TOWN COUNCIL = PUBLIC HEARINGIREGULAR MEETING nDD Monday, 2025 at 7:00 PM * 000 February 03, TRGINT Council Chambers - 15000 Washington St., STE 100 Haymarket, VA 20169 tp.lwww.townofnhaymarket.org MINUTES . CALL TO ORDER A Regular Meeting of the Mayor and Town Council of the Town of Haymarket, VA. was held this evening in the Council Chambers, commencing at 7:00 PM. Mayor TracyLynn Pater called the meeting to order. PRESENT Mayor TracyLynn Pater Vice Mayor Matthew Gallagher Councimember Joe Pasanello Councimember Mary Ramirez Councimember Ken Luersen Councimember Justin Baker ABSENT Councimember Alexander Beyene II. PLEDGE OF ALLEGIANCE Mayor Pater invited everyone to stand for the Pledge of Allegiance. III. INVOCATION: BISHOP DAN RICKS - THE CHURCH OF JESUS CHRIST OF LATTER DAY SAINTS GAINESVILLE CAMPUS Mayor Pater introduced Bishop Dan Ricks of The Church of Jesus Christ of Latter Day Saints and invited him to the podium to give the evening's invocation. PUBLIC HEARING Public Notice Town Clerk Kim Henry read the public notice into the record. Citizen Comment Marchant Schneider, 6856 Jockey Club, addressed the Town Council on the subject. He asked what would the public benefit with that the budget amendment will facilitate. He stated that with the possibility of a new tap fee things are about to get more expensive. He stated that the ARPA funds were intended to help with pandemic's public health and economic impacts and improve community infrastructure. Mr. Schneider asked that the Council think critically about the logical impact for the pursuit of the demolition. He stated that the Council has viable alternatives. He stated that the Council could switch gears and renovate the building as a multipurpose building, which would include public restrooms, comfort station and additional workspace for maintenance staff. He asked that the Council hold off on the budget amendment until they find out what else will be required within the scope of work and the pending consequences. And reaffirm that this is indeed the only viable and fiscally responsible option based on an objective evaluation of cost. Close Public Hearing With no other public comment or emails, Mayor Pater closed the public hearing. IV. CITIZENS TIME No citizens were present wishing to address the Town Council at this time. V. CONSENT AGENDA Mayor Pater asked if Council would like to pull any reports before adopting the Consent Agenda. Councimember Luersen asked to pull the Police Report and Councimember Pasanello asked to pull the Administration Report. Councilmember Luersen moved to adopt Consent Agenda Items A:1-2, B:2,4,5 and C:1-5. Councilmember Ramirez seconded the motion. The motion carried. Motion made by Councilmember Luersen, Seconded by Councilmember Ramirez. Voting Yea: Vice Mayor Gallagher, Councilmember Pasanello, Councilmember Ramirez, Councilmember Luersen, Councilmember Baker After the pulled reports were discussed, Councilmember Luersen moved to adopt Consent Agenda Items B:1 and 3. Vice Mayor Gallagher seconded the motion. The motion carried. Motion made by Councilmember Luersen, Seconded by Vice Mayor Gallagher. Voting Yea: Vice Mayor Gallagher, Councilmember Pasanello, Councilmember Ramirez, Councilmember Luersen, Councilmember Baker A. Minute Approval 1. Mayor and Council - Work Session = January 13, 2025 6 PM 2. Mayor and Council - Organzalona/Reguar Monthly Meeting = January 13, 2025 7PM B. Department Reports 1. Town Administration Report 2. Town Treasurer Report 3. Police Chief Report 4. Town Engineer Report 5. Town Attorney Report 1. Town Administration Report Councilmember Pasanello welcomed Town Manager Emily Kyriazi back from maternity leave. He asked about the communication plan. Vice Mayor Gallagher stated that he temporarily put it on hold while Mrs. Kyriazi was out of the office but intends on meeting with her to continue working on it. Councilmember Pasanello also asked about the Storm Water Assessment Program with the County. Town Treasurer Roberto Gonzalez gave the update since he was Acting Town Manager while Mrs. Kyriazi was absent. He shared that staff, the Town Engineer and the representative from Prince William County met. At that meeting, it was determined that the grant funds would not cover the whole Town sO they agreed to focus on the three areas that are most problematic. Town Manager Kyriazi stated that she will follow up on this matter with the County. She stated that she and Councilmember Luersen met with the County and was led to believe that if the Town applied for the grant, it would be enough to assess the entire Town. A short discussion followed on the subject. There was a suggestion for the Council to have a hard copy of the adopted strategic plan and CIP available to them. A short discussion followed. Town Manager Kyriazi suggested that she add the strategic plan at the end of her monthly reports and that the CIP be attached to the Treasurer's monthly report. Mrs. Kyriazi proposed adding the strategic plan and the CIP to the monthly agenda for a couple of months until Council deems that it doesn't need to be added any longer. The Council agreed to the proposal but also would like a hard copy for their Council handbooks. There was a question about the Van Metre bond release. Town Manager Kyriazi shared that the bond is released administratively and does not need to go before Council. Lastly, Mrs. Kyriazi shared that she will be meeting with Chris Shorter, the CXO from Prince William County. She shared that the Towns and County come together quarterly to share updates and to get updates from the County. 