFP for the County's health insurance benefits. Two responses to the RFP were received from Anthem and Sentara. By going through the RFP process, the intent is to realize some savings from a typical annual renewal. DISCUSSION: During the last year, the County has had another significant year of claims experience. Anthem, the County's current provider, proposed a 15% increase in premiums, and they were the lowest respondent. Sentara proposed a 16% increase in premiums. As a reminder, the County incurred premium increases of 24.9% and 7.6% for fiscal year 2024 and 2025, respectively. The County was able to absorb both the employer and employee increases to the premiums in both of those fiscal years. However, due to budget constraints, that will not be possible for FY 2026 under the current proposal. In the proposed FY 2026 budget, funding was included to share the increase with employees by the County picking up 75% of the premium increase and passing along 25% of the increase to the employee. This still results in some sizeable premium increases for the County and employees. As such, staff requested the Pierce Group to explore and examine any alternatives that may be available outside the realm of the recently submitted proposals. The Pierce Group met with staff on Wednesday, March 12th and shared a possible option for the County to consider. The Commonwealth of Virginia operates a state-run pooled insurance program among various localities and state agencies, better known as: The Local Choice (TLC). The Pierce Group reached out for a TLC quote consideration, but the quote was not received in time to consider before the FY. 2026 proposed budget. Fortunately however, Pierce has now obtained a quote from TLC where our consultants are analyzing both the plan services, as well as costs. TLC is a cost-sharing pooled program managed by the State Department of Human Resource Management where localities may choose to participate. Much to staff's pleasant surprise, TLC has offered a reduction of -4.8% as opposed to a 15% increase that the County obtained through the Anthem proposal. TLC functions similar to any insurance program where providers are procured through a competitive process. Currently, Anthem is the TLC coverage provider offering similar coverage and plan services as the County's existing plan. Staff, along with Mr. Gray Hooker, Senior Vice President with Pierce Group Benefits, will review with the Board the health insurance RFP results along with the quote recently received from TLC. There are benefits and challenges to each option. For example, TLC rates also include dental and vision benefits. The Pierce Group and staff will look to review all proposals, answer any questions, and seek to obtain feedback in awarding the insurance contract to Anthem as submitted and/or consider the most recent proposal opportunity from The Local Choice (TLC) option. RECOMMENDATION: Staff respectfully requests the Board of Supervisors consider both insurance options and select the benefit options for fiscal year 2026. POSSIBLE BOARD ACTIONS: MOTION to APPROVE: make a motion to award the health insurance RFP to Anthem as submitted [or make a motion to approve enrolling in The Local Choice Option (TLC) for the County's health insurance plan). MOTION to TABLE: Ir make a motion to table the FY 2026 health insurance benefits discussion until additional information can be provided. MOTION to DENY: Ir make a motion to deny the FY 2026 health insurance benefits. - 11 COUNTY OF FRANKLIN, VIRGINIA PUBLIC NOTICE OF A HEARING TO CONSIDER CHANGE IN TWO POLLING LOCATIONS The Franklin County Board of Supervisors will hold a public hearing on Iuesday March 18. 2025at 6:00 PM. or soon thereafter as may be heard, in the Board Room located at the Franklin County Govemment Center, 1255 Franklin Street, Suite 104, Rocky Mount, Virginia to consid- er a change to two polling locations. The polling locations for the Henry and Burnt Chimney voting precincts are currently at Henry Elementary School located at 200 Henry School Road, Henry, Virginia 24102, and Burnt Chimney Elementary School located at 80 Bumt Chimney Road, Wirtz, Virginia 24184, respectively. Both facilities were closedbyt the Frankin County School Board after the November 2024 Generall Election. The Franklin County Electoral Board proposes to change the polling lo- çationi for the Burnt Chimney precinct to the Smith Mountain Lake YMÇA located at 293 Firstwatch Drive, Moneta, Virginia 24121. The Franklin County Electoral Board further proposes to change the polling location for the Henry precinct to the Henry Community Center located at 5241 Henry Road, Henry, Virginia 24102. Additional information pertaining to the change locations is available in the County Registrar's office at the Eingilicg County Governr ment Center, Monday to Friday, 8:30 a.m. to 5:00 p.m., telephone num ber: 540-483-3025. Alli interested parties are encouraged to provide comments or topresent their views. Interested people are also invited to submit written com ments for the Board's consideration. Comments can be delivered or mailed to the Clerk to the Board of Supervisors at the Franklin County Government Center, 1255 Franklin Street, Suite 112, Rocky Mount, Virgin ia 24151, or emailed to: ymdghaMinouyage, Any person with a disability who requires reasonable accommodation to fully participate in the meeting should notify Amy Renick at 540-483- 3032 with at least 48-hour notice. By:. Amy Renick, Clerk Franklin County Board of Supervisors - he iranklin elos Bost See Proof on Next Page AFFIDAVIT OF PUBLICATION State of Pennsylvania, County of Lancaster, sS: India Johnston, being first duly sworn, deposes and says: That (s)he is a duly authorized signatory of Column Software, PBC, duly authorized agent of Franklin News-Post, a newspaper printed and published in the Town of Rocky Mount, County of Franklin, State of Virginia, and that this affidavit is Page 1 of 2 with the full text of the sworn-to notice set forth on the pages that follow, and the hereto attached: PUBLICATION DATES: Feb. 28, 2025, Mar. 7, 2025 NOTICE ID: SFPDHI9PAW9OKOVmy PUBLISHER ID: COL-1500247 NOTICE NAME: Polling Location Change Public Hearing Publication Fee: 364.02 Ad Size: 2 X 45 L Category: General Legal Notice Under penalty of perjury, I, the undersigned affiant swear or affirm that the statements above are true and accurate to the best of my knowledge and belief. India Johnston (Signed). Commonwealth of Pennsylvanla Notary Seal VERIFICATION Nicole Burkholder, Notary Public Lancaster County State of Pennsylvania My commission expires! March: 30, 2027 County of Lançaster Commission Number 1342120 Subscribed in my presence and Sworn to before me on this: 03/07/2025 Mlicole Bwlcholdo7 Notary Public Notarized remotely online using communication technology via Propf. - Polling Location Change Public Hearing - Page 1 of 2 12 Department of Planning & Community Development Franklin County ANatralSeting for Opportwnity Transmittal of Planning Commission Action Date: March 12, 2025 Item: Case # SPEC-12-2024-18173 Prepared by: Tina H. Franklin, Planner II Date of Commission Action: March 11, 2025 SUMMARYOF REQUEST: APPLICATION for SPECIAL USE PERMIT- Application of Patricia Anne Brown and John Ronald Balfour, Applicants and Owners, requesting a special use permit, with possible conditions, on an approximate 5.08 acres of property zoned A-1, Agricultural District. The parcel is located at 105 Smith Road in the Union Hall Election District of Franklin County and further identified by real estate reçords as Tax Map/Parcel #0460008900. The purpose ofthis special use permit request is to allow for short-term tourist rental of dwelling. This property has a future land use designation of Low Density Residential (SPEC-12-24-18173) The appliçant is requesting a special use permit to allow for short-term tourist rental of dwelling on a property that is approximately 5.08 acres and located at 105 Smith Road in the Union Hall Election District. According to County records, the dwelling is a one-story single-family residence constructed in 1990 and consists of three (3) bedrooms and two (2) full bathrooms and has a total living area of approximately 1,504 square feet. In 1988, the septic permit report was issued by the Virginia Department of Health for a three (3) bedroom home. The other structure addressed on the property is a detached garage but is not anticipated to be used as short-term rental. The property is located on a secondary state-maintained road and has a flat, level driveway that would provide ample parking. The water supply is a well and the sewer supply is a septic system. The closest residence is approximately two hundred and two (202') feet from the proposed short- term rental located at 105 Smith Road. Patricia Brown and John Balfour stated in their letter of application that they plan to rent the two (2) bedrooms in the basement level of the home. Ms. Brown and Mr. Balfour will live on the main level of the home. The application was advertised, site posted, and notifications sent to all adjacent property owners. The Development Review Team (DRT) reviewed the application at its January meeting. AEP, VDH, VDOT and other agencies had no comments or concerns due to the nature of the application. Prior to the Planning Commission public hearing, staff received two (2) phone calls from an adjoining property owner inquiring about the application. COMMISSION'S RECOMMENDATION At the end of the staff presentation, and applicant comments, there was a period for citizen comment. Mr. Charles Poindexter, property owner, spoke on behalf of several citizens who own property within the area stating he owns a farm nearby on Crafts Lane and stated his objection to the application for the special use permit. He indicated that this area is harmonious, and a short- term rental would violate the low density of single-family homes. He stated that the detached garage has two floors as well as the home and could easily have three (3) short-term rentals which could cause an issue with the septic if there is an apartment in the detached garage. He stated concerns regarding noise, trash, etc. and that there are seven (7) active farms along this road that do not want trash in their fields. He indicated there are hilltops and places on Smith Road that