BURNSVILLE TOWN COUNCIL AGENDA Regular Meeting - Thursday, March 6, 2025, 6pm Burnsville Town Hall 1. Adoption of Agenda 2. Public Comment 3. Consideration of Minutes a. Regular meeting held on February 6, 2025 b. Closed session held on February 6, 2025 4. Public Hearings 5. Presentations 6. Manager's Update - Heather Hockaday a. Project updates i. FEMA ii. Consideration of Resolution of Tentative Award, Main Street waterlines/Giendale Ave. waterlines b. Insurance update C. Consideration of State Cashflow Loan Agreement d. Tax Report 7. Clerk's Update a. Consideration of National Fair Housing Month Resolution 8. Department Updates a. Public Works Shane Dale b. Finance - Leslie Crowder i. Budget VS. Actual, previously provided to Council ii. Budget Amendment ii. Project Ordinance updates iv. Close Bakers Creek account C. Fire Department - Niles Howell d. Police Department - Brian Buchanan e. Zoning/Code Enforcement/Flood Plain Administration - Brian Buchanan f. Burnsville Town Center - Corbin Cooper 9. Council Members' Reports 10. Updates from Advisory Boards and Non-Profits a. Yancey/Burnsville Chamber of Commerce b. High Country Council of Governments 11. Closed Session 12. Next Town Council Meeting - Regular meeting on April 3, 2025, 6pm 13. Adjourn BURNSVILLE TOWN COUNCIL Regular Meeting - Thursday, February 6, 2025, 6pm Burnsville Town Hall On Thursday, February 6, 2025, at 6pm, the Burnsville Town Council with Mayor Russell Fox and Councilors Judy Buchanan, Randy Ollis, Denise Collier, and Bill Wheeler present, held a regular meeting at the Burnsville Town Hall. Also in attendance were town staff members Heather Hockaday, Shane Dale, Brian Buchanan, Leslie Crowder, Niles Howell, Chad Fox, and Corbin Cooper, and visitors. Mayor Fox called the meeting to order at 6pm and stated that the purpose of the meeting was to conduct regular business for the month of February 2025. Adoption of the agenda - Randy Ollis moved to adopt the agenda as presented. Judy Buchanan seconded the motion, which carried. All were in agreement. Public Comment - There was none. Consideration of Minutes - Minutes from a regular meeting held on January 2, 2025 were considered. Judy Buchanan made a motion to approve the minutes as read. Bill Wheeler seconded the motion, which carried unanimously. Public Hearings - There were none. Presentations Auditors Report, Sharon Gillespie - Mrs. Gillespie presented the Town of Burnsville 2024 Annual Financial Report and slideshow, making copies available. She began by thanking Finance Officer Leslie Crowder and saying that her firm has issued an unmodified, clean opinion with reasonable assurances that the financial statements are free from material misstatement. She has reported no material weakness in internal control, no material noncompliance with laws and regulations, and no findings with the major Federal and State grant awards. She reviewed a series of graphs, saying 'everything was very consistent. She then explained the components of revenues, general fund expenditures, and projects that caused variations in expenses. She reviewed the General and Water & Sewer funds and explained year over year comparisons. She was impressed with staff's ability to manage eight major projects at once, some of which are funded with multiple grants. She said that the tax collection rate improved to 99.32%. Councilors expressed gratitude for Mrs. Gillespie' 's work on the audit and presentation. Manager's Update - Town Manager Heather Hockaday 1. Project updates a. West Main Sewer Interceptor - Mrs. Hockaday reported that the project continues to move along with manhole rehabs, limited pipe bursting, additional lining, and work on a line near Mcdonalds. She said that there have been a few change orders but the project is under budget and expected to finish in late spring. b. Pine Swamp Wastewater Treatment Plant renovation - Mrs. Hockaday reported that most of the modifications are complete but crews are waiting for better weather to complete the concrete work. C. Pine Swamp WWTP, Yancey County Partnership - The project will rebid on February 11th. d. Main Street water line - The bid was over the expected budget, but a request has been made to DEQ, to potentially fund the shortfall and increase the project area. e. FEMA, emergency work - Mrs. Hockaday said that work continues on the Damage Inventory and costs estimates. She said that FEMA site inspectors were also in town to view the Bolens Creek raw water intake. February 6, 2025 1 f. Bakers Creek Pump Station i. Consideration of Proposal for Damage Assessment - Mrs. Hockaday presented the proposal. Bill Wheeler moved to approve the Proposal for Damage Assessment - Bakers Creek Pump Station from McGill Associates and authorize Mayor Fox to sign it. Judy Buchanan seconded the motion, which carried. All were in agreement. g. N. Main Police/Public Works building renovation i. Consideration of Bid and Award - Mrs. Hockaday said that the architect and designer had made a recommendation to award the project to Harper Contracting. She explained that there is a shortfall but she expects that funding will be in place to complete the work. Judy Buchanan moved to award the project to Harper Contracting. Bill Wheeler seconded the motion, which carried. All were in agreement. ii. Project Ordinance Update - Finance Officer Leslie Crowder presented the project ordinance update accounting for a local contribution or additional grant. Randy Ollis moved to approve Grant Project Ordinance, Police Public Works Building Renovation. Judy Buchanan seconded the motion which carried unanimously. 2. Insurance update - Mrs. Hockaday explained the FEMA reimbursable deductibles and projects likely to receive money for repairs such as the Bakers Creek Pump Station, Wastewater Treatment Plant, and Town Hall. 3. Tax Report - Mrs. Hockaday presented the Council with an updated tax report, saying that collections are close to the previous year despite the storm. a. Vess decrease in property value - The Yancey County tax office reached out about a technical error that needed to be corrected, creating an entitlement to a refund. Bill Wheeler moved to approve the correction and refund the overpaid amount. Judy Buchanan seconded the motion, which carried. All were in agreement. b. Resolution to Advertise Delinquent Taxes - Judy Buchanan moved to approve Resolution #2025.02.06.01, authorizing the advertisement of delinquent accounts. Randy Ollis seconded the motion, which carried. All were in agreement. Clerk's Update - Town Clerk Chad Fox 1. ABC Board vacancy - ABC Board Chair Jamie McMahan resigned on January 31, 2025. Clerk Fox requested an appointment to fill the remainder of Mr. McMahan's seat. Judy Buchanan moved to nominate Harrison Tyner. Randy Ollis seconded the motion, which carried. All were in agreement to appoint Harrison Tyner to the ABC Board. 