CITY OF TOCCOA CITY COMMISSION AGENDA e MARCH 10, 2025 Regular Meeting City Commission/Court Room 5:00 PM 92 North Alexander, Toccoa, GA30577 CALL MEETING TO ORDER INVOCATION PLEDGE ALLEGIANCE TO THE FLAG ROLL CALL APPROVAL OF AGENDA I. CONSENT AGENDA A. Request for Approval of Minutes of February 27, 2025 Commission Meeting REPORTS II. OLD BUSINESS III. NEW BUSINESS B. Second Reading: Consideration of Ordinance to Amend the Alcoholic Beverage Section for Designated Areas for Consumption During Special Events and for Other Purposes C. Consideration of Resolution to Amend and Modify the GEFA Loan Agreement D. Consideration ofVac-Trailer Unit Purchase E. Monthly Financial Report IV.PUBLIC COMMENTS Recognition of Visitors Wishing to Speak on General Items. (Limit 3 Minutes) V. ADJOURN NEXT MEETING: March 24, 2025 5:00 pm Meetings of the City Commission are open to the public in accordance of law. All interested parties are urged to attend. To request accommodations due to disabilities please contact 706 - 886 8451. City of Toccoa Page 1 1.A City Commission Meeting: 03/10/25 05:001 PM 921 North Alexander St Department: Clerk Toccoa, GA 30577 Category: Minutes Prepared By:. Jan Crawford SCHEDULED Initiator: Fredda O. Wheeler Sponsors: AGENDA ITEM (ID # 3401) DOC ID: 3401 Request for Approval of Minutes of February 27, 2025 Commission Meeting Updated: 3/4/2025 9:56 AM by Jan Crawford Page 1 Packet Pg. 2 1.A.a CITY OF TOCCOA CITY COMMISSION MINUTES e FEBRUARY 27, 2025 Regular Meeting City Commission/Court Room 6:00 PM 92 North Alexander, Toccoa, GA 30577 CALL MEETING TO ORDER Mayor Carter called the meeting to order at 6:08 pm INVOCATION Reverend Paul Garrison gave the Invocation. PLEDGE ALLEGIANCE TO THE FLAG ROLL CALL Attendee Name Title Status Arrived Terry Carter Mayor Present Evan Hellenga Vice Mayor Present Michelle. Jamieson Commissioner Present Gail Fry Commissioner Present Ron Matheson Commissioner Present Fredda O. Wheeler City Manager Present John Dickerson Attorney Present Beth Rider City Clerk Present APPROVAL OF AGENDA A motion was made by Vice-Mayor Hellenga, seconded by Commissioner Matheson to approve the agenda as presented. Motion carried unanimously. RESULT: APPROVED UNANIMOUS) MOVER: Evan. Hellenga, Vice Mayor SECONDER: Ron Matheson, Commissioner AYES: Carter, Hellenga, Jamieson, Fry, Matheson I. CONSENT AGENDA A motion was made by Vice-Mayor Hellenga, seconded by Commissioner Matheson to approve the consent agenda as presented. Motion carried unanimously. RESULT: APPROVED [UNANIMOUS) MOVER: Evan Hellenga, Vice Mayor SECONDER: Ron Matheson, Commissioner AYES: Carter, Hellenga, Jamieson, Fry, Matheson A. Request for Approval ofMinutes ofFebruary 10, 2025 Commission Meeting REPORTS Commissioner Jamieson reported Keep Toccoa-Stephens County Beautiful met and they are starting to do a clean up on Currahee Mountain. Commissioner Jamieson reported that Crystal Roesch is the new 4H Director for Stephens County. Commissioner Jamieson stated GDOT has City of Toccoa Page 1 Packet Pg. 3 1.A.a : Minubes City Commission February 27, 2025 taken soil samples on the By-Pass to see about planting flowers for spring, the samples came back not as good as what they wanted them to be and will bump it into summer. Vice-Mayor Hellenga gave an update on the Humane Shelter Stats; there were 145 intakes, 78 adoptions, 11 return to owner, 88 transferred, 17 euthanized, 1 died. The live release rate was 88%. Commissioner Matheson reported on the Main Street Awards for the Downtown Merchants. Most Original Newcomer - The Farmer and The Butcher; Mainstreet Newcomer - Bearded Bean Coffee and Provision; Volunteer of The Year - Jeannie Nuey; Downtown Anchor . Troup's. Commissioner Matheson congratulated the winners. Mayor Carter thanked Phoenix Carroll for taking care of a lot oft things and doing a great, job. n. OLD BUSINESS II. NEW BUSINESS B. Third Public Hearing: Consideration to Opt Out ofHouse Bill 581 Attorney John Dickerson opened the Public Hearing at 6:12 p.m. for the third Public Hearing for House Bill 581 for anyone that would like to make a comment or have any questions. No one spoke on HB 581, Attorney Dickerson closed the Public Hearing. Vice-Mayor Hellenga stated the property owners have spoken and they want and need Property Tax relief. A motion was made by Vice-Mayor Hellenga, seconded by Commissioner Fry to Opt-In to HB581. Motion carried unanimously. RESULT: APPROVED [UNANIMOUS) MOVER: Evan Hellenga, Vice Mayor SECONDER: Gail Fry, Commissioner AYES: Carter, Hellenga, Jamieson, Fry, Matheson C. Consideration ofTobacco and Vape Shop Ordinance A motion was made by Commissioner Fry, seconded by Commissioner Jamieson to approve the first reading and schedule a Zoning Procedure Law Hearing to be held on March 24, 2025 and extend the Moratorium pending second reading. Motion carried unanimously. RESULT: APPROVED [UNANIMOUS) MOVER: Gail Fry, Commissioner SECONDER: Michelle Jamieson, Commissioner AYES: Carter, Hellenga, Jamieson, Fry, Matheson D. Consideration ofOrdinance to Amend the Alcoholic Beverage Section for Designated Areas for Consumption During Special Events and for Other Purposes City of Toccoa Page 2 Updated 3/4/2025 8:43 AM Packet Pg. 4 1.A.a Minutes City Commission February 27, 2025 A motion was made by Commissioner Jamieson, seconded by Commissioner Fry to amend the Alcohol Ordinance to allow alcohol in designated areas of Licensee holders property. Motion carried unanimously. Vice-Mayor Hellenga opposed. A motion was made by Commissioner Matheson, seconded by Mayor Carter to hold a second hearing on March 24, 2025. Motion carried unanimously. RESULT: APPROVED [47 TO1) MOVER: Michelle. Jamieson, Commissioner SECONDER: Gail Fry, Commissioner AYES: Carter, Jamieson, Fry, Matheson NAYS: Hellenga E. Consideration ofl FY25 Rollout Purchase A motion was made by Vice-Mayor Hellenga, seconded by Commissioner Fry to approve FY 2025 Rollout purchase from Otto. Motion carried unanimously. RESULT: APPROVED [UNANIMOUS MOVER: Evan Hellenga, Vicel Mayor SECONDER: Gail Fry, Commissioner AYES: Carter, Hellenga, Jamieson, Fry, Matheson IV.PUBLIC COMMENTS Recognition ofVisitors Wishing to Speak on General Items. (Limit 31 Minutes) Ms. Colleen Rich, 70 Felton Drive, Toccoa Ga - Ms. Rich discussed the Regency Apartments. V. ADJOURN Mayor Carter adjourned the regular meeting at 6:26 pm Mayor City Clerk City of Toccoa Page 3 Updated 3/4/2025 8:43 AM Packet Pg. 5 3.B City Commission Meeting: 03/10/25 05:00 PM 92North Alexander St Department: City Manager Toccoa, GA 30577 Category: Ordinance Prepared By: Jan Crawford SCHEDULED Initiator: Fredda O. Wheeler Sponsors: AGENDA ITEM (ID # 3390) DOC ID:3390 Second Reading: Consideration of Ordinance to Amend the Alcoholic Beverage Section for Designated Areas for Consumption During Special Events and for Other Purposes Updated: 2/28/2025 8:29 AM by Jan Crawford Page 1 Packet Pg.6 3.B.a AN ORDINANCE TO AMEND SECTION 3-31 OF THE ALCOHOLIC BEVERAGE ORDINANCE OF THE CITY OF TOCCOA TO PROVIDE FOR DESIGNATED AREAS FOR CONSUMPTION DURING SPECIAL EVENTS AND FOR OTHER PURPOSES WHEREAS, Title 3 ofthe Official Code ofGeorgia Annotated authorizes municipalities to regulate alcoholic beverages that are consumed on a licensed premises; and WHEREAS, the City Commission ofthe City ofToccoa desires to amend Chapter 3 ofthe Official Code of Ordinances ofthe City ofToccoa, Georgia to regulate for special events the consumption of alcoholic beverages during special events outside ofthe licensed premises. THEREFORE, bei it hereby resolved that Chapter 3 ofthe Official Code ofOrdinances of the City ofToccoa, Georgia is hereby amended by deleting Section 3-31 in its entirety and substituting a new Section 3-31 to read as follows: L Special Baleyitistamding anything to the coptrarya icense for jow consmmpibnonhe) premises in expandedar I andother adj 16 areas) auring sp : dal events. The border of the expanded area must eG delf ated and marked byie license eeking tololdhe special Vent. E & f M E E 2 At least sèVn ()bisiness gays before the * specinl event eoensees seeking aj purmit e musfnotify the Cit withtco ESE 'A te Chief ofpolice Ofthe speci his notificion shallinclude a des ptionuf e ecial event descripton of the farea inchding boundary lines withthe designated htrance andexit, théours special time : offie event, andipe andpace ofthe h cial event. The lçensee hoaingt tne evê . also must have offduty police officer(s)or site during the s pelial event for securi s The number ofoff duty pdlice off s will be et terminelby the Toccoa Poli lce Departm based pon the assessmericof a 53 u security (b) Customers may not leave the premises including the special event expanded area ofal licensed facility or licensed premise with open alcoholic beverages, and the licensee has responsibility to ensure that no open beverages are sold, carried out ofthe expanded approved premises or expanded premises. (C) Customers are prohibited from gathering outside the licensed premises or special event premises to consume alcoholic beverages, and the manager or employees ofthe establishment shall not allow such gathering and outside consumption. II. SHOULD ANY SECTION ORI PROVISION OF THIS ORDINANCE BE DECLARED BY A COURT OF COMPETENT JURISDICTIONTO: BE UNCONSTTUTIONAL OR INVALID SUCH DECLARATION SHALL NOT AFFBCT THB VALIDITY OF THE ORDINANCE AS A WHOLE OR. ANY PART THEREOF OTHER THAN THE PART sol DECLARED TO BE UNCONSTTUTIONAL OR INVALID. ALL RESOLUTIONS AND ORDINANCES AND PARTS OF RESOLUTIONS AND ORDINANCES IN CONFLICT WITH THE PROVISIONS OF THIS ORDINANCE ARE HEREBY REPBALED. Packet Pg.7 3.B.a III. This ordinance will become effective upon adoption by the City Commission as provided by the Charter of the City ofToccoa IT IS SO ORDAINED and approved by vote ofthe City Commission of the City of Toccoa this day of 2025. Mayor Attest: City Clerk FIRST READING: SECOND READING: Packet Pg. 8 3.C City Commission Meeting: 03/10/25 05:00 PM 921 North Alexander St Department: City Manager Toccoa, GA 30577 Category: Resolution Prepared By:J Jan Crawford SCHEDULED Initiator: Fredda O. Wheeler Sponsors: AGENDA ITEM (ID # 3398) DOC ID:3 3398 Consideration of Resolution to Amend and Modify the GEFA Loan Agreement Updated: 3/4/2025 7:55 AM by Jan Crawford Page 1 Packet Pg.9 3.C.a City of Toccoa Finance Department CityofToccoa Memorandum To: Fredda Wheeler, City Manager From: Becky Bohannon, Finance Director BWB Cc: Harry Scott, Utilities Director Date: March 3, 2025 Re: Modification of GEFA Loan DW2023033 The City of Toccoa has been awarded a GEFA Drinking Water State Revolving Fund loan DW2023-033 for $1,253,500 with 50% principal forgiveness. The loan is to complete Dechlorination system upgrades at the City of Toccoa Water Treatment plant. The original loan calls for a completion date of December 2024. The resolution before you authorizes the City to modify the project schedule with a loan completion date of February 2026. Packet Pg. 10 3.C.à EXHIBIT F EXTRACT OF MINUTES RESOLUTION OF GOVERNING BODY Reciplent: CITY OF TOCCOA Loan Number: DW2023033 At a duly called meeting of the goveming body of the Borrower identified above (the "Borrower") held on the day of the following resolution was introduced and adopted. WHEREAS, the Borrower has borrowed $1,253,500 from the GEORGIA ENVIRONMENTAL FINANCE AUTHORITY (the "Lender), pursuant to the terms of the Loan Agreement (the "Loan Agreement), APRIL 11, 2024, between the Borrower and the Lender; and WHEREAS, the Borrower's obligation to repayt the loan made pursuant to the Loan Agreement Is evidenced by a Promissory Note (the "Note"), dated FEBRUARY 26, 2024, of the Borrower; and WHEREAS, the Borrower and the Lender have determined to amend and modify the Loan Agreement, pursuant to the terms ofa Modification ofPromissory Note and Loan Agreement (the "Modification") between the Borrower and the Lender, the form of which has been presented to this meeting; NOW, THEREFORE, BE IT RESOLVED by the goveming body of the Borrower that the form, terms, and conditions and the execution, delivery, and performance of the Modification are hereby approved and authorized. BE IT FURTHER RESOLVED by the governing body of the Borrowier that the terms ofthe Modification are in the best Interests ofthe Borrower, and the goveming body of the Borrower designates and authorizes the following persons to execute and deliver, and to attest, respectively, the Modification, and any related documents necessary to the consummation ofthe transactions contemplated by the Modification. (Signature of Person to Execute Documents) (Print Title) (Signature ofPerson to Attest Documents) (Print Title) The undersigned further certifies that the above resolution has not been repealed or amended and remains in full force and effect. Date: Secretary/Clerk (SEAL) Packet Pg. 11 3.D City Commission Meeting: 03/10/25 05:00 PM 921 North Alexander St Department: Utilities Toccoa, GA 30577 Category: Purchase Prepared By:J Jan Crawford SCHEDULED Initiator: Harry Scott Sponsors: AGENDA