Co AGENDA WALKER COUNTY BOARD OF COMMISSIONERS WALKER COUNTY COURTHOUSE ANNEX III, 201 S MAIN STREET LAFAYETTE, GEORGIA 30728 CORGI The following constitutes the agenda for the regular scheduled meeting of the Board of Commissioners of Walker County, Georgia to be held at 6:00 p.m. on March 6, 2025 REGULAR: SCHEDULED MEETING Invocation & Pledge Chairwoman Teems will Call to Order the Regular Meeting Clerk to Establish a Quorum is present Approve Minutes Minutes for the Regular Scheduled Meeting Held on February 6, 2025 at 6:00 p.m. Chairwoman's Report Reports Update on the Pension Plan for Employees of Walker County Government Public Comment Unfinished Business Purchase Order 2025-00000923 for $99,998.00 to Estes Equipment Company for a Fuel System Upgrade for the County Public Works Department (funding from 2020 SPLOST)- Tabled at the February 6, 2025 meeting New Business Resolution R-019-25 to Approve a List of Roads for Resurfacing in 2025-26 Resolution R-020-25 to Appoint a Member of the Alcoholic Beverage Committee Resolution R-021-25 to Accept Roads in the Hawk's Ridge Subdivision for County Maintenance Purchase Order 2025-00001115 for $293,326.00 to Jenkins Chrysler Dodge Jeep Inc. for seven Durango Pursuit vehicles for the Walker County Sheriff's Office (funding from 2020 SPLOST) Purchase Order 2025-00001116 for $31,000.00 to Paul Thigpen Chevrolet GMC for a 2021 Dodge Ram for the Walker County Sheriff's Office (funding from 2020 SPLOST) Commissioner Comments Executive Session (if necessary) Adjourn GEORGI Walker County Governmental Authority 101 South Duke Street, P.O. Box 445 LaFayette, GA 30728 706-638-1437 Minutes of the Regular Meeting February 6, 2025 - 6:00 PM I. Call to Order: Chairwoman. Angie Teems called to order the Regular Meeting of the Board of Commissioners held at Courthouse Annex III, 201 S. Main Street, LaFayette, Georgia at 6:00 PM on February 6, 2025. II. Attendees: The following were present: Chairwoman Teems, Commissioner Robert Blakemore, Commissioner Mark Askew, Commissioner Brian Hart, Commissioner Gene Wilson, County Clerk Lisa Richardson, Communications & Community Development Director Joe Legge, Compliance Officer Aleks Jagiella-Litts, Planning and Zoning Director Jon Pursley, Director of E911 and EMA Curtis Creekmur, Director of Solid Waste and Environmental Management Paine Gily, Fire & Rescue Chief Blake Hodge, and Public Works Director Carlen Bowers. Other guests signed in at the meeting as well. Please see the attached sign in sheet. III. Approval of Agenda: Commissioner Hart made a motion to approve the agenda as submitted, seconded by Commissioner Askew. 4 ayes and 0 nays, motion carried. Agenda approved. IV. Approval of Minutes: Commissioner Hart made a motion to approve the minutes of the Regular Scheduled Meeting held on January 9th at 6:30pm. Seconded by Commissioner Askew. 4 ayes and Or nays, motion carried. Minutes approved. Commissioner Hart made a motion to approve the minutes of the Special Called Meeting held on January 23rd at 3:00pm. Seconded by Commissioner Wilson. 4 ayes and 0 nays, motion carried. Minutes were approved. V. Public Hearing (Planning and Zoning): A. Susan Carroll requested a variance for less than five acres in an A-1 (Agricultural) zone for property located at 1967 Kemp Road, Lafayette, GA 30728. Tax map & parcel number 0-508-010. 1. Susan Gail Carroll stated wants to subdivide for family members. B. Justin Keener requested a variance for less than five acres in an A-1 (Agricultural) zone for property located at 219 Furnace Creek Road, Lafayette, GA 30728. Tax map & parcel number 0-589-006D. 1. Justin Keener was not in attendance 2. Melissa Hulsey spoke on the 2022 Comprehensive Plan and unwanted growth for A-1 designated areas. C.. Joseph Bales requested a variance for property located at 1178 Camp Road, Chickamauga,GA 30707. Tax map & parcel number 0-293-004. 1.J Joseph Bales spoke asking to divide the property in half, stating that the back portion was a flood zone. 2. Phillip Warren opposed the variance stating it was already out of compliance with the zoning ordinance. He asked the board to not approve. 3. Mike Sims spoke opposing the variance. He wants to preserve A-1 and does not want mobile homes/rentals on the property. 4. Jim Pope wants to protect farmers and the agricultural countryside. He's in favor of retaining the A-1 rating. 5. Amanda Birch spoke against allowing the variance due to multiple police reports at the property. She also mentioned a trash issue with the current property owner. D. Amber Doty requested a conditional use variance to divide off less than five acres in an A-1 (Agricultural) zone for property located at 368 Mcintire Road, Rock Spring, GA 30739. Tax map & parcel 0-356-002. 1. Robert Doty (husband of Amber Doty) spoke on behalf of his spouse. They are requesting to split 2.4 acres for a family member (brother of Amber). Acreage backs up to Timber Ridge Subdivision. 