2. Board of Adjustment update - Clerk Fox updated the Council on a recent BOA meeting, where Sidney Laws was selected as the Chair and the regular schedule of quarterly meetings was set for the second Thursday, starting on April 10th at 4:45pm. 3. Consideration of annual Town sponsored events on the square - Clerk Fox presented a list of annual events that the Town typically sponsors with stage usage or road closures. Judy Buchanan moved to sponsor the list of events attached to these minutes. Denise Collier seconded the motion which carried. All were in agreement. 4. New requests for road closure a. Camp Funshine road closure - Thursday 6/19/25, 6pm-10:30pm b. Merry Main Street road closure - Friday 12/12/25, 5pm-9pm February 6, 2025 2 Randy Ollis moved to approve the June 19 road closure for Camp Funshine and the December 12 road closure for Merry Main Street. Judy Buchanan seconded the motion which carried unanimously. Department Updates 1. Public Works - Public Works Director Shane Dale reported on the challenges of the extreme cold weather and recent water conservation efforts. He said that water storage levels have returned as the weather improved and crews fixed leaks, saying that they have repaired eight to ten line breaks in the last couple of weeks, with more planned. He mentioned that FEMA inspectors were in town for a site visit to the Bolens Creek redundant raw water intake and that the temporary intake electric pumps have worked well. 2. Finance - Finance Officer Leslie Crowder previously provided a budget VS actual and overtime report. a. Close accounts She requested to close the small OPEB account where most of the money was moved to the Capital Management Trust account. Judy Buchanan moved to close the small OPEB account. Bill Wheeler seconded the motion, which carried. All were in agreement. 3. Fire Department - Fire Chief Niles Howell presented a call summary and mentioned that January had 54 calls, which is more than normal. He also said that the department has received several applications for firefighters since the storm. 4. Police Department Update - Police Chief Brian Buchanan presented an activity log and said that Sgt. Chandler received a grant to purchase a utility vehicle. 5. Zoning/Code Enforcement Update - Zoning Administrator Brian Buchanan said that most recent applications have been for remodels. 6. Burnsville Town Center - Town Center Manager Corbin Cooper reported that the Center has 24 events in February, including a concert to raise money for recovery efforts. Closed session Enter closed session - Judy Buchanan moved to leave open session and enter closed session at 6:53pm. Bill Wheeler seconded the motion, which carried. All were in agreement. Reenter open session - Mayor Fox moved to leave the closed session and reenter open session at 6:59pm. Judy Buchanan seconded the motion, which carried unanimously. Action after reentering open session - Judy Buchanan made a motion to pay a bonus of $7500 to compensate Town Manager Hockaday for months of work above and beyond her normal duties following Hurricane Helene. Mayor Fox seconded the motion, which carried. All were in agreement. Next Town Council Meeting - Regular meeting on March 6, 2025 at 6pm. Adjourn - With there being no further business, Randy Ollis moved to adjourn the meeting at 7:14pm. Bill Wheeler seconded the motion, meeting adjourned. J. Chad Fox, Town Clerk T. Russell Fox, Mayor February 6, 2025 3 Shaping Communities Together mcgill February 20, 2025 Ms. Heather Hockaday, Town Manager Town of Burnsville 2 Town Square Burnsville, North Carolina 28714 RE: Recommendation of Award and Certified Bid Tabulation Contract A = Main Street and Bennett Street Water Line Improvements SRP-D-ARP-0124 Yancey County, North Carolina Dear Ms. Hockaday: On December 12, 2024, public bids were opened and read aloud at 2 Town Square, Burnsville NC, 28714 for the above referenced project. Two (2) bids were received with the apparent low bid submitted by T.P. Howard's Plumbing Co, Inc. of Fairview, North Carolina for a total base bid price of $3,110,000.00. Attached is a certified bid tabulation with the details for all the bids submitted as well as T.P. Howard's Plumbing Co, Inc. bid. T.P. Howard's Plumbing Co, Inc., holds an Unlimited General Contracting License with the North Carolina Licensing Board for General Contractors and appears to have the capability to complete the work required for the project. McGill Associates recommends that the Town of Burnsville tentatively award the construction contract to T.P. Howard's Plumbing Co, Inc., for a total base bid amount of $3,110,000.00. This tentative contract award is contingent upon NCDWI review and approval of the bid and attachments, including the minority business good faith efforts documentation. McGill Associates looks forward to continuing to assist the Town during the construction phase of this project. Upon tentative resolution of the construction contract and return of the executed resolution of award, McGill Associates will submit the full bid package to NCDWI for approval. If you have any questions regarding this matter or require additional information, please do not hesitate to contact me. Sincerely, MCGILL ASSOCIATES, P.A. MAD MIKE DOWD, PE Practice Area Leader MCGILL ASSOCIATES 55 BROAD STREET, ASHEVILLE, NC 28801 / 828.252.0575 / MCGILLASSOCIATES.COM Shaping Communities Together mcgill February 20, 2025 Ms. Heather Hockaday, Town Manager Town of Burnsville 2 Town Square Burnsville, North Carolina 28714 RE: Recommendation of Award and Certified Bid Tabulation Contract B - Glendale Avenue Area Water Line Improvements SRP-D-ARP-0124 Yancey County, North Carolina Dear Ms. Hockaday: On November 26, 2024, public bids were opened and read aloud at 2 Town Square, Burnsville NC, 28714 