do not have visibility; with farm tractors, this could pose a problem with drivers passing. He stated that, if approved, this short-term rental would end up with Airbnb under property management. He also stated COWS escaping out into the road and getting hit by someone that is short-term renting and what recourse the owner ofthe COWS would have. Mr. Balfour, the owner, stated that they are aware of all the prior issues with noise, etc. from previous owners. He indicated that there are two (2) septic systems and two (2) wells on the property. He responded in answer to the property manager's statement stating that he and Ms. Brown would be the property managers because they occupy the home full-time. After the period of public comment, the Planning Commission then began their deliberations. Mr. Victor Evans asked the owners if they received the staff report and were aware of the conditions. Mr. Balfour stated yes; they did receive the staff report and agree to the conditions. Mr. Evans asked where they would be living in the home, Mr. Balfour stated they would be living in the home full-time. Mr. Ron Jefferson asked if there was a separate septic system for the detached garage apartment or ifit was tied to the existing septic system for the home. Mr. Balfour stated that the detached garage apartment has its own septic and is not tied to the septic system for the home in any way. The Planning Commission determined that it will not be a substantial detriment to adjacent properties, that the character of the zoning district will not be changed thereby, and that such special use permit will be in harmony with the purpose and intent of the County Code, the uses permitted by right in the zoning district, and with the public health, safety, and general welfare to the community. Planning Commission recommended APPROVAL with the following five (5) conditions: 2 1. The special use permit authorizing the short-term rental dwelling on Tax Parcel # 0460008900 shall only apply to the existing dwelling on the property. No additional dwellings on the property shall be used for a short-term rental unless this permit is revised by the Board of Supervisors after review and recommendation of the Planning Commission. 2. The owner shall always comply with the supplementary regulations for short-term rentals found in Section 25-138 and Section 5.5-72 ofthe Franklin County Code. 3. The owner shall provide and maintain proof of liability insurance covering injury to a guest on the property of no less than $1,000,000. 4. The owner shall register the short-term rental use and shall have the property inspected for compliance with the County Code. No short-term rental of the property shall be authorized until these inspections take place, and the property is found to be compliant with the applicable county code. 5. The owner shall supply the Planning Department with the name and phone number of a property manager or contact person any time this information is changed. Staff will notify adjoining property owners of this information and notify them of any changes to this information. A Roll Call Vote was held with the following recorded vote. Motion to Approve: Evans Seconded: Clements AYES: Pendleton, McGhee, Clements, Evans, Doss, Jefferson NAYES: None ABSENT: None ABSTAIN: Mitchell SUGGESTED MOTIONS: (APPROVE) I find that the use will not be of substantial detriment to adjacent properties, that the character of the zoning district will not be changed thereby, and that such use will be in harmony with the uses permitted by right in the zoning district, and with the public health, safety, and general welfare to the community. Therefore, I move to recommend approval of the applicants' request for a special use permit to allow for short-term tourist rental of dwelling on property with the five (5) conditions as recommended by the Planning Commission. OR (DENY) I find that such use will be of substantial detriment to adjacent properties, that the character of the zoning district will be changed thereby, and that such use will not be in harmony with the purpose and intent of the uses permitted by right in the zoning district, and with public 3 health, safety, and general welfare to the community. Therefore, I move to recommend denial of applicants' request. OR (DELAY ACTION) I find that the required information for the submitted petition is incomplete. Therefore, I move to delay action until all necessary materials are submitted to the Board of Supervisors. 4 - RESOLUTION # APPLICATION for SPECIAL USE PERMIT- Application of Patricia Anne Brown and John Ronald Balfour, Applicants and Owners, requesting a special use permit, with possible conditions, on an approximate 5.08 acres of property zoned A-1, Agricultural District. The parcel is located at 105 Smith Road in the Union Hall Election District of Franklin County and further identified by real estate records as Tax Map/Parcel #0460008900. The purpose of this special use permit request is to allow for short-term tourist rental of dwelling. This property has a future land use designation of Low Density Residential SPEC-12-24-18173) WHEREAS, Patricia Anne Brown and John Ronald Balfour, Applicants and Owners, did file an application requesting a Special Use Permit to allow for a short-term tourist rental of dwelling on an approximate 5.08-acres, and located in the Union Hall Election District, zoned A-1, Agricultural, and WHEREAS, after due legal notice as required by Section 15.2-2204/2205 ofthe Code ofVirginia of 1950, as amended, the Planning Commission and Board of Supervisors did hold public hearings on March 11, 2025, and March 18, 2025, respectively, at which time all parties in interest were given an opportunity to be heard, and WHEREAS, after full consideration, the Franklin County Planning Commission recommended APPROVAL of the Special Use Permit request, with the following five (5) conditions, and 1. The special use permit authorizing the short-term rental dwelling on Tax Parcel # 0460008900 shall only apply to the existing dwelling on the property. No additional dwellings on the property shall be used for a short-term rental unless this permit is revised by the Board ofSupervisors after review and recommendation ofthe Planning Commission. 2. The owner shall always comply with the supplementary regulations for short-term rentals found in Section 25-138 and Section 5.5-72 ofthe Franklin County Code. 3. The owner shall provide and maintain proof of liability insurance covering injury to a guest on the property of no less than $1,000,000. 4. The owner shall register the short-term rental use and shall have the property inspected for compliance with County Code. No short-term rental of the property shall be authorized until these inspections take place, and the property is found to be compliant with the applicable county code. 5. The owner shall supply the Planning Department with the name and phone number of a property manager or contact person anytime this information is changed. Staffwill notify adjoining property owners of this information and notify them of any changes to this information. WHEREAS, after full consideration, the Franklin County Board of Supervisors determined that the request will not be of substantial detriment to adjacent properties, that the character of the zoning district will not be changed thereby, and that such use will be in harmony with the purpose and intent of the County Code, the uses permitted by right in the zoning district, and with the public health, safety and general welfare to the community, and APPROVED the Special Use Permit for short-term tourist rental ofdwelling with the five (5) conditions recommended by the Planning Commission. THEREFORE, BE IT RESOLVED, that a copy of this Resolution be transmitted to the Clerk of the Planning Commission, the Franklin County Commissioner of Revenue and the Franklin County Zoning Administrator, and that the Clerk be directed to reflect this action to APPROVE the Special Use Permit in the records of Franklin County. On the motion by to approve the requested Special Use Permit, and seconded by said motion was APPROVED by the following recorded vote: AYES: NAYES: ABSENT: ABSTAIN: Amy Renick, Clerk Franklin County Board ofSupervisors Date - STAFF REPORT Case # SPEC-12-24-18173 Franklin County A Natural. Sertingfor Opportmity To: Franklin County Planning Commission From: Tina Franklin, Planner II Date: January 31, 2025 Tax #s: 0460008900 District: Union Hall Election District Applicant: Patricia Anne Brown and John Ronald Balfour Owner: Patricia Anne Brown and John Ronald Balfour APPLICATION for SPECIAL USE PERMIT Application of Patricia Anne Brown and John Ronald Balfour, Applicants and Owners, requesting a special use permit, with possible conditions, on an approximate 5.08 acres of property zoned A-1, Agricultural District. The parcel is located at 105 Smith Road in the Union Hall Election District of Franklin County and further identified by real estate records as Tax Map/Parcel #0460008900. The purpose of this special use permit request is to allow for short-term tourist rental of dwelling. This property has a future land use designation of Low Density Residential SPEC-12-24-18173) RECOMMENDATION: Staff recommends that the Planning Commission recommend approval of the special use permit with the following five (5) conditions: 1. The special use permit authorizing the short-term rental dwelling on Tax Parcel # 0460008900 shall only apply to the existing dwelling on the property. No additional dwellings on the property shall be used for a short-term rental unless this permit is revised by the Board of Supervisors after review and recommendation of the Planning Commission. 2. The owner shall always comply with the supplementary regulations for short-term rentals found in Section 25-138 and Section 5.5-72 ofthe Franklin County Code. 3. The owner shall provide and maintain proof of liability insurance covering injury to a guest on the property of no less than $1,000,000. 