REGULAR MEETING MINUTES ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITYI ARVIN PUBLIC FINANCING AUTHORITY JANUARY 14, 2025 CALL TO ORDER @ 6:03PM PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL: All present. 1. APPROVAL OF AGENDA AS TO FORM. Motion to approve the Agenda with the following changes: - Move Discussion Item 3E to be considered after Agenda Item 2 and prior to Discussion Item 3A. - Remove Public Hearing items 5A, 5B, and 5C to allow for proper posting of the public hearing notices. Remove Action Items 6D and 6H. Motion Mayor Calderon Second CM Perez Vote 2-2 (CM Horton and MPT Reyes voted No.) Motion to approve the Agenda with the following changes: Move Discussion Item 3E to be considered after Agenda Item 2 and prior to Discussion Item 3A. - Remove Public Hearing items 5A, 5B, and 5C to allow for proper posting of the public hearing notices. - Remove Action Item 6H. Motion CM Horton Second MPT Reyes Vote 3-1 (Mayor Calderon voted No.) 2. PUBLIC COMMENTS (This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.) Arvin City Council Meeting Minutes January 14, 2025 Page 1 of7 OR 3. DISCUSSION ITEMS A. Process to fill vacant Councilmember position. B. Locations and budget for LED Stoplights within the City. C. Update on actions to repair nonoperational streetlights within the City. D. Update on street sweeper operations within the City. E. "Know Your Rights - Immigration" Community Town Hall Meetings. Above Discussion Item 3E was discussed after Agenda Item 2 and prior to Discussion Item 3A. 4. CONSENT AGENDA ITEMS A. Approval of Demand Register(s) of December 05, 2024 - - December 19, 2024. B. Approval of Payroll Register(s) of November 19, 2024 - December 30, 2024. C. Approval of the Minutes of the Regular Arvin City Council Meeting(s) of October 22, 2024, and December 10, 2024. D. Approval to Host A "Know Your Rights" Town Hall Meeting at Faro Church, 500 Campus Drive, Arvin on January 16, 2025 at 6:00pm; and Authorization to Purchase Special Event Insurance. Staff recommends approval of the consent agenda. Motion to approve Consent Agenda Items 4A - 4D. Motion CM Horton Second CM Perez Vote 4-0 5. PUBLIC HEARING ITEM(S) A. A Public Hearing to Consider Approval of A Resolution of the City Council of the City of Arvin Declaring There Are No Unmet Transit Needs That Can Be Reasonably Met Within the City of Arvin. Staff recommends to open the hearing, allow for public testimony, close the hearing, and approve the Resolution. Above Public Hearing Item 5A was removed from the agenda. B. A Public Hearing to Consider Introduction and First Reading of An Ordinance of the City Council of the City of Arvin Approving Zoning Code Amendment 2025-01 - Ordinance Amending Chapter 17.51 Accessory Dwelling Unit and Acceptance of the California Environmental Quality Act (CEQA) Notice of Exemption. Arvin City Council Meeting Minutes January 14, 2025 Page 2 of7 CA Staff recommends the City Council consider introducing the Ordinance to be read by title only, open the hearing, allow for public testimony, close the hearing, waive first reading of the Ordinance, and approve the introduction of the Ordinance. Above Public Hearing Item 5B was removed from the agenda. C. A Public Hearing to Consider Approval of A Resolution of the City Council of the City of Arvin Amending the General Plan by Adopting the 2024 Safety Element Incorporating 2020 Kern County Multt-Jurisdictional Hazard Mitigation Plan and Adoption of Exemption pursuant to California Environmental Quality Act Guidelines Section 15061(b)(3). Staff recommends to open the hearing, allow for public testimony, close the hearing, and approve Resolution. Above Public Hearing Item 5C was removed from the agenda. 