for the above referenced project. Four (4) bids were received with the apparent low bid submitted by Carolina Specialties Construction, LLC of Hendersonville, North Carolina for a total base bid price of $2,507,985.00. Attached is a certified bid tabulation with the details for all the bids submitted as well as Carolina Specialties Construction, LLC bid. Carolina Specialties Construction, LLC, holds an Unlimited General Contracting License with the North Carolina Licensing Board for General Contractors and appears to have the capability to complete the work required for the project. McGill Associates recommends that the Town of Burnsville tentatively award the construction contract to Carolina Specialties Construction, LLC, for a total base bid amount of $2,507,985.00. This tentative contract award is contingent upon NCDWI review and approval of the bid and attachments, including the minority business good faith efforts documentation. McGill Associates looks forward to continuing to assist the Town during the construction phase of this project. Upon tentative resolution of the construction contract and return of the executed resolution of award, McGill Associates will submit the full bid package to NCDWI for approval. If you have any questions regarding this matter or require additional information, please do not hesitate to contact me. Sincerely, MCGILL ASSOCIATES, P.A. M-Ial MIKE DOWD, PE Practice Area Leader MCGILL ASSOCIATES 55 BROAD STREET, ASHEVILLE, NC 28801 / 828.252.0575 / MCGLLASSOCATES.COM CERTIFIED BID TABULATION CONTRACT A MAIN STREET AND BENNETT STREET WATER LINE IMPROVEMENTS TOWN OF BURNSVILLE SRP-D-ARP-0124 T.P.Howard's Plumbing Co, Inc. Appalachian Sitework, Inc. 90 Number Nine Road 76 Riley Ridge Fairview, NC 28730 Waynesville, NC 28785 ITEM DESCRIPTION QUANTITY UNIT UNITPRICE TOTAL UNITPRICE TOTAL 1 Mobilization (3.0%) I LS $51,200.00 $51,200.00 $99,340.00 $99,340.00 2 2-inchF PVC Water Line 750 LF $50.00 $37,500.00 $58.29 $43,717.50 3 6-inch DIP Water Line 1,550 LF $70.00 $108,500.00 $86.21 $133,625.50 4 B-inch DIP Water line 10,050 LF $75.00 $753,750.00 $98.77 $992,638.50 5 8" DIP Sanitary Sewer Line Replacement 80 LF $150.00 $12,000.00 $125.82 $10,065.60 6 2-Inch Gate Valve & Box 5 EA $1,500.00 $7,500.00 $1,682.75 $8,413.75 7 6-inch Gate Valve & Box 19 EA $2,050.00 $38,950.00 $2,403.60 $45,668.40 8 8-inch Gate Valve & Box 29 EA $2,900.00 $84,100.00 $3,188.13 $92,455.77 9 16" Steel Encasement Pipe w/8" DIP Carrier Pipe Installed by Open Cut 80 LF $260.00 $20,800.00 $140.44 $11,235.20 10 16" Steel Encasement Pipe w/6" DIP Carrier Pipe Installed by Open Cut 20 LF $210.00 $4,200.00 $147.13 $2,942.60 11 Fire Hydrant Assembly, Complete 19 EA $9,000.00 $171,000.00 $7,747.44 $147,201.36 12 Remove Exiting Fire Hydrant Assembly, Complete 21 EA $1,000.00 $21,000.00 $950.00 $19,950.00 13 ""Air Release Valve Assembly Complete 1 EA $3,000.00 $3,000.00 $2,020.00 $2,020.00 14 2" Blow Off Assembly, Complete 3 EA $2,500.00 $7,500.00 $3,052.50 $9,157.50 15 Connect to Existing' Water Lines, 1"-4" 4 EA $6,000.00 $24,000.00 $2,510.82 $10,043.28 16 Connect to Existing Water Lines, 6"-8" 15 EA $8,000.00 $120,000.00 $4,235.07 $63,526.05 17 Connect to Existing Water Lines, 10"-12" 1 EA $10,000.00 $10,000.00 $4,392.00 $4,392.00 18 Meter Service Reconnection, Complete 115 EA $2,300.00 $264,500.00 $3,440.96 $395,710.40 19 NCDOT Pavement Repair, Excluding Asphalt Overlay/Milling 10,955 LF $90.00 $985,950.00 $93.40 $1,023,197.00 20 2" Asphalt Mill and Overlay 5,600 SY $28.00 $156,800.00 $19.25 $107,800.00 21 Town Street Pavement Repair, Exculding Asphalt Overlay/Milling 1,250 LF $70.00 $87,500.00 $56.92 $71,150.00 22 Asphalt Drive Repair 135 LF $50.00 $6,750.00 $81.56 $11,010.60 23 Concrete Drive Repair 35 LF $150.00 $5,250.00 $344.10 $12,043.50 24 Gravel Drive Repair 70 LF $30.00 $2,100.00 $111.78 $7,824.60 25 Concrete Sidewalk and Curb Repair 140 LF $110.00 $15,400.00 $66.91 $9,367.40 26 CABC, As directed 500 TN $40.00 $20,000.00 $48.38 $24,190.00 27 Washed Stone Embedment Per Detail, As Directed 1,000 LF $7.00 $7,000.00 $4.58 $4,580.00 28 Rock Excavation 500 CY $100.00 $50,000.00 $220.00 $110,000.00 29 Select Backfill 700 CY $25.00 $17,500.00 $68.15 $47,705.00 30 Silt Fence 500 LF $5.00 $2,500.00 $7.29 $3,645.00 31 Wattle/Check Dams 25 EA $250.00 $6,250.00 $167.12 $4,178.00 32 inlet Protection Wattle 30 EA $250.00 $7,500.00 $167.84 $5,035.20 TOTAL $3,110,000.00 $3,533,829.71 mcgill This is to certify that the bids tabulated herein were publicly opened and read aloud at 2:00 p.m. on the 12th day of December 2024, in the Town Hall of the Town of Burnsville, North Carolina and that said bids were accompanied by acceptable certified checks or bidder's bonds in the amount of 5% of the bid. & / SEAL 024487 N SA Vi GINE 22.00345 C% Page of1 4e CERTIFIED BID TABULATION CONTRACT B GLENDALE AVENUE AREA WATER LINE IMPROVEMENTS TOWN OF BURNSVILLE SRP-D-ARP-0124 Carolina Speciallies Construction, LLC T.P. Howard's Plumbing Company, Inc. Appalachian Sitework, Inc. Thomas Construction Company, Inc. Post Office Box 825 90 Number Nine Road 76F Riley Ridge 91 Wesley Court Hendersonville. NC: 28793 Fairview, NC2 28730 Waynesville, NC28785 Johnson City,TN37601 ITEM DESCRIPTION QUANTITY UNIT UNITPRICE TOTAL UNITPRICE TOTAL UNITPRICE TOTAL UNITPRICE TOTAL 1 Mobilization 1 LS $64,696.00 $64,696.00 $42,600.00 $42,600.00 $71,157.50 $71,157.50 $70,954.59 $70,954.59 2 2-inch PVCSDR Water Line 3,850 LF $38.00 $146,300.00 $45.00 $173,250.00 $35.33 $136,020.50 $62.36 $240,086.00 3 6-inch DIPV Water Line 11,650 LF $69.50 $809,675.00 $70.00 $815,500.00 $62.78 $731,387.00 $84.00 $978,600.00 4 2-inch Gate Valve & Box 5 EA $1,141.00 $5,705.00 $1,500.00 $7,500.00 $1,877.40 $9,387.00 $1,116.17 $5,580.85 5 6-inch Gate Valve & Box 23 EA $1,795.00 $41,285.00 $2,050.00 $47,150.00 $2,835.23 $65,210.29 $2,011.52 $46,264.96 6 FireHydrant Assembly, Complete 14 EA $7,893.00 $110,502.00 $9,000.00 $126,000.00 $10,150.90 $142,112.60 $10,704.06 $149,856.84 7 Remove Existing Fire Hydrant Assembly, Complete 5 EA $986.00 $4,930.00 $1,000.00 $5,000.00 $1,250.00 $6.250.00 $905.38 $4,526.90 8 T"AirF Release Valve Assembly, Complete 2 EA $2,459.00 $4,918.00 $3,000.00 $6,000.00 $2,587.50 $5,175.00 $2,139.57 $4,279.14 9 2" Blow-Off Assembly, Complete 7 EA $2.700.00 $18,900.00 $2,500.00 $17,500.00 $2,983.72 $20,886.04. $1,862.47 $13,037/.29 10 Connect to Existing Water Lines, 2-4 6 EA $4,336.00 $26,016.00 $6,000.00 $36,000.00 $2,374.84 $14,249.04 $542.53 $3,255.18 11 Connect to Existing Water Lines, 6"-8" 7 EA $7,128.00 $49,896.00 $8,000.00 $56,000.00 $4,407.29 $30,851.03 $1,680.31 $11,762.17 12 Meter Service Reconnection, Complete 165 EA $2,394.00 $395,010.00 $2,300.00 $379,500.00 $2,910.31 $480,201.15 $2,452.12 $404,599.80 13 NCDOT Pavement Repair, Excluding Asphalt Overlay/Milling 250 LF $183.00 $45,750.00 $110.00 $27,500.00 $206.84 $51,710.00 $141.63 $35,407.50 14 2" Asphalt Mill and Overlay 220 SY $75.00 $16,500.00 $90.00 $19,800.00 $65.00 $14,300.00 $100.00 $22,000.00 15 Town Street Pavement Repair, Excluding Asphalt Overlay/Milling 4,250 LF $80.00 $340,000.00 $70.00 $297,500.00 $95.54 $406,045.00 $113.87 $483,947.50 16 Asphalt Drive Repair 2,000 LF $39.00 $78,000.00 $50.00 $100,000.00 $61.17 $122,340.00 $111.34 $222,680.00 17 Concrete Drive Repair 220 LF $92.50 $20,350.00 $100.00 $22,000.00 $267.80 $58,916.00 $164.77 $36,249.40 18 Gravel Drive Repair 140 LF $9.00 $1,260.00 $30.00 $4,200.00 $102.90 $14,406.00 $37.75 $5,285.00 19 CABC, As directed 500 TN $40.00 $20,000.00 $40.00 $20,000.00 $50.52 $25,260.00 $51.25 $25,625.00 20 Washed Stone Embedment Per Detail, As Directed 1,000 LF $10.00 $10,000.00 $7.00 $7,000.00 $3.09 $3,090.00 $3.84 $3,840.00 21 Rock Excavation 500 CY $100.00 $50,000.00 $125.00 $62,500.00 $225.00 $112,500.00 $95.22 $47,610.00 22 Select Backfill 700 CY $30.00 $21,000.00 $25.00 $17,500.00 $68.15 $47,705.00 $89.22 $62,454.00 23 Silt Fence 500 LF $5.50 $2.750.00 $5.00 $2,500.00 $7.34 $3,670.00 $6.25 $3,125.00 24 Wattie/Check Dams 50 EA $255.00 $12,750.00 $250.00 $12,500.00 $226.75 $11,337.50 $187.50 $9,375.00 25 Inlet Protection Wattle 20 EA $265.00 $5,300.00 $250.00 $5,000.00 $226.75 $4,535.00 $187.50 $3,750.00 26 Booster Pump Station, Complete 1 LS $196,492.00 $196,492.00 $280,000.00 $280,000.00 $303,516.60 $303,516.60 $333,859.39 $333,859.39 27 SCADA Allowance 1 LS $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 TOTAL $2,507,985.00 $2,600,000.00 $2,902,218.25 $3,238,011.51 mcgill ogies This is to certify that the bids tabulated herein were publicly opened and read algudet 3:00 p.m. on the 26th day of November 2024, ini the Town Hall of the Town of Burnsville, North Carolina and1 that said bids were accompanted by acceptable certified checks or bidder' 's bonds in the amount of 5% of the bid. CA a SEAL 024487 - : N Page 22.00345 of1 2 RESOLUTION OF TENTATIVE AWARD WHEREAS the Town of Burnsville, has received bids, pursuant to duly advertisement notice therefore, for construction of the Contract A - Main Street and Bennett Street Water Line Improvements SRP-D-ARP-0124), and Contract B = Glendale Avenue Area Water Line Improvements SRP-D-ARP-0124), and WHEREAS, McGill Associates, PA, the County's Consulting Engineers have reviewed the bids; and WHEREAS, T.P. Howard's Plumbing Co, Inc. was the lowest bidder for Contract A - Main Street and Bennett Street Water Line Improvements construction contract, in the total bid amount of $3,110,000.00, and Carolina Specialties Construction, LLC was the lowest bidder for Contract B - Glendale Avenue Area Water Line Improvements construction contract, in the total bid amount of $2,507,985.00, and WHEREAS the consulting Engineers recommend TENTATIVE AWARD to the lowest bidder(s). NOW, THEREFORE, BE IT RESOLVED that the TENTATIVE AWARD is made to the lowest bidder for Contract A - Main Street and Bennett Street Water Line Improvements, T.P. Howard's Plumbing Co, Inc. in the Total Bid Amount of $3,110,000.00. Name of Contractor (Contract A) Amount 1. T.P. Howard's Plumbing, Co., Inc. $3,110,000.00 2. Appalachian Sitework, Inc. $3,533,829.71 NOW, THEREFORE, BE IT RESOLVED that the TENTATIVE AWARD is made to the lowest bidder for Contract A - Main Street and Bennett Street Water Line Improvements, T Carolina Specialties Construction, LLC in the Total Bid Amount of $2,507,985.00. Name of Contractor (Contract B) Amount 1. Carolina Specialties Construction, LLC $2,507,985.00 2. T.P. Howard's Plumbing, Co., Inc. $2,600,000.00 3. Appalachian Sitework, Inc. $2,902,218.25 4. Thomas Construction Company, Inc. $3,238,011.51 BE IT FURTHER RESOLVED that such TENTATIVE AWARD be contingent upon the approval of the North Carolina Department of Environmental Quality - Division of Water Infrastructure. Upon motion of seconded by the above RESOLUTION was unanimously adopted. This is the day of February 2025. (Name and Title of Authorized Representative) (Seal) Attest: (Name, Clerk) - PROJECT BID INFORMATION Applicant Town of Burnsville Project Number SRP-D-ARP-0124 Address 2 Town Square Burnsville, NC 28714 Bid Information to be forwarded with the cost summary (a) Tabulations of all bids received (sealed by engineer). (b) Copies of the bid(s) and bid bond the applicant wishes to accept. (c) Resolution of tentative award from the governing board. (d) Engineer's recommendation of award letter. (e) Proof of advertisement. (f) MBE/WBE documents: (see MBE/WBE instructions) (g) American Iron and Steel Certification (not applicable to all projects) (h) Ifnegotiations took place to get the project within budget, all information associated with the negotiations must be submitted. These items, and this form must be submitted to your assigned DWI, Grant Management Unit project manager. Contact Mark Hubbard if you do not know who your project manager is. Addenda All addenda must be submitted to your DWI project engineer for approval prior to opening bids. Changes to the scope of the project may result in funding being rescinded. Please Note that the following items must be submitted before any reimbursements will be made. AIl items in the below list are submitted to Pam Whitley of DWI. Capital Project Ordinance Site Certificate Closing costs Executed Construction Contracts (DWI will approve by letter) A/E contracts (DWI will approve by letter) A/E Brooks Act Compliance Certification (applicable to certain Federal projects) Federal ID and DUNS numbers (form was provided with the Loan Offer package) LGC must receive the executed promissory note (see guidance document for details on when the promissory note is generated) Mailing Address: Division of Water Infrastructure 1633 Mail Service Center Raleigh, NC 27699-1633 PROJECT COST SUMMARY (as-bid) List contractor names below: TOTAL ELIGIBLE* 1. T.P. Howard's Plumbing Co, Inc (Contract A) $3,110,000.00 $3,110,000.00 2. Carolina Specialties Construction, LLC (Contract B) $2,507,985.00 $2,507,985.00 3. 