March 18, 2025 Regular Meeting 12:00 Noon City Commission Chambers 2775 Garrison Avenue Port St. Joe, Florida CONSTITUTION 1838 THEFLORIDA CONSTITUTION 3 1922 Birthplace of the FLORIDA CONSTITUTION Gop WE TRU City ofPort St. Joe Rex Buzzett, Mayor-Commissioner Eric Langston, Commissioner, Group I Steve Kerigan, Commissioner, Group II Brett Lowry, Commissioner, Group III Scott Hoffman, Commissioner, Group IV [All persons are invited to attend these meetings. Any person who decides to appeal any decision made by the Commission with respect to any matter considered at said meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The Board of City Commission of the City ofl Port St. Joe, Florida will not provide a verbatim record of this meeting.] BOARD OF CITY COMMISSION Regular Public Meeting 12:00 Noon March 18, 2025 Call to Order Consent Agenda Minutes Regular Meeting 3/4/25 Pages 1-9 City Engineer Update City Attorney Update Old Business City Projects Pages 10-11 Speed Tables- Comm. Kerigan New Business CDBG Grant Application Pages 12-34 Public Hearing Fair Housing Workshop RFP 2025-02 CDBG Grant Administration Page 35 City App Pages 36-41 Summer Programs Stac House Page 42 Workforce Board Page 43 Public Works Centennial Bldg. /Washinton Gym Roof Repairs Surface Water Plant Update Wastewater Plant Update Finance Director FEMA- Update Grants Reimbursement- Update Code. Enforcement Update Police Department Update City Clerk Grants- Update Pages 44-45 Citizens to be Heard Discussion Items by Commissioners Motion to Adjourn MINUTES OF THE REGULAR MEETING OF THE BOARD OF CITY COMMISSIONERS FOR THE CITY OF PORT ST. JOE, FLORIDA, HELD AT 2775 GARRISON AVENUE, March 4, 2025, at Noon. The following were present: Mayor Buzzett, Commissioners Hoffman, Kerigan, Langston, and Lowry. City Manager Jim Anderson, City Clerk Charlotte Pierce, and City Attorney Clinton McCahill were also present. CONSENT AGENDA Red Cross Proclamation Mayor Buzzett read the Proclamation proclaiming March 2025, as Red Cross Month. He presented Wayland Patterson, Red Cross Volunteer with the Proclamation after it was read. Mr. Patterson expressed his appreciation for the Proclamation and all that the citizens of this area have done to support the American Red Cross, Minutes A Motion was made by Commissioner Kerigan, second by Commissioner Lowry, to approve the Minutes of the Regular Meeting of February 18, 2025, and the Joint City / County Conflict Assessment Meeting on February 18, 2025. All in favor; Motion carried 5-0. City Engineer City Street Resurfacing This project is under construction and there are no issues at this time. Roberts and Roberts will be paving Tenth Street between Woodward and Marvin Avenues during Spring Break. City Government Complex Mr. Anderson has talked with the architect, information is being exchanged, and he anticipates a building layout soon. Monument Avenue The first lift of asphalt has been applied, there are potholes in the road, and the City is aware of them. Downtown Utilities Phase 2 The project is under construction and a 19 day time extension has been approved. HMGP Grant - Elevation of 12 Lift Stations Dewberry has responded to all RAls from FDEM, they continue to work on the requests and have also reached out for help to get these items resolved. Avenue C and Battle Street Intersection Submittals from the contractor have been approved and Dewberry will schedule the preconstruction meeting closer to the arrival of the material. Currently, there is a 6 - 8 week lead time on materials. Victoria Avenue Bridge Only one bid was received for this project, the costs were high, and the project has been rebid. Long Avenue North Florida Construction is planning to pave the week of March 17, 2025. Elizabeth Moore, PE and President of Anchor CEI, updated the Commission on the CDBG-DR sewer line rehab. She anticipates having the plans completed within a month to go out for bids to rehab the sewer lines. The lift station portion is currently under construction. City Attorney Ordinance 616, Parcel #04269-000R Voluntary Annexation Request; Second Reading and Adoption Commissioner Lowry began the discussion by saying that he, personally, did not want to get in a lawsuit with the County. Commissioner Quinn is working to provide a Pickle Ball Court and improvements to Washington Gym, there is possibly a road bond coming up that could help the City, and there is also a grant for improvements to the Washington Gym that the County is applying for. He also stated that the property in question was listed for sale. Commissioner Hoffman shared that he had checked the MLS Listings, and the property was pulled from the site 8 months prior to now. Mayor Buzzett reminded everyone that all projects in the City of Port St. Joe are in Gulf County and the County levies taxes on City residents. He doesn't feel that the County should hold any projects over our heads and that residents should demand that the County provide services to the City. Mayor Buzzett was not aware of any projects, other than those requested by the City, that the County has helped with. He feels that the County has an obligation to City citizens. The City provides Fire and Police protection, road maintenance, water, and sewer services. He does not feel that the City is getting our fair share of either the AD or Bed Taxes paid to the County. Commissioner Langston wants to see the City and County work together but doesn't want to see things held over our heads. He feels the County should help the Cities of Port St. Joe