Exhibit #IIIA ASTE R N C AR OLI N A AVIATIONHERITAGE FOUNDATID N Eastern Carolina Aviation Heritage Foundation Board of Directors (BOD) Meeting Friday, January 10, 2025 1 MEMBERS PRESENT: Chairman Tom Braaten, Ben Hancock, Richard Hazlett, Adam 2 Persky, Jimmie Green, Mary Beth Fennell, Ed Hughes, Guy Nelson. Members via Teams: 3 Barry Fetzer, Commissioner Brenda Wilson, Rhonda Murray, Mark Meno, David Rose in 4 for Col Christopher MacDonald. 5 6 MEMBERS ABSENT: City Manager Christopher McGee, Dr. Bill Fortney, Ray Dunn, 7 Mayor Will Lewis. 8 9 STAFF PRESENT: Pam Holder and Dianna Vaccarella 10 11 I. CALLTO ORDER 12 13 Chairman Tom Braaten called the meeting of the Eastern Carolina Aviation Heritage 14 Foundation (ECAHF) to order at 8:30 am on Friday, January 10, 2025, in person and via 15 video conferencing, with a quorum present. 16 17 II. APPROVAL OF AGENDA 18 19 Chairman Tom Braaten presented the ECAHF Board with the Regular Agenda for their 20 approval. Mary Beth Fennell made a motion to approve the Regular Agenda, as presented, 21 with no discussion, the motion carried unanimously. 22 23 III. APPROVAL OF CONSENT AGENDA 24 25 Chairman Tom Braaten presented the ECAHF Board with the Consent Agenda for their 26 approval. Iimmie Green made a motion to approve the minutes from the December 13, 27 2024 Board ofl Directors Meeting, with no discussion, the motion was carried unanimously. 28 29 REGULAR AGENDA ITEMS 30 31 1. COMMITTEE REPORTS 32 Aircraft Curator Report ECAHF Board of Directors Meeting 01.10.2025 Page 1 33 Rich Hazlett reported he has had no updates regarding the bids 34 for painting the aircraft. Pam Holder mentioned only one bid 35 was received therefore it will be advertised again. 36 Exhibit Report 37 Rich Hazlett reported the uniform for Gunny Jones has been 38 completed and back on display. Hestated he is currentlyworking 39 on preserving an artifact. He also mentioned he had been 40 contacted by an individual who wanted to donate a restored 41 desert bike used in Desert Storm. He informed them he could 42 not take it at the moment due to space limitations and he would 43 keep it in mind. Chairman Tom Braaten suggested Rich Hazlett 44 discuss with the Museum of the Marine at Camp Lejeune. 45 Rich Hazlett said he had another photo of Women Marines that 46 he would display. 47 Budget Report 48 Pam Holder reviewed the Budget report with the Board 49 detailing the revenues and expenses. 50 Jimmie Green made a motion to approve the Budget Report, 51 with no discussion, the motion carried unanimously. EXHIBIT#1C EASTERN CAROLINA AVIATION HERITAGE FOUNDATION TREASURER'S REPORT January 8, 2025 Revenues: Contributions $ 228.00 2025 Gala Fundraiser 2024 Fly-In $350.00 Dues/Membership 870.00 2024 Summer Camp 350.00 Sales of Items Revenue Subtotal $ 1,798.00 Expenses: 2025 Gala $ (564.00) Coin, Door Prize 2024 Fly-In 2024 Fall Partnership (18.03) Postage Contracted Services (708.00) New Bem Web Design Advertising (250.00) Carteret Chamber Postage (169.53) Newaletter, Mail Printing 2024 Summer Camp Supplies (2,446.26) Tehirts, Polos, Supplies 2024 Summer Camp Salaries (6,150.00) Teachers & Curriculum FICA Expense ( 2024) (470.47) Expenditure Subtotal $ (10,776.29) Current FYI Balance $ (8,978.29) Carry-Over (FY 2024) $ 157,478.13 52 Available Balance $ 148,499.84 ECAHF Board ofl Directors Meeting 01.10.2025 Page 2 53 Education Committee Report 54 Will be discussed with New and Old Business. 55 Marketing Report 56 Will be discussed with New and Old Business. 57 Development Committee Report 58 Will be discussed with New and Old Business. 59 60 2. OLD BUSINESS 61 A. 2025 Gala February 21, 2025 62 Chairman Tom Braaten stated there is no update on the status of an 63 astronaut speaker from NASA for the Gala. Jimmie Green mentioned 64 it was discussed at the Development Committee meeting that a cut-off 65 date be established SO that effective marketing can be done by ECAHF 66 and Guy Nelson, the backup speaker, would have sufficient time to 67 prepare. 68 The Board discussed aspects of drones for the subject matter of the 69 presentation in the event the application for the astronaut speaker is 70 not approved. 71 Chairman Tom Braaten suggested ifthere is no response from NASA 72 before January 24, 2025, the Board would move forward with Guy 73 Nelson as the guest speaker. The Board agreed. 74 Pam Holder reviewed the potential sponsor list included in the 75 meeting packet and requested Board members to advise who they 76 would contact to solicit sponsorships. Potential sponsors not allocated 77 to Board Members would be emailed as well as last year's sponsors. 