an00 Est. 1870 Cely ef Mourther Bseeges CLEVELAND, GEORGIA Cleveland City Council Minutes Monday, February 10, 2025 - 6:30 P.M. Oak Springs Community Center/Police Department 342 Campbell Street, Cleveland, GA 1. Call to Order Mayor Turner called the meeting to order at 6:30 p.m. PRESENT: Mayor Josh Turner, Council Members Nan Bowen, Annie Sutton (Mayor Pro Tem), Jeremy McClure, and C.J. McDonald Also present were City Administrator Kevin Harris, City Attorney Keith Whitaker, and City Clerk Lisa Ritchie 2. Invocation -Pastor Tim Morgan, Faith Lutheran Church, and White County Ministerial Alliance 3. Pledge of Allegiance 4. Approve Agenda Motion by Council Member McClure, seconded by Council Member McDonald, and voted, unanimously, to approve the agenda. DEPARTMENT REPORTS 5. Economic Development and Planning = Director Tom O'Bryant January 2025 Report Mr. O'Bryant addressed the Mayor and Council Members. He reported the following January items: Occupational Licenses - 2 Building Permits - 7 Building Inspections - 16 Sign Permits - 1 Plan Reviews - 2 Current Commercial Activity = 6 Development Inquiries - 5 Grant Applications Submitted a FEMA Assistance for Firefighters Grant (AFG) 2025 application Submit a Georgia DOT Local Maintenance Improvement Grant 2025 Maintain status of US EDA and ARC grants for Wastewater Treatment Plant upgrade Met with Georgia Department of Economic Development and AHC on investment and job tax credits for expansion Participated in GMA C-PACER training for local governments Infrastructure Review plan for stormwater pipe improvement on Irvin property at Quillian Street Downtown Development Authority met on January 16, 2025 Planning and Zoning Board met on January 23, 2025 6. Finance = Director John Solmon December 2024 Report Mr. Solmon addressed the Mayor and Council Members. He reported the following December items: Comparison of December FY 2023 and FY 2024 General Fund Revenue is up General Fund Expenditures are up Net income is down due to three pay periods in December LOST collections are up SPLOST collections are up Public Safety (Police and Fire) is 60% of the total general fund expenditure Water and Sewer Fund Revenues are up Water and Sewer Fund Expenditures are up due to water pumps going out 7. Fire Department = Chief Ricky Pruitt January 2025 Report Chief Pruitt addressed the Mayor and Council Members. He reported the following January items: Total of 126 Calls: 40 inside the city, and 86 in the County White County Fire Services responded into the city 4 times 8. Police Department - Chief Jeff Shoemaker January 2025 Report Chief Shoemaker addressed the Mayor and Council Members. He reported the following January items: O Total occurrences - 2,055 Public assists - 448 Premise checks - 1,179 Field interviews - 5 Incident reports - 34 Accident reports - 19 nvestgatve/uppement. - 31 Use of Force - 0 Citations Issued - 71 Warnings - 257 Warrants - 10 Juvenile - 1 O Arrests - 8 9. Public Works Department = Public Works Director Ricky Hunt January 2025 Report Mr. Hunt addressed the Mayor and Council Members. He reported the following January items: Meter Change Out -9 Sewer Backup = 3 Miscellaneous - 1 Check For Leak -7 Final Reading Do Not Lock = 15 Garbage Request = 14 Inspection - 1 Cut Off and Lock Meter - Non-Payment - 22 Garbage Request Change - 2 Meeting with Customer - 10 Snowbird - 1 Final Read and Lock Meter-Disconnect - 14 Street Repair - 2 Meter Inspection = 39 Residential Turn On - 23 Commercial Turn On : 3 Residential Just Unlock Do Not Turn On = 2 After Hours Work -3 Outside New Water Cut-In & Sewer Cut In - 1 Street R-0-W Maintenance - 5 Meter Readings = Monthly - 2,277 Meter Re-Reads = Monthly - 21 Utility Locates = 68 Oak Springs Building Maintenance - 1 Inmates worked 13 of 16 scheduled workdays Routine sewer lift stations daily inspections - 9 lift stations, 7 days a week, 279 inspections Sanitation Residential & Commercial - 56 loads, 166.16 tons of waste was sent to the transfer station 10. Water Resources - Water Resources Director Andrea Smith January 2025 Report Ms. Smith addressed the Mayor and Council Members. She reported the following January items: Water Treatment Water produced