2. Chairwoman Teems asked why they did not request to be rezoned due to proximity to the subdivision? The applicant stated they were instructed to seek a conditional use variance. E. Trevor Taylor requested a rezone from A-1 (Agricultural) to R-2 (Residential) for property located at 222 Allgood Road, Flintstone, GA 30725. Tax map & parcel number 0-049-067A. 1. Trevor Taylor spoke and stated this is already a residential neighborhood and he would like the rezone to be approved. VII. Ceremonial Chairwoman Teems issued a Proclamation designating February as Spay/Neuter Awareness Month in Walker County and encouraged residents to learn about spay/neuter options in our community for their pets. VIII. Public Comment: A. Jim Pope spoke on multiple budget questions and issues. He questioned county debt and requested reporting to give public transparency on what the County has in bank and what the current debt ratio is. 1. Chairwoman Teems advised the new CFO is looking at putting a quarterly report in place. 2. Commissioner. Askew spoke of the 2024 finance report on SPLOST. 3. Commissioner Wilson questioned finance reporting in 2024. B. Melissa Hulsey spoke of SPLOST items and said the 2022 and 2023 audit showed an infraction and she wanted reconciliation confirmation. She stated she would like to wait ony vehicle purchase votes until after reconciliation is confirmed. Hulsey approved of Quarterly Financial reports being made available and suggested the county create a financial dashboard. 1. Chairwoman Teems stated she agrees on SPLOST dollars not totalling correctly and will look into it. 2. Chairwoman Teems also discussed what SPLOST is and how the funds are accrued, spent, etc. C. Ned Yates spoke against spay and neuter funding, stating euthanasia would be a less expensive option for the County. He also wanted to see County owned buildings updated and repurposed and wanted monthly, instead of quarterly financial reports. 1. Chairwoman Teems addressed the SPLOST question in regards to the 2024 report and future spending. A new spay/neuter voucher program will utilize the $65K of donations that are earmarked for animal care. She also confirmed financial reports would be coming from the new CFO. D. Randy Pittman spoke about a Vietnam Veterans wall made by inmates at Walker State Prison. They are planning to transport the wall on February 21 to the Rossville Gym for a drop-in exhibit that weekend. E. David O'Neal addressed the trash issue in the Marble Top/Garretts Chapel Road area. He also spoke of increased taxes and would like to see more accountability from the county government. 1. Chairwoman Teems expressed a desire to meet with O'Neal and the Tax Commissioner to discuss his tax questions. 2. Commissioner. Askew spoke on trash problems and efforts to address the issue. He added the County has contracted an outside company to clean up the roadside trash. 3. Commissioner Hart spoke on the tax issue and cited how the County millage rate has been lowered in recent years. IX. Presentation Robert Grant, Pike Legal Group, addressed the Board concerning an application for Construction of a Wireless Communications Facility. He said the application met all of the requirements of the zoning and planning ordinance and aligns with the goals of Walker County's comprehensive plan. It will also improve the 911 infrastructure and provide 5G technology to the area. a. Chairwoman Teems verified the tower will be in the Chickamauga area on Herman Buck Road. b. Commissioner Hart asked if AT&T would be part of the added service C. Commissioner Wilson asked what the building timeframe would be for the tower. d. Commissioner Askew addressed zoning through Jon Pursley and the Planning Department. e. Jon Pursley spoke on the zoning/planning process and gave out physical information packets pertaining to the location of the tower and criteria that needed to be met. X. Unfinished Business 2. Resolution R-005-25 to Appoint Legal Counsel. a. Commissioner. Askew made a motion to approve Jarred & Davis, LLP as Legal Counsel. It was seconded by Commissioner Blakemore. b. Chairwoman Teems advised this item was tabled at the January 9th meeting and the Board can terminate the contract at any time if they are dissatisfied with Legal Counsel C. 4 ayes and 0 nays, motion carried. Resolution approved. XI. New Business 1. Resolution R-013-25 to establish a meeting calendar for 2025. a. Commissioner Blakemore motioned to approve the resolution to set the Regular Meeting Calendar to be the 2nd Thursday of each month at 6:00 P.M. when in conflict with a County holiday. Commissioner Wilson seconded the motion. b. Commissioner Hart verified this would move the July 2025 and January 2026 meetings to the following week. C. 4 ayes, Or nays. Motion approved. 2. Resolution R-014-25 to Appoint members to the Limestone Valley Resource Conservation & Development Council. a. Commissioner Askew made a motion to reappoint Brian Hart and David Matteson for another term. Commissioner Blakemore seconded the motion. b. Commissioner Hart explained what this council does for the community. C. 4 ayes, 0 nays. Motion approved. 3. Resolution R-015-025 to Appoint a Representative to the Chatlanooga-amiton County/North Georgia Metropolitan Planning Organization. a. Commissioner Blakemore motioned to appoint Joe Legge to serve on the MPO and appoint Aleks Jagiella-Litts as the alternate for the term. Motion seconded by Commissioner Wilson. b. Chairwoman Teems commented this is for projects such as safe routes for schools, transportation, street lighting, sidewalks, etc. C. 4 ayes, 0 nays. Motion approved. 4. Resolution R-016-25 to Appoint Members of the Walker County Planning Commission. a. Motion to re-appoint Stan Porter and Cindy Askew was made by Commissioner Hart and seconded by Commissioner, Askew. b. Commissioner Hart commended both individuals for outstanding service. C. 4 ayes, 0 nays. Appointments approved. 