4. The owner shall register the short-term rental use and shall have the property inspected for compliance with County Code. No short-term rental of the property shall be authorized until these inspections take place, and the property is found to be compliant with the applicable County Code. 5. The owner shall supply the Planning Department with the name and phone number of a property manager or contact person anytime this information is changed. Staff will notify adjoining property owners ofthis information and notify them of any changes to this information. Franklin County Planning Commission BACKGROUND The property is located at 105 Smith Road (Route 913) and is zoned A-1, Agricultural. The property consists of approximately 5.08 acres. The parcel is identified as Parcel ID # 0460008900 in the Union Hall election district. This is the only dwelling located on the parcel and where the short-term rentals are proposed to take place. The property is located on a secondary state-maintained road and has a flat, level driveway that would provide ample parking. The water supply is a well and the sewer supply is a septic system. The closest residence is approximately two hundred and two (202') feet from the proposed short-term rental located at 105 Smith Road. According to County records, the dwelling is a one-story single-family residence constructed in 1990 and consists of three (3) bedrooms and two (2) full bathrooms and has a total living area of approximately 1,504 square feet. In 1988, the septic permit report was issued by the Virginia Department of Health for a three (3) bedroom home. The other structure addressed on the property is a detached garage but is not anticipated to be used as short-term rental. Patricia Brown and John Balfour stated in their letter of application that they plan to rent the two (2) bedrooms in the basement level of the home. Ms. Brown and Mr. Balfour will live on the main level of the home. The applicants/owners stated they would not anticipate renting short-term would cause any changes in the surrounding area. The application was advertised, site posted, and notifications sent to all adjacent property owners. The Development Review Team (DRT) reviewed the application at its January 14, 2025, meeting. As of the date of this report, staff reçeived one (1) phone call inquiring about the appliçation. Additional comments and concerns may be raised as a result oft the public hearings. SITE STATISTICS: Location: 105 Smith Road Size: +/-5.08 total acres Existing Land Use: Residential Adjoining Zoning: A-1, Agricultural Adjoining Land Uses: ResidemntialVacanlLarge Lot/Farmland Adj Future Land Uses: Low Density Residential SPEC-12-24-18173 2 January 31, 2025 Franklin County Planning Commission COMPREHENSIVE PLAN: Future Land Use The future land use map designates the property as Low Density Residential, as shown in the Franklin County Comprehensive Plan adopted by the Board of Supervisors in May of 2007. Low Density Residential The Comprehensive Plan states that: "Low Density Residential Areas are intended to allow gross densities of one to two dwellings units per acre and minimum lot sizes of 20,000 - 30,000 square feet in general proximity to residential support services such as schools, playgrounds, and churches. These areas should either be located in or near existing Towns, Villages, or Rural Neighborhood Centers. It is envisioned that public water and/or sewer will someday serve these areas, meeting all local and state standards and requirements. They should be served by new public roads built by the developer to State standards and dediçated to the State. Recreational facilities and other amenities should be provided. While Low Density Residential areas are typically comprised of traditional neighborhood developments, they may also include manufactured housing, free standing townhomes, patio homes, and other similar building types." ? Policies for Low Density Residential 1. All roads should be built to state standards and offered by the developer for inclusion in the state system for maintenance. 2. Lots in new subdivisions abutting County arterial or major collector roads should be provided access onto service or interior roads sO as to prevent the stacking of driveways. 3. On-site centralized treatment plants to provide public sewer for each subdivision should be encouraged. 4. The density of all new subdivisions to be served by wells and/or septic systems should be determined by the long-term carrying capacity of the land. All new lots should have adequate reserve areas in the event of septic system failures. 5. Centralized water systems should be required to provide water to all new subdivisions. 6. All new subdivisions located in prime farmland areas should include adequate buffers to separate residential uses from agricultural operations. 7. Encourage interconnection of residential and commercial developments in order to lessen the traffic loads on arterial roads and provide pedestrian and bicycle linkages. SPEC-12-24-18173 January 31,2025 Franklin County Planning Commission 8. Streets within subdivisions shall be designed to provide interconnections to adjacent vacant land for future subdivision access and circulation. Goals, Objectives, and Strategies of the Franklin County Comprehensive Plan While the adopted Comprehensive Plan and subsequent Village Plans do not specifically address short-term rentals, there is one objective and one strategy that would be supported by the presence ofs short-term rentals. Economic Development Goals, Objectives, and Strategies (page 11-6) Objective 11.0: Promote and expand the tourism industry within Franklin County. Strategy 11.0 b: Encourage the development of infrastructure that supports tourism (.e. lodging, restaurants.) Comprehensive Plan Summary By increasing the stock of short-term rentals within the county, the Comprehensive Plan's economic strategies 11.0 and 11.0b would be met. While short-term rentals do include commerciallusiness transactions, the inherent nature of a short-term rental is typically not any more intense than that which would be expected if the single-family dwelling was occupied full-time. With this consideration, as well as those mentioned above, the Comprehensive Plan would support the short-term rental of this property, with the conditions recommended in this staff report. ZONING ORDINANCE: Special uses for the A-1 district are set forth in Section 25-179. The requested use is referenced as short-term tourist rental of dwelling. Sec. 25-638 oft the Zoning Ordinance sets forth the County's authority to issue special use permits for certain uses. In order to issue a special use permit, the Board of Supervisors must find that such use will not be a substantial detriment to adjacent properties, that the character of the zoning district will not be changed thereby, and that such use will be in harmony with the uses permitted by-right in the zoning district, and with the public health, safety, and general welfare to the community. Sec. 25-640 of the Zoning Ordinance sets forth the County's authority to impose conditions for the issuance of special use permits. The ordinance states that the Board of Supervisors "may impose upon any such permit such conditions relating to the use for which such permit is granted as it may deem necessary in the public interest. : 3 Conditions associated with a special use permit must be related to the particular land use which required the permit and must be related to some impact generated by or associated with such land use. SPEC12-24-18173 January 31.2025 Franklin County Planning Commission Sec. 25-641 of the Zoning Ordinance states that a special use permit shall expire eighteen (18) months from the date ofissuance if "no commencement of use, structure or activity has taken place. 1 The ordinance states that "commencement" shall consist of "extensive obligations or substantial expenditures in relation to the project, " including engineering, architectural design, land clearing, and/or construction. Section 25-138 and Section 5.5-72 of the Zoning Ordinance outlines requirements for operation of short-term rentals in Franklin County as follows: Sec. 25-138. - Short-term tourist rentals. The following general regulations apply to all short-term tourist rental of residential dwellings: (a) The use oft the dwelling unit for short-term rentals shall be primarily. for residential purposes related to tourism or vacationing. (b) There shall be no change in the outside appearance ofthe dwelling or premises, or other visible evidence ofthe conduct ofsuch short-term rentals. (c) There shall be no more than two (2) adults per bedroom occupying the dwelling at any one time. An adult, for the purpose ofthis regulation, is any person over the age of five (5). The number of bedrooms in dwellings relying upon septic tanks and drainfields for sewage disposal shall be determined by reference to health department permits specifying the number ofbedrooms for which the supporting system was designed. (d) All vehicles of tenants shall be parked in driveways or parking areas designed and built to be parking areas. In the case of multifamily dwellings, all vehicles must be parked in spaces specifically reservedfor the dwelling unit being rented. (e) All boats of tenants shall be parked on the lot on which the dwelling is located. In the case of multifamily dwellings boats must be parked in areas specifically reserved for the dwelling unit being rented. 0 Noise generated off the lot or off the premises shall be in no greater volume or pitch than normally expected in a residential neighborhood. (g) A, fire extinguisher and smoke detector must be installed in every dwelling. (h) The owner of a dwelling used for short term rental shall give the county written consent to inspect any dwelling used for short-term rental to ascertain compliance with all the above performance standards. Sec. 5.5-72. - Short-term rentals. SPEC12-24-18173 January 31.2025 Franklin County Planning Commission The following general regulations apply to all short-term tourist rental of residential dwellings: (a) The use of the dwelling unit for short-term rentals shall be primarily, for residential purposes related to tourism or vacationing. (b) There shall be no change in the outside appearance ofthe dwelling or premises, or other visible evidence ofthe conduct ofsuch. short-term rentals. (c) There shall be no more than two (2) adults per bedroom occupying the dwelling at any one time. An adult, for the purpose ofthis regulation, is any person over the age of three (3). The number of bedrooms in dwellings relying upon septic tanks and drain fields for sewage disposal shall be determined by reference to health department permits specifying the number of bedrooms for which the supporting system was designed. A notice shall be clearly posted in the dwelling indicating approved occupancy ofthe dwelling. (d) All vehicles oft tenants shall be parked in driveways or parking areas designed and built to be parking areas. In the case of multifamily dwellings, all vehicles must be parked in spaces specifically reservedj for the dwelling unit being rented. (e) All boats of tenants shall be parked on the lot on which the dwelling is located. In the case of multifamily dwellings boats must be parked in areas specifically reserved for the dwelling unit being rented. 