and Wewahitchka. Commissioner Langston noted the project would still have to go to the Planning, Development, and Review Board before any changes could be made to the property. Commissioner Lowry reiterated that he doesn't want to slow down progress on all City Projects. Rick White, the property owner, refuted what he referred to as Fake News discussed publicly at the County Commission meeting. His Annexation Notes are attached as Exhibit A. Christy McElroy and Robert Branch shared their thoughts on misinformation shared by the County. Ms. McElroy stated that she lacked confidence in County Administrator Michael Hammond's ability to manage Gulf County's finances as he declared bankruptcy in excess of $10 Million Dollars with the United States Bankruptcy Court, Northern District of Florida. She requested that a copy of Mr. Hammond's Petition be attached to the minutes. Mr. Hammond's Petition is attached as Exhibit B. d A Motion was made by Commissioner Lowry to deny Ordinance 616. The Motion died for the lack of a second. A Motion was made by Commissioner Hoffman, second by Commissioner Kerigan, to have the Second Reading and Adoption of Ordinance 616. The Motion passed 4-1 with Commissioner Lowry voting no. Attorney McCahill read Ordinance 616 by Title only. Resolution 2025-01 Recreation Fees A Motion was made by Commissioner Kerigan, second by Commissioner Langston, to adopt Resolution 2025-01 Recreation Fees. All in favor; Motion carried 5-0. Resolution 2025-02 Avenues C and D SCOP Grant Application A Motion was made by Commissioner Lowry, second by Commissioner Langston, to approve Resolution 2025-02. All in favor; Motion carried 5-0. If the application is approved, paving will be done from Highway 98 to MLK on Avenues C and D. Old Business City Projects Mr. Anderson shared the City is nearing the end of many projects, and there is a lot of road paving going on. Commissioner Kerigan shared of the meeting he had with Mr. Anderson and Chief Richards. Consensus is that Speed Tables would be an issue on main thoroughfares like Garrison and Long Avenues for public safety vehicles. Speed Tables could possibly be used on the side streets. Staff will continue to work on our options. Centennial Building / Washington Gym Roof Mr. Anderson noted that there are no leaks on the main roofs of either building and the roofs are still under warranty. The issues are caused by added side rooms at the Washington Site and the Centennial Building with some consisting of flat roofs. Staff is waiting on prices for the repairs. New Business Washinton Gym Fee Waiver Request - First Baptist Opelika This request was resolved when Resolution 2025-01 was passed earlier in the meeting today. Public Works - John Grantland Highway 98 Cross Walks A Motion was made by Commissioner Kerigan, second by Commissioner Lowry, to repair the side street cross walks on Second, Third, and Fourth Streets along Highway 98 at a cost of approximately $25,000 compared to the quote of $295,624.18 for Highway 98. All in favor; Motion carried 5-0. FDOT sets the requirements for these repairs and the City must follow their regulations. 3 Commissioner Langston expressed his concerns about people crossing Highway 98 at Avenue A and asked that FDOT look at the situation again. Mr. Grantland will ask FDOT to revisit their previous assessment of the situation. Surface Water Plant = Larry McClamma Mr. McClamma did not have anything new for the Commission. Wastewater Plant - Kevin Pettis Mr. Pettis is working on staffing, and did not have any additional information to share. Finance Director FEMA Update In the absence of Mr. Lacour, Mr. Anderson shared that staff continues to work with FDEM and their request for additional information. Grants Reimbursement Update Staff continues to work on reimbursement. Code Enforcement Mr. Anderson shared that spring cleaning in ongoing in town and reminded residents that BCC will not pick up household items and they must be carried to the landfill by the owner. BCC will only pick up small piles of yard debris. Police Department - Chief Richards A Motion was made by Commissioner Lowry, second by Commissioner Hoffman, to surplus the items attached as Exhibit C. All in favor; Motion carried 5-0. The 2018 Ford Explorer will be transferred to another governmental agency and the Club Car Golf Cart and the John Deer Gator may be requested by a registered 501 (c) 3 organization. City Clerk - Charlotte Pierce Clerk Pierce shared there had not been any changes on Pages 18 and 19, that staff continues to work on reports, compliance, and assisting other entities seeking grants on behalf of the City. Citizens to be Heard Robert Branch, Chester Davis, Lynn Lewis, and David Smith shared their opinions and concerns on various issues. Discussion tems by Commissioners Commissioner Hoffman shared his thoughts on the proposed County Airport, the lack of need for it, and addressed the additional congestion it will cause for residents. Commissioner Lowry shared that the County plans to move Eastern Shipbuilding, the floating dock, businesses, railway, and other entities to the industrial area of the canal near the proposed airport. Commissioner Kerigan did not have any additional items to share with the Commission. Commissioner Langston shared that a number of people in his community had asked for a Pickle Ball Court at the Washington Site and he supports the idea. Mayor Buzzett feels that Pickle Ball is a good recreational opportunity in neighborhoods and he supports having the courts. He stated