ITEM (ID # 3397) DOC ID: :3397 Consideration of Vac-Trailer Unit Purchase Updated: 3/3/2025 11:59 AM by Jan Crawford Page 1 Packet Pg. 12 3.D.a Utilities Division Municipal Building P.O.. Box 579 92 N. Alexander Street Toccoa, Georgia 30577 706.886.8451 706.886.7766 Fax City ofToccoa MEMORANDUM DATE: March 3, 2025 TO: Fredda Wheeler City Manager FROM: Harry Scott Utilities Director RE: Vac-Trailer Unit purchase recommendation Lead & Copper Rule Service Line Inventory Carter & Sloope Project # T7300.064 GEFA Loan # DWLSL2022190 Attached to this memo is a letter ofrecommendation from Isaac St. Clair at Carter & Sloope with his recommendations for the purchase oft two (2) Vermeer CV573SGT units for use by the water distribution staffin identifying the remaining unknown water service lines for continued compliance with the Safe Drinking Water Act. The funding for these units would be 50% reimbursed through the existing LCR Drinking Water State Revolving Fund (DWSRF) loan with 100% principal forgiveness. The total cost to the City would be $56,980.00 after DWSRF reimbursement. After reviewing Isaac's s recommendation and the quotes he received, I would recommend that the City move forward with the purchase of two (2) units as proposed. Ifyou have any questions or concerns, please don't hesitate to let me know. Thank You. Packet Pg. 13 3.D.a Carter & Sloope CONSULTING ENGINEERS February 28, 2025 Mr. Harry Scott, Utilities Director City ofToccoa 92 North Alexander Street Toccoa, GA 30577 RE: City ofToccoa Lead and Copper Rule Service Line Inventory C&S Project No.: T7300.064 GEFA Loan No. DWLSL2022190 Dear Mr. Scott: On November 1*, 2027, as part of the Lead and Copper Rule Improvements (LCRI), all Public Water Systems will be required to start replacing lead, galvanized-requiring-replacement, and unknown- material service lines at a rate of 10% per year, including the private-side service line from the water meter to the building exterior. As part oft the Lead and Copper Rule Revisions (LCRR) in 2024, the City ofToccoa and Carter & Sloope created an initial Service. Line. Inventory based on existing records and field investigations and identified 42% oft the City's water service lines (public and private-side). Carter & Sloope recommends the City purchases two vac-trailer units to enable water department staff to pothole water service lines to identify the remaining unknown service lines and to ensure the City can remain in compliance with the Safe Drinking Water Act. The City can be reimbursed for 50% of the vac-trailer costs using the existing LCR Drinking Water State Revolving Fund (DWSRF) loan with 100% principal forgiveness, and the vac-trailer purchase has been pre-approved by the Georgia Environmental. Finance. Authority (GEFA). Quotes were: received from two vendors for an array ofvac-trailer units. Wehave: reviewed the quotes and selected two comparable models which meet the project specifications, and the price and loan details are presented below: Current Remaining Price for DWSRF DWSRE DWSRF Costto Vendor Model Two Units Funds Reimbursement Funds City Vermeer CV573SGT $113,961.98 $175,255.00 $56,980.99 $118,274.01 $56,980.99 Ditch Witch HX30G $119,840.00 $175,255.00 $59,920.00 $115,335.00 $59,920.00 1031 Stonebridge Parkway a P. 0. Box 534 . Watkinsville, Georgia 30677 * 706.769.4119 tel Packet Pg. 14 3.D.a City ofToccoa February 28, 2025 Page 2 Based on the above quotes comparison, the Vermeer CV573SGT is the lowest bidder at $113,961.98 (price without sales tax) for two units, which is approximately 5%1 less expensive than the) Ditch Witch HX30G. Additionally, the Vermeer CV573SGT matches or exceeds the Ditch Witch HX30G in performance metrics outlined in the quotes provided, including suction power, water flow/pressure, spoils tank size, and water tank size. Carter & Sloope recommends the City selects and purchases two Vermeer CV573SGT units to enable completion of the Service Line Inventory for the amount of$113,961.98. Once the purchase order has been issued, the City can submit a reimbursement: request to GEFA for 50% of the costs, which would amounti to $56,980.99. Attached to this letter are the quotes provided by Vermeer and Ditch Witch and thep pre-approval email from GEFA. Ifyou have any questions or need any additional information, please call us. Sincerely, lsaoc S.Clain Isaac St.Clair, E.LT. encl: Vermeer Vac-Trailer Quote Ditch Witch Vac-Trailer Quote GEFA Pre-Approval Email CC: Ms. Becky Bohannon = City ofToccoa 1031 Stonebridge Parkway + P.O. Box 534 . Watkinsville, Georgia 30677 * 706.769.4119 tel Packet Pg. 15 3.D.a Quotation Vermeer EQUIPPED TO Quote: Q-09030 Date: 8/14/2024 All Roads DO MORE. Expiration Date: 9/14/2024 Purchase Order: Bill To: City of Toccoa Ship To: City of Toccoa PO Box 579 PO Box 579 Sourcewell D Toccoa, GA: 30577-1409 Toccoa, GA: 30577-1409 oty N - Mobile: Email: Awarded Contract Contract : 11042:-VRM Please review the below quote for your consideration. Qty ProductName Product Details NetTotal 1 CV573SGT $56,980.99 NEW VERMEER CV573SGT, 9,995 GVWR, 2X100 GAL WTR TANKS, 38 HP KOHLER EFI GAS ENGINE, 1000 CFM VACUUM PUMP (HIGH-CFM), BAGHOUSE, HYDRAULIC PUMP, DEBRIS TANKI WITH HYDRAULIC TILT, 3000 PSI @ 4 GPM HIGH PRESSURE WATER SYSTEM, 15 GALLON FUEL TANK, ANTI-FREEZE TANK, AIR GAP, REVERSE PRESSURE TO OFF-LOAD LIQUIDS ANDI DISLODGE DEBRIS IN HOSE, POLYMER LINER ON BOTTOM HALF OF TANK FOR EASY DUMPING AND CLEANOUT, HYDRAULICALLY OPERATED FULL OPEN AND LOCKING REARI DOOR, 4" 30' SUCTION HOSE AND SUCTION TOOL, WATER KNIFE AND CLEAN-UP WAND Machine $56,980.99 Subtotal $56,980.99 Sales Tax $3,988.67 Grand Total $60,969.66 Total Due $60,969.66 Option(s): Strong. Arm add$2416.03 LEAD TIME: : 1-2 Weeks Accepted by: Matthew Caldwell Date: Private & Confidential Remit to Address: PO BOX 69561, Baltimore, MD 21264-9561 Packet Pg. 16 3.D.a CV SGT VACUUM EXCAVATOR - e - OPEN 6H85ET CLOSED 51 MICRON FILTRATION. Cyclonic filtration REARI HYDRAULIC CLAW DOOR. Rear POLYMER LINER. The polymer liner inside the separator as well as a secondary filter to clean the hydraulic claw door has an over-center locking debris tank on the bottom half makes for ease of air down to.5r microns. mechanism for a no-fuss positive lock and unlock. dumping and cleanout. As suRs VAE STRONG ARM (OPTION). With 270-degree REVERSE PRESSURE. Reverse pressure to IBEAM TRAILER. Units are built from start to rotation, thes strong arm supports the weight of the offload liquids and dislodge debris in hose. finish at our