6. ACTION ITEM(S) A. Election of Vice Mayor. Staff recommends the City Council nominate and vote for a Councimember to serve as Vice Mayor (Mayor Pro Tem) for the City of Arvin. Mayor Olivia Calderon nominated Councilmember Jaime Perez. Councilmember Jaime Perez nominated Councilmember Jaime Perez (self). Vote 2-2 (CM Horton and MPT Reyes voted No.) Councilmember Donny Horton nominated Mayor Pro Tem Susana Reyes. Mayor Pro Tem Susana Reyes nominated Mayor Pro Tem Susana Reyes (self). Vote 3-1 (CM Perez voted No.) Susana Reyes was appointed to continue to serve as the Mayor Pro Tem. B. Consideration and Approval of Grants Manager Employment Agreement. (HR Manager to provide report). This item was directed to staff by the City Council at the meeting of December 10th, 2024 to present this item to the City Council as an agenda item for the meeting of January 14th, 2025. Staff recommends approval of the Grants Manager Employment Agreement. Motion to approve the Grants Manager Employment Agreement. Motion CM Horton Second MPT Reyes Vote 2-2 (CM Perez and Mayor Calderon voted No.) Arvin City Council Mceting Minutes January 14, 2025 Page 3 of7 t - N- C. Consideration and Approval of Transportation Manager Job Description and Employment Agreement. (HR Manager to provide report) This item was directed to staff by the City Council at the meeting of December 10th, 2024 to present this item to the City Council as an agenda item for the meeting of January 14th, 2025. Staff recommends consideration and adoption of the job description and employment contract. Motion to approve the Transportation Manager Job Description and Employment Agreement. Motion CM Horton Second MPT Reyes Vote 2-2 (CM Perez and Mayor Calderon voted No.) D. Consideration and Approval of A Resolution of the City Council of the City of Arvin Approving Single Source Two-Year Subscription Purchase of Eighteen (18) Flock Safety Falcon Cameras and Related Technology from Flock Group, Inc. in the amount of $109,550.00. (Chief of Police to provide staff report) This item was tabled at the City Council meeting of December 10th, 2024 to the City Council meeting of January 14th, 2025. Staff recommends discussion and possible approval of the resolution and subscription purchase. Twenty-four (24) members of the public provided comments related to above Action Item 6D: Eleven (11) against the purchase of the flock cameras; Nine (9) in favor of the purchase of the flock cameras; and four (4) provided suggestions and concerns with pros and cons. Motion to table above Action Item 6D to provide the opportunity for the public to obtain further information and to have their questions answered at a community meeting to be scheduled in the future by the City. Motion MPT Reyes Second CM Perez Vote 4-0 Motion to move Action Item 61 to be considered after Action Item 6D; and table Action Items 6E, 6F, 6G, 6J, 6K, 6L, and 6M to the City Council Meeting of January 28, 2025; and remove Agenda Item 7 Council Member Comments. Motion MPT Reyes Second CM Horton Vote 4-0 E. Consideration and Approval of A Resolution of the City Council of the City of Arvin Approving Piggy-Back Purchase by Either Cash or Five Year Lease of Dell Power Edge Server R-650, Dell ME 5012 Storage Array, and Related Software and Installation from Diamond IT in the amount of $99,015.84. (City Manager to provide staff report). Staff recommends approval of the resolution and to provide authorization to the City Manager to purchase the equipment. Above Action Item 6E was tabled to the City Council Meeting of January 28, 2025. Arvin City Council Meeting Minutes January 14, 2025 Page 4 of7 f F. Consideration and Approval of the Service Employees International Union Local 521 (SEIU) Side Letter 1.25 between SEIU and the City of Arvin. (HR Manager to provide staff report). Staff recommends consideration and potential approval of the side letter between SEIU and the City of Arvin. Above Action Item 6F was tabled to the City Council Meeting of January 28, 2025. G. Consideration and Approval of A Resolution of the City Council of the City of Arvin Approving Vesting Tract Map No. 7358, Bisla Farms, Time Extension to December 13, 2027, and that City Staff and Applicant Prepare An Improvement Plan for the Phasing of Final Maps, Security for Financing Improvements for each Phased Map, and Implementation of Conditions of Approval and Adopted Mitigation Measures. Staff recommends consideration and approval of the resolution. Above Action Item 6G was tabled to the City Council Meeting of January 28, 2025. H. Consideration and Approval of A Resolution of the City Council of the City of Arvin (1) Declaring Central Natural Gas (CNG) Gas Station Equipment as Surplus and (2) Directing the City Manager to Authorize Sale of the Equipment. (Transit Manager to provide staff report). This item was tabled by the City Council at the December 10th, 2024 meeting to the January 10th, 