City of White Georgia City Council Meeting February 3, 2025 Present at the council meeting were Mayor Curtis Powell, Councilmembers Gary Crisp, Stephanie Nichelson, Karissa Noland, and Jean Swank, City Clerk Robin Cochran, and City Attorney Harold Lemoine. Mayor Powell called the meeting to order at 7:00pm and led with the pledge of allegiance. Councilmember Nichelson followed with the invocation. Mayor Powell started with the review and approval of the agenda for Feb 3rd and opened the floor for council discussion. No discussion and he asked for a motion. Councilmember Swank made a motion to approve. Councilmember Crisp seconded the motion. The motion carried with a 5-0 vote. Mayor Powell moved to the approval of January 6th, 2025, minutes and opened the floor for council discussion. No discussion and councilmember Nichelson made a motion to approve the minutes. Councilmember Noland seconded the motion. The motion carried with a 5-0 vote. Mayor Powell moved to public comments. None were given and he moved on. City Clerk Robin Cochran addressed the council to give a city hall update. Cochran presented the following items: (1) The Scout's Eagle Project is underway at city hall to update our flower beds which includes replacing landscape timbers. Cochran asked the council for Parks/Rec SPLOST funds ($1576) for the landscape timbers. Councilmember Nichelson made a motion to approve. Councilmember Noland seconded the motion. The motion carried with a 5-0 vote. (2) Cochran asked the council for permission to buy a stove the clubhouse and asked for it to come out of the Parks/Rec SPLOST funds ($503). Councilmember Nichelson made a motion to approve the purchase using the SPLOST funds. Councilmember Swank seconded the motion. The motion carried with a 5-0 vote. (3) Cochran reminded everyone about Arbor Day at the Pavillion on February 215t and gave an update on the Festival in April. (4) She finished up her announcements by reminding the council and citizens of a water rate increase that would be effective in February's billing of 2%. This rate increase was approved previously. (5) Mayor Powell asked for audit updates. Cochran stated the auditors were wrapping up 2022 and 2023. Assistant Chief of Police Brad Loyd addressed the council and stated all was good within the department. Public Works Superintendent, Shawn Chastain, addressed the council with his month update. He reported the following issues: (1) He asked to surplus the water department truck, a 2007 GMC, as it has a lot of motor issues. (2) Chastain asked the council to approve the installation of a fence around the shop the length of the driveway and 30ft around the building, to increase security for tools and equipment. This should save the city money and hopefully address continued disappearances of equipment and tools. (a) He got two quotes, one for $14000 and one for $8600 for the requested fencing. There was some chatter amongst the council on material type. Councilmember Nichelson made a motion to accept the quote for the fence from ABC Fencing for $8600. Councilmember Swank seconded the motion. The motion carried with a 5-0 vote. (b) Chastain suggested getting a security camera installed at the shop as well. There was chatter amongst the council as to there the money would need to come from and the location of the security camera. Mayor Powell moved to untinished business, starting salaries for new hires. He opened the floor for council comments. There were none. Powell asked the council if they had any questions. There was some chatter and Councilmember Nichelson made a motion to table until March's meeting. Councilmember Swank seconded the motion. The motion carried with a 5-0 vote. Mayor Powell moved to new business and began with the townhouse preliminary plat (Dunn Property). Adam Baker addressed the council. He stated the new plans for the townhome development which went from 130 townhomes to 108, and previously planned for 20ft wide, and now is 22ft wide which would allow 2 car garages for each home, as well as a 33% open green space. Baker continued by stating he was seeking approval of variances that were previously approved by the city's engineer and attorney. Mayor Powell opened the floor for council questions. There were none, and he asked for a motion. Councilmember Nichelson made a motion to approve the preliminary plat with the variances for the townhomes. Councilmember Swank seconded the motion. The motion carried with a 5-0 vote. Mayor Powell moved to discuss a new pest control contract and provided the council with the quotes. There was some chatter amongst the council. Councilmember Nichelson made a motion to accept a contract with Rocket Pest Control. Councilmember Noland seconded the motion. The motion carried with a 5-0 vote. Mayor Powell asked to surplus the 2007 GMC truck in the water department stating there have been a lot of issues with it and opened the floor for discussion. There was some chatter amongst the council. Councilmember Crisp made a motion to surplus the truck (2007 GMC). Councilmember Noland seconded the motion. The motion carried with a 5-0 vote. Mayor Powell moved to mayor and council comments and opened the floor for discussion. There were none and he closed the comments and suggested going into executive session to discuss personnel matters and potential property matters. Councilmember Crisp made a motion to go into executive session. Councilmember Nichelson seconded the motion. The motion carried with a 5-0 vote, and they left for executive session at 7:26pm. The council returned at 7:45pm from the executive session. Mayor Powell stated no votes were taken and asked for a motion to close the executive session. Councilmember Crisp made a motion to close the executive session. Councilmember Nichelson seconded the motion. The motion carried with a 5-0 vote. Mayor Powell asked for council approval to enter negotiations to determine what the city can do with the property across from 18 Clubhouse Drive. Powell suggested trying to get the current owner to sell the property to the city and make it an extension of the clubhouse. Councilmember Crisp suggested a maintenance easement sO the city could handle the upkeep stating he spoke with the owners a few years back and it was something the owner considered, the city would just need our attorney to draw up the paperwork. Mayor Powell asked for a motion. Councilmember Swank made a motion to talk with the current owner of the property and figure out an agreement between the owner and city. Councilmember Crisp seconded the motion. The motion carried with a 5-0 vote. Mayor Powell asked for a motion to adjourn. Councilmember Crisp made a motion to adjourn. Councilmember Nichelson seconded the motion. The motion carried with a 5-0 vote and the meeting adjourned at 7:49pm. Respectfully submitted, Robin Cochran City Clerk Coehrar 1 haliw Attest: Curtis Powell, Mayof