factory, including the trailer which vacuum hose, and the roller head makes handling consists of a sturdyl beam construction. efficient by: allowing smooth, fluid movements and adjustments. Vermeer : - VERMEER.COM EQUIPPEDTO DO MORE. Packet Pg. 17 3.D.a CV SGT VACUUM EXCAVATOR DIMENSIONS - SKID 573 SGT 873 SGT 1273 SGT Length N/A 230 in (584 cm) N/A Width N/A 97 in (246 cm) N/A Height N/A 81 in (206 cm) N/A Weight N/A 4,800 Ib (2,177 kg) N/A DIMENSIONS - TRAILER Length 228 in (579 cm) 246 in (625 cm) 248 in (630 cm) Width 93i in (236 cm) 97 in (246 cm) 102 in (259 cm) Height 891 in (226 cm) 89 in (226 cm) 122 in (310 cm) Empty weight 4,850 Ib (2,200 kg) 5,350 Ib (2,427 kg) 7,350 Ib (3,334 kg) GVWR 9,995 Ib (4,534 kg) 14,000 Ib (6,350 kg) 24,000 lb (10,886 kg) Trailer axles (2)7,0001 lb (3,175) kg) (2)7,000 Ib (3,175 kg) (2) 12,000 b (5,443 kg) ENGINE Make and model Kohler EFlgas Kohler EFI gas Kohler EFI gas Horsepower 381 hp (28.3 KW) 38 hp (28.3KW) 38 hp (28.3KW) Fuel tank capacity 15g gal (56.84) 15 gal (56.84) 15 gal (56.81) Enclosure N/A NIA N/A WATER TANK Water tank capacity 200 gal (757 L) 300 gal( (1,136L) 400 gal (1,514 L) Number of tanks 2 2 2 High pressure pump flow rate 4 gpm (15.1 Umin) 4 gpm (15.1 Lmin) 49 gpm (15.1 Umin) High pressure pump 3,000 psi 3,000 psi 3,000 psi High pressure hose length 501 ft(15.2r m) 50 ft (15.2 m) 50 ft(15.2 m) Low water shutoff Electric Electric Electric SPOIL TANK Spoil tank capacity 500 gal (1,892.7L) 800 gal (3,028.3L) 1,200 gal (4,542.5L) Door type Hydraulic Hydraulic Hydraulic Tank lift type Hydraulic Hydraulic Hydraulic VAGUUM Type of filters .5r micron 5 micron .5 micron Hose length 30 ft (9.1 m) 30 ft (9.1 m) 30 ft(9.1 m) Hose width 41 in (10.2 cm) 4 in (10.2 cm) 41 in (10.2 cm) Vacuum 1,000 cfm (1,699 m/hr) 1,000 cfm (1,699 m/hr) 1,000 cfm (1,699 m'hr) Vacuum blower type PD blower PD blower PD blower Vacuum mercury 141 in hg (5 bar) 14 in hg (5 bar) 14 in hg (5 bar) CONTROL PANEL Controls Curbside Curbside Curbside Gauges Analog Analog Analog OPTIONS (FOR ALL) . Strong arm In-tank washout system e Recirculation kit . Hydraulicj jack Vermeer Vervoer MVS Sclutors, h reserves ther ngtlou makeciges neponeerngs despn and specicatonss adt mprenent croscentinve necumg ttany Ime iwAiaxceotant Eppment chownialor untata ppoces cnt ande may Csplyoctionnl XecEnNaE spedfctother plobalreglon Pkasscodtactyort bcvemeer desler los norel ntmatononmachnt soecitications. Vetmeera and thet Vereer logore thamurkafyemer, MRYGRPRDEUEN anos cher coontrs Kahkn 9 trademark otKen Cp22Vemeer MVS Sdutions hCAIT Fighs Resened, Pintedn theUsA Peserecyde EQUIPPEDTO DOI MORE 221 PN296431645 Packet Pg. 18 3.D.a DITCH WITCH WORX (FOREST PARK) 5430 GA HWY 85 FOREST PARK, GA 30297-2486 Ditch Witch' +1 404-761-0619 Worx HTPlwwaitchwatclyason United States CITY OF TOCCOA Date 02/27/2025 PO BOX 579 Quote 148451 TOCCOA, GA 30577-1409 Valid Until 03/29/25 United States Account 3018191 Harry Scott +1 706-282-3305 scol@clyotocoa.com Prepared by: Chad Hamilton 770-714-9832 CHAMILTON@DITCHWITCHWITCHWORXCOM EQUIPMENT QUOTE Product Description Qty HX30GA HX30GA 1 Filter: Standard T Filter Debris Tank: 500 Gallon Water Tank: 80 Gallons Reverse Flow: No Hose and Tooling: 3 Inch Controls: Right Hand Traffic HX Boom: None Water Heater: No Prospector Digging Lance: Yes Color: Standard Hydraulic Oil: Standard Trailers: VT9 190-2804 REAR WORK LIGHTS 1 025-1037 VT9 500 GAL TRAILER 1 Equipment Subtotal $59,920.00 Quote Net Total $59,920.00 7% Stephens County Sales $4,194.40 Quote Total $64,114.40 Taxes are an estimate at time of quotation. Actual tax will be calculated at time ofi invoicing. Ifthis is at tax exempt transaction, please provide tax exempt certificate or leasing details. Packet Pg. 19 3.D.a Isaac St.Clair From: Judy Adler jadler@gefagagov) Sent: Monday, February 24, 2025 3:24 PM To: Isaac St.Clair Cc: Ken Bryan; Harry Scott; Alex Wiseman; Lead Service Line; Jenine McKoy; Jenerrah Byron Subject: RE: Toccoa DWLSL2022190 Equipment Purchase apologize for the delay. We have been working on getting some clarity from EPA. Yes, 50% of the cost can be funded from the LSL loan if iti is being used for lead service line inventories. Best, Judy From: Isaac St.Clair dtdareateriopecom Sent: Monday, February 24, 2025 3:15 PM To:. Judy Adler gjader@gefaga.gov, Cc: Ken Bryan dbpeneranerabope.om, Harry Scott hsotedlyetocoacom, Alex Wiseman <AWiseman@cartersloope.com>; Lead Service Line dexdewiceineepehespe Subject: FW: Toccoa DWLSL2022190 Equipment Purchase Good Afternoon Judy, hope you and your team are doing well. The City of Toccoa has been requesting approval for a vac-trailer purchase using their LCR DWSRF loan (DWLSL2022190) since last August, but we haven't received a response yet (see email chain below). I know GEFA has seen a lot of turnover lately - can you help me get connected with the right person sO this request can be processed? They are waiting on this purchase before starting the next stepi for updating their service line inventory. Thank you, Isaac St.Clair 1999-12050 Isaac St.Clair, EIT Carter & Sloope, Inc. 1031 Stonebridge Parkway 30 EENE Watkinsville, Georgia 30677 CARTER& Phone: (706) 769-4119 SLOOPE,NG, Email: sachair@caterlops.com From: Isaac St.Clair Sent: Wednesday, February 19, 2025 4:24 PM To: imckoy@gefagagoy Cc: Kelvin Castro <kcastro@gehnsaso; Lead Service Line asdervieincerthsee Subject: RE: Toccoa DWLSL2022190 Equipment Purchase Good Afternoon Jenine, 1 Packet Pg. 20 3.E City Commission Meeting: 03/10/25 05:00 PM 92 North Alexander St Department: Finance Department Toccoa, GA 30577 Category: Budget Prepared By:J Jan Crawford SCHEDULED Initiator: Becky Bohannon Sponsors: AGENDA ITEM (ID # 3391) DOC ID:3391 Monthly Financial Report Updated: 2/28/2025 9:38 AM by Jan Crawford Page 1 Packet Pg.21 3.E.a CITY OFTOCCOA working hard for your interests FISCAL YEAR 2025 FINANCIAL STATEMENTS FEBRUARY 28, 2025 66.66% COMPLETE Packet Pg.22 3.E.a CIYOFTOCCOA UNRESTRICTED/OPERATING CASH BALANCES € Month.Enuing Genaral". Grants - . Waterl Natiral. Bolia Hotell Lalarocobat Total Watwir Gas Waste Motel Fabllitles i . . : Sunèso, 2007 169,972 47,044 860,989 688,504 24,388 1,205:807 Sunes0, 2008 2,078 71,054 4,753 888,380 1367 B25,682 Sure 80, 2000 6,877 E2 11 2852 628,903 460 610,801 Kune 80, 2010 11,584 1E3,816 5404 1,208.887 24182 1,228, Suno 80,2011 48,928 169,872 188,780 1,854,587 82,050 1650 1,7447 Mute 80, 2012 82,280 6B,6S0 189,578 261,992 E7446 18,840 629,786 une-so, 2013 194,970 71.797 151,451 874,181 20,815 6,079 