0 Noise generated off the lot or off the premises shall be in no greater volume or pitch than normally expected in a residential neighborhood. (g). A type 2A-10BC fire extinguisher shall be mounted on the wall in common area or kitchen on each floor in the dwelling. Smoke detectors must be installed and functioning properly in every living area and bedroom within the dwelling. Each bedroom shall comply with building code requirements for egress. An evacuation plan shall be provided in the home and clearly visible to renters. (h) The owner of a dwelling used for short term rental shall give the county written consent to inspect any dwelling usedfor short-term rental to ascertain compliance with all the above performance standards. An annual inspection shall be performed by the County. ANALYSIS In accordance with Section 25-638, the proposed special use permit is evaluated to determine ifi it will be a substantial detriment to adjacent properties, change the character of the zoning district, and be in harmony with the uses permitted by-right in the zoning district, and the public health, safety, and general welfare to the community. SPIEC-12-24-18173 January 31.2025 Franklin County Planning Commission With Franklin County (including the Town of Rocky Mount and Smith Mountain Lake) being a prime vacation destination, the proposed use would expand temporary lodging options, where guests can visit and enjoy the amenities and recreation within the County. In addition to extra lodging, short-term rentals will continue to drive tourism and add economic value to the County. The single-family dwelling can be rented to a maximum of four (4) adults according to the septic permit that was issued by the Virginia Department of Health for three (3) bedrooms. The applicants/owners of the property are living above the short-term rental and proposing to rent the basement area of the home. The property has single family dwellings on each side. The majority of the properties consist of lot sizes from 5 acres or larger. The property with the proposed short-term rental and other properties located on each side are wooded in nature, which helps with screening between the properties. The properties across Smith Road are large and open mostly. The property has a flat, level driveway which would provide ample parking. The traffic generated by this short-term rental would be similar to what is generated by a single- family dwelling that is not rented. The noise of the rental should not be more than normally expected in a residential neighborhood. The applicant will be required to conform to all conditions pertaining to the special use permit, all criteria listed under Section 25-138 and Section 5.5-72. Given these requirements, staff concludes that the proposed use will not be a substantial detriment to adjacent properties, change the character of the zoning district, and will be in harmony with the purpose and intent of this chapter, and with the uses permitted by right in the A- 1 zoning district. DEVELOPMENT REVIEW TEAM (DRT) COMMENTS: AEP: Neil Holthouser had no comments or concerns due to the nature of the application. VDOT: Lisa Lewis had no comments or concerns due to the nature of the application. VDH: Darrin Doss had no comments or concerns due to the nature of the application. WVWA: As this parcel does not have a utility connection to WVWA serviçes, Aaron Shearer had no comments or concerns. STORMWATER / E&S: As the property does not include any construction and/or grading activities that would result in erosion and sediment control and/or storm water management requirements, Bill Raney, Development Review Coordinator, had no comments or concerns. SPEC12-24-18173 7 January 31.2025 Franklin County Planning Commission BUILDING: John Broughton, Building Official, had no comments or concerns due to the nature of the application. FIRE & EMS: Andy Pendleton, Fire Marshal, had no comments or concerns due to the nature ofthe application. GIS: Eric Schmidt, GIS Manager, had no comments or conçerns due to the nature oft the application. SUGGESTED MOTIONS: The following suggested motions are sample motions that may be used. They include language found in Section 15.2-2283, Purpose of zoning ordinances of the Code of Virginia of 1950, as amended. (APPROVE) I find that the use will not be of substantial detriment to adjacent properties, that the character of the zoning district will not be changed thereby, and that such use will be in harmony with the uses permitted by-right in the zoning district, and with the public health, safety, and general welfare to the community. Therefore, I move to recommend approval of the applicant's request for a special use permit to allow for short-term tourist rental of dwelling with the five (5) conditions recommended by staff. OR (DENY) I find that such use will be of substantial detriment to adjacent properties, that the character of the zoning district will be changed thereby, and that such use will not be in harmony with the purpose and intent of the uses permitted by right in the zoning district, and with public health, safety, and general welfare to the community. Therefore, I move to recommend denial of the applicant's request for a special use permit for short-term tourist rental of dwelling. OR (DELAY ACTION) I find that the required information for the submitted petition is inçomplete. Therefore, I move to delay action until all necessary materials are submitted to the Planning Commission. - SPEC-12-24-18173 S January 31,2025 FRANKLIN COUNTY SPECIAL USE PERMIT APPLICATION I/We Patricia Anne Brown / John Ronald Balfour as Owner(s), Contract Purchasers, or Owner's Authorized Agent ofthe property described below, hereby apply to the Franklin County Board of Supervisors for a special use permit on the property described below: Petitioner' s Name: Patricia Anne Brown / John Ronald Balfour Petitioner's Address: 105 Smith Road, Glade Hill, VA 24092-3706 Petitioner's Phone Number: 757-929-4090 / 602-510-6360 Petitioner's Email Address: alypoun.ui5@ymailcom 1 john@ohnbalour.com Property Owner' 's Name: Patricia Anne Brown / John Ronald Balfour Property Owner's Address: 105 Smith Road, Glade Hill, VA 24092-3706 Property Owner' S Phone Number: 757-929-4090 / 602-510-6360 Property Owner's Email Address: pattybrown2015015@gmai.com /j ohn@ohnbalour.com Property Information: A. Proposed Property Address: 105 Smith Road, Glade Hill, VA 24092-3706 B. Tax Map and Parcel Number: 0460008900 C. Election District: Union Hall D. Size of Property: 5.075 E. Existing Zoning: A1 F. Existing Land Use: residential G. Is the property located within any ofthe following overlay zoning districts: Corridor District Westlake Overlay District Smith Mountain Lake Surface District H. Is any land submerged under water or part of Smith Mountain Lake? YES NO I. Ifyes, please explain: Proposed Special Use Permit Information: J. Proposed Land Use: To allow for short-term tourist rental or dwelling. K. Size of Proposed Use: 1200 sqft Page 5 of 8 June 13, 2023 L. Other Details of Proposed Use: Checklist for Completed Items: Application Form Letter of Application Concept Plan Application Fee I certify that this application for a special use permit and the information submitted is herein complete and accurate. Petitioner' s Name (Printed): Patricia Anne Brown / John Ronald Balfour Petitioner's Signature: Date: December 9, 2024 Mailing Address: 105 Smith Road Glade Hill, Virginia 24092-3706 Phone Number: 757-929-4090 / 602-510-6360 Email Address: alypomm.05@gmaicon /jphn@ohnbalour.com Owner's consent, if petitioner is not property owner: Owner's Name: Owner's s Signature: Date: Date Received by Planning Staff: Page 6 of 8 June 13, 2023 Cool Green Hills LLC 105 Smith Road Glade Hill, Virginia 24092-3706 December 13, 2024 To: Planning Commission and Board of Supervisors Letter of Application As required by law, we, Patricia Anne Brown/John Ronald Balfour, the owners, residents, and property managers of 105 Smith Road, Glade Hill, Virginia 24092-3706 are requesting approval of this application for a short-term rental to be located on the first floor of our home. The IRS has assigned Cool Green Hills LLC the EIN: 33-2106033 We do not anticipate this short-term rental to affect any changes in the surrounding area. Please find attached our application, Concept Plan, and Emergency Evacuation Plan. Respectfully submitted, BABour Patricia Anne Brown John Ronald Balfour (757-929-4090) (602-510-6360) Planning & Zoning Staff Vewer a he - e Side hnfoP Panel Ne : 1A Driveway Zeomie Ckassiested Entrance Panes so X n25 Dwsh Parldng ee d GROWNS SHORT-TERMR RENTAL Front Entrance CONCEPT PLAN Septic Tank Max Occupancy: Lesch Fleld December 13, 2024 Addtional Pwiang a * pbrow PATRICIA ANNEE BROWN JOHNRONALD BALFOUR "F 3 a e Laa ahatas EERE - n % noon 2 3 2 COOL GREEN HILLS 105 Smith Road, Glade Hill, VA 24092 3 Short Term Rental/Max Occupancy: 4 1. 1 RENTAL EMERGENCY EGRESS 1. Front Door 2. Double/French Doors 3 3. Operable Windows PUOOR 3 Total scanned area: 3829 5q. ft € EMERGENCY EVACUATION PLAN 105 Smith Road, Glade Hill, VA 24092 - From: Patty Brown To: Frankin.Tina Cc: johnj Liohnbalfour.com Subject: Re: SUP Application Date: Tuesday, December 17, 2024 8:19:43 AM - CAUTION: This email is from outside Franklin County Govemment. Total security is not guaranteed. Remember to use safe practices when using email and other technologies. - Yes, that is correct. They will have no access to the upstairs. The diagram is the entire basement floor. I was unable to center the floor plan on the page. We will call and pay for the application this morning. Other than advertising. will there be any additional costs. How much will advertising cost and any additional costs? Thank you, Patty On Tue, Dec 17. 