2. Police Chief Report Councimember Luersen asked Chief Sibert to explain the new data in his report. Chief Sibert explained that he combined some of the graphs for easier tracking and reporting. A short discussion followed. Councimember Ramirez brought attention to the upcoming blood drive that the department sponsors. Chief Sibert stated that he is still looking for a place that will host the drive. Chief Sibert shared information about previous drives and the success of them. There was also a brief discussion about the polar plunge that Chief Sibert is participating in. C. Liaison Reports 1. Finance Liaison Report 2. Business Liaison Report 3. Community Outreach Liaison Report 4. Planning Commission Liaison Report 5. Architectural Review Board Liaison Report VI. AGENDA ITEMS 1. Resolution #2025-001: Budget Amendment Town Treasurer Roberto Gonzalez gave a brief report on the budget amendment before the Council. He shared that now there is a final price for the demolition of the Park House, the plan was to fully fund it with revenues from the ARPA fund. At this time, the Town Council agreed to move onto the update of the demo project, Agenda Item #2, before considering this amendment to the budget. After the update, Councilmember Pasanello moved that the Haymarket Town Council approve an amendment to the Fiscal Year 2024-2025 as designated by Resolution #2025- 001. Vice Mayor Gallagher seconded the motion. After a short discussion, the motion carried by a roll call vote. Motion made by Councilmember Pasanello, Seconded by Vice Mayor Gallagher. Voting Yea: Vice Mayor Gallagher, Councilmember Pasanello, Councilmember Ramirez, Councilmember Luersen, Councilmember Baker 2. Update on Park House Demo Project Town Treasurer Roberto Gonzalez gave the update on the Park House demolition project. He shared that at the last work session he provided information that Prince William County Water Authority was requiring the Town to cap off the water line at the main. He stated that this requirement put a hold not only the demolition project but also the sidewalk project. He shared that since last weeks update, he and the Town Planner had a conversation with the site inspector. He shared that in that conversation they found out that there was a misunderstanding between the contractor and the permitting department. He shared that the permitting department thought that the Town was going permanently demo the house with no rebuild and abandon the line permanently which would require the capping at the main. He continued to share that the Town could get a temporary demolition permit if the last use at the house was a commercial use, which was the Haymarket Food Pantry. He shared that after meeting with the inspector, the Town's Engineer, the General Contractor, the Town Planner and the representative from PWCWA, the Town has been given the approval to proceed with the demolition. After the update, the Town Council moved back to the consideration of the Budget Amendment Resolution. VII. COUNCILMEMBER TIME 1. Vice Mayor Gallagher 2. Councilmember Beyene 3. Councimember Baker 4. Councilmember Ramirez 5. Councilmember Luersen 6. Councilmember Pasanello 7. Mayor Pater 1. Vice Mayor Gallagher Vice Mayor Gallagher pointed out a few fun things for the month of February. He pointed out that not only is it Black History Month but American Heart Month and National Children's Dental Health Month and National Cancer Prevention Month. He also shared National Pizza Day is February 9th and encouraged everyone to visit one of our pizza shops in Town. He also shared February 17th is Random Acts of Kindness Day and February 20th is National Love Your Pet Day. He encouraged those to visit our local pet businesses. 2. Councimember Beyene Councimember Beyene was not present at this evening's meeting. 3. Councimember Baker Councimember Baker thanked the staff for all their hard work. He also welcomed Town Manager Emily Kyriazi back from her leave. 4. Councimember Ramirez Councimember Ramirez shared how grateful she is that the Council adopted the snow removal policy keeping everyone safe, especially with the snow events that the Town has had and the impending ones in the future. She shared some events that was happening in the Town. She stated that the Virginia Women's and Family Support Center is hosting a paint and sip fundraiser on February 7th, a mom's boutique every other Saturday, and a new maternal health workshop that will take place on April 19th. She also shared that the Crossroads Arts Alliance has several classes and events planned. 5. Councilmember Luersen Councimember Luersen recognized the Town Staff for executing the snow removal policy that was recently adopted. He also encouraged everyone to shop local for their Super Bowl treats and meals as well as Valentine's Day. 6. Councilmember Pasanello Councimember Pasanello recognized, congratulated and welcomed all the Councilmembers for another term of office. He also thanked Bishop Ricks for the invocation and staying for the entirety of the meeting. He thanked the staff for a great year in 2024 and looking forward to 2025. He welcomed the Town's two new police officers. Lastly, he shared that this is the year of the dragon and wished everyone peace and prosperity. 7. Mayor Pater Mayor Pater welcomed back Town Manager Emily Kyriazi and thanked Town Treasurer Roberto Gonzalez for everything he did in Mrs. Kyriazi's absence. At this time, Mayor Pater stated that she would like to take a moment and express her condolences for those affected by the plane crash involving the tight community of ice skaters that it hit close to home. She offered up her prayers to those families. She thanked the first responders and expressed her appreciation. She also encouraged everyone to check out the classes offered by the Crossroads Arts Alliance. VIII. ADJOURNMENT With no further business before the Town Council, Councilmember Pasanello moved to adjourn with a second by Councilmember Luersen. The motion carried. Motion made by Councilmember Pasanello, Seconded by councimember Luersen. Voting Yea: Vice Mayor Gallagher, Councilmember Pasanello, Councilmember Ramirez, Councilmember Luersen, Councilmember Baker Submitted By: Approved By: d latw Aurobonty 1 NwR Ghlnu Kimberly Henry, Clerk of Coyncil Tracylynn Pater Mayor