768:092 Mune 80, 2014 20,100 142,807 181728 1457978 14,984 84: 1787217 Suneso, 2018 -541,011 158,685 89,408 ,580,228 60,671 23,018 0 1,888, 45 June 80, 2016 161,485 41488 28,589 1,254,817 23,680 61,04 D 1,249, 4 June 80; 2017 -526,308 232,660 86,354 685,458 462 87A45 1,094 867,088 Sune 80, 201 8 411480 255,088 8,785 649,023 29,413 SE,584 1,089 404074 dune 80, 2010 1177 91,480 89,303 182,201 9,204 61,424 885 286,720 Muihe 80,2020 -653,863 282,805 84,988 689,880 27,063 73,700 8,785 898,880 Mune 80, 2021 1614184 281758 227,988 1,498,103 69,583 78,118 17583 2,825,663 Bune 80, 2022 282,978 284,812 816,620 1,828,692 9,882 104,988 7,750 1,763,618 Jlys1, 2022 -544,024 269,659 320,969 969,741 8,162 109,272 -6,485 1,112,298 Aug 81, 2022 -795,285 269,653 611,815 784,700 28,808 119,178 228 889,192 Sept30, 2022 -859,074 286,711 489,804 287,597 -46,001 123,037 -546 111,528 Oct31, 2022 -108,884 262,261 407,194 -188,299 -28,463 124,489 17,475 481,272 Nov 30, 2022 175,085 248,329 875,757 -565,001 27,827 137,189 19.888 428,603 Dec 31, 2022 -59,085 287,800 840,962 -480,770 9,140 147,242 9,244 204,034 Jans 31, 2023 -240,604 386,926 387,626 -479,387 57,152 148,880 4,581 265,173 Feb 28, 2028 70,789 855,871 $75,288 188,808 B4,800 151,878 -4,844 1,187,083 Mars1, 2023 -234,517 881,442 127,978 767,888 28,088 155,272 -17,464 1,188,076 Aprs 80, 2023 -817,858 8EB,AES 48,088 1,289,201 18,551 116,616 -16,482 1,446,628 May 81, 2028 -316,268 858,328 89,888 1,443,692 92,157 126,401 -14,785 1,730,052 Jun 30, 2028 -874,839 $60,238 8,16 1,120,068 82,620 128,601 -25,988 887,142 July 31, 2028 -847,968 849,472 -29,397 1,021,766 37,454 128,438 -26,808 582,855 Aug 31, 2023 -1,174,207 826,809 168,788 794,093 99,387 136,284 -30,060 366,058 Septs $0, 2028 -1,022,190 898,455 89,848 492,693 28,143 146,609 1,289 180,283 Oot81, 2023 -168,628 389,889 161,724 330,497 77,947 149,923 10,025 956,848 Nov 80, 2023 106,570 878,518 86,344 65,074 85,522 169,382 10,272 841,679 Dec81, 2028 -231,486 875,680 -246,618 -146,884 60,658 170,123 6312 -20,785 Jans 81, 2024 -588,000 545,528 5,417 46,781 100,718 171,952 $99 801,738 Peb 20, 2024 -188,827 659,180 16,840 482,984 111,791 178,161 1,284 1,188,681 Mar31, 2024 -850,812 659,734 -12,451 668.454 65,492 184,728 3,620 1,103,685 Apr 80, 2024 -680,858 471,685 81,685 1.016,527 118,588 179,111 1A15 1,247,888 May 31, 2024 -790,260 474,184 -11,655 1,426,814 91,314 192,681 2,257 1,384,785 June 8o, 2024 -946,637 $84,921 -18,688 1.118,191 87,985 146,812 1 2475 731,016 July 81, 2024 1,197,747 278,248 101,278 925,869 141,884 149,571 148 384,225 Aup 81, 2024 -1,539,970 88,651 67,721 672,852 86,510 154,604 2,047 -487,588 - Seps 80, 2024 -889,168 96,226 241,124 400,630 118,609 1556,050 6,849 30,318 Oat81, 2024 82,219 79,878 444,695 410,986 161,884 152,523 21,201 1,302,954 Nov80, 2024 840,168 94,808 67,A08 -13,842 112,474 166,248 14,888 771,185 Decs 81, 2024 104,627 88,742 187,082 178,240 146,791 157,545 22,152 893,058 Jan 81, 2025 -288,918 241,120 258,969 201,833 165,789 155,260 4,816 777,920 Feb28, 2025 107,885 449,632 278.605 B85,204 171,463 159,444 -1,988 1,780,082 Page1 Packet Pg. 23 3.E.a GIYOFTOCCOA RESTRIOTED ANDE RE RVECABHBALANGES Ci Resav REFREENVET AA AL EARRET Bous TARE PA 1 HEALTH VRS GAB WASTE TobG ARPA M : - a 1K1406 9781 le E 2,632 078122 2.223.418 95918 88,948 815030 89, 071 468852 891,8 41. 47,50 8.1125 2,080 821 2768 801 12.29 08131122 2823.418 5918 9845 02s05 StB0S0 $34,058 408,852 291,989 41,080 47.508 8,1129 2,088004 2916,949 124418 0910122 2212918 95915 8450 883 815,050 884,05 408852 291,989 41,08 43.670 125 207183 8062 221 12471.2 103122 2.212,018 B5918 38A5 8345 815050 884,058 408,852 291,939 41,090 43.670 911255 2454.684 $,195.048 12.594.9 118022 21626 88455 9845 S150s0 8432 418,089 201,539 42840 45.17 3112,955 2,054.759 8533,115 12,672,278 12:9122 2.120,105 08455 98.982 B,845 315.030 852.582 425828 291,919 43.590 48.670 3112,985 1,961,550 8483.899 12,716,8 018123 2,128483 100,807 101,634 9,845 316,S0 881,769 484,583 291,819 44.840 48170 3112,555 1904140 3625,419 12883 oan8r23 2108.8 103 $04,076 21.178 315,050 871,00 448,80 00 281,689 48.080 28.745 3,11255 1762.642 8,782, 12770 ass1n3 2,108.754 108,08 108.818 82,.511 815,050 80,248 453.097 238,010 47540 80,245 8112.95 1.702793 8,789,327 12.882 8 0415023 1,897,788 19661 82611 315.030 B4 30371 218.873 48 27,811 3,112.85 1,762,93 8.826, 150 126 53123 1,587,78 313 0868 49,111 85030 845734 453037 254783 5254 27571 s 123 AZ a 4,070,922 12,844. 088028 1,880,5 SB 21,3 108.61 49,611 315.080 845,784 459.037 280.82 25 66,080 27811 8,112,985 1,684,497 4214,255 12.8 07/8123 1,980.584 21,298 108618 49,811 316.050 845734 453,037 214.227 56.090 27,814 3112,865 1,684.058 4585,049 12.945 043123 1.950.984 21.28 8 103818 49,511 315.050 845.784 453,037 210,228 S8,0s0 27811 8112,985 1.684.779 4,483,023 18,081, 0B/sD23 1,025,884 21.298 108618 49,811 s0 345.734 453,097 210.225 58.080 13112.985 1,684,924 4,586A86 12489, !a 1013128 1,928,920 21.998 S0301E 48,511 s0l 845.784 458,037 210.225 68.090 3112955 1849471 4675985 12812142 1150129 1,844,545 21.298 $08.818 88,281 s0 209A16 824,097 210.225 56.080 1131125 1572,783 4812958 12407 980 1213123 1.844.545 313 108818 82859 so 289,416 828,037 210,225 68,090 113112.55 1.587910 4901,183 12487A5 018124 1,888,545 21:298 108.018 82,853 so 209,416 $28,037 210225 68.090 113,112.98 1472,248 6.048.724 12,626 0228134 1.858,545 213 108.0 828 so 28s4 404 828,087 22,580 210,92 EBOE 1_8112.8 1A228 6198,058 12,6 03:31/24 1,838,545 81,29 103.818 92859 so 298404 328,087 45710 235.591 67,340 1812855 1323,583 6097.766 12.510,971 04130124 1,823.837 21,29 108.918 8285 so 2984 404 887.22 68.608 286.88 68,5 R6 14112.88 1349210 59428 12832 05:31/24 1914,88 21.25 108,018 92,859 sol 299,404 257,822 01.492 880,888 69,840 11 8112,985 1.183.248 5,393,.503 12.858 C81s024 1,968,502 21.288 108,018 29.314 80 167,881 257,822 91492 850855 69,840 11 8194.829 1,099,191 6,687,280 12,881,49 0731/24 1,558.802 21,29 108,818 22,817 80 172.5 68 297.156 144,410 476.142 69.840 11 8184,62 1,027158 651289 12,991,28 0831124 1,988,502 21,29 103.618 22,817 so 160.221 265477 1894 476.142 69,840 14 3184,629 1,027,245 6821,188 18.241,03 08/8024 4,400,926 -21,29 108818 - 22817 : -so 180,221 -283, 508 489,422 476,142 69,840 - -41 L3484,629 --929,416 6891,600 12.818:274 10/31124 1400,928 21,296 105.618 22,817 so 293.708 R41,038 164,434 638.704 540 13,18482 824.235 5458.721 128088 111024 1400,926 2139 108,018 22,617 so 880.683 288,002 214,457 688.794 69,840 1 8,184.529 911.540 6873.908 12.898 a 123124 1484,937 21.208 