2024 at 8:08 AM Franklin, Tina Jim.Iranklinfrankincounysagox wrote: Mrs. Brown, Just for clarification, the floor evacuation plan is the only portion of the basement level that they will be able to access? could be wrong but it just looks like half the home is missing from the diagram. Thanks, Tina H. Franklin, CZA Planner II 1255 Franklin Street, St. 103 Rocky Mount, Virginia 24151 540-483-3027, ext. 2427 Please do not emall me permit applications. These applications must be submitted to one of the County's Permit Technicians. Please see below and only send to one email. From: Patty Brown To: Franklin.Tina Cc: johnj johnbalfour.com Subject: Re: SUP Application Date: Monday, December 30, 2024 10:09:39. AM = CAUTION: This email is from outside Franklin County Government, Total security is not guaranteed. Remember to use safe practices when using email and other technologies. - Good Morning Tina, Thank you again for providing us with these documents. We have two bedrooms downstairs in the guest quarters and one bedroom and an office upstairs on the main floor. Having said that, I believe we are safe. PattyB On Fri, Dec 27, 2024 at 8:28 AM Franklin, Tina Klimafranklinfranllncountysagox" wrote: Mrs. Brown, received a copy of the septic permit (attached) from the health department yesterday and unfortunately your septic is only good for a three (3) bedroom home. With this being said, how many bedrooms will be used for the short-term rental downstairs but I will also need to know how many bedrooms you have upstairs as well. Thank you, Tina H. Franklin, CZA Planner II 1255 Franklin Street, St. 103 Rocky Mount, Virginia 24151 540-483-3027, ext. 2427 Caminionlreatth of Virginia Daperiment of Health Health Department 46, par 89.1 Identification No. 133-88-0926 Health Department H. H. BURGE is hereby granted permission to OPERATE A SEWAGE DISPOSAL SYSTEM (type 1 ) HAVING A DESIGN CAPACITY OF 450 GPD located at 46E,1634,65,1866,93, 0.2 mile on left (e in accordance with the provisions of the regulations of the Board of Health of the Commonwealth of Virginia governing * SEWAGE DISPOSAL SYSTEM OPERATION authorized by Section(s). 32.1 of * the Code of Virginla amended. - i (1950) as VARIANCES GRANTED SPECIAL CONDITIONS OCTOBER 26, 1988 & Effective Date x NONE SEE ATTACHED K_NONE SEE ATTACHED This permit is issued with the understanding that the owner and/or any n/a subsequent owner will operate the sewage disposal system in accordance with the Sewage Handling and Disposal Regulations of the Virginla Department of Expiration Date Health and any variances or conditions granted. Issuance of an operating permit does not imply or guarantee that the sewage disposal system will function for any speclfied perlod of time. REE TEST FORM CHS-202-C Completion Statement Commonwealth of Virginia State Department of Health Health Department identification 137-88-0926 Number * EKLN.cC Health Department Name of Compy/CwperwVmaant Hc Shivelh Address: RI W IRTZJA Telephone: 72/-3027 Owner's Name - H.Burge Owner's Address 14900 WALTHALE DR COL, ld7s VIe 2 78741 Location of, Installation: Lot Block Section: Subdivision: Other: RT93 2/ro GA I hereby certify that the onsite sewage disposal system has been installed and completed in accordançe with the con- struction permit issued (date) Cls 44 - %% and is in compliance with Part D of the Sewage Handling and Disposal Regulations and when appropriate the plans and specilications for the project, 10- 2 4-88 dacio Date game Signature and Thle GH.S. 203 Rev. 4/83 € 00 2 age-Disposal System Oonstruction Permit PAGE OF - 11 ommopwealth of Virginia Health Depariment partment of Healih Identification Number, 133-58-092A GAAKIIn Co Health Department Map. Reference LH / *. Goneral Informatin New Repair 0 Expanded a Conditional D FHA VA D Case No. K Based on the application for a sewage disposal system construction permit filed in accordance With Section 3.13.01, a constryction, permit is hereby issued to: < Owner H. 6 URG C Telephone 804-458- 4918 Address 14960 (MILT HALL UR OL. HTS VA A 3 - For a,Type Sewage disposal system which is to be constructed on/at 0& L834, 1 635 966 / Z/a 1, CN L Subdivision - Section/Block Lot Actual or estimated water use HSOSAR 3BR M)+ DESIGN NOTE: INSPECTION RESULTE Water supply, exlating:(describe) MeP Water supply location; Satistaçtory yes" 3 no pad 7 comments Tobe * Installed: class G. W.: 2 Received: yes no hot appliçable caged grouted Ingsewer: Building sewer: yes ho comments à hah .D. PVC 40, or equivalent. Satisfactory * Slope 1:257 per 10 (minimum). Rddenpl, 3. 3"Ra Other Ci tank: Capacity goo gais. (minimum). Pretreatment unit: yes comments D Other: Satisfactory / GoL En Lrlelfoutlets structure: Inlet-outiet structure: yes no comments PVC-A0, 4" tees or equivalent. Satisfactory D Other Pumpiènd pump station: Pump & pump station: yes no comments No, t Yes describe and show design. Satisfactory If yes: NA Gravity mains: 3" or larger I.D., minimum 6" fall per Conveyance method: yes no comments 100, 1500 Ib. crush strength or equivalent. Satisfactory L Other Distribulion box: a Distribution box: yes no 0 comments € Precast concrete with ports. Satisfactory D Other Iopnt Header lines: Header lines: yes no comments Material: 4" I.D. 1500 Ib. crush strength plastic or equiva- Satisfactory lent from distribution box to 2' into absorption trench. Slope 2" minimum. n Other Porcolation lines: Percolation lines: yes % no comments Gravily 4" plastic 1000 Ib. per foot bearing load or Satisfectory equivalent, siope 2" 4" (min. max.) per 100. Other Absorption trenches: Absorption trenches: yes /no comments Square ft. required 975 depth from ground surlace Satiafactory to bottom of trench H27; aggregate size Vi M! Trench bottom slope 4t 1 Lroc' center to center spacing 9 : trench width Depth of 1 Date Inspected and approved 10/24/88 aggregàte. - by: Trench length 6 S 7 : Number of trenches RLlna l hilel TK Sahltarlan CH.S 202A Revised 664 -li-2 à 913 00 Shau e 866 Health Department 0926 Identification Number 137-88- 633 Schematic drawing of sewage disposal system and topographic features. PAGE OF. Show the lot lines of the building lot and bullding site, sketch ol property showing any topographic features which may impact on the design of Ihe system, all exiating and/or proposed structures including sewage dispgsal sysiems and wells within 100 leet ot sewage disposal system and 40e reserve ares. The schematic drawing ot the sewage disposal system ghallshow sewer lines, pretreatment unit, pump sys- and station, convayance tem, subsurface soil absorption syalem, reserve area, etc. When a nonpublic drinking water supply Is to be localed on the same lot show all sources ol pollution within 100 leet. The information required above has been drawn on the attachèd copy of the sketch submitted with the application. Attach additional sheets as neçessary to llustrate the design. 7 RT913 Ziom +o 866 Tobe catas 1 C Elled 975 Slihes d fuRihteak 65'leng Y prop 38R mH g'cen! fers A KR.b. 3'wide / - * B Bikgun 00 N . 42"deep A - - ADSB' G DIST. N Sep. BD45' TANKFlSe. PFIeg Li09. fremwell No Scole - DIF lo0'mini from well The sewage disposal system is to be constructed as specified by the permit D or attached plans and specifications 0. Thls sewagedisposal aystem construction permit Is null and vold H (a) conditions are changed from those shown on the application (b) condi- tions are changed from those shown on the construction permit. No part of any installation shall be covered or used until Inspected, corrections made if necessary, and approved, by the local health department or unless expressly authorized by the local heslth dept. Any part of any Installstion which has been covered prior to approval shall be uncov. ered, H necessary, upon the direction of the Department. 0 - 14-88 RL Lumet Date: Issued by: Lee This Construction ASanitarlan Permit Valid yntil, - 9 Date: ofi8s Reviewed by: uEOh Supervisory Sanitarien IFHA or VA financing Reviewed by Date Date Supervisory Sanltarian Regional Senltarian CHS. 2028 Revieed 684 M-2A FILE COPY a ADDENDUM TO C.H.S. 202B Health Deparcment Idenfification Number_ 13388-0926 Supplement to Page_ 2 OF_ L Schematic drawing of Sewage Disposal Systen co reflect actual installation. Thie does not change conditions as noted on original permit. The purpose is to provide a more factual representation of the systemy as installed, for future reference. RT 913 well FIMAL TD 26' AT 76 ma SHe A .osk ERkuhha AD BE B BD 49' EGhy D T D A 1 Reconneng owner wse ore perravent tr. da triényulate syster coiponon refpfr 16l24l92 RL bmfa DATE SANITAIAN Soil Evaluation Form PAGE. OF 2 Commonwealth of Virginia Healh Department Department of Health Identification! Number 133-88 - 0926 Tax Mapl Number 6-89,1 General Information Date /0-14-88 FRLA.CO Health Department Applicant Telephone No.. Address Owner. H.H. Burge Address 14900 Walthaleh CHTS - VA 23874 RT913 Locatign Subdivision Block/Section Lot. Soil Information Summary '1. Position in landscape satisfactory Yes d No[ D Describe 2. Slope. % 3. Depth to rock/impervious strata Max SH. None. 4. Depth to seasonal water table (gray mottling or gray color) Nob Yes a inches 5.F Free water present No D Yes 0 range ini inches 6.5 Soil percolation rate estimated Yes 5 Texture group ur M NoD Estimated rate 4645n min/inch 7.F Percolation test performed Yes D Number of percolation test holes. Nol C Depth of percolation test holes Average percolation rate. RLL Name and title of evaluator. lunylen Jon Signature: RL Cmyla Department Use - Site Approved: Drainfield to be placed at 4 2 depth at site designated on permit J Site Disapproved: Reasons for rejection: 1.0 Position in landscape subject tot flooding or periodic saturation. 2.0 Insufficient depth of suitable soil over hard rock. 3.0 Insufficient depth of suitable soil to seasonal water table. 