5. Resolution R-017-25 to Appoint Members of the Walker County Animal Control Board. a. Chairwoman Teems made a motion to amend the current resolution to include alternate Janice Williams and to re-appoint John Conley, Shannon Beesley and Mike Nowlin for another term. Motion seconded by Commissioner. Askew. b. 4 ayes, 0 nays, Resolution and re-appointment approved. 6. Resolution R-018-25 to Expend 2020 SPLOST Funds. a. Chairwoman Teems made a motion to have a PO in place for purchase of 3 vehicles for Walker County. b. Commissioner Hart seconded the motion for the sake of discussion. C. Commissioner Hart asked for clarification on the $150,000 request and where the vehicles were needed. d. Chairwoman Teems said one would be for her, one for the Coroner and one for codes. This would allow her to move quicker. e. Commissioner Hart noted we would be adding vehicles to the county fleet, sot there will be additional expense in maintenance. f. Chairwoman Teems said she would be trading in a vehicle, sO only two additional vehicles would be added to the fleet. g. Commissioner Askew says it's hard toi find the vehicles we need and when we do, we need to be able to act to get them before they are sold to someone else. h. Chairwoman Teems withdrew her motion to allow the Board to make a decision . Commissioner Blakemore made a motion to approve the resolution. Commissioner Wilson seconded the motion. J. Commissioner Hart requested the Chair keep the Board informed on what she purchases. k. Chairwoman Teems volunteered to contact the Vice Chair when she finds the vehicles, sO he can share the information with the other Board members. I. 4 ayes, 0 nays. Motion approved. 7. Approval of Office of the Governor Criminal Justice Coordinating Council Subgrant Award. Project Name: Behavioral Health Deflection Grant, Subgrant Number: B75-8-009. a. Aleks Jagiella-Litts spoke on the mental health issue in the jail. The Walker County Sheriff's Office program is a behavioral and re-entry program to help inmates become a constructive citizen. The grant would pay for a full time counselor and case manager at no cost to jail. b. Commissioner Blakemore made a motion to approve the grant. Commissioner Hart seconded the motion. C. Chairwoman Teems stated the county is the judiciary party for any grants for disbursement. d. Commissioner Hart was pleased with the zero cost. e. Commissioner Wilson verified this covered two full-time salaries. f. 4 ayes, 0 nays. Motion approved 8. Georgia Indigent Defense Services Agreement. a. Jad Johnson, Circuit Court Public Defender for Lookout Mountain Judicial Circuit, which includes Dade, Walker, Catoosa and Chattooga Counties, presented a service agreement between the State and counties to provide legal services to indigent defendants on judicial cases. b. Commissioner Hart motioned to approve the service contract for the Georgia Indigent Defense. Commissioner Blakemore seconded the motion. C. There was no discussion. d. 4 ayes, 0 nays. Contract approved 9. Consider Application for Construction of a Wireless Communications Facility. a. Chairwoman Teems motioned to approve the permit, Commissioner Askew seconded the motion. b. Chairwoman Teems reminded the Board of the Community Connectivity Plan and how 13% of Walker County residents access the internet using cell service only. C. 4 ayes, 0 nays. Permit approved. 10. Purchase Order 2025-00000913 for $107,406.37 to Sunny Communications for 45 Mobile Radios for the Walker County Sherif's Office (Funding from 2020 SPLOST). a. Curtis Creekmur, EMA director, requested funding for 45 radios to replace and upgrade radios for the Sheriff's office fleet. b. Commissioner Blakemore made a motion to approve purchase, seconded by Commissioner Wilson. C. Commissioner Hart asked a question to verify the invoice number is 45 units VS 1unit. d. 4 ayes, 0 nays. Purchase approved. 11. Purchase Order 2025-00000909 for $84,162.24 to Motorola Solutions for 5 Mobile Radios, 8 Portable Radios and 10 Batteries for Walker county Fire Rescue (Funding from 2020 SPLOST). a. Curtis Creekmur, EMA director, requested funding for the radio's and batteries for Walker County Fire and Rescue. b. Commissioner Wilson made a motion to approve purchase, seconded by Commissioner Askew. C. There was no discussion. d. 4 ayes, 0 nays. Purchase approved. 12. Purchase Order 2025-00000905 for $59,870.00 to Jenkins Chysler-Dodge-Jeep for a vehicle for the Facilities/Maintenance Department (funding from 2020 SPLOST). a. This vehicle will be for Stacey Higdon and is a 4 door utility vehicle to transport crew and tools to worksites. b. Commissioner Wilson made a motion to approve purchase, seconded by Commissioner Blakemore. C. There was no discussion. d. 4 ayes, 0 nays. Purchase approved 13. Purchase Order 2025-00000920 for $47,510.16 to Prater Ford for a vehicle for the Planning & Codes Department (funding from 2020 SPLOST). a. Jon Pursley, Director of Planning and Zoning remarked that they are rebuilding the code enforcement department and vehicles are needed for staff. He will assume the new vehicle and an older vehicle will rotate to staff b. Commissioner Blakemore made a motion to approve purchase, seconded by Commissioner Hart. C. Commissioner Hart asked if this is an addition to the fleet d. Jon Pursley confirmed fleet addition, stating that prior cars were farmed out to other departments by previous administration.. e. 4 ayes, 0 nays. Purchase approved. 