78 Pam Holder also reported on sponsorship commitments. Sponsorship 79 packets and posters were distributed. "Fillable" packets were emailed 80 as well. 81 Chairman Tom Braaten reviewed the caterers who submitted bids, The 82 Flame, Strange & Sons and Thee Catering. He stated the 83 Development Committee recommended "The Flame". Mary Beth 84 Fennell questioned if the Havelock Tourist & Event Center waived the 85 venue fee and Pam Holder replied that it is not waived. 86 Adam Persky made a motion to contract with The Flame for catering at 87 the Gala. With no further discussion, the motion carried. 88 Chairman Tom Braaten presented to the Board the final Challenge Coin 89 Proof. 90 Raffle items for the Gala to date include a plane ride donated by Adam 91 Persky who will also arrange for use ofa plane. Chairman Tom Braaten 92 reminded the Board other raffle items will need to be collected for door 93 prizes. A Hover Pen was purchased as a door prize for new and renewed 94 members. Jimmie Green stated he would donate airplanes made from 95 beer cans. Pam Holder reported that Barry Fetzer would donate a book. 96 Guy Nelson offered to donate wood to have FRC Fab Lab laser cut an ECAHF Board of Directors Meeting 01.10.2025 Page 3 97 additional display board designed at Summer Camp. Mary Beth Fennell 98 volunteered to make the request. 99 Pam Holder stated the post cards are currently being printed and table 100 sponsorship commitments have been received. 101 B. Website Analytics 102 Chairman Tom Braaten reported the website analytics, and they were 103 discussed amongst the Board members. 104 Guy Nelson asked if the Gala is on the website. Dianna Vaccarella 105 replied that it is along with the "fillable" form for sponsorships. 106 C. Summer Camp. July 21-25, 2025 107 Mary Beth Fennell reported the theme for Summer Camp is rockets 108 and teachers are working on the curriculum. She mentioned she 109 would reach out to them for an update. 110 Application process will open on February 3, 2025 111 D. ECAHF Vision Development 112 Guy Nelson presented and reviewed a summary report of the initial 113 data collection based on the questionnaire sent to Board Members 114 regarding the update ofthe ECAHF Vision Statement. He reported 115 that the three major themes of future goals are displays, STEM 116 activities and community outreach. 117 Mary Beth Fennell stated a vision statement needed to be created then 118 a call to action. Guy Nelson agreed and stated the possibility of 119 creating a committee. 120 Pam Holder stated that the interactive display of the AV-8 simulator 121 was very popular at the Havelock Tourist & Event Center and people 122 purposely come to experience it. 123 Chairman Tom Braaten asked if the City of Havelock had future plans 124 for the Tourist & Event Center that could affect the availability of 125 space for interactive displays and Pam Holder mentioned not that she 126 was aware of. Jimmie Green pointed out that space for displays is 127 limited. The Board discussed different display possibilities. 128 Guy Nelson asked if Board members concurred with the data in the 129 summary report and should he move forward with draft vision 130 statements. The Board agreed. 131 E. Membership Renewal Form 132 Chairman Tom Braaten presented the ECAHF Membership Form 133 included in the packet and discussed including a statement that the 134 membership duration is the calendar year on the form. Mary Beth 135 Fennell mentioned the statement may create confusion as to when 136 membership fees would be due. 137 After much Board discussion, it was agreed the membership form 138 would remain the same and renewal reminders would be sent to 139 members who had not yet paid their dues. 140 ECAHF Board of] Directors Meeting 01.10.2025 Page 4 141 3. NEW BUSINESS 142 A. Fly In Scheduled for August 15, 2025 143 Pam Holder notified the Board that the Recreation Department had 144 been inquiring about the date of the Fly In SO that they would not 145 schedule activities that would create a conflict. After reviewing the 146 school calendars and the Havelock Tourist & Event Center calendar, 147 August 15, 2025 was the best date to schedule the Fly In. 148 Mary Beth Fennell made a motion to schedule the Annual Fly inon 149 August 15, 2025. With no further discussion, the motion carried. 150 151 IV. MEMBER COMMENTS 152 153 Chairman Tom Braaten said he wanted to have a social gathering to welcome new 154 members and thank members who resigned and asked what day oft the week would 155 be best. After discussion, he scheduled January 23, 2025, and more information 156 would be forthcoming. 157 158 The next Board meeting is scheduled for February 14, 2025, at 08:30 a.m. 159 160 V. ADIOURNMENT 161 Chairman Tom Braaten made a motion to adjourn at 9:40a.m., with no discussion, 162 the motion carried unanimously. 163 BA WA Ho at 164 Date FEARUIRYICLE apfroved: 165 -Tom Braaten, Chairman 166 Attest: ocenulk LAls 167 Dianna Vaccarella, City of Havelock Staff ECAHF Board of Directors Meeting 01.10.2025 Page 5