by the city wells was 15.0 MG Water purchased from the County was 9.1 MG Flushed 5 hydrants for water quality Performed 195 laboratory tests Collected and shipped required samples for the month to EPD's lab Submitted monthly operating reports to EPD Water loss was 33.0% Well #6 is operational and pumping 92.0 gallons a minute Water Reclamation Discharged 13.7 MG of treated effluent into the Tesnatee Creek Performed 108 laboratory tests on influent and effluent wastewater Replaced and cleaned lamps on UV system Submitted the Discharge Monitoring Report to EPD Reviewed and filed monthly grease trap manifests Repaired floor tiles in the office building Cleaned gutters and repaired a downspout on the blower building Filled potholes in the road around the pond Greased blowers and cleaned filters Industrial Pretreatment Reviewed Cobb-Vantress and NOK's self-monitoring reports Submitted the annual Industrial Pretreatment report to EPD PUBLIC COMMENTS There were no comments from the public. PUBLIC HEARINGS 11. Resolution 2025-12 - Amendment to Chapter 64-8.1 of the city code of ordinances, the City of Cleveland Zoning Ordinance, PR-D, Planned Residential District Mayor Turner gave the Public Hearing instructions. Mr. O'Bryant addressed the Mayor and Council Members. He discussed the proposed amendments and stated that the Planning Commission recommended, unanimously, approval of the amendments. Mayor Turner opened the Public Hearing. There were no comments from the public. Motion by Council Member McClure, seconded by Council Member Bowen, and voted, unanimously by show of hands, to approve Resolution 2025-12 Amendment to Chapter 64-8.1 of the city code of ordinances, the City of Cleveland Zoning Ordinance, PR-D, Planned Residential District. 12. Application from the Mayor and City Council requesting re-zoning for approximately 1.7 acres, Tax Map and Parcels 033B 091, 033B 102 located at Jackson Circle and Jackson Heights. The current zoning classification is PR-D, Planned Residential Development. The requested zoning classification is R-4, Multi-Family District. The proposed use of this property is for townhouses for rent. The property is currently owned by Be Squared LLC. The proposed action by city council will relieve the city from allowing a non-conforming use on the property. Mayor Turner recused himself due to a conflict of interest. He turned the meeting over to Mayor Pro Tem Council Member Sutton. Mayor Pro Tem Sutton stated the item and gave the Public Hearing instructions. Mr. O'Bryant addressed the Mayor and Council Members. He discussed the proposed rezoning and stated that the Planning Commission recommended, unanimously, approval of the proposed rezoning. Mayor Pro Tem Sutton opened the Public Hearing. Dwayne Turner, owner of the property adjacent to the property being considered for rezoning, sent an e-mail comment, not in favor nor in opposition to the rezoning request. He asked the Council to require conditions to mitigate mud tracking. Council Member McDonald confirmed with Mr. O'Bryant that the current code requires construction entrances already. He stated that city staff must enforce the current code throughout the project. He stated that he would keep an eye on it as well. Mayor Pro Tem Sutton asked the audience to raise their hands in favor of the item. There were no raised hands. Mayor Pro Tem Sutton asked the audience to raise their hands in opposition of the item. There were no raised hands. Mayor Pro Tem Sutton Opened the Public Hearing. There were no comments from the Public. Mayor Pro Tem Sutton closed the Public Hearing. Motion by Council Member McClure, seconded by Council Member Bowen, and voted, by show of hands 3 to 0, to accept the rezoning request for approximately 1.7 acres, Tax Map and Parcels 033B 091, 033B from PRD to R-4, Multi-Family District. VOTE: 3 to 0 Council Member Bowen = aye Council Member Sutton = no vote - serving as the Mayor Pro Tem Mayor Turner = no vote - recused Council Member McClure = aye Council Member McDonald - aye Motion Passed. Mayor Turner returned to the meeting. OLD BUSINESS 13. Second Reading and Consideration = Resolution 2025-09 = Compensation for Standing