4.0 Rates of absorption too slow. 5.0 Insufficient area of acceptable soil for required drainfield, and/or Reserve Area. 6.0 Proposed system too closei to well. 7.0 Other Specity CH.S. 201A Revieed 4/87 V-1 Date of Evaluation 10-14-88 Profilel Description Health Department SOIL EVALUATION REPORT dentification No. / 177-88-0926 Page of. Wheret thel local health department conducts the soil evaluation the location of profie! holes may! be shown ont the schematic drawing on the construction permito ort the sketch submittad witht the application. lsoil evaluations are conducted by a private soil scientist, location olp prolle holes and sketch ol the area investigatedi including all structural features ke, sewage disposal systems, wells, etc., within 1001 feet of site (See section 4) and reserve: site shall be shown on the reverse side ol this page or prepared on a separate page anda attached to this form. See application sketch dsee construction permit See sketch on reverse side or page attached to this form. Hole # Horizon Depth (Inches) Description ol, color, texture, etc. Texture Group 0 LGL - K V7 : * Rack 2 a B 3 - - L E E 2H-347 & H - A B 24 L C - 2H-SH A Remarks CHSa08 evs 4s? V-1A Application for a Sewage Disposal System Construction Permit Commonwealth of Virginia For Department Use Only Health Department Departinent of Health Identification Number, 183-vb0926 Map Reference 46-89. Co. Health Department Date Received 10/ Rerklio la/88 To Be Completed By The Applicant Type sewage system: New Repair Expanded Conditional FHA/VA yes no Cole HGTS. UA. Owner HekBeRT KBORGE Address 14510 WALTHALL PR. Phone 804. 4P-AF 23934 Agent Address Phone Directions to Property AETLARCAeTA CRHFTS CHURCH LefTbeNGLL 70 913 LeFT+GO Hmile 6N LeFT Subdivision Section Block Lot Other Property dentification Dimenslons/size of Lot/Property IACEE Other Application Information 1. Buliding/leclity New Existing Intermittent Use Yes No If yes, describe: I. Residential Use Yes No Termite Treatment Yes a No Single Family Multifamily Number of Unlts Number of Bedrooms - Basement Yes No Fixtures In Basement Yes No n, Commercial Use Yes No Describe: Commeria/Wartowater Yes No Number of Patrons Number of Employeos Ify yes, give volumes and describe N. Water Supply: Public New Describe: 3 &. L Private Existing V. Proposed Installation: Septic tank and drainfield Other If other, describe SITE Attach a site plan (rough sketch) showing dimensions of property, proposed and/or existing structures and PLAN driveways, underground utilities, adjacent soil absorption systems, bodies of water, drainage ways, and wells and springs within 200 feet radius of the center of the proposed buitding or drainfield. Distances may be paced or estimated. The property lines and building location are clearly maiked and the property is sufficiently visible to see the to- pography. I give permission to the Department to enter onto the property described for the purpose of processing this application. 6 - < age 2-h I 13 88 Signature of owifer/egent Date GMS. 300 Revleed 4/83 RTP66 well TRAILEE - Fo.n Gw-2 COMMONWEALTH OF VIRGINIA 1978-10,000 WATER WELL COMPLETION REPORT BWCM No. State Control Board /Certification of Wagr Completion/County Permit! -Ouptie P.O. Box 11143 2111 North Hamilion St. SWCB Permit, Richmond, Ve. 23230 County Permit Certification of inspecting officie!: County/Ciry This well does does not County/City Stamp meet code/low requirements. Virginia Plane Coordinates S. Oate N Owner Heibert Burge E Well Designation or Number For Ollioe Uie Latitude & Longitude Address N Tax Map 1.0. No. W Phone Subdivision e Topo. Map No. Section Elevation (t. Oeilling Cantractor aomap - Hay Ja!l Darllag Block Formation Address_ Bt2 Bo Hh Lot. *Lithoigoy. hnana 24101 Class Welt: I IIA *River Basin Phone 283 - a (S 18 IA 18 eprovince IIIC IIID, JE eType Logs WELL LOCATION: leeumiles direction) of eCuttings and feet/miles (direction) of *Water Analysis (I possible plesse include map showing location markedi B, Test éAquiler 913 Date started Date completed Typer rig 1. WELL OATA: New Reworked Deepened_ 2. WATER OATA . Water temperature OF Total depth 25 ft. Static water level lunpumped level-memsured) ft *Depth to bedrock LA3 ft. Stabilized measured pumping water level t. *Hole size jAlso include resmed zones! *Stabilized vield gpr atter from D hours inches to 63 fr. Naturel Flow: Ves, No flow rate. pm %L inches trom to 168 1. Comment on qualiry inches trom to ft. 3. WATER ZONES: From 65 To_ $1 *Casing size'.0. and material From To From To la inches from to ft From To From To Material_ PVe 4. USE DATA: Wt. per toot or walt tnickness in Type of use: Drinkn ing, Livestock Watering inches from to ft. lerigation, Food processing. Material Household Manufacturing Fire salety Wt. per toot or wate tnickness in. Recreation Aesthetic Cleaning, - Cooling or inches trom to ft. Injection Other heating Matersal *Type of façility Domestic Public water Wt. per foct or wall thickness in. Public institution, sipply Farm, a Screen size and mesh for esch zone (where applicable) Commercial Other industry inches from to ft. 5. PUMP DATA: Type Mesh sire Tvype Rated HP. eintake depth eCapicity, at inches trom, jo K. 6. WELLMEAD: Typc well seal head Mesh size Type Pressure tank gal, Loc. inches trom to, f1. Sample tap. Measurement Mesh SIzE Tvpe port Well vent Pressure relisf valve_ inches trom to ft Gate valve - Checs valve (when Mesh size Type Electrical disconnect switch on power supply, requiredi, *Gravel pack 7. OISINFECTION: Wiell diinlected ves eFrom to 1t. Date Disinfectant used no From to fe. Amount Hours used Grout 8. ABANDONMENT (where appicable) a ves eFrom N to 30 ft.. Type Csanat Casing pulled no ves no. not applicable eFrom to h., Type Plugging grout From to material OVER 21C22 A 1116-054-E06 "supuerev ZE9L 286 . taz eheLso ON esuas vor ewns peos 61092 mee1 PA "ewoveoy (uosad parvouiry Jo ygp GPAKI envey senosevo s01AS 2I66 33-0-07 aeo Iees) - aneubis no sou PIUENA UIMION SISS wo ew wed IP aues aaansess SeA 2948-569900 eruibA jo WIeMOwS ayi jo sajnu, pve swiel eui pur sasururpso Apis zovE2 PA "uoree 'A o1z9z ceIS-ezP-toL uepuedepur 1o Aaunos esejdoidoe 4IMMA asuedwos ur peysad - vonanusuos IaN Joy E'pN esosowpe otc esng* eA "vopeviv sveweunbe aui WIMA BouepIoas Ms peranusuos pur peIIsUI uBq sey WBISAS wats eo eworawd 482 9LP mogo AA s14) 14I pur 1301100 pur ans Sr UAy peureivos vourwojur aui seyi Ajnses so/pue. I SI 'O Beu ae1emepI isens o Bos ww samuines Mez 0ov 9001-E520 S6SE-BZP-EOL oczEZ "FA 'puowuss 21822 A "Ie-aSeVe e100 9199 woS o'd e92 sog '0 ' seneisel s0ens proe ISAM otor Isens urty YON 911 no 6ou svowpeld 30 Bou ABJEA DJDLeR evsur *s ed sepnu SOHO peuopbey se) epun pesseus adid 22AES 031VA 1 pAog jonuos JBIEM ases 11 buippng - 1 auy Auedoud 1sau 3, SUEIO edA à * asnos aveiryod asaesu 01 asuesO gsnoy IPM 11 x a azIs apeigpep 101 IM 'EI * . 4 pprioe mpym * ooy9 SO) 09 coopusuf 091 - Pw) (se) 'sov 'oioo "vovpin (ase l 3114A82 usr *09) upey wey 'posw *ejeo) o wous aa SMUVWSU noS vo M5OU o D4AI (oen) MI430 (UonuBwp WIMA) NOLIONHISNOS 273M: so WVNDVIO Z1 BL (Awoeu JI seus pvomippe osn) D01 Su377INO DI vopedwos ne ABIBAA e minbe suewwedea MIRBM ees euA 241 vodes uonerdwos e vorspgns IANA Aldah aane ny B00PI sued owos u peunbe. eq Aw IP 01 swed ems 10 Agunos se masnpu pur Ajoons D agnd SBUMO jo woay peyabes aunbes sosunos suoda wos ein ey E ssoy, AVOONS Aue 19 sedos pue "sesAyeve jeswyp Ave jo signse. sy 'peunaes * een pue ardund HP 'sise Buyoiund Aue sauny syouews 100y w 1 ven sbuns - "peuopuege 10 *Aapuea sjinbe uo wo4j eiep Inj 'ode. vopeyowoo na MIEM pereoed Ayaeydwos pve Aesewooe ue :apNysu paunbes uonewoywy aeis" eyi u apew men Aane "paedues soy sa pue : #n JIBMApuno 04s Jeyoyw anoce pessgigns eq neni vonewoju SVA "yen acusrs-vou suso Ave s 'men soj pepuev vonewioyur sog 1onu03 JBJeM ons euiA eyi o Dunpwgne seunbes MeI os ' ON WOMB - D No. 2360 BOARD OF SUPERVISORS FRANKLIN COUNTY 205 VIRGIL GOODE BUILDING ROCKY MOUNT, VIRGINIA 24151 TELEPHONE : (703) 483-3047 TO: :FRANKLIN COUNTY HEALTH DEPARTMENT FROM: COUNTY BUILDING INSPECTOR'S OFFICE REF.: AUTHORITY TO INSPECT FOR NSTALLATION OF A SEPTIC TANK - DATE: 113/87 TELEPHONE NO: ( ) 8uu- 458 -4918 NAME: Nerieit Buiggs ADDRESS: 14905 wwarthaeg Duur TOWN/CITY: Caclimice ldql, STATE: Ubt ZIP: a363-/ PROPERTY HOGATION: YOE L055, to Cirta CKLICL L Slole L713, aml ( DILE A L 89 SUBDMSIONNAME A-L - ROUTENO.: NO. ACRES: : Lac 4 NO. BEDROOMS: 3Gpun LOT NO.: FEE AMOUNTgnas) CHECK NO.: hculi THE INSPECTION FEE HAS BEEN PAID AND IT HAS BEEN DETERMINED THAT THIS PROPERTY MEETS THE FOLLOWING REQUIREMENT : A). PARCEL IS LOCATED IN AN APPROVED SUBDIVISION. B). PARCEL MEETS ANEXEMPTION TO THE FRANKLIN COUNTY SUBDMISION ORDINANCE. lou R tG 9 bun le - C). ENCLOSED IS A PRELIMINARY PLAT REFLECTING INFORMATION REQUIRED FORI HEALTH DEPARTMENT INSPECTIONS. D). CONVEYANCE OF LAND PREDATES THE SEPTEMBER 18, 1961 ESTABLISHMENT OF THE FRANKLIN COUNTY SUBDIVISION ORDINANCE. E)OTHER: hopu) Herter SIGNATURE' SEND TO HEALTH DEPARTMENT VoID neplecsln 17288 o Alrslsf 2 Sewage Disposal System Construction Permit PAGE LoF Commonwealth of Virginia Health Department Department pf Health Identification Number 177-88-0077 Frantl C Health Department Map Reference 46-891 General Information New a Repair 0 Expanded D Conditional a FHA D VA D Case No. Based on the application for a sewage disposal system construction permit filed in accordance with Section 3.13.01, a,constructign permit is hereby issued to: Owner er hRi teoler Biarge Telephone 80#-457-499 Address 14900 W ajthal! Tive Lolonja/ Has, VA 23934 Foy a Type Sewage disposal system which is to be on/at toe, 655 Cs 834 to 655 a9aib L 8b6 a Chup Eh 6 913, fope E en Subdivislon Section/Block Lot Actusl or estimated water use SG a - BR ml DESIGN NOTE: INSPECTION RESULTS Water supply, existing-Idescribe) Water supply location: Satislactory yes D no comments Tol be Inetalled: class ITL wel G. W.2 Received: yes no not applicable D cased MIN, 20' grouted MIMI 20 Bullding sewer: Bullding sewer: yes no comments n IM I.D. PVC 40, or equivelent. Satisfactory Slope 1.25" per 10' (minimum). Other Seplic tank: Capacity 900 gals. (minimum). Pretreatment unit: yes a no comments Other Satisfactory plel-outlet structure: Inlet-outlet tructure: yes no comments PVC 40, 4" tees or equivalent. Satisfactory J Other Pump grid pump station: Pump & pump station: yes L no comments No d Yes describe and show design. Satisfactory If yes: Gravily mains: 3" or larger I.D., minimum 6" fall per Conveyance method: yes no comments 100, 1500 Ib. crush strength or equivaient. Satisfactory Other DIstribution box: C Distribution box: yes no comments