14. Purchase Order 2025-00000916 for $63,805.40 to Prater Ford for a vehicle for Emergency Management (Funding from 2020 SPLOST). a. Chairwoman Teems commented that the new IT position was a position approved over 2 years ago but never filled. b. Curtis Creekmur, EMAI Director, under his new role under EMA, will acquire the new vehicle, his current vehicle will rotate to a field position. C. Commissioner Wilson made a motion to approve purchase, seconded by Commissioner. Askew. d. Chairwoman Teems commented that this IT position was a budgeted position from 2 years ago previously approved but not posted. e. Commissioner Hart asked a question to verify that this vehicle will be part of the Emergency Management Fleet. f. Commissioner Wilson asked for verification that the new IT role was previously approved in the budget. Chairwoman Teems confirmed. g. 4 ayes, 0 nays. Purchase approved 15. Purchase Order 2025-00000918 for $46,533.00 to Prater Ford for a vehicle for the Landfill (Funding from 2020 SPLOST). a. Paine Gily will utilize the new vehicle since his new role will consist of driving county wide. His current vehicle will rotate to be used at the landfill site. b. Commissioner Blakemore made a motion to approve purchase, seconded by Commissioner. Askew. C. Chairwoman Teems commented that Gily is taking on a new, extended role as Director of Environmental & Solid Waste Management which will have him Commuting Countywide to address compliance and coding issues. d. Commissioner Hart asked to confirm if this was added to the fleet or replaced fleet. e. Gily confirmed new role duties and brought up cost savings by utilizing an older vehicle going to auction. f. 4 ayes, 0 nays. Purchase approved. 16. Purchase Order 2025-00000917 for $44,519.00 to Prater Ford for a vehicle for the Landfill (Funding from 2020 SPLOST). a. Director Payne stated that this vehicle will be used at landfill and will replace an older vehicle. b. Commissioner Wilson made a motion to approve purchase, seconded by Commissioner Blakemore. C. Commissioner Hart questioned the number of vehicles at landfill VS. employees. d. Commissioner Askew stated older vehicles would stay on site and be untagged for site use only. f. 4 ayes, Or nays. Purchase approved. 17. Purchase Order 2025-00000921 for $29,969.00 to Jacky Jones Automobile for a vehicle fort the Walker County Sheriff's Office (Funding from 2020 SPLOST). a. Captain Anderson stated that this vehicle will replace a totaled vehicle. Insurance funds will partially pay for the replacement vehicle, but an additional amount of $29,969.00 is balance towards purchase. b. Commissioner Hart made a motion to approve purchase, seconded by Commissioner Askew. C. There was no discussion. C. 4 ayes, 0 nays. Purchase approved. 18. Purchase Order 2025-00000923 for $99,998.00 to Estes Equipment for a Fuel System Upgrade for the County Public Works Department (Funding from 2020 SPLOST). a. Ric Carr asked to replace the 20+ year old system with a newer system. Carlen Bowers added that Estes Equipment is compatible with the current underground system. The current system has an outdated monitoring system and needs to be up to date on current technology. b. Commissioner Wilson made a motion to approve purchase, seconded by Commissioner Blakemore. C. Commissioner. Askew questioned if this was above ground only or if a tank or underground system was involved. Under canopy only per Carr. d. Commissioner Hart stated he would like cost comparisons due to the high quote. e. Commissioner Wilson made a motion to approve purchase, seconded by Commissioner Blakemore. f. Chairwoman Teems added the original cost was $113,000.00 and cost was negotiated down to $99,998.00. g. Commissioner Hart asked for comps for transparency, since it involved tax payer funds. He further stated he would like to delay approval and have a special called meeting in 2 weeks. h. Commissioner Wilson asked for the policy for procurement. i. Commissioner Blakemore seconded motion to table. j. 4 ayes, 0 nays. Motion to Table was approved. 19. Susan Carroll requested a variance for less than five acres in an A-1 (Agricultural) zone for property located at 1967 Kemp Road, Lafayette, GA 30728. Tax map & parcel number 0-508-010. a. Chairwoman Teems stated that this request complies with the comprehensive plan for future use as County suburban. b. Commissioner Hart made a motion to approve variance due to the approval from the Planning and Zoning Commission, seconded by Commissioner Wilson. C. 4a ayes, 0 nays. Variance approved. 20. Justin Keener requested a variance for less than five acres in an A-1 (Agricultural) zone for property located at 219 Furnace Creek Road, Lafayette, GA 30728. Tax map & parcel number 0-589-006D. a. Chairwoman Teems stated that the Planning and Zoning Commission denied this request as it does not comply with the comprehensive plan for future use as Agriculure/Foresty. b. Commissioner Wilson made a motion to deny the variance due to the Planning and Zoning recommendation seconded by Commissioner Hart. C. Chairwoman Teems advised in her research Mr. Keener would need to divide 5 acres in order to comply with planninglzoning. d. 4 ayes, 0 nays to deny variance. 