that it was a good meeting today and thanked everyone for coming. There was no additional business to come before the Commission and Mayor Buzzett adjourned the meeting at 1:30 P.M. Approved this day of 2025. Rex Buzzett, Mayor Date Charlotte M. Pierce, City Clerk Date S Eyhibt A Annexation Notes Clear up the FAKE NEWS discussed publicly at County Commissioner meeting False Statements: The property is for sale. The Developer & the Developer's representative want to build homes adjacent to the waste water treatment facility. The Developer & the Developer's representative want to build on a chemical site with toxic contaminated soil. The Developer & the Developer's representative are playing the county against the city. The Developer & the Developer's representative are planning a high-density residential development. The Developer & the Developer's representative are trying to ram it through. Valid & True Responses: There is no Developer, there is no Developer's representative - there never has been, it's only me. just the guy that owns the land. There has never been, a proposal to do a high-density dèvelopment. The property is not for sale. There is no active MLS. am not trying to ram anything through - just following the proper process. dor not want to build homes next to a waste water treatment plant. - do not want to build homes on a chemical site with toxic soil. History of Property: The County has done no research or due diligence on the property - they are, just communicating false information. Site was Basic Materiais from the 1960's Produced dolomite, a product of limestone (subclass mining on property) Dolomite is all over the state. Port St. Joe is built on it, home site base material, driveways, roadways etc. (Tallahassee, Miami etc.) Dolomite is used in toothpaste and in public drinking water to raise Ph levels. Basic Material went out of business (like all plants in PSJ) property was idle Premier Chemical purchased the property. They are the world's largest producer of Epsom salts o There are only 2 ingredients in Epsom salt = dolomite & salt (that is why they wanted the property) Epsom's salt is used as a health & beauty product. When the dolomite ran out, they closed the plant The site has sat idle for years Conclusion: The county simply wants power & control over this parcel. This property belongs in the City of PSJ. It is surrounded by city property and its future use should be decided by the City of PSJ and not Gulf County. Gulf County has tens of 1000's of acres to use. The city only has this 114. The only action being voted on is annexation into the City of PSJ. That is it - not building or zoning - only annexation. case 1U-50284-LMK Doc 1 Filed 04/13/10 Page 1 of 49 Ehibit B Omcial Form 1HAAT 4/13/10 :33PM United States Bankruptey Court Northern District of Florida Voluntary Petition Name ofDebior (if individual, enter Last, First, Miédie): Hammond, Michael Lee Name of] Joint Debtor (Spouse) (Last, First, Middle): Ail Other Names used by the Debtor in the fast 3 years (include married, maiden, and trade aames): AU Other Names used by the Joint Debtor in the last 3 years (include married. maiden, and trade names): Last four digits of Soc. Sec. or LD. frifmoret thano DnE.S satea all) Iindivridual-Taxpayerl (TIN) No/Complete EIN Last four digits of Soc. Sec. or Individual- XXX-XX-4478 (ifmare thand one, staea ally Taxpayer LD. (TIN) No/Complete EN Straet Address ofDebtor (No. and Street, City. and State): 214 Charles Avenue Street Adiress Df Joint Debtor (No. and Street, City, and State): White City, FL ZIP Code County of Residence or of the Principal Placc of Busincss: 32465 ZIPC Cade Gulf Counry of Residence or of the Principal Place of Business: Mailing Address of Debtor (if different from street address): PO Box 1286 Mailing Address of Joint Debtar (f different from street address). Port Saint Joe, FL ZIP Cade Location of Principai Assets of Business Debtor Various 32457 ZPC Code (if diferent from street address above): addresses identified in Statement of Financial Affairs are andfor mailing addresses for entities. real property Type of Debter Naure Df Business (Fona of Orgarizatioa) (Check onel box) Chapter of Bankruptey Code Under Whick (Check one box; Healtis Care Business the Petition is Flled (Check oae box) Idividual (includes Joint Debiors) Single Assat Real Estate as defined D Chapter 7 See Exhibit D o page 2 ofthis form. in li U.S.C. $ 101 (5IB) a Chapter 9 Chaptet 15 Petition for Railroad Chapter 1L ofa Foreign Main Proceeding Recognition Corparation (includes LLC: and LLP) Stockbroker Chapter 12 Chapter 15 Petition for Partnership Commodity Broker Chapter 13 ofal Foreign Nonmain Proceeding Recognition check Other rs debtaer box isore ane of thea above entities, a Other Clearing Bank and state type ofe entity below.) Nature of Debts Tax-Exerpt Eatity (Check one box) (Check box, ffapplicabie) Debts arep primarily consumer debis, Debtor is a tax-exempt organization defined in 13 USCS $ 101(8) as Dcbts are primarily under Title 26 of fhe United States "incurred by an individual for business debts. Code fthe Intemal Revenue Code). persanal, family, er household primarily purpose." Flling Fee (Check one box) Fall Fling Fee attached Check onel bax: Chapter 11 Debtors a Debtor is smail business debror. as defined in 1I Filing Fee tol be paid in instaliments fapplicable lo individuals only). Must Debtor is not small business debeor as defined in USC.S 1I 101(51D). attach signed application far the court's cunsideration certifying that