Precast concrete with. ports. miN Satisfactory Other Header lines: Meader lines: yes no comments Material: 4" I.D. 1500 Ib. crush strength plastic or equiva- Satisfactory lent from distribution box to 2' into absorption trench. Slope 2" minimum. n Other Percolation lines: Percolation lines: yes no comments Gravity 4" plastic 1000 Ib. per foot bearing load or Satisfactory equivalent, slope 2" 4" (min. max.) per 100. Other Absorption trenches: Absorption trenches: yes no comments Square ft. required 960: depth from groynd surlace Satisfactory to bottom of trench 18" aggregate size V "ILE" Trench bottom slope "- 4 Go center to center spacing 91 : trench width Date Inspected and Depth of aggregate approved by: Trench length 6 a Number of trenches Senitarian CHS. 202A Revised 684 i-2 Health Department 37 dentification Number 133-88-00 Schematic drawing of ewage disposal system and topographic foatures. PAGE ZoF K Show the lot lines of the building lot and bullding site, eketch ol property showing any lopographic features which may impact on the design of the system, all existing and/or proposed structures including sewage disposal systems and wells within 100 leet ol sewage disposal system and reserve area. The schematic drawing of the sewage disposal aystem shall show sewer lines. pretreatment unit, pump station, conveyançe sys- tem, and subsurface soll absorption system, reserve area, etc. When a nonpublic drinking water supply is to be located on the same lot show al! sources of pollution within 100 feet. The information required above has been drawn on the attached copy of the sketch submitted with the application. Attach additional sheets as necessary to illustrate the design. 9oo Rib, iss lines ARe 5 PIAk Cen cepast Golong funge 48'deep P g'ce-fers - RT913-(-e-TO RTRL6 3'wide 7 AP=12: R - BD-14' y w a Pzess' i - lass $ Fz-62' joy N 38AMH well F=Flag 9 Scale 9 3 o 5 Motto E wY & 5 Avop DRANAL 4Pik Rib. W OAK - IEALTI DEPT. whife T6 RECEIVE A d - PPPROVAL O-femit) Rib. FiNêL Pink B Gwz form 09 - Biakgur -hrideen log) groutwell 20' deap well seal use proper casing +12" abovegrade The sewage disposal system is to be constructed as specified by the permit 3 or attached plans and specifications 0. This sewage disposal system construction permit Is null and void i (a) conditions are changed from those shown on the application (b) condl- tions are changed from those ehown on the construction permit. No part ol any Installation chall be covered or used untli inapecled, correclions made I necessary, and approved, by the local health or unless expressly suthorized by the local health dept. Any part of any installation which has been covered prior to approval shall department be uncov- ered, # necesear. upon the direction of the Department. 1/29/89 Ay Date: RL Issued Luniy by: This Sonstruction Sanitarlan Permi Validunti, Date: Revlewed by wkSuis yhgl88 Buperlsory Banitarlan IEFHA or VA financing Reviewed by Date Date Supervisory Sanltarian Regional Sanitarian CHS. 202B Revlaed 684 M-2A ORIGINAL Z Soil, Evaluation Form PAGE OF Commonwealth of Virginia Health Department Department of Heaith idenbfication Number 173-88-0037 Tax Map Number 76 - 89.1 General Information 1/25/89 Date fralhCo Health Department Applicant Telephone No.. Address Helei Md, Address 14900 WaeeRalo A.Lok H6s vh- Owner Buge 23834 Location R Subdivision Block/Section Lot Soll Information Summary 1. Position in landscape satisfactory Yes B NoC a Descnbe Kepany 16 2. Slope % 3. Depth to rock/impervious strata Max. Min. None 4. Depth to seasonal water table (gray motting or gray color) Nol a Yes L inches 5.F Free water present No Yes a range in inches 6. Soil percolation rate estimated Yes 7 Texture group 3540 IE IV No Estimated rate min/inch 7.F Percolation test pertormed Yes a Mumber of percolation test holes No a Depth of percolation test holes Average percolation rate RL and evaluator. mm. title of CUNINGHAn Name RL Lumes Signature: Department Use Site Approved: Drainfield to be plaçed at 48" depth at site designated on permit. Site Disapproved: Reasons for rejection: 1.0 Position in landscape subject to fooding or periodic saturation. 2.0 Insulficient depth of suitable soil over hard rock. 3.0 Insufficient depth of suitable soil to seasonal water table. 4.0 Rates ofa absorption too siow. 5.0 Insufficient: area of acceptable soil for required drainfieid. and/or Reserve Area. 6.0 Proposed system too close to well. 7.0 Other Specily CHS 201A Revsees 4/87 V-1 Date of Evaluation 428/85 Prolle Oescription Health SOIL EVALUATION REPORT Identification NO. Depertneny 77-98.0037 Page - of L "Where thei local heaith department conducts the soil evaluation the location of profile! holes may be shown on the schematic drawing on the construction permit ort the sketch submited with the application. lsoi evaluations are conducted by ay privata soil scientist, locabon ofp profie holes and sketch of the areai investigated including al soucturai festuresi ie. sewage disposal systems, wells. etc.. wthin 100 leet of: site (See section 4) and reserve site shall be showns orther reverse side oft this page or prepared on a separate pege and attached to this form. See application: sketch Soed construction permit a See sketch on reverse side or page attached tot this form. Hole # Horizon Depth (Inches) Description af, color, texture, etc. Texture Group A 0-12- BTr 5 2-3 RLC - C 32-60 RL - V 8 0-12 777 12-19 RcC 6 19-60 RL 2 A 0-7t BTT B 1Z 24 ALL A 24-60 KL 7 Remarks 48" L , s* : er V-1A Application for a Sewage Disposal System Construction Permit s Commanwealth of Virginla For Department Use Only Health Department peparfmentof! Health Identification Number 133-8-0037 Map Reference 29 - beaelia buas Health Department Date Recelved To Be Completed By The Applicant Type sewage system: New Repair Expanded Conditional FHA/VA yes no ColoNaL HATS, UA. 23P34 Owner AERRERTK BoRGe Address 14900 WRLTHALL DR. Phone 904.45P4RP Agent Address Phone Directions to Property SOETORIESS A TORN IeETCT CKAEIS CHoRelLeFTO N P66 fo 9/3 leFTGo % Mike ONLeFT Subdivision Section Block Lot Other Property dentification Dimensions/size of Lot/Properly LAeRe Other Application Information . Bulding/laclity New Existing Intermittent Use Yes No If yes, describe: n. Reaidential Use Yes No Termite Treatment Yes No Single Family Multifamily Number of Units Number of Bedrooms 3 Basement Yes a No Fixtures in Basement Yes No Il. Commerclal Use Yes No Describe: CommerclalWartbewatw: Yes No Number of Patrons Number of Employees ify yes, give volumes and describe IV. Water Supply: Public New Describe: well Private Existing V. Proposed Installation: Septic tank and drainfield Other If other, describe SITE Attach a site plan (rough sketch) showing dimensions of property, proposed and/or existing structures and PLAN driveways, underground utilities, adjacent soil absorption systems, bodies of water, drainage ways, and wells and springs within 200 feet radius of the center of the proposed building or drainfield. Distances may be paced or estimated. The property lines and bullding location are clearly marked and the property is sufficiently visible to see the to- pography. I give permission to the Department to enter onto the property described for the purpose of processing this application. éhent 2. fRurge Signature of owner/agent" Ya8/ka Date CNS. 200 Revsed 4/9 4 4 DRVeuny 50 - - L 250 - Na. 1536 SUPERVISORS FRANKLIN COUNTY 302 VIRGIL GOODE BUILDING ROCKY MOUNT, VIRGINIA 24151 TELEPHONE : (703) 483-1315 TO:F FRANKLIN COUNTY HEALTH DEPARTMENT FROM: COUNTY ADMINISTRATOR'S OFFICE REF:A AUTHORITY TO INSPECT FOR INSTALLATION OF A SEPTIC TANK DATE; L188.88 TELEPHONE NO: (804 458- 4918 NAMÉ: chpbenl gy, Bunge ADDRESS: 14/900 W.Hhalz DRw TOWN/CITY: Coloual Q dhghis STATE: VA ZP:03834 PROPERTY LOCATION: 40E h55, Goto Cafislhuch / &bk - K-913 Lippak lugf AD el SUBDIMISIONI NAME: ROUTE NO.: 913 NO. ACRES: NO. BEDROOMS : - LOT NO.: FEE AMOUNT: 000 CHECK NO.: THE INSPECTION FEE HAS BEENF PAID AND IT HAS BEEN DETERMINED THAT THIS PROPERTY MEETS THE FOLLOWING REQUIREMENT - A). PARCEL IS LOCATED IN AN APPROVED SUBDIVISION. B). PARCEL MEETS AN EXEMPTION TO THE FRANKLIN COUNTY SUBDIVISION ORDINANCE. C). ENCLOSEDI IS A PRELIMINARY PLAT REFLECTING INFORMATION REQUIRED FOR HEALTH DEPARTMENT INSPECTIONS. D). CONVEYANCE OF LAND PREDATES THE SEPTEMBER 18, 196 1 ESTABLISHMENT OF THE FRANKLIN COUNTY SUBDIMISION ORDINANCE. E)OTHER: 1 - - I XNht Surk SIGNATURE SEND TO HEALTH DEPARTMENT The detached garage is 109 Smith Road, has no power, no water. need a total renovation, and wil1 be one of our projects moving forward into the future. Thanks, Tina On Mon, Jan 13, 2025 at 12:24 PM Franklin, Tina <ina.frenklin@lranklncountyagop wrote: Mrs. Brown, My supervisor, the zoning administrator was looking at your application this morning and our GIS system and was asking which structure the short-term rental would be conducted in. advised her that it was the basement level of the home. She asked about the detached structure (garage) because she noticed two (2) windows. Can you please confirm this for me? Thanks, Tina H. Franklin, CZA Planner II 1255 Franklin Street, St. 103 Rocky Mount, Virginia 24151 540-483-3027, ext. 2427 Please do not email me permit applications. These applications must be submilted to one of the County's Permit Technicians. Please see below and only send to one email. Kathy.angle@trankincountyva.gov 5 urg Cave Spring Jrion Hall Ferrun Chathan Bassett Tax Map #: 0460008900 SPEC-12-24-18173 Subject Property Location Patricia Anne Brown/John Ronald Balfour d 2 Date: 1/2/2025 Mies - 0460003200 0460003600 0460003700 0460003500 MUZ TARDPO) 0460003300 04600091 - 0460003400 460009106 0460008902 0460008903 0460008900 0460008900 0460009105 0460008800 0460009000 : 0460009104 0460009902A 0460009103 CA 460009102 GAC 000)035 - 0460009902B 046000 Legend Tax Map #: 0460008900 Tax Parcels SPEC-12-24-18173 Road Centerlines 2020 Pictometry Imagery Patricia Anne Brown/John Ronald Balfour Subject Parcel 125 250 500 Ft Date: 1/2/2025 0460003200 0460003600 0460003700 0460003500 SMITH RD( (913) 0460003300 0460009100 0460003400 0460009106 046000890 046000890 0460008900 0460008900 0460009105 0460008800 0460009000 0460009104 & 0460009902A f 0460009103 * Ro RE 0460009102 0460009905 0460009902B 0460009906 Tax Parcels Tax Map #: 0460008900 A1 Agricultural SPEC-12-24-18173 Patricia Anne Brown/John Ronald Balfour Subject Parcel 625 125 250 375 500 Ft Date: 1/2/2025 - 0060008200 0060008600 0460008700 EN 0060008500 Ro, 9I3) SMITH RD (913) 0060008800 6 8 A f 0460008900 0060009005 0060008800 0460009000 0460009804 0460009902A 046000900B 2 C 0060009005 Ro B Tax Map #: 0460008900 Tax Parcels Road Centerlines SPEC-12-24-18173 Low Density Residential Subject Parcel Patricia Anne Brown/John Ronald Balfour 0 125 250 500 Ft Date: 1/2/2025 PETITION TO: FRANKLIN COUNTY PLANNING COMMISSION FRANKLIN COUNTY BOARD OF SUPERVISORS FROM: PROPERTY OWNERS ON ORI NEAR 105 SMITH RD SUBJECT: APPLICATION FOR SHORT TERM RENTAL(STR) SPECIAL USE PERMIT(SUP) at 105 SMITH ROAD We the undersigned hereby petition and request the Planning Commission(Pc) and Board of Supervisors(BOS) to reject the proposed STR for said property. We base our objections on but not limited to the concerns listed below: 1- This is a harmonious tranquit rural neighborhood with single family residences; multiple rental units and lor STRS on a single parcel would change the intent of its low density housing classification and character of the neighborhood. 