4. 5. EQUIPMENT AND MATERIALS SUBTOTAL $5,617,985.00 $5,617,985.00 PLANNING AND DESIGN (attach contract) $463,400.00 $463,400.00 CONSTRUCTION PHASE ENGINEERING $294,900.00 $294,900.00 CONTINGENCY (5% of construction) $280,900.00 $280,900.00 LEGAL, TESTING, ETC. OTHER (specify) E REAL PROPERTY ACQUISTION COSTS** TOTAL $6,657,185.00 $6,657,185.00 *Please see eligibility guidance for a full accounting of eligible costs. ** Please use the form provided on the website in addition to land cost invoices. REVENUE SOURCES FOR PROJECT CONSTRUCTION List funds that are available for this project AMOUNT DENR FUNDING (specify) E SRP-D-ARP-0124 $5,849,527.00 CASH GENERAL OBLIGATION or REVENUE BONDS OTHER AGENCY (specify) OTHER AGENCY (specify) OTHER (SRP-D-ARP-0123 Transfer of Funds) 5 $807,658.00 OTHER (specify) TOTAL $6,657,185.00 The undersigned representative oft the Recipient certifies that the information contained above and in any attached statements and material in support thereofis true and correct to the best ofhis or her knowledge. Heather Hockaday - Town Manager Signature of Authorized Representative Name and Title (type or print) Date RESOLUTION SUPPORTING NATIONAL FAIR HOUSING MONTH WHEREAS, April marks the anniversary oft the Fair Housing Act of 1968, which sought to eliminate discrimination in housing opportunities and to affirmatively further housing choices for all Americans; and WHEREAS, the Town of Burnsville desires that all its citizens be afforded the opportunity to attain a decent, safe and sound living environment; and WHEREAS, individuals in the State of] North Carolina have the right to choose where to live without discrimination based on race, color, religion, age, sex, national origin, handicapped status, or familial status; and WHEREAS, the State of North Carolina enacted the North Carolina State Fair Housing Act in 1983; NOW, THEREFORE, BE IT RESOLVED, the Town of Burnsville does hereby. join in the national celebration by proclaiming April 2025 as Fair Housing Month. Adopted the day of 2025. Town Clerk Mayor ) Doug Matheson Dennis Aldridge Larry Fontaine Jeff Whitson Chair of the Board Vice- Chair - Secretary Treasurer 468 New Market Blvd. www.hccog.org Phone: 828-265-5434 Fax: 828-265-5439 Boone, NC. 28607 OF VERIH" Executive Board Meeting February 17, 2025 7:00 p.m. High Country COG Board Room I. CALL TO ORDER AND INVOCATION Doug Matheson, Executive Board Chairman II. CONSIDERATION OF DECEMBER 2024 MINUTES [ACTION] Doug Matheson, Executive Board Chairman III. FINANCIAL MATTERS Caroline Briggs, Finance Officer Financial Highlights as of January 31, 2025 [ACTION] Budget Amendment #3 [ACTION] EDA Grant Project Ordinance [ACTION] NCARCOG Helene Grant Project Ordinance [ACTION] Amendment to Audit Contract [ACTIONI IV. RESOLUTION AUTHORIZING WATER RESOURCES DEVELOPMENT GRANT APPLICATION 5 MINUTES Kelly Coffey, Senior Planner V. BLUE RIDGE WOMEN IN AGRICULTURE UPDATE 15 MINUTES Liz Whiteman, BRWIA Director VI. NC COMMUNITY FOUNDATION DISASTER RELIEF FUND 5 MINUTES Ret Boney, Interim Director, Community Investment of the North Carolina Community Foundation VII. RECESS OF HCCOG EXECUTIVE BOARD SESSION AND CONVENING OF REGION D DEVELOPMENT CORPORATION SESSION [ACTION] 5 MINUTES Julie Wiggins, Executive Director Consideration of February 19, 2024 Minutes [ACTION] Consideration of March 18, 2024 Minutes [ACTION] VIII. CLOSING OF REGION D DEVELOPMENT CORPORATION SESSION AND OPENING OF HCCOG EXECUTIVE BOARD SESSION [ACTION] IX. REPORT FROM THE ADVISORY COMMITTEE & EXECUTIVE DIRECTOR 10 MINUTES Julie Wiggins, Executive Director X. BOARD MEMBER COMMENTS XI. CHAIRMAN'S COMMENTS XII. OTHER BUSINESS XIII. PUBLIC COMMENT XIV. ADJOURNMENT [ACTION] The High Country Council of Governments will be the leader in initiating and providing solutions to regional and local challenges, supporting a bright future for the High Country HIGH COUNTRY COUNCIL OF GOVERNMENTS EXECUTIVE BOARD MEETING DECEMBER 16, 2024 MINUTES The Executive Board ofthe High Country Council of Governments (HCCOG) met December 16, 2024, 6:00pm, in the HCCOG Board Room in Boone. The following members were present at the meeting: Charles E. Vines, Brenda Lyerly, Todd McNeill, Otis Church, Bill Wheeler, Larry Fontaine, Jeff Harding, Teresa McCoy, Rocky Buchanan, Tom Hartman, Tim Futrelle, Braxton Eggers, Dennis Aldridge, and Doug Matheson. The following staff and guests were present at the meeting: Senator Ralph Hise, Senator Eddie Settle, Representative Dudley Greene, Representative Ray Pickett, Representative Blair Eddins, Justin Somers, Rebecca Powell, Tommy Laughter, Drew Christy, Wes Greene, Allyson Greene, Matt Settle, Bryan Frydenborg, Jeff Hedrick, Caroline Briggs, Chris Grubb, Zack Green, Cory Osborne, Debra Foxx, and Victoria Oxentine. CALL TO ORDER AND INVOCATION Chairman Matheson called the meeting to order and welcomed attendees. Larry Fontaine led the Pledge of Allegiance and Dennis Aldridge offered the invocation. Chairman Matheson also welcomed new Executive Board members, Braxton Eggers, Watauga County Commissioner Chair and Jeff Harding, Mitchell County Commissioner Chair. CONSIDERATION OF MINUTES Charles E. Vines moved to accept the minutes of the November 18, 2024 meeting, seconded by Otis Church. Motion carried. FINANCIALMATTERS Budget Amendment #2 Finance Officer, Caroline Briggs presented Budget Amendment #2 (Attachment A) which is an increase of$265,000 for the total budget. This increase includes $20,000 for a Digital Opportunity grant for the Planning Department, $10,000 from US Aging and $35,000 from AARP for the Area Agency on Aging Department, and $200,000 for the Emergency Dislocated Worker Fund for the Workforce Development department. Todd McNeill made a motion to approve Budget Amendment #2. Charles E. Vines seconded the motion. Motion carried. HURRICANE HELENE RECOVERY LEGISLATIVE DISCUSSION Chairman Matheson opened the roundtable discussion by reading a letter from U.S. Senator Thom Tillis as he was unable to attend. Chairman Matheson then asked each guest to introduce themselves. Guests included: Senator Ralph Hise-District 