the Check if: USC $ 101451D). debior Form 3A. is mnabie to pay fee except in installments. Raic 1006(b). Sce Officiai Debtor's aggregater noncontingent liquidated debts (exchuding debts owed to are less than $2,343,300 fomount subject Ao adiusmmend on 4ADIA3 ade every insiders threey or affiliates) Fling Fecs waiver requested (applicabie to chapter 7i individuais Chock alla applicable boxes: years fheregfer) attach signed application for the cent's consideration. Sce Officiai onty). Form Must 3B. D A plan is being Gicd wila this petition. Acceptances in accordance oft witb the 11 plan ware solicined prepotition from ORC O7 more classes of creditors, ECiiaIAEAEAENI Taformation USC $ 1126b). Debtor estimates that finds will bc availablc for distribation to ansccured creditors. THIS SPACE IS FOR COURT USE ONLY there Deblur wil estimates that, after any exempt property is excluded and be no funds available for distribution to msectred creditors. administrative expenses paid, Estimated Number of Creditors 3 49 99 50- 100- 199 200- 999 1.000- 5,001- 10,001- 25.001- 50,001- 5,000 10,000 25,000 $0,000 100,000 100,000 OVER Escimated. Assets a - 550,000 lo $100,600 $50,001 to $500,000 $100.001 la $500,001 tosi SL000.00: $10,000,001 550,000,001 s1on,oo0,pot million los10 million iillion to 550 1o5t00 1S500 S50,00,001 wSIE billign Mese SI bilien than Estimated Liabilities millien million SO10 550,000 $100,000 $50,001 to SIOD,001 5500,000 o $500,p01 $1.000,001 $14,000.004 - 3 million 2es? million tos S10 million to Sso 103100 $50,006,001 $100000,001 tos $500 5500,000,001 D SI billion Mors 51 billion Shan milion million Sumeary DUC 1 red (Oricial Form: 5 Suamin : U4/13/10 Page 4 of 49 4/13/10 5:33PM United States Bankruptey Court Northern District In re Michael Lee Hammond of Florida Case No. Debtor Chapter 7 indicate as to cach schedule whether SUMMARY OF SCHEDULES B, D, E, F, I, and J in the boxes provided. that schedule is attached and state the number Add the amouts ofail claims from Add the amounts from Schedules of pages in each. Report the totals also complete the "Statistical Schedules D, E, and F to determine the total A and B Io determine the lotal amount of the from Schedules A, Summary of Cerain Liabilities and Related Data"i amount oft the debtor's liabilities. Individual debtor's assets. if they. file a case under chapter 7, I1, or 13. debtors must NAME OF SCHEDULE ATTACHED NO.C OF (YES/NO) SHEETS ASSETS A - Real Property Yes LIABILITIES OTHER 1 392,170.00 B. - Personal Property Yes 4 20,550.00 C- Property Claimed as Exempe Yas 2 D- Creditors Holding Secured Claims Yes 3 E Creditors Holding Unsecured 4.785,578.00 Priority Claims (Totai of Claims an Schechule E) Yes 2 F- Creditors Holding Unsecured 2,400.00 Noapriority Claims Yes 8 G Executory Contracts and 5,525,699.62 Unexpired Leases Yes 1 H Codebtors Yes 2 I- Current Income ofindividual Deblorfs) Yes 1 J. Carrent Expenditures of Individuai 3,187.34 Debtorts) Yes 1 Total Number of Sheets of ALL Schedules 2,746.50 25 Total Assets 412,720.00 Total Liabilities 10,313,677.62 Soware Copyigh ic) 1996-2010 Best Case Solutions Evanstan, IL WIMW. bestcase com Best Case Bankuptoy 8 Exhibit C March 4, 2025 RE: Surplus Property List Police Department 1) 2010 Club Car Golf Cart 2) 2018 Ford Explorer vin 1FMSKSAR8/GC74322, 98,240 miles Public Works 1) 1994 John Deere Gator 6x4, Does not run, needs a new transmission Current City Projects 3/18/25 Maddox Park Drainage- Need more info. from engineer to bid and direction from the Board. Lighthouse Complex Sleeping Beauty Rehab- The bid has been awarded Monolith Construction and the State has approved the modified plans. Construction is underway. Sewer Rehab. CDBG-DR- Grant Funding Approved 5/21, Grant Agreement Received, The CCTV work is complete and Anchor Engineering is working on the rehab/replacement plans. L& K Contractors have been awarded the Lift Station Rehab bid on 8/20/24. Long Ave. Paving- Resurfacing the road is scheduled for the week of March 17th 2025. Beacon Hill Sewer- The Lift Station is Operational & the Collection System is built. City staff is installing the taps. 9/15/23 Dewberry tasked to Survey & Topo the new City Hall Complex with Conceptual Plan options. Dewberry has now been tasked to handle the Civil Engineering and permitting. MLD has been tasked for the Architectural Services on 10/15/24. 9/26/23 Dewberry tasked to work on the Expansion of Zone 3 at the WW Sprayfields. The bid was awarded to North Florida Construction on 4/16/24 to clear the property. The clearing is complete and City staff is laying the pipe. Downtown Waterline Replacement Phase II- The SRF Funding has been approved and the bid has been awarded to L & K Contractors. Construction began on 9/30/24. 2/11/24 A Task Order was signed with Dewberry to survey the alley between Bay & Harbor Street for potential stormwater improvements. The survey is complete and Dewberry is trying to determine the best course of action. Allen Memorial Paving SCOP Grant. The Project was awarded to Roberts & Roberts on 9/17/24. Construction is underway. D Monument Ave. Paving from 19th Street to Allen Memorial. The project was awarded to Roberts & Roberts on 9/17/24. Construction is underway. 