REGULAR MEETING MINUTES ARVIN CITY COUNCIL / SUCCESSOR AGENCY TO THE ARVIN COMMUNITY REDEVELOPMENT AGENCY / ARVIN HOUSING AUTHORITY. / ARVIN PUBLIC FINANCING AUTHORITY JANUARY 28, 2025 CALL TO ORDER @ 6:02PM PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL: All present; One counciimember seat vacant. Councilmember Horton was present during open session from commencement of meeting through the end of Public Hearing Item 5C and was absent during Public Hearing Item 5D through the end of the meeting. 1. APPROVAL OF AGENDA AS TO FORM. Motion to approve the agenda with removal of Action Item 6G. Motion CM Perez Second MPT Reyes Vote 4-0 2. PUBLIC COMMENTS (This is the opportunity for the public to address the City Council on any matter on the agenda or any item of interest to the public that is within the subject matter jurisdiction of the City Council.) 3. DISCUSSION ITEM(S) A. Discussion on AB 617 Community Air Initiatives Update on Funding for Road improvements. B. Discussion on Request for Proposal (RFP) for City Attorney Services. 4. CONSENT AGENDA ITEMS A. Approval of Demand Register(s) of December 20, 2024 = January 23, 2025. B. Approval of Payroll Register(s) of January 03, 2025 and January 17, 2025. C. Approval of A Resolution of the City Council of the City of Arvin Approving Budget Amendment Number 2425-02 in the amount of $32,000.00. Resolution No. 2025-01 Arvin City Council Meeting Minutes January 28, 2025 Page 1 of7 N: D. Approval of A Resolution of the City Council of the City of Arvin Regarding the Preparing of the 2025 Local Appointments List and Posting of the Same. Resolution No. 2025-02 Staff recommends approval of the consent agenda. Motion to approve Consent Agenda Items 4A = 4D with the following change: Table payment for vendor #1340 - Nathan M Hodges, for legal fees of December 2024, from the demand register, Consent Agenda Item 4A until further discussion. Motion Mayor Calderon Second CM Perez Vote 4-0 5. PUBLIC HEARING ITEM(S) A. A Public Hearing to Consider Introduction and First Reading of An Ordinance of the City Council of the City of Arvin Approving Zoning Code Amendment 2025-01 - Ordinance Amending Chapter 17.51 Accessory Dwelling Unit and Acceptance of the California Environmental Quality Act (CEQA) Notice of Exemption. (Planner to provide staff report). Staff recommends the City Council consider introducing the Ordinance to be read by title only, open the hearing, allow for public testimony, close the hearing, waive first reading of the Ordinance, and approve the introduction of the Ordinance. Hearing opened. No public testimony received. Hearing closed. Motion to waive first reading of the ordinance to be read by title only; and approve the introduction of the Ordinance. Motion MPT Reyes Second CM Horton Vote 4-0 B. A Public Hearing to Consider Approval of A Resolution of the City Council of the City of Arvin Amending the General Plan by Adopting the 2024 Safety Element Incorporating 2020 Kern County Multi-Jurisdictional Hazard Mitigation Plan and Adoption of Exemption pursuant to California Environmental Quality Act Guidelines Section 15061(b)(3). (Planner to provide staff report). Staff recommends to open the hearing, allow for public testimony, close the hearing, and approve the Resolution. Hearing opened. No public testimony received. Hearing closed. Motion to approve the Resolution. Motion MPT Reyes Second CM Horton Vote 4-0 Resolution No. 2025-03 Arvin City Council Meeting Minutes January 28, 2025 Page 2 of7 WN C. A Public Hearing for Appeal Submitted by the Arvin Community Services District Relating to the Arvin Planning Commission Action of December 17, 2024 for (1) Conditional Approval of Conditional Use Permit 2024-Solar Array and for (2) Conditional Approval of Site Development Permit Number 2024- Arvin CSD Solar Array - Development of 6.84 Acre Rotating Ground Mounted Solar Array and Easements Serving Two Existing Water Wells. (Planner to provide staff report). Staff recommends to open the hearing, allow for public testimony, close the hearing, and to consider the appeal and provide staff with direction based on the options described in the staff report. Hearing opened. Public testimony: Five (5) members of the public provided comments in favor of the project. Motion to table the hearing to the following Regular City Council Meeting of February 11, 2025 and for the Arvin Community Services District to further discuss