108.616 22.817 so 834,168 294.888 229469 189,778 6R.340 11 8115.120 911.650 4,683,018 11428,918 048125 1,584,987 31.29 108018 22,817 so 877,688 800.68 13 284,481 265,082 69.840 11 8194,629 893.587 3,759480 10,820,937 02728/25 1,905.088 81,203 $08.61E 82.617 80L 484,650 348,501 289,432 485.699 69.840 13484629 792.159 8809,682 11.548.393 Total! Uirstistediopertingt Cash 1,780,082 Total Restri ctas Reserves Gash 11,546,288 Totald ofCashs Balances 228/25 I 18,276,880 Page2 Packet Pg. 24 Sz "bdleyped BILLING RECEIVABLES AND RECEIPTS 13 MONTH COMPARISON 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 - - 1s FEB 2024 MARZ 2024 APR2 2024 MAY 2024 JUN2 2024 JUL 2024 AUG 2024 SEP2024 OC12 2024 NOV2 2024 DEC 2024 JANZ 2025 FEB 2025 - Dillings 2,820,720 2,100,331 1,780,929 1,571,416 1,467,691 1,502,911 1,549,A71 1,522,348 1,529,977 1,778,967 2,019,517 2,906,318 3,411,194 - Receipts 2,472,556 2.244,047 2,290,733 1,874,368 1,185,443 1,770,936 1.,423,938 1,318,965 1,773,373 1,403,183 1,913,113 2,421,568 3,204,793 0-30 AR 1,243,641 1,023,087 622,129 361,620 581,183 342,332 426,895 597,597 357,858 672,681 747,883 1,228,107 1,381,611 - 31-60A AR 137,931 130,130 94,596 57,855 84,550 41,205 72,501 84,314 76,950 90,783 104,062 91,354 132,390 61-90A AR 12,452 56,710 25,238 14,231 26,356 19,682 13,738 13,398 13,285 50,666 53,981 55,540 54,723 Over 90/ AR 177,036 182,443 122,114 115,746 126,020 135,611 129,234 124,291 112,204 114,054 119,122 124,381 128,529 Page 3 ee 3.E.a CITY OF TOCCOA ACCUMULATIVE GAS SALES REPORT Date Sales Sales Total Gross Dth Margin Bouth North Bales COGs Margin Purchasad per Dth June 30,2007 12418,677 2,093,059 14,611,636 10,059,409 4,412,227 1,141,986 3.864 June 30,2008 13,852,857 1,985,994 16,818,8511 11,19,793 4,399,058 1,216,699 3.616 June 30, 2009 12,201,702 1,888,222 74,087,024 9,24,765 4,846,159 1,166,646 4.147 June 30,2010 9,603,068 1,916,008 11,518,066 7,141,757 4,377,309 1,170,120 3.741 June 30, 2011 9,288,A78 1,898,670 11,185,148 6,593, 234 4,691,916 1,123,087 4.089 June 30,2012 7,696,452 1,756,509 9A63,362 6,516,790 3,937,572 1,077,924 3.653 Juno 30, 2013 9,021,420 2,031,330 1,052,750 6,679,687 6,373,083 1,250,318 4.297 June 30, 2014 10,804,548 2446,935 13,251A83 7,088,881 6,161,592 1,340,180 4.698 June 30,2015 B,240,545 1,813,055 11,053,600 6,516,400 6,538,200 1,301,2671 4.266 June 30, 2016 8,169,783 1,583,280 9,753,083 4,002,783 6,760,280 1,271,374 4.523 Juno 30, 2017 8,408,295 1,731,142 10,139,438 4,635,2181 6,604,218 1,265,4121 4464 June 30, 2018 9,253,701 2,139,989 11,399,669 4,712,670 6,680,989 1,346,610 4.961 June 30, 2019 9,688,618 2,183,532 11,772,160 6,196,600 6,575,550 1,379,133 4.768 June 30,2020 B,806,078 2,084,683 16,850,768 3,5074 6,983,333 1,348,146 6.180 June 30, 2021 9,359,337 2,233,226 11,592,663 4,277,766 7,314,797 1,396,832 5.237 June 80, 2022 10,728,622 2,822,056 13,650,679 7,148,383 6,402,286 1,312,133 4.879 July31, 2022 738,099 194,610 932,710 653,038 279,672 67,209 4.161 Aug 31, 2022 1,418,035 338,716 1,754,760 1,120,325 634,425 132,350 4.794 Sep 30, 2022 2,582,141 686,369 3,168,510 2,334,978 833,532 209,599 3.977 Oct 31, 2022 3,375,929 807,943 4,183,872 $,074,412 1,109,460 288,811 3.868 Nov 30, 2022 4,288,563 1,057,904 6,344,468 3,817,620 1,528,848 383,551 3.881 Dec 31, 2022 5,679,047 1,396,094 7,075,141 4,658,689 2416,452 513,929 4.702 Jan 31, 2023 7,495,446 1,903,260 9,398,686 6,079,308 3,319,388 693,459 4.787 Feb 28, 2023 9,310,686 2,318,580 11,62B,266 7,220,691 4,408,564 870,124 5.087 Mar 31, 2023 10,583,350 2,575,919 13,139,269 7,940,830 5,198,439 1,004,802 5.174 Apr 30, 2023 11,893,668 2,853,850 14,747,516 8,585,819 6,161,697 1,141,073 5.400 May 31, 2023 12,436,576 2,877,287 15,413,873 8,875,668 6,538,207 1,239,432 5.275 June 30,2 2023 12,910,966 3,089,272 16,000,238 9,134,496 6,865,742 1,328,348 5.176 Ju31, 2023 425,687 102,389 528,076 228,659 288,417 74,079 4.028 Aug 31, 2023 807,235 202,374 1,009,610 462,108 547,502 137,303 3.988 Sep 30, 2023 1,222,943 311,195 1,534,138 701,828 832,310 205,703 4.046 Oct31, 2023 1,634,399 422,021 2,056,419 887,920 1,088,499 281,055 3.873 Nov 30, 2023 2,255,763 624,101 2,879,884 1,344,849 1,535,015 378,708 4.053 Dec31, 2023 3,182,981 880,209 4,063,180 1,863,198 2,189,891 608,209 4.346 Jan 31, 2024 4,478,689 1,247,568 5,728,257 2,528,845 3,199,411 678,135 4.718 Feb28, 2024 6,992,420 1,655,542 7,647,982 3,360,162 4,287,800 891,184 4.811 Mar31, 2024 6,981,224 1,924,544 8,905,768 3,908,581 4,999,187 1,039,938 4.807 Apr 30, 2024 7,723,650 2,124,627 9,848,277 4,269,696 5,578,581 1,162,992 4.797 May 31, 2024 8,271,970 2,278,219 10,550,189 4,530,609 6,019,580 1,280,177 4.777 June 30, 2024 8,711,816 2,399,545 11,111,361 4,778,048 6,335,312 1,342,970 4.717 July31, 2024 429,797 131,757 681,554 288,682 264,872 71,257 3.717 Aug 31, 2024 864,444 266,978 1,131,423 655,287 576,188 144,578 3.985 Sep 30, 2024 1,320,927 397,148 1,718,075 770,004 948,071 218,608 4.337 Oct31, 2024 1,779,804 527,463 2,307,367 999,174 1,308,193 291,898 4.482 Novs 30, 2024 2440,680 717,535 3,168,224 1,349,080 1,809,144 390,127 4.637 Dec31, 2024 3,305,579 995,675 4,301,254 1,741,744 2,559,510 503,684 6.082 Jan31, 2025 4,755,087 1,433,691 6,188,759 2,530,923 3,657,838 686,604 5.327 Feb28, 2025 6,689,138 1,897,875 8,587,012 3,710,023 4,676,980 137,833 5.200 Page 4 Packet Pg. 26 3.Ea CITY OF TOCCOA - INCOME STATEMENT' for the Period Ending February 28, 2025 GENERAL GOVERNMENTFUND FY2025 REVENUES: BUDGET FEBRUARY YTD BALANCE % Taxes 5,643,873 1,102,648 4,878,185 765,688 86.48% Licenses & Permits 88,200 8,460 95,688 -7,488 108.49% Intergovermental 68,300 63,800 0.00% Charges for Service 61,425 10,990 49,417 12,008 80.45% Fines & Forefeltures 394,500 45,133 230,267 164,243 58.37% Interest Income 81,000 661 24,234 56,766 29,92% Other Revenues 818,115 65,266 560,065 253,050 68.88% Other Finanaing Sources 5,299,854 416,468 8,415,496 1,884,858 64.45% TOTAL REVENUE 12.445.267 1,644.611 9,253.344 8.191.928 74.35% EXPENSES: City Commission 99,782 5,460 108,459 8,727 108.75% Community Development 166,982 653 17,813 1$6,119 11.42% City Clerk 136,264 10,505 97,488 88,781 71.64% City Manager 265,980 20,411 175,660 90,330 66.04% Finance 1,182,470 88,687 727,137 405,888 64.21% City Attorney 50,933 4,108 32,128 18,805 63.08% Human Resources 275,960 18,242 207,011 68,949 75.01% Public Land & Buildings 439,064 88,547 807,475 131,589 70.03% Recorder's Court 207,058 16,278 118,756 88,207 57.36% Code Enforcement 154,399 8,765 80,521 73,878 52.15% Police 2,981,565 314,469 2,084,128 947,487 68.22% Fire 2,475,971 