3/19/24 A Task Order was signed with Dewberry to design the $1.5 M Legislative Approp. for multiple roads to be paved. The Bid was awarded to Roberts & Roberts on 11/5/24, CEI Services was awarded to SCE on 1/7/25. The project is under construction. Workforce Board Bldg. Roof Replacement. Signed a MOU with the County to complete the project. The project is under Construction. Cabell Drive Ditch Cleaning- Staff will attempt to clean the ditch utilizing City Equipment after the Sprayfield Project is complete. Ave C& Battles Drainage Improvements- The bid was awarded to North Florida Construction on 1/21/25 - CITIZENS ADVISORY TASK FORCE MEETING NOTICE The City of Port St. Joe's Citizen's Advisory Task Force will hold a public meeting on Tuesday, March 18, 2025, at 11:00 a.m. The purpose of this meeting will be to discuss the City applying for a grant under Florida Commerce's Small Cities Community Development Block Grant Program for the FFY 2023 and 2024 funding cycle. If not funded under the initial 2023 or 2024 cycle, this notice and meeting will be used for a subsequent 2025 cycle. The Citizen's Advisory Task Force will hold the meeting at the City of Port St. Joe City Commission Chamber, located at located at 2775 Garrison Avenue, Florida 32456. The public is invited to attend. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this workshop is asked to advise the agency at least 48 hours-before the workshop by contacting Ms. Charlotte Pierce, City Auditor/Clerk, City of Port St. Joe at (850) 229-8261 or by e-mail at cpierce@psi.f.gov. Any non-English speaking person wishing to attend the public hearing should contact Ms. Pierce at (850) 229-8261 or by e-mail at cpierce@ps.f.gov at least five calendar days prior to the meeting and a language interpreter will be provided. If you are hearing or speech impaired, please contact the agency using the Florida Relay Service, 1(800)955-8771 (TDD) or 1(800)955-8770 (Voice). The City of Port St. Joe is a Fair Housing/Equal Opportunty/Handicap Accessible Jurisdiction. DATE TO SUBMIT TO THE STAR: No later than Friday, March 7, 2025 DATE TO RUN: No later than Thursday, March 13, 2024 ONE TIME ONLY, BLOCK DISPLAY ADVERTISEMENT (AS SMALL AS POSSIBLE) Bill To: City of Port St. Joe P.O. Box 278 Port St. Joe, Florida 32457 PLEASE SEND AFFIDAVITS AS PROOF OF PUBLICATION ASAP TO: Fred Fox Enterprises, Inc. & City of Port St. Joe P. O. Box 840338 P.O. Box 278 St. Augustine, FL 32080 Port St. Joe, FL 32457 Also Please Email Affidavits of Publications to Melssa.Fox@iredloxedloxenterpnses.com AND cpierce@psi.f.gov 2 FIRST PUBLIC HEARING NOTICE The City of Port St. Joe, Florida is considering applying to Florida Commerce for a FFY 2023 and 2024 Small Cities Community Development Block Grant (CDBG) combined funding cycle. The City is eligible to apply for up to Five Million Dollars $5,000,000.00) in the neighborhood revitalization, commercial revitalization, housing rehabilitation, and economic development categories. Construction activities funded through the CDBG program must meet one of the following National Objectives: 1. To benefit low and moderate income persons; 2. To aid in the prevention or elimination of slums or blight; or 3. To meet other community development needs of recent origin having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community and where other financial resources are not available to meet such needs. The categories of activities for which these funds may be used are in the areas of housing, neighborhood revitalization, commercial revitalization or economic development and include improvement activities such as acquisition of real property, loans to private-for-profit businesses, purchase of machinery and equipment, construction of infrastructure, rehabilitation of houses and commercial buildings and energy conservation. Additional information regarding the range of activities that may be undertaken will be provided at the public hearing. For each activity that is proposed, at least 70% of the funds must benefit low and moderate income persons. In developing an application for submission to Florida Commerce, the City of Port St. Joe must plan to minimize displacement of persons as a result of planned CDBG activities. In addition, the City of Port St. Joe is required to develop a plan to assist displaced persons. A public hearing to receive citizen views concerning the community's economic and community development needs will be held at the City of Port St. Joe's City Commission Chamber, located at 2775 Garrison Avenue, Florida 32456 on Tuesday, March 18, 2025 at 12:00 p.m., or as soon thereafter as possible. For information concerning the public hearing contact Ms. Charlotte Pierce, City Auditor/Clerk, City of Port St. Joe, at 305 Cecil G. Costin Sr. Blvd., Port St. Joe, Florida 32456, by telephone at (850) 229-8261 or by e-mail at cpierce@psl.f.ov. The public hearing is being conducted in a handicapped accessible location. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this workshop is asked to advise the agency at least 48 hours-before the workshop by contacting: Charlotte Pierce, City Auditor/Clerk, City of Port St. Joe at (850) 229-8261 or by e-mail at cpierce@psl..gov. Any non-English speaking person wishing to attend the public hearing should contact Ms. Pierce at (850) 229-8261 or by e-mail at cpierce@ps.f.gov at least five calendar days prior to the meeting and a language interpreter will be provided. If you are hearing or speech impaired, please contact the agency using the Florida Relay Service, 1(800)955-8771 (TDD) or 1(800)955-8770 (Voice). The City of Port St. Joe is a Fair Housing/Equal Opportunly/Handicap Accessible Jurisdiction. DATE TO SUBMIT TO THE STAR: No later than Friday, March 7, 2025 DATE TO RUN: No later than Thursday, March 13, 2024 ONE TIME ONLY, BLOCK DISPLAY ADVERTISEMENT (AS SMALL AS POSSIBLE) Bill To: City of Port St. Joe P.O. Box 278 Port St. Joe, Florida 32457 PLEASE SEND AFFIDAVITS AS PROOF OF PUBLICATION ASAP TO: Fred Fox Enterprises, Inc. & City of Port St. Joe P. O. Box 840338 P.O. Box 278 St. Augustine, FL 32080 Port St. Joe, FL 32457 Also Please Email Affidavits of Publications to Melssa.Fox@redoxedfoxenterprises.com AND cpierce@ps.f.gov 13 NOTICE OF FAIR HOUSING WORKSHOP The City of Port St. Joe is a fair housing advocate. The City is holding a workshop to explain the Fair Housing Ordinance for all of the protected classes (race, color, familial status, handicap, national origin, religion and sex). The public is invited to attend. The workshop is scheduled for Tuesday, March 18, 2025, at 12:00 p.m., or as soon thereafter as possible, at the City of Port St. Joe's City Commission Chamber, located at 2775 Garrison Avenue, Florida 32456. For information concerning the workshop contact Ms. Charlotte Pierce, City Auditor/Clerk, City of Port St. Joe at 305 Cecil G. Costin Sr. Blvd., Port St. Joe, Florida 32456, by telephone at (850) 229-8261 or by e-mail at cpierce@psl.f.gov. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this workshop is asked to advise the agency at least 48 hours-before the workshop by contacting Ms. Pierce, at (850) 229-8261 or by e-mail at cpierce@psl.f.gov. Any non-English speaking person wishing to attend the public hearing should contact Ms. Pierce at (850) 229-8261 or by e-mail at cpierce@ps.f.gov at least five calendar days prior to the meeting and a language interpreter will be provided. If you are hearing or speech impaired, please contact the agency using the Florida Relay Service, 1(800)955-8771 (TDD) or 1(800)955-8770 (Voice). The City of Port St. Joe is a Fair Housing/Equal Opportuniy/mandicap Accessible Jurisdiction. DATE TO SUBMIT TO THE STAR: No later than Friday, March 7, 2025 DATE TO RUN: No later than Thursday, March 13, 2024 ONE TIME ONLY, BLOCK DISPLAY ADVERTISEMENT (AS SMALL AS POSSIBLE) Bill To: City of Port St. Joe P.O. Box 278 Port St. Joe, Florida 32457 PLEASE SEND AFFIDAVITS AS PROOF OF PUBLICATION ASAP TO: Fred Fox Enterprises, Inc. & City of Port St. Joe P. O. Box 840338 P.O. Box 278 St. Augustine, FL 32080 Port St. Joe, FL 32457 Also Please Email Affidavits of Publications to Melisa.Fox@fredoxenterpises.com AND cpierce@ps.f.gov 14 CITY OF PORT ST. JOE AGENDA ITEM SUMMARY MEETING DATE: March 18, 2025 PRESENTER: Patrick Howard AGENDA ITEM 1st Public Hearing: Small Cities Community Development Block Grant (CDBG) Application BACKGROUND: Purpose of Public Hearing: The City Commission is considering the submittal of an application for a Small City Community Development Block Grant. The purpose ofthis Public Hearing is to receive Citizen input regarding economic and community development needs. I. Sign in of persons in attendance. II. Presentation of Community Development Block Grant Application Process and Four Program Categories (See Attachment A). Howard III. Public Input or comments on eligible projects/activities. Howard IV. Close Public Hearing. CATF RECOMMENDATION: Authorize City Staff to prepare and submit a Small Cities CDBG application for: project. STAFF RECOMMENDATION: Authorize City Staff to prepare and submit a Small Cities CDBG application for: project. REQUESTED MOTION: Approve Staff recommendation as presented. COMMISSION ACTION: Moved by: Commissioner. Seconded by: Commissioner APPROVED DENIED IS EQUAL HOUSING OPPORTUNITY CITY OF PORT SAINT JOE, FLORIDA SIGN IN SHEET MARCH 18, 2025 @ 12:00 P.M. CDBG 1ST PUBLIC HEARING & FAIR HOUSING WORKSHOP NAME ADDRESS PHONE NUMBER 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 16 Fair Housing AGENDA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CITY OF PORT ST. JOE, FLORIDA FAIR HOUSING WORKSHOP MARCH 18, 2025 @ 12:00 P.M. 1. Sign in of persons in attendance 2. Pass out Fair Housing Workshop packages 3. Discussion of the Fair Housing Ordinance in place for the City of Port St. Joe, Florida 4. Question and Answer session 5. Conclusion of Workshop 7 - 00 d - n AND S - 1 S 6 - - : I - 8 E a 23 ( - ay 24 / - - - - I 24 a - 1 . a E @ - 0O / AND RFP # 2025-02 CDBG Grant Administration March 7 = 3:05 P.M. City Commission Conference Room VENDOR BID AMOUNT Dhuci Ahspioes 48 750.00 Andos 7.5% 35 OCV LLC EMA < CITY OF PORT ST.JOE, FL Mobile App (External) Prepared for City of Port Saint Joe 305 Cecil G. Costin Sr. Boulevard Port St. Joe, FL32456 United States Jim Anderson City Manager andersoncps.ligow OCV LLC PO Box 2010 Opelika, AL 36803 US 36 2025022-090439606 Issued YOUR INVESTMENT February 21, 2025 Expires March 23, 2025 The pricing of this agreement shall continue for a period of: 3 years (Renewable annually thereafter) Products & Billing Unit Services Frequency Quantity price Price Mobile App Annually 1 $5,995.00 $5,995.00 Annual Support /year /year & Maintenance Mobile App 1 $7,490.00 $3,745.00 Development after (IOS/Android) $3,745.00 Tierl discount Annual subtotal $5,995.00 One-time subtotal $3,745.00 after $3,745.00 discount Year One Total $9,740.00 37 LET'S WORK TOGETHER OCV, LLC proposes to develop an iPhone and Android app for City of Port Saint Joe. THIS AGREEMENT is made between OCV, LLC ("Host") having an address at 809 2nd Avenue, Opelika, AL. 36801 and City of Port Saint Joe ("Client") having a mailing address at 305 Cecil G. Costin Sr. Boulevard,, Port St. Joe, FL: 32456 and is effective from Date Customer Signs Proposal to End Date: 3 years Following Signature (Renewable Annually Thereafter) 1. SERVICES: Host agrees to provide custom mobile app development services and support. 