conditions with City staff related to removing the discretionary conditions and reconsider conditions regarding Celestial Way. Motion CM Horton Second CM Perez Vote 4-0 D. A Public Hearing (General Plan Amendment - GPA 2025-01) to Consider A Resolution of the City Council of the City of Arvin Adopting the 2023-2031 Housing Element and the Fair Housing Analysis Dated January 2025; and Authorizing Staff to Forward the Housing Element to the State of California Department of Housing and Community Development for Final Review; and to Accept the Notice of Exemption of the California Environmental Quality Act (CEQA). (Planner to provide staff report). Staff recommends to open the hearing, allow for public testimony, close the hearing, and approve the Resolution. Hearing opened. No public testimony received. Hearing closed. Motion to approve the Resolution. Motion CM Perez Second MPT Reyes Vote 3-0 Resolution No. 2025-04 Arvin City Council Meeting Minutes January 28, 2025 Page 3 of7 N 6. ACTION ITEM(S) A. Consideration and Approval of A Resolution of the City Council of the City of Arvin Approving Vesting Tract Map No. 7358, Bisla Farms, Time Extension to December 13, 2027, and that City Staff and Applicant Prepare An improvement Plan for the Phasing of Final Maps, Security for Financing Improvements for each Phased Map, and Implementation of Conditions of Approval and Adopted Mitigation Measures. (Planner to provide the staff report.) This item was tabled by the City Council at the January 14, 2025 meeting to the January 28, 2025 City Council meeting. Staff recommends consideration and approval of the resolution. Motion to approve the Resolution. Motion CM Perez Second MPT Reyes Vote 3-0 Resolution No. 2025-05 B. Consideration and Approval of A Resolution of the City Council of the City of Arvin Declaring Five (5) Public Works Vehicles as Surplus and Authorizing the City Manager to Sell the Same. (City Manager to provide staff report). This item was tabled by the City Council at the January 14, 2025 meeting to the January 28, 2025 City Council meeting. Staff recommends approval of the resolution declaring the five public works vehicles as surplus and authorize the City Manager to sell the same. Motion to approve the Resolution. Motion CM Perez Second MPT Reyes Vote 3-0 Resolution No. 2025-06 C. Consideration and Approval of A Resolution of the City Council of the City of Arvin To Authorize the Mayor and/or City Manager to Enter Into A Contract with Diamond IT in an amount not to exceed $99,015.84 for the Purchase of Dell Power Edge R650 Server, DELL ME-5012 Storage Array, Related Software and Installation Charges, and Financing of the same. (City Manager to provide staff report.) This item was tabled by the City Council at the January 14, 2025 meeting to the January 28, 2025 City Council meeting. Staff recommends approval of the resolution and to provide authorization to the City Manager to purchase the equipment contingent upon obtaining financing. Motion to approve the Resolution. Motion Mayor Calderon Second MPT Reyes Vote 3-0 Resolution No. 2025-07 Agreement No. 2025-01 Arvin City Council Meeting Minutes January 28, 2025 Page 4 of7 pir D. Consideration and Approval of A Resolution of the City Council of the City of Arvin Accepting and Awarding Bid to Dave Bang Associates, Inc. to Install Two Bleachers, One Custom Backstop and Two Concrete Pads at DiGiorgio Park in the total amount of $91,250.00, and Authorizing the City Manager to Enter Into A Contract Agreement with Dave Bang Associates for same. (City Manager to present staff report). This item was tabled by the City Council at the January 14, 2025 meeting to the January 28, 2025 City Council meeting. Staff recommends that the City Council approve the bid by Dave Bang Associates, Inc. and authorize the City Manager to enter into a contract for same. Motion to approve the Resolution. Motion MPT Reyes Second CM Perez Vote 3-0 Resolution No. 2025-08 E. Consideration and Approval of the Service Employees International Union Local 521 (SEIU) Side Letter 1.25 between SEIU and the City of Arvin. (HR Manager to provide staff report). This item was tabled by the City Council at the January 14, 2025 meeting to the January 28, 2025 City Council meeting. Staff recommends consideration and potential approval of the side letter between SEIU and the City of Arvin. Motion to approve the Service Employees International Union Local 521 (SEIU) Side Letter 1.25 between SEIU and the City of Arvin. Motion MPT Reyes Second CM Perez Vote 3-0 Agreement No. 2025-02 F. Consideration and Approval of A Resolution of the City Council of the City of Arvin (1) Declaring Central Natural Gas (CNG) Gas Station Equipment as Surplus and (2) Directing the City Manager to Authorize Sale of the Equipment. (Transit Manager to provide staff report). This item was tabled by the City Council at the December 10, 2024 meeting to the January 14, 2025 City Council meeting. Staff recommends consideration and approval of the resolution declaring the CNG facilities as surplus and directing the City Manager to authorize sale of the equipment. Motion to table above Action Item 6F to the Regular Council Meeting of February 25, 2025. Motion MPT Reyes Second CM Perez Vote 3-0 Arvin City Council Meeting Minutes January 28, 2025 Page 5 of7 NA G. Consideration and Approval of Code Enforcement Classification and Updated Salary Schedule. (HR Manager to provide report). This item was tabled by the City Council at the January 14, 2025 meeting to the January 28, 2025 City Council meeting. Staff recommends approval of the code enforcement classification and updated salary schedule. Above Action Item 6G was removed from the agenda. H. Consideration and Approval of A Resolution of the City Council of the City of Arvin Approving the Sole Source Purchase of SL-Rat and Related Technology from InfoSense, Inc. for the Arvin Wastewater Treatment Facility in the amount of $35,500.00, and Related Budget Amendments. (City Manager or Veolia Plant Manager to provide staff report). This item was tabled by the City Council at the January 14, 2025 meeting to the January 28, 2025 City Council meeting. Staff recommends approval of the resolution and the sole-source purchase agreement. Motion to approve the Resolution and the sole-source purchase. Motion CM Perez Second Mayor Calderon Vote 3-0 Resolution No. 2025-09 I. Consideration and Approval of Amendment No. 1 to Master Services Agreement Number 2023-31 Dated December 4, 2023, Between Veolia Sustainable Buildings USA West, Inc., Formerly Known As Enovity, Inc. and the City of Arvin for A Contingency Budget in the amount of $615,153.00 for Payment for PG&E Utility Upgrades and Other Scope Items for the City of Arvin's Wastewater Treatment Plant Solar Renewable Energy Project, and Related Budget Adjustments. (City Manager to provide staff report.) Staff recommends approval of Amendment No. 1 to Master Services Agreement 2023-31. Motion to table above Action Item 61 to the Regular City Council Meeting of February 25, 2025. Motion Mayor Calderon Second CM Perez Vote 3-0 J. Consideration and Approval of the City Council of the City of Arvin Awarding A Public Works Agreement, Subject to Approval as to Form by the City Attorney, to Bowman Asphalt for the Removal of Concrete Barriers and Asphalt Paving for Transit Parking Lot Improvements Based on Urgent Need. (City Manager to provide report). Staff recommends approval of the Public Works Agreement, Subject to Approval as to form by the City Attorney, between the City of Arvin and Bowman Asphalt. Arvin City Council Meeting Minutes January 28, 2025 Page 6 of7 D The Public Works Agreement was approved as to form by the City Attorney prior to this council meeting of January 28, 2025. Motion to approve the Public Works Agreement between the City of Arvin and Bowman Asphalt. Motion CM Perez Second MPT Reyes Vote 3-0 Agreement No. 2025-03 7. COUNCIL MEMBER COMMENTS 8. CLOSED SESSION ITEMS A. CONFERENCE WITH LEGAL COUNSEL--POTENTIAL LITIGATION (Government Code $54956.9(b).) Significant exposure to litigation pursuant to $54956.9(b): seven cases B. THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code $54957(a).) Consultation with: City Manager andlor City Attorney. (one item) C. CONFERENCE WITH LEGAL COUNSEL: LIABILITY CLAIMS Government Code $54956.95) Claimant: Enrique Zuniga - AIMs File No. FR102703. Against: City of Arvin CLOSED SESSION REPORT BY CITY MANAGER: 8A. Correction made to number of cases. Six cases should have been included for this agenda item. No reportable action for all six cases. 8B. The City Council provided direction to the City Manager. 8C. Tabled to the following Regular City Council Meeting of February 11, 2025. 9. ADJOURNED @ 10:40 PM Respectfully submitted/ KuK AALL Cecilia Vela, City Clerk Arvin City Council Meeting Minutes January 28, 2025 Page 7 of7