A5 STER! N AROLIN A AVIATIDN HERITAGE FOU N D ATIO N Eastern Carolina Aviation Heritage Foundation Development Committee Tuesday, January 7, 2025 1 MEMBERS PRESENT: Tom Braaten, Jimmie Green, and via Teams: Barry Fetzer 2 3 MEMBERS ABSENT: Chairman Adam Persky and Ray Dunn 4 5 STAFF PRESENT: Pam Holder, Dianna Vaccarella 6 7 A. CALL MEETING TO ORDER 8 In Chairman Adam Persky's absence, Tom Braaten called the Eastern Carolina Aviation Heritage 9 Foundation (ECAHF) Development Committee meeting to order at 3:30 pm on January 7, 2025, at 10 the Havelock Tourist & Event Center, Havelock, NC, and via Teams with a quorum present. 11 12 B. APPROVAL OF MINUTES 13 Acting Chairman Tom Braaten presented the minutes to the committee for their review and approval. 14 Jimmie Green made a motion to approve the December 3, 204Development Committee Minutes 15 with no corrections. The motion carried unanimously. 16 17 C. OLD BUSINESS 18 1. Gala 2025 February 21, 2025 19 Acting Chairman Tom Braaten questioned if there was any notification from NASA 20 regarding the possible guest speaker and Pam Holder replied there was not. Pam Holder 21 stated she would reach out to the contact at NASA in hopes of having an update by 22 Friday at the Board Meeting. 23 Sponsorship Forms were included in the packet with extras for distribution to members. 24 Printed postcards have been ordered from Staples and will be mailed as soon as they are 25 received. Posters were available for the board members. 26 The marketing plan was also included in the packet and Pam Holder reported on the 27 items that had already been completed. 28 Pam Holder notified the Committee two caterers had responded to the request for bids, 29 The Flame and Strange & Sons. The committee agreed to recommend The Flame to 30 the Board at the next meeting. 31 Acting Chairman Tom Braaten reviewed the proof of the challenge coin as well as the 32 Hover Pen (member door prize) which had arrived. He stated Adam Persky was 33 arranging the plane ride as an additional door prize. Jimmie Green volunteered to secure 34 a "Pepsi Can" airplane and Barry Fetzer said he would donate a book titled "The ECAHF Development Committee Meeting 01/07/2025 Page 1 35 Aviators" about Charles Lindburgh and Jimmy Dolittle. 36 The list of potential sponsors, which was included in the packet was also reviewed. Barry 37 Fetzer listed the companies he would contact. 38 39 2. Membership Renewal 40 Acting Chairman Tom Braaten discussed with the Committee establishing the 41 membership period as being concurrent with the calendar year. The Committee agreed 42 to recommend it to the Board. Barry Fetzer recommended putting a statement on the 43 membership application form that the membership renews annually at the beginning of 44 the year. 45 46 3. NASA Expedition 73 In-flight Education Downlink Engagement Application 47 Acting Chairman Tom Braaten asked if there were any updates regarding the NASA 48 Expedition Downlink Application. Pam Holder mentioned there were not, but it is 49 possible that Mary Beth Fennell will have more information at the upcoming Board 50 Meeting. 51 4. Summer CampJuly 21-25, 2025 52 Summer Camp dates are July 21-25, 2025. Acting Chairman Tom Braaten stated the 53 dates and topics have been coordinated with the Middle School Camp group. 54 Applications will be released on February. 3, 2025. The Summer Camp will be promoted 55 at the Gala. 56 Jimmie Green asked if the student count will stay at 50 this year. Pam Holder stated the 57 teaching staff would like to maintain a student maximum of 50. 58 59 D. NEW BUSINESS 60 1. No. New Business 61 62 E. ITEMS FROM' THE CHAIR AND/OR COMMITTBE 63 Acting Chairman Tom Braaten asked Barry Fetzer ifl he had been able to discuss with Ray 64 Dunn the recent correspondence regarding payment for using material for articles on the 65 website. Barry Fetzer reported that the correspondence was determined to be fraudulent. 66 Additionally, they discussed the notification from History.com and believe it was not the 67 intent to restrict using History.com as a source as long as full credit is given to writers and 68 photographers. He had discussed with Ray Dunn improved measures for siting sources in 69 historical posts on the website. 70 71 Pam Holder notified the Committee that the City will start using Constant Contact for email 72 communications and she requested access to the platform as well. ECAHF may be asked to 73 pay a fee to use Constant Contact since the subscription comes with a limited number of 74 licenses. Pam Holder mentioned email communications would be simplified with Constant 75 Contact. More information will be forthcoming. 76 77 Acting Chairman Tom Braaten mentioned revisiting creating a 501c3 Foundation and that 78 he would like to schedule a meeting with City Manager Christopher McGee and Ray Dunn. 79 80 Pam Holder reported a gentleman from Patuxent River visited the facility inquiring if there 81 was interest in having an AV-8B on site. She passed the information on to the City Manager 82 Christopher McGee. ECAHF Development Committee Meeting 01/07/2025 Page 2 83 84 F. ADIOURNMENT /1 RECESS 85 With no further business to discuss, Acting Chairman Tom Braaten made a motion to adjourn at 86 4:11pm. The next meeting is scheduled for February 4, 2025. 87 . 88 Date approved: Rbury 4,2035 89 Ghairman Adam Persloy 90 91 Vatullw TAua 92 Dianna Vaccarella, Recording Secretary ECAHF Development Committee Meeting 01/07/2025 Page 3