21. Joseph Bales requested a variance for property located at 1178 Camp Road, Chickamauga, GA 30707. Tax map & parcel number 0-293-004. a. Chairwoman Teems stated that the Planning and Zoning Commission denied this request as it does not comply with the comprehensive plan for future use as Agricutture/Foresty. b. Commissioner Hart made a motion to deny the variance due to the Planning and Zoning recommendation seconded by Commissioner Wilson. C. 4 ayes, 0 nays to deny the variance. 22. Amber Doty requested a conditional use variance to divide less than five acres in an A-1 (Agricultural) zone for property located at 368 Mcintire Road, Rock Spring, GA 30739. Tax map & parcel number 0-356-002. a. Chairwoman Teems stated that this request complies with the comprehensive plan fort future use as County suburban. b. Commissioner Hart made a motion to approve variance due to the approval from the Planning and Zoning Commission, seconded by Commissioner Wilson. C. Chairwoman Teems brought up earlier rezoning. d. Commissioner Wilson verified it is located near Timber Ridge Subdivision. e. 4 ayes, 0 nays. Variance approved. 23. Trevor Taylor requested a rezone from A-1 (Agricultural) to R-2 (Residential) for property located at 222 Allgood Road, Flintstone, GA 30725. Tax map & parcel number 0-049-067A. a. Chairwoman Teems stated that this request complies with the comprehensive plan for future use as a County suburban. b. Commissioner Blakemore made a motion to approve variance due to the approval from the Planning and Zoning Commission, seconded by Commissioner Askew. C. 4 ayes, 0 nays. Variance approved. XII. Chairwoman's Report: Chairwoman Teems spoke of being in office 30 days and the significant improvements she has puti in place. She expanded duties to elevate our organization to better service the Walker County tax payers. She has a proactive platform and restructured titles within the office to continue to build a workforce that can make solid decisions and strengthen leadership. She has a long term strategy inp place and will continue to identify priorities within the County. This is a new day and myself along with my Board of Commissioners will make decisions that will better our entire County. Commissioner Comments: 1. Commissioner Blakemore stated he appreciates everyone coming out to the meeting and thanks all of our hard working employees and First Responders. Reach out directly to me ify you need anything. 2. Commissioner Askew participation is always welcomed. He remarked that we spent a lot ofr money but it was funds that needed to be spent to provide services the public pays for. Chairwoman Teems made a good point about releasing funds in a timely manner or you get behind. Very proud of the first 30 days and the two new seats. Appreciate the employees, department heads and citizens. Thank you for coming out. 3. Commissioner Hart liked the idea of a quarterly report as it will help everyone. He kept bringing up fleet vehicles as we added 7 new vehicles and wants us to be aware of upkeep costs as we get ready for the budget for next year. He is very excited about the Life Safety Plan that has been worked on since last term. Also met with people at the Agricultural Center last week to discuss SPLOST dollars and possible ways to spend funds. 4. Commissioner Wilson thanked everyone for coming out, and thanked First Responders. He receives emails daily and is discussing it, but it's something that will not be resolved in 30 days but it is being worked on. 5. Chairwoman Teems stated there was no need for an Executive Session. She ended by thanking everyone for coming out. Commissioner Hart made a motion to adjourn the meeting and Commissioner. Askew seconded the motion. XII. Adjournment: With no further business on the agenda, Chairwoman Teems adjourned the meeting at 8:23 P.M. Angela Teems Date Chairwoman/CEO Walker County Georgia Minutes prepared by: Walker County Clerk, Lisa Richardson Atlanta Office: douhi@iermcylaw.om 2635 Century Parkway FERENCZY (678)390-6614(D) Suite 200 (404)320-1100() Atlanta, Georgia 30345 BENEFITS LAW CENTER ERISA We are your A solution MEMORANDUM To: Judge Christy Anderson, Trustee Aleksandra Jageilla-Litts, Compliance Officer From: Jason W. Douthit, Esq. Date: February 26, 2025 Regarding: Recommended Amendments to the Pension Plan for Employees of the Walker County Comissioner This memorandum outlines my recommendations as to whether the plan document for the Pension Plan for Employees of The Walker County Commissioner (the "Plan") should be amended with respect to the enumerated items identified below. Please contact me if you have any questions or would like additional information. 