217,334 1,718,743 757,228 69.42% Public Works Adm. 258,855 21,045 172,254 86,601 66.54% Streets 497,534 42,416 312,161 185,973 62.74% Grounds 980,168 80,055 602,280 877,988 61.44% Righto of Way Crew 118,136 6,389 32,813 85,823 27.78% Fleet Maintenance 803,400 22,931 202,449 100,951 66.78% Cemetery 104,326 8,365 66,516 34,170 63.76% Schaefer Center 160,948 11,099 107,619 58,324 66.87% Parks 159,222 3,114 128,537 30,685 80.78% Doyle Street Pool 78,325 711 7,888 70,492 10.00% Building Inspection 2,350 834 1,144 1,208 48.68% Local Govemment Support 287,166 80,975 194,213 92,953 67.63% Currahee Street Beautification 8,500 0 36 3,465 1.01% Main Street 262,275 6,419 224,372 87,903 85.55% Downtown Maintenance 49,000 3,492 25,838 23,167 52.72% Transfers to Reserves 100,800 0 81,365 18,935 81.12% Worker's Comp Reserve 80,500 80,500 0.00% Properly andi Liability $0,500 0 80,500 0.00% Interest Expense 50,000 4,863 48,268 6,788 86.54% Capital Outlay 89,833 86,883 0.00% Transfers to Other Funds 503,607 0 U 1503,807 0.00% TOTAL EXPENDITURE 12,445,267 975,617 7,827,957 4/617.310 62.90% NETI INCOME 668,994 1,425,887 Page 5 Packet Pg. 27 3.E.à CITY OF TOCCOA . INCOME STATEMENT for the Period Ending February 28, 2025 GRANTE FUND 200 FY2025 REVENUES: BUDGET FEBRUARY YTD BALANCE % GMA Safety Grant 9,300 10,000 -700 107.53% GMAI Liability Grant-GIRMA 10,000 10,000 100.00% CJCC Palice Grant 1,510 : -1,510 100.00% Wellness Grant 13,000 8,848 18,000 100.00% LMIG 163,91A 68,914 100.00% FOX THEATER GRANT 3,000 3,000, -8,000 100.00% WalmartF Police Grant 1,600 1 0, I 1,600 0.00% Law Enforcement Press (CALENDAR) 1,225 1,900 -675 155.10% GOHS 4,289 10,118 10,118 100.00% GA Counoll for the Arts 8,000 0 8,000 0.00% ARC Schaefer Center 750,000 0 0 1750,000 0.00% South Arts Performing Arts 2,000 0 0 2,000 0.00% USDA 99,999 0 0 99,999 0.00% FEMA-GEMA- Davidson Crk Generator 4,269 -4,269 100.00% Transfer In from General 246,432 245,482 0.00% Balance Brought Forward 488,986 . 488,986 0.00% TOTAL REVENUE 1.629,442 16,087 217.701 1411.741 13.36% EXPENSES: USDAI Ritz 199,999 0 199,999 0.00% GA Council fort the Arts 16,000 800 12,450; 3,550 77.81% South Arts Performing Arts 4,000 2,500 8,500 -4,500 212.50% ARC Schaefer Center 885,432 0 885,432 0.00% Other Benefits. - Wellness 18,000 1,540 10,421! 2,579 80.16% Safety Grant 19,300 19,934: -634 103.28% POLICE EQUIPMENT 2,725 100 2,625 3.67% GOHS 4,249 10,118 -10,118 100.00% LMIG Paving 488,986 188,177 280,808 40.58% Davidson Creek Generator $8,878 54,164 54,164 100.00% Schaefer Center Programming $,000 3,000 -3,000 TOTALI EXPENSE 1,629,442 50,466 3168841131251 19.45% NETI INCOME -34,379 -89,163 * I Page 6 Packet Pg. 28 3.E.a CITY OF TOCCOA - INCOME STATEMENT for the Period Ending February 28, 2025 SPLOSTI MIFUND FY2025 BUDGET FEBRUARY YTD BALANCE % REVENUES Interest Income 500 59 653 -153 130.68% Fund Balance BroughtForward 1,422,583 0 0 1,422,533 0.00%, TOTAL REVENUE 1,428,098 59 653 1,422,380 0.05% SPLOST VI EXPENSE Ritz Shaefer Center 65,270 65,270 0.00% Paving 80,168 25,504 67,668 22,500 71.93% Water Treatment 1,175,100 108,000 220,663 954,437 18.78% Water Professional Services 102,500 0 16,144 86,356 15.75% TOTAL EXPENSE 1,423,033 133,504 294,470 1,128,563 20.69% : NET GAINILOSS -188,444 -298,817 SPLOST VIFUND FY2025 BUDGET FEBRUARY YTD BALANCE % REVENUES SPLOST VII Revenue 1,696,300 167,163 1,251,247 445,053 73.76% Interest Income 70,000 6,603 87,283 -17,283 124.69% TOTAL REVENUE 1,766,300 173,766 1,838,531 427,769 75.78% SPLOST VII EXPENSE Strests & Drainage 921,426 23,524 901,283 97.81% Capital Outlay 844,874 179,006 665,868 21.19% TOTAL EXPENSE 1,766,800 28,524 1,080,289 686,011 61.16% NET GAIN/LOSS 150,242 258,241 Page 7 Packet Pg. 29 3.E.a CITY OF TOCCOA - INCOME STATEMENT for the Period Ending February 28, 2025 rees ARPA FY2025 BUDGET FEBRUARY YTD BALANCE % REVENUES ARPA 3,112,965 8,112,965 0.00% OPB Water Sewer Grant 11,746,500 49,500 11,697,000 0.42% Transfer In from SPLOST 1,598,792 . 0 1,598,792 0.00% TOTAL REVENUE 16,458,267 0 49,500 16,408,757 0.30% EXPENSE Professional Services 16,458,257 . 49,500 16,408,757 0.80% TOTAL EXPENSE 16,458,257 0 49,500 16,408,757 0.80% NET GAIN/LOSS Page 8 Packet Pg. 30 3.E.a CITY OF TOCCOA - INCOME STATEMENT for the Period Ending February 28, 2025 WATEWASTEATEKEUND REVENUES: FY2025 BUDGET FEBRUARY YTD BALANCE % Water Revenue 6,727,504 681,888 5,029,215 1,698,289 74.76% Wastewater Revenue 1,625,412 131,808 1,121,920 503,483 69.02% GEFAI Loan Proceeds 9,187,000 54,745 4,224,121 4,912,879 46.23% TOTAL REVENUE 17,489,916 818,486 10,375,266 7,114,650 59.32% EXPENSES: Gravily Séwers 11,000 179 3,590 7,410 32.64% LIR Stations 172,780 10,142 94,977 77,803 54.97% Eastanollee Plant 827,468 89,765 648,780 178,688 78.41% Toccoa Creek Plant 262,114 15,687 140,701 121,418 58.68% Wastewater Lab 116,845 9,711 78,664 $7,681 67.61%, Industrial Pretreat 82,994 6,815 56,512 26,482 68.09% Water Administration 325,050 21,004 266,664 58,886 82.04% Vonah Station 106,400 802 178,745 -72,345 167.99% Davidson Creek 208,200 31,282 235,254 -27,054 112.99% ROW Utilities Crew 117,584 9,571 80,535 86,999 68.52% Water Treatment 1,255,826 118,096 877,967 377,869 69.91% Water Lab 23,000 525 24,148 -1,148 104.99% Water Mains 413,939 27,919 274,591 139,348 66.84% Elevated Starage 67,680 189 9,785 57,895 14.46% Booster Pumps 27,800 874 5,916 21,884 21.28% Valves & Hydrants 180,041 12,815 58,942 ! 126,099 29.96% Taps & Meters 891,666 36,182 273,843 117,823 69.92% Meter Reading 807,947 17,859 159,916 148,031 51.98% Water Service 79,221 6,760 57,807 21,414 72.97% Construction & Expansion 188,599 27,856 141,177 47,422 74.86% Capital Outlay 9,187,000 U 4,090,118 5,046,882 44.76% OPERATING EXPENDITURES 14,302,604 442,932 7,753,632 6,548,972 54.21% INCOME BEFORE TRANSFERS 375,503 2,621,634 Transfers to Gen Fund 1,887,310 157,276 1,258,208 629,102 66.67% Transfers toR &E 999,861 166,644 666,574 383,287 66.67% Transfers to Withdrawal Reserve 300,141 25,012 198,000 102,141 65.97% TOTAL TRANSFERS 8,187,312 848,931 2,122,782 11,084,580 66.60% TOTAL EXPENDITURES 17,489,916 791,868 9,876,414 7,613,502 56.47% NET GAIN/LOSS 26,572 498,852 Page 9 Packet Pg. 31 3.E.a CITYOF TOCCOA - INCOME STATEMENT fort the Perlod Ending February 28, 2025 NATURALGASFUND REVENUES: FY2025 BUDGET FEBRUARY YTD BALANCE % Gasl Revenue-South 11,643,488 1,944,821 6,896,382 4,747,106 69.28% Gas Revenue-North 2,619,961 475,221 2,015,189 604,772 76.92% TOTALI REVENUE 14,268,449 2,420,042 8,911,572 5,851,877 62.48% GAS PURCHASES Purchases-South 4,845,777 