Committees, Boards, Commissions, and Authorities Mayor Turner stated the item. Mr. Harris discussed items 13., 14., and 15. He stated that it is difficult to find people to serve on the city's standing committees, boards, commissions, and authorities. He said approval of the items will mirror the compensation of the Mayor and Council Members with standing committees, Alcohol Review Board, and Downtown Development Authority members. He stated the implementation date will not occur until the beginning of the new budget year, July 1, 2025. Motion by Council Member McDonald, seconded by Council Member Bowen, and voted, unanimously, to approve Resolution 2025-09 - Compensation for Standing Committees, Boards, Commissions, and Authorities effective July 1, 2025. 14. Second Reading and Consideration - Resolution 2025-10 - Establishing Compensation Rates for the Alcohol Review Board Motion by Council Member Bowen, seconded by Council Member McDonald, and voted, unanimously, to approve Resolution 2025-10 = Establishing Compensation Rates for the Alcohol Review Board effective July 1, 2025. 15. Second Reading and Consideration = Resolution 2025-11 = Downtown Development Authority Compensation Motion by Council Member Bowen, seconded by Council Member McClure, and voted, unanimously, to approve Resolution 2025-11 - Downtown Development Authority Compensation effective July 1, 2025. NEW BUSINESS 16. Authorize application submittal for GFSTC Fireworks Tax Grant 2025 for $15,000 to purchase a Dattery-operated set of jaws of life (charger and extra batteries included) to improve rescue response. A 10% match will be required. FUNDING SOURCE: Fire Supplies Chief Pruitt addressed the Mayor and Council. Motion by Council Member McClure, seconded by Council Member Sutton, and voted, unanimously, to approve the authorization for application submittal for GFSTC Fireworks Tax Grant 2025 for $15,000 to purchase a battery-operated set ofj jaws of life (charger and extra batteries included) with a 10% match to improve rescue response. 17. Approval of Meeting/Called Meeting Minutes February 3, 2025 Meeting Minutes Motion by Council Member Bowen, seconded by Council Member Sutton, and voted, unanimously, to approve the February 3, 2025 Meeting Minutes with corrections to scriveners errors. 18.Approval of Executive Session Minutes February 3, 2025, Executive Session Motion by Council Member McClure, seconded by Council Member McDonald, and voted, unanimously, to approve the February 3, 2025 Executive Session Minutes. CITY ADMINISTRATOR KEVIN HARRIS Mr. Harris discussed the following items: Status of the new fire station Governor Kemp added additional monies added to the LMIG funds with no matching requirements CITY ATTORNEY KEITH WHITAKER Mr. Whitaker did not have any items to report. ANNOUNCEMENTS Ms. Ritchie gave the announcements. 19.Upcoming Calendar tems The next City Council Meeting will be held on Monday, March 3, 2025, at 6:30 p.m. at the Oak Springs Community Center/Police Department White County Water Authority Meeting - Thursday, February 13, 2025, at 7:30 a.m. at the White County Water Authority City of Cleveland Offices will be closed on Monday, February 17, 2025 in observance of the President's Day Holiday Planning & Zoning Meeting = Thursday, February 27, 2025, at 6:30 p.m. at the Oak Springs Community Center/Police Department EXECUTIVE SESSION Motion by Council Member McClure, seconded by Council Member Sutton and voted, to enter an Executive Session at 7:31 p.m. 21. Discussion regarding Real Estate Motion by Council Member McClure, seconded by Council Member Bowen and voted, unanimously, to adjourn the Executive Session and return to the Meeting at 7:59 p.m. Council Member McDonald opened the door to allow citizens to return to the regular meeting. ADJOURN Motion by Council Member Sutton, seconded by Council Member Bowen and voted, unanimously, to adjourn the Meeting of February 10, 2025, at 8:00 p.m. 3m Approved this day of pah 00a5. X Josh Turner Mayor Joremy McClure Council Member Ward 3 havlowrR CO AA Nan Bowen Council Member C.J. McDonald Council Member Ward 1 Ward 4 anini ATIEST - Annie Sutton Council Member Lisa A. Ritchie City Clerk Ward 2 Mayor Pro Tem