1. Permit the use of compensation paid since January 1, 2013 for purposes of calculating benefits under the Plan. The Plan was "frozen" as of December 31, 2012 with respect to the compensation recognized for purposes of calculating retirement benefits. The Plan uses a benefit formula based on percentages of each Participant's compensation and years of service. As a result of the freeze, only compensation earned prior to January 1, 2013 is currently recognized for purposes of calculating benefits. My understanding is that the Walker County Board of Commissioners ("Board") is considering amending the plan SO as to unfreeze the compensation for purposes of calculating benefits. The Board should consider any actuarial findings (including increased costs) with respect to the impact of unfreezing the definition of compensation. Assuming that after reviewing the actuarial findings, the Board finds the impacts of the proposed change to be acceptable, in order to "unfreeze" the compensation effective for the Plan Year that began January 1, 2025, and recognize all compensation earned after the date of the freeze (December 31, 2012), the Plan document must be amended and the amendment must be adopted by the Board by December 31, 2025. TO: Judge Christy. Anderson, Trustee and Aleksandra Jageilla-Litts, Compliance Officer FROM: Jason W. Douthit, Esq. DATE: February 26, 2025 Page 2 2. Clarify that participants who retire early are permitted to select the same optional forms ofbenefit payments as participants who retire on or after reaching normal retirement age. Section 4.05 of the current Plan document provides that Early Retirement Benefits are paid as a single lump sum. Section 4.05 also provides that a Participant may defer benefits until Normal Retirement Date at which time benefits are paid in accordance with Article V. Article V contains other forms of benefit payments (e.g., joint and survivor annuities, single life annuities with guaranteed payment periods, etc.). Although Section 4.05, by itself, appears to limit Early Retirement Benefits to lump sum payments, Section 5.03 provides for a level income annuity option with payments beginning during the Early Retirement period. The Plan should be amended sO as to clarify whether all optional forms of benefit are available where a participant has elected Early Retirement. 3. Clarify that the Plan is sponsored by Walker County for the employees of Walker County. The Plan's current name is the Pension Plan for Employees of the Walker County Commissioner. In 2013, when the Plan was last restated, Walker County was governed by a single commissioner. Since 2013, Walker County's governing body has expanded to include multiple commissioners. Walker County is now governed by the Board which includes five members, a chairwoman and four additional commissioners. The Plan is for the benefit of all eligible employees of Walker County, which is a political subdivision of the State of Georgia (the "County"), and eligible employees of the Walker County Sheriff's Department. To more accurately reflect the entities whose employees may be eligible to participate in the Plan and their roles with respect to the Plan, the Plan document should be amended to change references from Walker County Commissioner to Walker County, recognize that Walker County isa political subdivision of the State of Georgia, and to reflect that the Board, as the governing body oft the County, serves as thel Plan Administrator. 4. Comply with statutory, regulatory, and other federal agency mandates to amend the Plan's terms. The Plan is an individually designed plan (this means that the Plan document is not based on a somewhat standardized plan document that the IRS has pre-approved). Beginning in 2016, the IRS stated that individually designed plans must be amended based on a Required Amendments List ("RAL") that is published each year. The Plan has not been amended since it was last restated in 2013. To maintain its tax-qualified status, the Plan should be amended to comply with any required amendments per the annual RALS. TO: Judge Christy Anderson, Trustee and Aleksandra Jageilla-Litts, Compliance Officer FROM: Jason W. Douthit, Esq. DATE: February 26, 2025 Page 3 5. Remove provisions of the Plan document and trust agreement that are included solely to comply with Titles I and IV of the Employee Retirement Income Security Act of 1974 ("ERISA"). Retirement plans sponsored by governmental employers are not subject to Titles I and IV or ERISA. To the extent that the 2013 plan document and 1984 trust agreement (which is incorporated into the Plan document as Exhibit "A") include provisions that are intended solely to comply with Title Ia and' Title IV of] ERISA, and insofar as these provisions do not provide for benefits or features already afforded to participants (for example, the vesting schedule), the Plan document andt trust agreement should be amended to remove these provisions. 6. Should the Plan be: restated to incorporate the amendments described above? The Plan may be amended using one or more stand-alone documents that are read in conjunction with the existing Plan document. Alternatively, instead of adopting separate amendments, a plan may be restated (i.e., re-written in its entirety) sO as to incorporate amendments into the plan document at that time. For the reasons below, Ii recommend that the Plan be amended using one or more stand-alone documents instead of being restated at this time. The Plan has not been restated since 2013. Prior to 2016, individually designed plans could be restated roughly every six years and plan sponsors could request a "determination letter" from the IRS which, if granted, basically blessed the Plan's terms with respect to its tax qualification. The IRS, prior to 2016, issued "Cumulative Lists" that provided a laundry list of updates that each: restatement needed to incorporate to receive the determination letter. The 2013 restatement incorporated changes described in the IRS' 2012 Cumulative