2- Said property already has a rental garage apartment; approval of this application could result in 3 rental units, the STR on the first floor, the upper second floor, and the garage apartment resulting in 3 rental units on the same parcel. Again not compatible with the neighborhood. 3- Transients can result in increased trespassing on other private properties. For example past renters of the garage apartment have trespassed onto nearby properties to hunt in the past. 4- Residents are concerned over similar issues experienced by/from other STRS that are likely to occur if this application is approved, such as enforcement on the number of allowed occupants, septic capacity, late night hours and activities, excessive noise, vehicle driving charactenisticstspinning wheels etc,), and the like. 5- Said property is located in the "Crafts Church Community" which is often locally identified as beginning at Webster Rd at its intersection with Brooks Mill Road. The entire community from Brooks Mill Rd to Smith Mountain Lake is thus served by this(Webster Rd) single community entrance/exit road. The community! is still an active production agricultural area with hay production and cattie the primary activities with single family housing scattered but mostly clustered along the lake shoreline. Webster Road therefore has slow moving (SMV), extra wide, and heavy - farm equipment and truck traffic, with some of the SMV traffic also using side roads such as Crafts Church Rd(access road for Smith Road) and Poplar Creek Rd. Hence traffic safety is already an issue in the community. Transit visitors such as STR occupants will not be expecting nor familiar with the SMVs nor the curves and lack of sight distance on hills, thereby exacerbating the dangerous traffic safety situation that already exists. 6- This community and the location of applicant's property is not near any lake or other amenities such as shopping as would be logical say for bread and breakfast or similar usages. Indeed, the lake can only be viewed at a glance from a distance perspective in a couple of spots when accessing the property via Webster Road or Crafts Church Road, and not at all from the property itself. 7- Approval of this application would likely result in the use of a commercial firm such as Airbnb to manage the rentals, which is typically an online process. That means rental occupants will not undergo verification and background checks, thus allowing unchecked and unverified people to rent and/or be present in this rural neighborhood. This raises unacceptable safety issues to residents on numerous levels including illegal drug use or distribution, thefts, sexual incidents, personal safety, and more. We the undersigned respectfully request the application be denied. (P.venay / 5 ÇRAEIS ChuRSH PopGuce H.s Aanaab 4361.wlabsta. Adadehk lor LARsA 7Lahe lhewpi lode Al JA. 43 Sit - Rd Sleds H Vs.ays9a 0SLERE Auae TAGSAE Hn/ a 3 15 ak Hlas H. - TA a4092 - - Nu D Rmhl 4357 wltir RdTw lul 325labaly hy Mye WANRW SARSwth. Road O. lado Ma 3409a - Daill WaKeR 509SmNh Rind Ghde A:l JA 24a92 Bagunduinon Smth Bd Giode YA 24093 Fliignas 1735mthRE , Rlk bie A VEBY082 R-AA Aveys 730kwkes - o92 - Mo Gy. lw - àu > 10 LalndLews GIeAEIyA2VLA) gerPcy Noolson 30ke poank Cuve at Glade Hill - 1 hubyn 3LakePoink (ur Lblekk A!l VI Zygz Jmna.lhonas 820 faafis Churh Rd. Glac Vafz THAPEUS 1 26 CEAFS Durew h - EAEupEllaLswos Cefs Chah HIA, 4092 - - A Lalu 2122. Bmitk &/ Kladk 2pela dyoga llas 4oD SmiHh a 67 lade IIVA 24099 Re Eez Dalts 400 Smiti R - Glak Tatx Bale Compll 280 SRGHYA MAyhes Lnetly .Lanhlle 280 Smit, / Glok ALVA 14 Franklin County A Natural Serting for Opportunity EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: March 18, 2025 Volunteer Fire Capital Grant Request CONSENT AGENDA: Yes BAECTPROOSALREQUESTI BOARD ACTION: Yes Approval of Request for Volunteer Fire Capital Grant INFORMATION: No Funds ATTACHMENTS: Yes STRATEGIC PLAN FOCUS AREA: STAFF CONTACT(S): M Dynamic Community Safety Sandy, Carter Strategic Economic Development Enhanced Educational Opportunities REVIEWED BY: V Responsible Government Operations Christopher L. Whitlow, County Administrator Conserve & Promote Natural Assets S MM Well Planned Growth BACKGROUND: In order to meet the additional needs for capital items for volunteer fire departments like equipment and building needs, the County established a volunteer capitai grant program initially through the allocation of year end carry over funding. In last year's budget, the Board approved an additional $50,000 for the volunteer fire capital grant program. The Board also approved an additional $30,000 to also provide a volunteer rescue grant program to aid the County's rescue agencies. DISCUSSION: The Franklin County Volunteer Fire Association President, Morris Ledbetter, presented the County with a list of projects proposed to be funded through the grant program on March 12th (see attached). The list includes capital needs from several the volunteer fire stations and includes items like turnout gear, air pack bottles, etc. The requests total $58,122.42 as follows: Boones Mill VFD: $3,367.90 Burnt Chimney VFD: $11,680.00 Callaway VFD: $9,911.09 Ferrum VFD: $9,068.99 Fork Mtn VFD: $9,737.40 Glade Hill VFD: $3,249.20 Henry VFD: $11,107.84 Per the Board's previous direction, these requests have not been reviewed by Public Safety staff. The grant proceeds were not fully expended in previous years sO the total balance in the account is now at $84,376. The remaining balance after the current requests would be $26,253.58. In the email communication, the fire association has requested any additional balance in the account be allocated for volunteer training activities however no cost details have been provided. This grant program was designed for capital needs of the volunteer agencies however the Board has given previous approval of some funds to the association to use funds for training purposes. Mr. Ledbetter is expected to be present at the March 18th meeting to answer any questions pertaining to these requests on behalf of the association. RECOMMENDATION: Staff has not reviewed these requests but respectfully requests that the Board of Supervisors approve the proposed capital expenses presented by the volunteer fire association in the amount of $58,122.42 as there is adequate funding available. For the reimbursement of these funds to be provided, proper documentation regarding the purchases will need to be provided to the County Finance Department. POSSIBLE BOARD ACTIONS: MOTION to APPROVE: I make a motion to approve the proposed capital expenses presented by the volunteer fire association in the amount of $58,122.42. Additional appropriations can be considered for training purposes pending future details on training needs and costs. MOTION to TABLE: I make a motion to table the approval of the proposed capital expenses presented by the volunteer fire association in the amount of $58,122.42. MOTION to DENY: I make a motion to deny approval of the proposed capital expenses presented by the volunteer fire association. Carter, Brian From: Morris Ledbetter edbeterexcavatingeembargmail.com> Sent: Wednesday, March 12, 2025 9:15 PM To: Carter, Brian Subject: Volunteer Grant =::: CAUTION: This email is from outside Franklin County Government. Total security is not guaranteed. Remember to use safe practices when using email and other technologies. = Good Evening Brian, This is the requests for the volunteer grant program for March 2025, Dept. 1 Rocky Mount Vol. Fire Dept.- No Request Co.3 Ferrum Vol. fire Dept- MSA RIT System for emergency rescue of personnel trapped in a burning structure, $4100.00 5 Unication Pagers and Desk Chargers $4061.25 Fast Board Rescue Board for Rescuing Patients from vehicles and remote locations $2400.00 GME Supply Rope Rescue Kit for getting patients up steep slopes $774.99 Total $11336.24 Minus 20% = 9068.99 from grant Co.4 Glade Hill Vol. Fire Dept.- 5 Unication Pagers and Desk Chargers $4061.25 Total $4061.25 Minus 20% = 3249.20 Co.5 Callaway Vol. Fire Dept.- 10 Radio Batteries $1030.00 High Pressure Rescue Airbags $4328.79 2500 Gal Drop Tank $2780.07 2 Rescue Stabilization Jacks $750.00 1 Set of Turnout Gear $3500.00 Total 12388.86 Minus 20% = $9911.09 Co.6 Snow Creek Vol. Fire Dept. No Request Co.7 Boones Mill Vol. Fire Dept. - 2- 2.5 inch Nozzles 2 -1.5 inch Nozzles Total $4209.88 Minus 20 % = $3367.90 1 Co.8 Fork Mountian Vol. Fire Dept. - 5 Replacement Air Pack Bottles $2434.48 each Total $12172.40 Minus 20% = $9737..40 Co.9 Burnt Chimney Vol. Fire Dept Set of Rescue Jacks $3500.00 3 Sets of Globe Turnout Gear $11100.00 Total $14600.00 Minus 20% = 11680.00 Co.10 Scruggs Vol. Fire Dept No Request Co.14 Henry Vol. Fire Dept.- Replacement Hose for Supply Line and Attack Line $13884.80 Total $13884.80 Minus 20% = 11107.84 A motion was made to ask for the remaining balance to be made available to pay for training, mostly to be used to fund the current Fire Fighter 1 Class due to all the county funds being used for the Career Academy. If you have any concerns or question please let me know. Thanks, Morris Ledbetter Vol. Fire Association President 2