982,499 $,028,491 4,817,286 62.50% Purchases-North 1,080,493 216,601 681,631 408,962 62.50% Total Gas Purchases 5,936,270 1,179,100 8,710,023 12,226,247 62.60% MARGIN 8,327,179 1,240,942 6,201,549 9,125,630 62.46% EXPENSES: Administration South 373,480 38,243 809,210 64,270 82.79% Taps & Meters South 695,082 67,884 887,444 807,588 55.74% Valves & Regulators 100,382 2,518 58,884 41,448 68.69% Meter Reading 185,625 17,928 183,375 52,250 71.85% Transmission Line 345,738 9,826 86,843 258,895 25.12% Distribution South 314,965 19,898 140,508 174,457 44.61% Cathodio Protection 153,101 22,407 107,948 45,153 70.51% Safety Compliance Maintenance 577,119 25,604 249,462 327,657 43.23% Gas Service South 69,770 6,988 53,998 e 15,777 77.39% ROW Utlitites 66,879 2,787 26,561 40,818 88.51% Administration North 170,800 9,095 165,162 16,138 91.11% Taps & Meters North 588,675 42,389 328,579 210,086 61.00% Gas Servicel North 74,274 6,948 57,501 16,773 77.42% Piping & Conversion 242,880 18,252 173,406 - 68,974 71.54% Capital Outlay 140,000 0 4,874 135,126 3.48% OPERATING EXPENDITURES 4,047.170 275,208 2,272,750 1,774,420 66.16% INCOME BEFORE TRANSFERS 965,734 2,928,799 Transfers To Gen Fund 2,896,843 241,362 1,980,898 985,447 66.6794 Transfers tol R&E 1,888,666 280,611 576,528 807,189 41.67% TOTAL TRANSFERS 4,280,009 471,978 2,507,424 1,772,686 68.58% TOTAL EXPENDITURES 14,268,449 1,926,281 8,490,196 5,773,269 69.527 NET GAIN/LOSS 493,761 421,875 Page 10 Packet Pg. 32 3.E.a CITY OF TOCCOA . INCOME STATEMENT for the Period Ending February 28, 2025 SOHDWASTEFUND FY2025 REVENUES: BUDGET FEBRUARY YTD BALANCE % Residential Fees 957,895 81,632 642,480 315,415 67.07% Commercial Fees 897,016 34,407 284,581 312,485 71.68% Recyoling 11,800 5,782 6,088 48.57% Penalties 25,600 2,257 19,668 5,982 76.83% TOTAL REVENUE 1,392,811 118,298 952,460 439,851 68.41% EXPENSES: Residential 684,871 46,715 414,650 220,221 65.81% Commercial 886,958 22,844 216,760 180,198 54.61% Reoyoling 170,678 11,567 93,974 64,504 55.09% OPERATING EXPENDITURES 1,202,407 81,126 725,383 477,024 60.83% INCOME BEFORE TRANSFERS 87,171 227,077 Transfers to Gen Fund 189,804 15,825 126,600 68,304 66.67% Total Transfers 189,904 15,825 126,600 63,804 66.67% TOTAL EXPENDITURE 1,392,311 96,951 851,983 640,828 61.19% NETG GAINALOSS 21,846 100,477 ! Page 11 Packet Pg. 33 3.E.a CITY OF TOCCOA - INCOME STATEMENT for the Period Ending February 28, 2025 LAKE YOPCATACIUTESHUNS FY2025 GOLFCOURSE: BUDGET FEBRUARY YTD BALANCE % Course Revenues 293,449 17,800 178,046 115,403 60.67% Pro Shop Expense 160,812 14,197 114,789 46,023 71.38% Course Maintenance Expense 196,288 19,804 122,041 74,247 62.17% NET GAIN/LOSS COURSE: -68,651 -16,201 -58,784 4,867 92,85% EVENT CENTER: Event Center Revenues 162,000 12,263 118,203 48,797 69.88% Event Center Expense 187,349 8,302 80,808 56,741 58.69% NET GAINILOSS EVENT CENTER: 24,651 8,980 82,595 -7,944 182.23% LEASE REVENUES: 39,000 6,418 89,801 -301 100.77% FUND SUMMARY: TOTAL REVENUES 494,449 35,475 880,550 163,899 66.85% TOTAL EXPENDITURES 494,449 42,303 317,438 177,011 64.20% NETG GAIN/LOSS LAKE TOCCOA -6,828 18,112 Page 12 Packet Pg. 34 3.E.a CITY OF TOCCOA-INCOME STATEMENT fort the Period Ending February 28, 2025 SUMMARYALLEUNDS FY2025 BUDGET FEBRUARY YTD BALANCE % REVENUES: General Fund 12,446,267 1,644,611 9,253,344 3,191,923 74.35% Grant Fund 1,620,442 16,087 217,701 411,741 18.86% ARPAI Fund 16,458,257 49,500 a : ,757 0.30% SPLOST VI Fund 1,423,033 69 653 1 0.05% SPLOST VIIF Fund 1,766,800 173,766 1,888,531 ,769 75.78% HotelMote! 110,955 5,411 54,199 56,756 48.85% WaterWastowaterFumd 17,489,916 818,485 10,875,266 7,114,650 59.82% Water R&E 521,843 86,974 847,895 173,948 66.67% Sewer R &E 478,018 79,670 818,679 169,339 66,67% WtrWithdrawal Reserve 300,141 25,012 198,000 102,141 65.97% Gas Fund 14,263,449 2,420,042 8,911,572 5,361,877 62.48% Gas R&E 1,383,666 280,611 576,528 807,189 41.67% Solidt Waste 1,892,811 118,286 952,460 489,851 68.41% Lake Toccoa Facilities Fund 494,449 85,475 880,550 163,899 66.85% TOTAL REVENUE 70,415,222 6,654,448 82,924,877 37,490,345 46.76% EXPENSES: General Fund 12,445,267 975,617 7,827,957 $,617,910 62.90% Grant Fund 1,620,442 50,466 816,864 1,812,577 19.45% ARPAI Fund 16,458,257 49,500 16,408,757 0.30% SPLOST VI 1,423,088 188,504 284,470 1,128,563 20.69% SPLOSTVII Fund 1,766,800 23,524 1,080,289 686,011 61.16% Hotel/Motel 110,955 1,280 40,840 70,615 36.36% Water/Wastewater Fund 17,489,916 791,868 9,876,414 7,613,502 66.47% Water R & EFund 521,843 U 12,465 509,378 2.39% Sewer R & El Fund 478,018 38,862 229,499 248,519 48.01% WirWithdrawal Reserve 800,141 800,141 0.00% Gas Fund 14,268,449 1,926,281 8,490,196 6,778,253 69.52% Gas R & EFund 1,383,666 451,671 931,995 82.64% Solld Waste Fund 1,392,311 96,951 851,988 540,828 61.19% Lake Toccoal Facilities Fund 494,449 42,303 317,438 177,011 64.20% TOTALI EXPENSE 70,415,222 4,075,600 29,839,086 40,576,185 42.38% NETI INCOME 1,578,849 8,085,790 Page 13 Packet Pg. 35 3.E.a CITYOF TOCCOA SPLOST SUMMARY FEBRUARY 28, 2025 SPLOST VI- FUND 208 Funds Available Water & Sewer $693,822 Sohaefer Center $66,331 TOTAL SPLOST VI FUNDS AVAILABLE $760,153 - SPLOST VI- FUND 207 Funds Available Wastewater Plant Improvements $2,084,349 Roads, Bridges, and Culverts il $806,943 Public Safety Vehicles $1,068,399 TOTAL SPLOST VII FUNDS AVAILABLE - $3,909,692 - JOTALAVAILABLE SPLOSTFUNDS $4,669,845 1; a Page 14 Packet Pg. 36 3.E.a CIYOF TOCCOA'S RESERVE ACCOUNT TRANSF ERSI IN EXPENDITURES BALANOE DESGNPTION/PENOD ENDING 460,4.89 Baance guune 30,200s 868,680.83 Balance June $0, 2010 1,489,758.15 Balance @ June 30, 2011 2,088,065.98 Balance @ June 30, 2013 2,288,340.87 Balance @ June 80, 2014 2,232,781.09 Balance @ June 80, 2015 2,054,789.85 Balance @ June 30, 2016 2,021,423.99 Balance @ June 30, 017 2,05247248 Balancer @ June 80, 2018 1,911,861.35 Balance @ June 80, 2019 2,000,061.58 Balance June 80, 2020 2,123,21.80 Balance @ June 30, 2021 2,215,059.50 Balance @ June 80, 2022 41,790.00 (286,286.00) 1,560,569.80 Balance @ June 80, 2028 157,465.39 (151,727.04) 1,866,302.25 Balance June S0, 2024 (39,387.40) CITYH HALLI IMPROVEMENTS (10,000.00) FAÇADE GRANT (15,889,00) COMMEMORATIVE CLOCK (60%) (500,000.00) ADVANCE TO OPERATING ACCOUNT (15,889.00) FINALON COMMEMORATIVE CLOCK (50%) 100,000.00 REPAY ADVANCE FROM OPERATING 100,000.00 REPAY ADVANCE FROM OPERATING 120,159.00 2028 HOMEOWNERS TAXI RELIEF GRANT 200,000.00 REPAY ADVANCE FROM OPERATING 520,158.00 (681,365.40) 1,805,095.85 Balance @Feb 28, 2025 Page 15 Packet Pg. 37