List. The timing of the restatement and incorporation of the changes under the 2012 Cumulative List suggests that the 2013 Plan restatement may have been submitted to the IRS to request a determination letter. On audit, if in fact the 2013 Plan document received a favorable determination letter, the IRS would be unlikely to review the 2013 restatement. However, if the Plan were: restated, the IRS would review the entire plan document. Note that whether or not the Plan document is restated, on audit the IRS will determine whether any subsequent required amendments have been adopted and will also review any other optional amendments made to the Plan. Therefore, instead of restating the Plan document at this time (which would mean the IRS is more likely to review all oft the Plan document's terms on audit), I recommend adopting one or more standalone amendments. The County should determine whether the IRS did provide a favorable determination letter by calling 877.829.5500. Ifit is discovered that no determination letter was obtained with respect to the 2013 restatement, a full: review and restatement of the Plan may be warranted. 2 WALKER CO COMMISSIONERS OFFICE B WALKER CO COMMISSIONERS OFFICE PURCHASE ORDER a 101 S DUKE: ST PO BOX 445 NO. 2025-00000923 - LAI FAYETTE, GA 30728 LA FAYETTE, GA 30728 O o DATE 01/30/2025 VENDOR 55200 ESTES EQUIPMENT CO INC DELIVER BY ESTES EQUIPMENT CO INC SHIP VIA 2007 POLK ST FREIGHT TERMS CHATTANOOGA, TN 37408 ORIGINATOR Angela Teems RESOLUTION # PAYMENT TERMS QUANTITY U/M DESCRIPTION UNIT COST TOTAL COST 1.0000 EA Capital Other Equipment $99,998.0000 $99,998.00 TOTAL DUE $99,998.00 PAGE 1 OF 1 APPROVED/BY SPECIAL INSTRUCTIONS LUUI uIs Chattanooga, TN37407 Phone (423) 756-0090 Toll Free 1-800-933-7837 Comparey, Mreeo Fax (423) 756-0093 Estes quipment Chattanooga, TN e Birmingham, AL o Cartersville, GA Huntsville, AL Petroleum Equipment Sales, Service, and Installation since 1954 PAGE 1 QUOTATION TO: WALKER COUNTY PUBLIC WORKS ATTN: ANGIE TEEMS 911 INDUSTRIALDR. RE: FUEL SYSTEML UPGRADE CHICKAMAUGA, GA PHONE: 423-240-9609 TERMS: SEE BELOW DATE: 1/30/2025 PRODUCTI DESCRIPTION TOTALS QTY. 3 WAYNE SELECT DISPENSERS, SINGLE INLET, DUALI HOSE, GALLONS ONLYE ELECTRONIC DISPLAY, WITH PULSER AND INTERNAL HOSE RETRACTOR 4 DIESELI NOZZLES, HOSES, SWIVELS, ANDI BREAKAWAYS 2 UNLEADEDI NOZZLES, HOSES, SWIVELS, AND BREAKAWAYS 1 OPW PV200 FUEL MANAGEMENT: SYSTEMI WITH INTERNALF FSC 3000, CHIP KEY READER, (450) CHIP KEYS, DFS WIRELESS KIT, AND PHOENIX SQL LITE SOFTWARE 1 EVO4 400 TANK MONITORING SYSTEM) WITHI EXTERNAL PRINTER, CSLD, (2) LEAK DETECTION PROBES, AND (5) SUMP SENSORS 1 INSTALLATION, PROGRAMMING, PURGE, AND CALIBRATE ABOVE EQUIPMENT TOTAL $ 99,998.00 NO SALES TAXI INCLUDED NOTES: 1) QUOTE BASED ON RE-USINGI EXISTING ELECTRICAL/ AND DATA WIRING AND CONDUIT. 2) ABOVE QUOTE IS BASED ON USING MECHANICAL LINE LEAK DETECTION, NOI ELECTRONIC LINE LEAK DETECTIONI IS INCLUDED. 3) ESTES TO COORDINATE! WITH WALKER CO.I.T. DEPT. FOR NETWORKI ACCESS POINT FOR PV200 FUEL MANAGEMENT: SOFTWARE. TERMS: 1) 30% DOWN 2) WAYNE EQUIPMENT NET DUE UPON SHIPMENTI FROMI WAYNE FACTORY 3) PROGRESSIVE DRAWS 4) BALANCE DUE AT COMPLETION 5) PRICE VALIDI FOR: 30 DAYS CONTRACTI IS SUBJECT TOT THEA ADDITIONAL TERMS AND CONDITIONS/ APPEARING ON THE REVERSE SIDE! HEREOF, INCLUDING THOSE LIMITING WARRANTIES. limitec THIS for collection, shall be responsible, whether or nots suiti isf filed, for all costs of collection,i including, butn notl Ifaccounti is placedi int the hands of an attorneyf buyer to,r reasonable attorneys fees. Inm 55CS On ablas LABLED Signature of Seller- Date Signature of Authorized Personrél-Dale RESOLUTION R-019-25 A RESOLUTION OF THE WALKER COUNTY BOARD OF COMMISSIONERS TO APPROVE. A LIST OF ROADS FOR RESURFACING IN 2025 AND 2026 WHEREAS, the Board of Commissioners of Walker County ("Board") is the governing authority of Walker County, Georgia; and WHEREAS, Section 11, item 7 of the Enabling Act grants the Board the authority to repair public roads and bridges; and WHEREAS, the Board has a need for several roads to be resurfaced or paved; THEREFORE BE IT RESOLVED by the Board of Commissioners of Walker County, Georgia that the 2025-26 Road Resurfacing List, attached hereto marked "Exhibit A,"i is hereby approved. BE IT FURTHER RESOLVED the Board directs county procurement staff to move forward with a Request for Proposal for paving projects from the 2025-26 list. SO RESOLVED this 6th day of March, 2025. ATTEST: WALKER COUNTY, GEORGIA LISA RICHARDSON, County Clerk ANGELA TEEMS, Chairwoman/CEO The foregoing Resolution received a motion for from Commissioner (SEAL) second by Commissioner and upon the question the vote is ayes, nays to adopt the Resolution. EXHIBIT A: Scope of work for Walker County unincorporated roads Road Community Length (Miles) Little John Rd Center Grove 0.81 Martindale Rd Center Grove 1.34 McConnell Crossing Center Grove 1.30 Oakton Center Grove 2.37 Shinbone Ridge Rd Center Grove 2.65 .33 to dirt 1 Shinbone Valley Rd Center Grove mile of very bad dirt road Trion Hwy Center Grove 7.00 W. Oakton Center Grove 0.76 Walnut GrovelRidge Way Center Grove 5.00 South Long Hollow Center Grove 2.60 Taylor Rd Chattanooga Valley 0.15 Morse Dr Chattanooga Valley 0.25 Delmont Howard Chattanooga Valley 0.32 Old Chattanooga Valley Rd Chattanooga Valley 2.35 Straight St Chattanooga