2. BILLING AND PAYMENT: Annual Maintenance/ /Subscription Payment Schedule - 2026 and Beyond Total Annual Maintenance / Subscription Fee - Annual fee billed annually on contract anniversary date. 3. *TERM AND TERMINATION: The term of this agreement shall begin as of the effective date (date of signatures of both parties) and shall continue thereafter for a period of 3 years. *At the end of the initial contract period, Host will contact the customer for a renewal confirmation. Confirmation is typically communicated through email or other electronic means. Host will also send a renewal invoice 30 days prior to the expiration of this agreement. Receiving the invoice without renewal confirmation does not lock the customer into renewal. Customer will have 30.days to decline renewal. Host retains ownership of all intellectual property rights associated with the services, its technology and any enhancements or modifications thereof. 4. AMENDMENTS: This Agreement may be supplemented, amended, or modified only by the mutual agreement of the parties. No supplement, amendment, or modification of this Agreement shall be binding unless it is in writing and signed by all parties. 38 - acceptance of the terms and conditions contained in this agreement and any amendments thereto. OCV, LLC TERMS AND CONDITIONS 1. MOBILE APP CREATION AND REVIEW PERIOD: Upon execution of this contract, the OCVapps team will go to work on designing and building your app(s). At the design phase, we will solicit your initial design ideas, existing graphics and logos and use any other existing asset that you have to set the direction. A mock up/ prototype will be developed using graphics and be sent to you for approval/ review. This will happen prior to the start of coding. Upon electronic approval of the prototype images, OCV, LLC will begin coding your app (contingent on having all information from the customer). Upon completion of the code, OCV will review and test the app at all levels. Once the app passes our internal review and processes, we will upload it to the Apple Tunes Store/Google Play store for official App review and release. Upon acceptance oft the app within the runes store/ Google Play store, we will notify you via email/phone. After the App is released in the stores we will train you how to use the control panel and how to update your app. Total elapsed time estimate: N 45 - 60 days after all information is provided to Host project management staff. 2. OCV, LLC Features: Features will be solidified after contract acceptance. 3. CUSTOMER/OCV CONTROL: An OCVapp exists in two parts: the Teatures" and content". The features remain static in nature. The "content" is the update-able features that the client can update. OCV will work with your team to ensure that you can edit the "content" via RSS feeds and a custom web accessible control panel. Unless requested of OCV by the client, only the client can make changes to the content within the control panel. 4. PUSH NOTIFICATION AND OTHER ALERT NOTIFICATIONS: An OCVapp may be instrumented with a Push notification or other Alert terminology. OCV does not warranty, suggest, or advertise that an OCVapp is designed for life saving immediate warnings. The OCVapp pusbpotification and alert systems are simply 39 - a While it will be the intent of a push notification to be delivered to your OCVapp, it is not something that can be guaranteed. Due to the technical limitations, multiple internet connections and outside factors that are out of the control of OCV, we suggest that our warnings will almost always be delivered in less than a minute. Some instances will show quicker and others slower. There is a chance that during a storm or other emergency, information may slow due to power outages, mobile phone network shortages or outages and many other factors. In severe situations, the feed may not happen at all. Note: Never assume that the end user has received the push notification. Due to the requirements of the marketplace, push notifications are opt-in services. A user can turn off the notifications at any time or uninstall the app. 5. Warranties Disclaimer: Due to the many links in the overal national and regional communication networks and infrastructure national/regional cellular/mobile communication networks and their traffic management, land- phone lines and regional switching networks, power grids, etc.) all of which are completely outside the control or monitoring of OCV, OCV disclaims any and all warranties with respect to the Client's use of an App developed by OCV, direct or indirect, including but not limited to warranties of merchantability and fitness for a particular purpose. In no event shall OCV, its affiliates, ousiness partners, service providers, employees, agents, representatives, or shareholders be liable to customer for any incidental, consequential, indirect, special, or punitive damages (including damages due to: service failures, business or service interruptions, etc.) for any aspect of its service outside of OCV's direct control. IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized representatives. This Agreement, constitutes the entire Agreement oetween the parties with respect to the subject matter hereof, and as of the date this Agreement is executed by both Parties, shall supersede any previous agreements or understandings, written or oral, between the Parties. All modifications to the applicable Compensation arrangement shall be in writing and signed by both Parties and shall not supersede the terms of this Agreement. The Agreement shall commence on date of customer signature. The total cost of the agreement is outlined in Section One (]) - Your Investment. Signature Before you sign this quote, an email must be sent to you to verify your identity. Find your profile below to request a verification email. 