2025 City Council meeting. Staff recommends consideration and approval of the resolution declaring the CNG facilities as surplus and directing the City Manager to authorize sale of the equipment. Above Action Item 6H was removed from the agenda. . Consideration and Approval of A Motion of the City Council of the City of Arvin Setting January 28, 2025 Public Hearing Date for Appeal Submitted by the Arvin Community Services District Relating to the Arvin Planning Commission Action of December 17, 2024 for (1) Conditional Approval of Conditional Use Permit 2024-Solar Array and for (2) Conditional Approval of Site Development Permit Number 2024-Arvin CSD Solar Array Development of 6.84 Acre Rotating Ground Mounted Solar Array and Easements Serving Two Existing Water Wells. (Contract City Planner to provide staff report) Staff recommends that the City Council approve a motion setting January 28, 2025 as the date for the appeal hearing requested by the Arvin Community Services District. Arvin City Council Meeting Minutes January 14, 2025 Page 5 of7 N Motion to approve setting January 28, 2025 as the date for the appeal hearing requested by the Arvin Community Services District. Motion MPT Reyes Second Mayor Calderon Vote 4-0 J. Consideration and Approval of A Resolution of the City Council of the City of Arvin Accepting and Awarding Bid to Dave Bang Associates, Inc. to Install Two Bleachers, One Custom Backstop and Two Concrete Pads at DiGiorgio Park in the total amount of $91,250.00, and Authorizing the City Manager to Enter Into A Contract Agreement with Dave Bang Associates for same. (City Manager to present staff report). Staff recommends that the City Council approve the bid by Dave Bang Associates, Inc. and authorize the City Manager to enter into a contract for same. Above Action Item 6J was tabled to the City Council Meeting of January 28, 2025. K. Consideration and Approval of A Resolution of the City Council of the City of Arvin Approving the Sole Source Purchase of SL-Rat and Related Technology from InfoSense, Inc. for the Arvin Wastewater Treatment Facility in the amount of $29,650.00, and Related Budget Amendments. (City Manager or Veolia Plant Manager to provide staff report). Staff recommends approval of the resolution and the sole-source purchase agreement. Above Action Item 6K was tabled to the City Council Meeting of January 28, 2025. L. Consideration and Approval of A Resolution of the City Council of the City of Arvin Declaring Five (5) Public Works Vehicles as Surplus and Authorizing the City Manager to Sell the Same. (City Manager to provide staff report). Staff recommends approval of the resolution declaring the five public works vehicles as surplus and authorizes the City Manager to sell the same. Above Action Item 6L was tabled to the City Council Meeting of January 28, 2025. M. Consideration and Approval of Code Enforcement Classification and Updated Salary Schedule. (HR Manager to provide report). Staff recommends approval of the code enforcement classification and updated salary schedule. Above Action Item 6M was tabled to the City Council Meeting of January 28, 2025. Arvin City Council Meeting Minutes January 14, 2025 Page 6 of7 N 7. COUNCIL MEMBER COMMENTS Above Item 7 was removed from the agenda. 8. CLOSED SESSION ITEMS A. CONFERENCE WITH LEGAL COUNSEL--POTENTIAL LITIGATION Government Code $54956.9(b).) Significant exposure to litigation pursuant to $54956.9(b): seven cases B. THREAT TO PUBLIC SERVICES OR FACILITIES Government Code $54957(a).) Consultation with: City Manager and/or City Attorney. (one item) CLOSED SESSION REPORT BY CITY ATTORNEY: 8A. Case No. 1: No reportable action taken. Case No. 2: Removed from the agenda. Case No. 3: Direction provided to the City Manager concerning taking action concerning third-party investigation. Case No. 4: Direction provided to the City Manager to obtain results concerning water testing. Case No. 5: Status update provided concerning red tagged properties; No reportable action taken. Case No. 6: No reportable action taken. Case No. 7: No reportable action taken. 8B. Direction was given to City Manager concerning the wastewater treatment plant. 9. ADJOURNED @ 12:18AM (January 15, 2025) Respéctfully, submitted, Cecilia Vela, City Clerk Arvin City Council Meeting Minutes January 14, 2025 Page 7 of7