47, Senator Eddie Settle-District 36, Representative Dudley Greene-District 85, Representative Ray Pickett-District 93, Representative Blair Eddins-District 94, Justin Somers-Office ofU.S. Senator Ted Budd, Rebecca Powell-Office ofCongresswoman Virginia Foxx, Tommy Laughter-Office of Congressman Chuck Edwards, and Drew Christy-Office of Governor Roy Cooper. After introductions, Chairman Matheson opened the floor for Hurricane Helene recovery discussion amongst Legislators and Executive Board members. BOARD MEMBER COMMENTS Todd McNeill introduced a new Ashe County Commissioner in attendance, Wes Greene. HCCOG Executive Board Minutes 12.16.24 CHAIRMAN'S COMMENTS Chairman Matheson thanked HCCOG staff for all their hard work this year and wished everyone a Merry Christmas. Chairman Matheson also offered a suggestion for town and county boards to create their own resolutions to send to other state senators encouraging them to pass relief funding for Western NC. OTHER BUSINESS Victoria Oxentine, Communications Manager, noted that the wooden barn quilt square from Yancey County in the Christmas gift bags was all salvaged wood from the Cane River after Hurricane Helene. PUBLIC COMMENT Bryan Frydenborg with the US SBA introduced himself and thanked the board for allowing him to speak. Mr. Frydenborg noted that there is currently no money for SBA loans, but he hopes that will change in the new year. ADJOURNMENT As there were no other comments or business, Otis Church made a motion to adjourn. Brenda Lyerly seconded the motion. Motion carried. Meeting adjourned at 8:07 pm. Chairman, Doug Matheson Clerk to the Board, Victoria Oxentine Date 2 Doug Matheson Dennis Aldridge e Larry Fontaine Jeff Whitson Chair oft the Board Vice-Chair 7 Secretary Treasurer 468 New Market Blvd. www.hccog.org Phone: 828-265-5434 Fax: Boone, NC 28607 828-265-5439 OF 2 / a Financial Highlights = February 17, 2025 JANUARY 31, 2025 2024 Total Fund Balance - Governmental Funds $ 2,187,912 Restricted Fund Balance - GF 102,662 Assigned Fund Balance - GF 560,052 Unassigned Fund Balance - GF $ 1,525,198 2025 Total Expenditures - YTD $ 2,985,552 $ 7,396,890 Total Fund Balance as % of General Fund Expenditures* 33.15% 29.58% Unassigned Fund Balance as % of General Fund Expenditures* 23.11% 20.62% *FY2025 Budget Expenditures FISCAL YEAR 2025 $6,599,217 BUDGET ACTUAL Total Revenue General f 410,575 $ 282,888 anning/Development $ 1,004,072 $ 393,633 Resilience Contractual $ 73,627 $ 36,479 Area Agency on Aging $ 2,931,385 $ 1,366,980 Workforce Development $ 2,179,558 $ 679,580 $ 6,599,217 $ 2,759,560 Total Expenditures General f 410,575 $ 317,632 anning/Deveopment D 1,004,072 $ 517,391 Resilience Contractual 73,627 $ 24,262 Area Agency on Aging $ 2,931,385 $ 1,355,822 Workforce Development $ 2,179,558 $ 770,445 $ 6,599,217 $ 2,985,552 Revenues over (under) expenditures $ (225,992) The High Country Council of Governments will be the leader in initiating and providing solutions to regional and local challenges, supporting a bright future fort the High Country. Doug Matheson Dennis Aldridge Larry Fontaine Jeff Whitson Chair ofthe Board Vice-Chair Secretary Treasurer 468 New Market Blvd. www.hccog.org Phone: 828-265-5434 Fax: 828-265-5439 Boone, NC 28607 FY2025 PROJECT ORDINANCES DESCRIPTION FISCAL YEAR BUDGET REVENUE EXPENSE AMERICAN RESCUE PLAN ACT (ARPA) 2022 $ 593,750 $ 273,086 $ 365,888 DISASTER RECOVERY NCARCOG 2023 $ 331,250 $ 331,250 $ 331,250 DOGWOOD HEALTH TRUST 2025 $ 75,000 $ 75,000 $ 2,929 DIT DIGITAL CHAMPION 2025 $ 800,000 $ 452,360 $ 82,423 CHOOSING HOME SFRF 2025 $ 132,889 $ $ ASU FALLS PREVENTION 2023 $ 251,959 $ 214,921 $ 248,884 AGELESS ACCESS DIGITAL NAVIGATOR 2025 $ 98,058 $ 21,560 $ 28,630 OMB LOC 6 ARPA 2024 $ 15,425 $ $ ARPA FCSP $ 125,769 $ 60,529 $ 62,820 ARPA P&A $ 147,189 $ 66,693 $ 68,967 ARPA OMB $ 10,456 $ 10,279 $ 10,278 ARPA EBHP $ 39,013 $ 33,318 $ 33,318 ALLEGHANY COUNCIL ON AGING ARPA $ 58,120 $ 58,120 $ 58,120 GENERATIONS ASHE ARPA $ 114,666 $ 114,666 $ 114,666 AVERY SENIOR SERVICES ARPA $ 71,006 $ 71,006 $ 71,006 MITCHELL SENIOR CENTER ARPA 2023 $ 66,601 $ $ WATAUGA PROJECT ON AGING ARPA $ 146,001 $ 139,449 $ 139,449 BROC ARPA $ 154,860 $ 137,094 $ 137,094 WILKES SENIOR RESOURCES. ARPA $ 107,181 $ 107,121 $ 107,121 RUBYI PARDUE BLACKBURN ADC. ARPA $ 13,792 $ 13,522 $ 13,522 YANCEY COMMUNITY CENTER. ARPA $ 77,944 $ $ LEGAL. AID OF NC. ARPA $ 27,000 $ 19,080 $ 19,080 $ 1,159,598 $ 830,877 $ 835,442 NCWORKS SUBSTANCE USE DISORDER RECOVERY 2023 $ 200,000 $ 147,417 $ 147,585 NCWORKS SMALL BUSINESS WORK-BASED LEARNING 2023 $ 750,000 $ 555,984 $ 557,190 DOGWOOD WORKBASED LEARNING 2025 $ 310,000 $ 310,000 $ 1,411 TOTALS $ 4,717,929 $ 3,212,454 $ 2,601,631 Cash Balances Operating Account $ 1,025,337 NCCMT Account $ 2,242,586 $ 3,267,924 The financial information in the. report reflects the HCCOG's overall financial position for the fiscal year through. July 31, 2025 and is for the management discussion purposes only. Caroline Briggs, Finance Officer The High Country Council of Governments will be the leader in nitiating and providing solutions to regional and local challenges, supporting a bright future fort the High Country. BUDGET AMENDMENT #3 BE IT RESOLVED by the Board of High Country Council of Governments that the following amendment be made to the Budget Resolution for the fiscal year ending June 30, 2025. SECTION 1: REVENUES BY SOURCE PLANNING/DEVELOPMENT FUND Local TOTAL PLANNING/DEVELOPMENT FUND $ AREA AGENCY ON AGING FUND Federal $ State $ 7,668.00 Local $ TOTAL AREA AGENCY ON AGING FUND $ 7,668.00 WORKFORCE DEVELOPMENT FUND Federal $ 200,000.00 TOTAL WORKFORCE DEVELOPMENT FUND $ 200,000.00 TOTAL REVENUES BY SOURCE $ 207,668.00 SECTION I: EXPENDITURES BY PROGRAM SPECIAL REVENUE FUNDS PlanningDevelopment Fund Area Agency on Aging Fund 7,668.00 Workforce Development Fund $ 200,000.00 TOTAL SPECIAL REVENUE FUNDS b 207,668.00 TOTAL EXPENDITURES BY PROGRAM $ 207,668.00 FY2024-2025 ORIGINAL BUDGET $ 5,719,154.00 Budget Amendment #1 10-21-2024 $ 499,051.00 Budget Amendment #2 12-16-2024 $ 265,000.00 Budget Amendment #3 2-17-2025 e 207,668.00 TOTAL AMENDED BUDGET FY2025 $ 6,690,873.00 BY VOTE OF THE HIGH COUNTRY COUNCIL OF GOVERNMENTS UPON MOTION BY: AND SECONDED BY_ THIS THE DAY OF 2025. Doug Matheson, Chair of the Board Larry Fontaine, Secretary OF C HIGH COUNTRY COUNCIL