4D Jim Anderson Janderson@ps.figow Kevin Cummings kevin@myocvy.com Print 41 STAC House Summer Program Mike Lacour 850-774-6446 STAC House: Director $18.53 Students last day, May 28th Asst Director $17.47 Teachers last day, May 30st Assistants $16.40 Teacher planning day, August 1st Schedule: 2025 Memorial Day, Juneteenth and. July 4th Holidays Open Date June 2nd Last Day July 25th Mon Tues Wed Thur Fri Total Days Total Hrs Per Emp. Total Sal. June 26 27 28 29 30 1 8 2 3 4 5 6 5 40 9 10 11 12 13 5 40 16 17 18 19 20 4 32 23 24 25 26 27 5 40 July 0 30 1 2 3 4 4 32 7 8 9 10 11 5 40 14 15 16 17 18 5 40 21 22 23 24 25 5 40 28 29 30 31 August 1 0 0 39 312 5,781.36 5,781.36 Budget 5,576.00 1 Director 2 Asst Directors Total Est. 26,916.24 2 Student Asst Total Budget 29,761.00 5 Total Employees 2,844.76 42 Washington Gym Mike Lacour 850-774-6446 Gulf Coast Washignton Program Director $18.53 Students last day, May 28th Asst Director $17.47 Teachers last day, May 30st Assistants $16.40 Teacher planning day, August 1st Schedule: 2025 Memorial Day, Juneteenth and July 4th Holidays Open Date. June 2nd Last Day July 25th Mon Tues Wed Thur Fri Total Days Total Hrs Per Emp. Total Sal. June 26 27 28 29 30 3 22.5 2 3 4 5 6 5 37.5 9 10 11 12 13 5 37.5 16 17 18 19 20 4 30 23 24 25 26 27 5 37.5 July 0 30 1 2 3 4 4 30 7 8 9 10 11 5 37.5 14 15 16 17 18 5 37.5 21 22 23 24 25 5 37.5 28 29 30 31 August 1 0 0 41 307.5 5,697.98 5,697.98 Budget 5,576.00 1 Director 2 Asst Directors Total Est. 62,690.03 8 Student Asst Total Budget 66,500.00 2 Part Time Kitchen 3,809.98 13 Total Employees General Fund Budget 22,500.00 Dupont Funding 21,000.00 Shortage 19,190.00 62,690.00 43 Grants Updated- 3/18/25 Title Amount Status NWFW/MD/NERDA $971,850 Draft Stormwater Master Plan Complete. Water Quality portion is on hold. FDEM $660,943 Hazard Mitigation. Elevation of (12) lift stations and switch gear for $5,000 Washington Gym Generator Power. Submitted 3/6/20. 25% match. Approved 12/16/22 FEMA 1.4M Clifford Sims Park Repairs due to Hurricane Michael. Approved 4/21/23. The project is complete and we have requested reimbursement. Historic $497,495 Centennial Bldg. Rehab. Grant awarded. The project is complete Resources/Hurricane and we have requested reimbursement. Michael CDBG-DR $9,996,000 Sewer Rehab- City Wide. Approved 5/21. CCTV work approved. National Park $83,000 Washington Gym Rehabilitation. Submitted by UF. Approved and System/Hurricane will be administered thru the State of Florida Division of Historical Michael Resources Historic $327,707 Cape San Blas Lighthouse Complex. The project has been re-bid. Resources/Hurricane Approval has been given for the amended scope of work by the Michael State. USDA $4,000,000 Potential 65% loan/35% grant for new Government Complex. The funding request is on hold. COVID-19 Rescue $1,786,545 Grant Agreement signed 9/15/21. Funds received. $1,000,000 Plan allocated for 10th Street Sports Complex & $786,545 for Road Paving already spent. FDEO $675,426.00 Commercial District Waterline Replacement. Grant Approved 4/8/22. Phase I is complete. FDEP Water $965,000 System Wide Septic to Sewer for 175 connections. Grant Protection Funds Application approved 11/10/21. Accepting Applications for service. FDEP Water $4,300,000 Beacon Hill Sewer. Grant Application Approved 11/9/21. The Protection Funds collection system and lift station is constructed. City Staff is making taps. FDEP $218,895 Resilient Florida (Study of PSJ). Submitted 8/30/21, Working with UF. FDOT/SCOP $575,417.65 Application for re-surfacing Allen Memorial. Approved on 8/23/22 for the 2024 fiscal year. The contract was awarded to Roberts & Roberts. NOAA $280,000 Stormwater Management (H&H) Study, Approved 4/21/23 $1,563,611 Phase II Application submitted 12/19/23 FDOT Phase I $100,000 Hwy 98 Beautification Grant, Approved 12/16/22. Coastal has FDOT Phase II $129,580 completed the design. Out for bids Phase II approved 1/10/24 44 Legislative Request $1,500,000 Road Paving, submitted by Clark Smith approved in the 23/24 State 2023 Budget. Grant being worked thru FDOT. FDEP/SRF $102,000 Lead and Copper Service Line Inventory. Additional $9,800 Grant/ Loan/$98,000 $10,200 Loan Approved as well. The project is complete. Grant FDEP/SRF $1,506,338 Downtown Water line Replacement Phase II. Approved, Application Loan/S655,456 submitted on 11/2/23 Grant Legislative Request $500,000 Fire/Police Public Safety Facility 2023 Guif Consortium $750,000 Signed the sub-grant agreement with Guif County on 10/31/23 for the ESAD Purchase re-imbursement FDOT $43,000 Police Dept. - Occupant Protection. Application submitted on 2/27/24. The grant was approved and signed by the City on 10/15/24. FDOT $561,884.66 Ave C & D Paving SCOP Grant. Application submitted the first week in March 2025. Historic Resources $1,000,000 Washington Gym Improvements. 25% match required. City/County/ (FDHR) UF partnership. Application submitted 5/31/24. NWFWMD $80,000 Water Plant Backwash Reuse Project. Estimated $200,000 project, Grant has been approved. Legislative Request $2,000,000 Fire/Police Public Safety Facility 2025 $300,000 Core Park Restrooms 45