OF GOVERNMENTS GRANT PROJECT ORDINANCE Economic Development Administration - Disaster Funding January 1, 2025 - December 31, 2029 BE IT ORDAINED by the Executive Board of the High Country Council of Governments, North Carolina, that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project ordinance is hereby adopted: Section1 1. This ordinance is to establish a budget for a project to be funded by the United States Department of Commerce Economic Development Administration (EDA). EDA has awarded $500,000 to High Country COG for the project. These funds may be used to carry out activities to support disaster recovery throughout the region. Section 2. The officers of this unit are hereby directed to proceed with the grant project within the terms of the grant documents, the rules and regulations of the North Carolina Association of Regional Council Directors d/b/a the North Carolina Association of Councils of Governments (NCARCOG). Section 3. The following revenues are anticipated to be available to complete this project: Revenue EDA $500,000 Section 4. The following amounts are appropriated for the project: Salaries $237,857 Fringe Benefits $102,279 Indirect Expense $159,864 TOTAL $500,000 Section 5. The Finance Officer is hereby directed to maintain within the Grant Project Fund sufficient specific detailed accounting records to provide the accounting to the granter agency required by the grant agreement and federal and state regulations. Section6. Funds may be advanced from the General Fund for the purpose of making payments as due. Reimbursement requests should be made to the granter agency in an orderly and timely manner. Section7. The Finance Officer is directed to report annually on thet financial status of each project element in Section 4 and on the total grant revenues received or claimed. Section 8. The Finance Officer is directed to include a detailed analysis of past and future costs and revenues on this grant project in every budget submission made to this Board. Section 9. Copies of this Ordinance shall be furnished to the Clerk, Board, and Finance Officer to be kept on file by them for their direction in the disbursement of funds. BY VOTE OF THE HIGH COUNTRY COUNCIL OF GOVERNMENTS UPON MOTION BY: AND SECONDED BY THIS THE DAY OF 2025. Doug Matheson, Chair oft the Board Larry Fontaine, Secretary OF sO 5N e' 9 HIGH COUNTRY COUNCIL OF GOVERNMENTS GRANT PROJECT ORDINANCE NC Association of Regional Councils of Governments - Helene Funding January 1, 2025 - December 31, 2030 BE IT ORDAINED by the Executive Board of the High Country Council of Governments, North Carolina, that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project ordinance is hereby adopted: Section1. This ordinance is to establish a budget for a project to be funded by the State of North Carolina and administered by the North Carolina Association of Regional Councils of Governments (NCARCOG). NCARCOG has sub- awarded $665,000 to High Country COG fori the project. These funds may be used to carry out activities to support disaster recovery throughout the region. Section 2. The officers of this unit are hereby directed to proceed with the grant project within the terms of the grant documents, the rules and regulations of the North Carolina Association of Regional Council Directors d/b/a the North Carolina Association of Councils of Governments (NCARCOG). Section 3. Thei following revenues are anticipated to be available to complete this project: Revenue NCARCOG $665,000 Section4. The following amounts are appropriated for the project: Salaries $303,268 Fringe Benefits $130,405 Indirect Expense $203,827 Registration/Travel $15,000 Supplies $12,500 TOTAL $665,000 Section 5. The Finance Officer is hereby directed to maintain within the Grant Project Fund sufficient specific detailed accounting records to provide the accounting to the granter agency required by the grant agreement and federal and state regulations. Section6. Funds may be advanced from the General Fund for the purpose of making payments as due. Reimbursement requests should be made to the granter agency in an orderly and timely manner. Section 7. The Finance Officer is directed to report annually on the financial status of each project element in Section 4 and on the total grant revenues received or claimed. Section 8. The Finance Officer is directed to include a detailed analysis of past and future costs and revenues on this grant project in every budget submission made to this Board. Section 9. Copies of this Ordinance shall be furnished to the Clerk, Board, and Finance Officer to be kept on file by them for their direction in the disbursement of funds. BY VOTE OF THE HIGH COUNTRY COUNCIL OF GOVERNMENTS UPON MOTION BY: AND SECONDED BY THIS THE DAY OF 2025. Doug Matheson, Chair of the Board Larry Fontaine, Secretary LGC-205 Amendment AMENDMENT TO CONTRACT TO AUDIT ACCOUNTS Rev. 11/2023 Whereas Primary Government Unit HIGH COUNTRY COUNCIL OF GOVERNMENT and Discretely Presented Component Unit (DPCU) (if applicable) and Auditor THOMPSON, PRICE, SCOTT, ADAMS & CO, P.A. entered into a contract in which the Auditor agreed to audit the accounts of the Primary Government Unit and DPCU (if applicable) Fiscal Year Ending Date for and originally to be 06/30/24 submitted to the LGC on 10/31/24 hereby agree that iti is now necessary that the contract be modified as follows. Original date Modified date Modification to date submitted to LGC 10/31/24 02/04/25 Original fee Modified fee Modification to fee Primary Other Reason(s) for Contract Amendment (choose 1)(choose 0-2) Change in scope 0 D Issue with unit sat/lumoverworxcad Issue with auditor taffumoverorxoad Third-party financial statements not prepared by agreed-upon date Unit did not have bank reconciliations complete for the audit period Unit did not have reconciliations between subsidiary ledgers and general ledger complete Unit did not post previous years adjusting journal entries resulting in incorrect beginning balances in the general ledger Unit did not have information required for audit complete by the agreed-upon time Delay in component unit reports Software - implementation issue Software - system failure Software - ransomwarele/peratack Natural or other disaster Other (please explain) Plan to Prevent Future Late Submissions If the amendment is submitted to modify the date the audit will be submitted to the LGC, please indicate the steps the unit and auditor will take to prevent late filing of audits in subsequent years. Audits are due to the LGC four months after fiscal year end. Indicate NA ift this is an amendment due to a change in cost only. The Council was significantly impacted by Hurricane Helene in late September causing delays in finalizing the trial balance. This should be a one time issue. Additional Information Please provide any additional explanation or details regarding the contract modification. By their signatures on the following pages, the Auditor, the Primary Government Unit, and the DPCU (if applicable), agree to these modified terms. Page 1 of 3 LGC-205 Amended AMENDMENT TO CONTRACT TO AUDIT ACCOUNTS Rev. 11/2023 SIGNATURE PAGE AUDIT FIRM Audit Firm* THOMPSON, PRICE, SCOTT, ADAMS & CO, P.A. Authorized Firm Representative" (typed or printed) Signature* ALAN W. THOMPSON Date* Email Address 02/04/25 mbompondpacpas.on GOVERNMENTAL UNIT Governmental Unit* HIGH COUNTRY COUNCIL OF GOVERNMENT Date Primary Government Unit Governing Board Approved Amended Audit Contract* (t required! by governing boardpolicy) Mayor/Chairperson" (typed or printed) Signature* SIGNHERE Doug Matheson Date Email Address Chair of Audit Committee (typed or printed, or "NA") Signature N/A Date Email Address GOVERNMENTAL UNIT - PRE-AUDIT CERTIFICATE *ONLY REQUIRED IF FEES ARE MODIFIED IN THE AMENDED CONTRACT* (Pre-audit certificate not required for hospitals) Required by G.S. 159-28(a1) or G.S. 115C-441(a1) This instrument has been pre-audited in the manner. required by The Local Govemment Budget and Fiscal Control Act or by the School Budget and Fiscal Control Act. Primary Governmental Unit Finance Officer* Signature* Caroline Briggs Date of Pre-Audit Certificate* Email Address* cbriggs@hccog.org Page 2 of 3 OF VERH" RESOLUTION AUTHORIZING A WATER RESOURCES DEVELOPMENT GRANT APPLICATION WHEREAS, the High Country Council of Government desires to sponsor Aho Branch Stream Restoration Project, a stream restoration project to enhance the Blue Ridge Conservancy Public Access Conservation Campus. NOW, THEREFORE, BE IT RESOLVED THAT: 1) The Board requests the State of North Carolina to provide financial assistance to High Country Council of Governments for Aho Branch Stream Restoration Project in the amount of $ 95,000 or 47.5 percent ofthe nonfederal project costs, whichever is the lesser amount; 2) The Board, in partnership with Blue Ridge Conservancy, assumes full obligation for payment of the balance of project costs; 3) The Board will obtain all necessary State and Federal permits; 4) The Board will comply with all applicable laws governing the award of contracts and the expenditure of public funds by local governments. 5) The Board will supervise construction oft the project to assure compliance with permit conditions and to assure safe and proper construction according to approved plans and specifications; 6) The Board will obtain suitable spoil disposal areas as needed and all other easements or rights-of-way that may be necessary for the construction and operation of the project without cost or obligation to the State; 7) The Board will assure that the project is open for use by the public on an equal basis with no restrictions; 8) The Board will hold the State harmless from any damages that may result from the construction, operation and maintenance of the project; 9) The Board, in partnership with Blue Ridge Conservancy, accepts responsibility for the operation and maintenance of the completed project. Adopted by the High Country Council of Governments Executive Board this 17th day of] February 2025. Doug Matheson, Chairman ofthe Board Larry Fontaine, Secretary REGION D DEVELOPMENT CORPORATION (RDDC) FEBRUARY 19, 2024 MINUTES OF THE FULL MEMBERSHIP The Region D Development Corporation Full Membership met February 19, 2024, 7:00pm, at the High Country Council of Governments Office in Boone. The following members were present at the meeting: Charles Vines, Brenda Lyerly, Stoney Greene, Jeff Whitson, Dale Isom, Kelly Melang, Otis Church, Bill Wheeler, Dennis Aldridge, Larry Fontaine, Harley Masters, Chandler Reece, Teresa McCoy, Wes Brinegar, Tom Hartman, Ray Russell, Paul Robinson, Jr., Doug Matheson, and Todd McNeill. CONSIDERATION OF FEBRUARY 20, 2023 MINUTES Chris Grubb, Director of Planning & Development presented the minutes of the February 2023 RDDC meeting. Wes Binegar moved to accept the minutes, seconded by Jeff Whitson. Motion carried. Mr. Grubb presented information regarding a request from Mountain Bizworks to continue a partnership and financial support. Members received information of the impact the RDDC's loan to Mountain Bizworks has made to the region in the past. After discussion, Wes Binegar moved to invite Mountain Bizworks to a meeting to explain more about their organization and their work. Seconded by Stoney Greene. Motion carried. Charles Vines moved to close the RDDC Session and reconvene the HCCOG Executive Board Session. Seconded by Dennis Aldridge. Motion carried. RDDC Board President RDDC Staff, Chris Grubb Date REGION D DEVELOPMENT CORPORATION (RDDC) MARCH 18, 2024 MINUTES OF THE FULL MEMBERSHIP The Region D Development Corporation Full Membership met March 18, 2024, 7:00pm, at the High Country Council of Governments Office in Boone. The following members were present at the meeting: Charles Vines, Stoney Greene, Todd McNeil, Timmy Evans, Otis Church, William Wheeler, Larry Fontaine, Jeff Whitson, Harley Masters, Rocky Buchanan, Wes Brinegar, Tim Futrelle, Tom Hartman, Ray Russell, Paul Robinson, Dennis Aldridge, and Doug Matheson Chris Grubb introduced guest speaker Matt Raker with Mountain BizWorks who updated the Board on Mountain Biz Works work in Region D noting 57 loans in all 7 counties of$3.5 million. Mr. Raker thanked the Corporation for its past investment and was available to answer any questions regarding the request to renew the loan. Tom Hartman moved to renew $40K investment for another 7 years at 3% interest. Seconded by Todd McNeill, the motion carried. Stoney Greene moved to close the Region D Development Corporation and reconvene the HCCOG Executive Session. Seconded by Charles Vines. The motion carried. RDDC Board President RDDC Staff, Chris Grubb Date