Valley 0.06 Walker Hollow Rd Chattanooga Valley 0.57 Woodburn Rd Chattanooga Valley 0.22 Adams Ln Chickamauga 0.30 Bragg Ln Chickamauga 0.20 Cross St Chickamauga 0.53 Davis Rd Chickamauga 0.62 General Thomas St Chickamauga 0.06 Harbour Ln Chickamauga 0.10 Kington St Chickamauga 0.39 Longwood Chickamauga 0.75 Lytle Rd Chickamauga 2.50 Myers St Chickamauga 0.37 Myers St Chickamauga 0.33 N. Long Hollow Chickamauga 2.42 Oakwood St Chickamauga 0.29 Osburn Rd (Park Side) Chickamauga 0.70 Osburn St (Dead End) Chickamauga 0.20 Park St Chickamauga 0.35 Wallace St Chickamauga 0.09 Wilder Rd Chickamauga 0.60 Fisher Rd Fairview 0.20 Abney Dr LaFayette 0.25 Abney Hollow Rd LaFayette 0.601 Bryant Ave LaFayette 0.37 Cicero Rd LaFayette 0.34 Harris Ln LaFayette 0.15 Ken Visage Rd LaFayette 0.56 Motley Dr LaFayette 0.44 Reese Rd LaFayette 0.36 EXHIBIT A: Scope of work for Walker County unincorporated roads Road Community Length (Miles) Powder Springs Cir Lookout Mtn 1.9 Chapman Rd Rock Spring 0.57 County Line Road Rock Spring 1.5 Huffman Rd Rock Spring 1.8 Van Horn Rd Rock Spring 0.5 Canary Ln Rossville 0.039 Cardinal Ln Rossville 0.06 Carolyn Ln Rossville 0.31 Center Cir Rossville 0.06 Christine Dr Rossville 0.24 Circle Dr Rossville 0.93 Crabtree Cir Rossville 0.083 Crabtree Rd Rossville 0.86 Dee Vue Ln Rossville 0.26 Durham Rd Rossville 0.14 Glasscook Rd Rossville 0.13 Ivy St Rossville 0.2 Jewell Ln Rossville 0.13 McFarland Ave Rossville 2.89 Moore Dr Rossville 0.12 NJenkins Rossville 1.3 Newman Rd Rossville 0.51 Opal Rd Rossville 0.29 Overlook Trl Rossville 0.1 Park Dr Rossville 0.24 Parkview Cir Rossville 0.08 Robin Ln Rossville 0.19 Salem Rd Rossville 0.62 Topaz Dr Rossville 0.34 Travis Rd Rossville 0.66 Virginia Ave Rossville 0.6 Warren Ln Rossville 0.05 Old State Rd South End Mountain 1.00 Ridge Rd South End Mountain 0.49 Yankee Rd South End Mountain 1.75 Manning Mill Villanow 5.70 Hillsdale Rd West LaFayette 0.78 RESOLUTION R-020-25 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF WALKER COUNTYTO APPOINT A MEMBER OF THE WALKER COUNTY ALCOHOLIC BEVERAGE COMMISSION WHEREAS, the Board of Commissioners of Walker County ("Board") is the governing authority of Walker County, Georgia; and WHEREAS, one of the duties delegated to the Chairwoman of the Board is to appoint members to all committees ofthe Board with the approval oft the Board; and WHEREAS, a vacancy exists on the Alcoholic Beverage Commission due to a resignation; and WHEREAS, Chairwoman Teems submits the following appointment to serve out the remainder of an existing term as a member of the Alcoholic Beverage Commission, followed by af full term: Joanne Leach for a term ending on December 31, 2028 THEREFORE, BE IT RESOLVED by the Board of Commissioners of Walker County, Georgia that the appointment ofJoanne Leach is approved. sO RESOLVED AND ADOPTED this 6th day of March, 2025. ATTEST: WALKER COUNTY, GEORGIA LISA RICHARDSON, County Clerk ANGELA TEEMS, Chairwoman The foregoing Resolution received a motion for from Commissioner (SEAL) second by Commissioner and upon the question the vote is ayes, nays to adopt the Resolution. RESOLUTION R-021-25 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF WALKER COUNTY' TO ACCEPT ROADS IN' THE HAWKS RIDGE SUBDIVISION AS PUBLIC ROADS. AS SET FORTH HEREIN WHEREAS, Pommel Way, Draught Street, Quarter Street, Wither Street, Saddle Street, and Mustang Street are existing private roads located in the Hawks Ridge subdivision in the unincorporated portion ofWalker County; and WHEREAS, the owner, NGA Harrier Developers, Inc., has filed a Petition requesting that the County accept these private roads as public roads; and WHEREAS, NGA Harrier Developers, Inc., has submitted documentation showing these roads were completed per the plans and specifications submitted during the permitting process; and WHEREAS, the County Public Works Director has submitted his recommendation to the Board of Commissioners regarding the County's acceptance oft the above listed private roads as] public roads; and WHEREAS, the Board of Commissioners has reviewed all relevant documents, facts and circumstances regarding the proposed acceptance of Pommel Way, Draught Street, Quarter Street, Wither Street, Saddle Street, and Mustang Street as public roads; THEREFORE, BE IT RESOLVED by the Board of Commissioners ofWalker County, Georgia that the County accepts Pommel Way, Draught Street, Quarter Street, Wither Street, Saddle Street, and Mustang Street as public roads subject to the following: 1. The County shall only be responsible for the maintenance and necessary repairs of Pommel Way, Draught Street, Quarter Street, Wither Street, Saddle Street, and Mustang Street from the inside curb of one side of the road to the other inside curb of the road; and 2. NGA Harrier Developers, Inc. shall execute a deed to the County conveying Pommel Way, Draught Street, Quarter Street, Wither Street, Saddle Street, and Mustang Street between the inside curb ofthe road to the other inside curb of the road. SO RESOLVED AND. ADOPTED this 6th day of March, 2025. ATTEST: WALKER COUNTY, GEORGIA LISA RICHARDSON, County Clerk ANGELA TEEMS, Chairwoman The foregoing Resolution received a motion for from Commissioner (SEAL) second by Commissioner, and upon the question the vote is ayes, nays to adopt the Resolution. Gmail Joe Legge legge@walkergaus> Roads In Hawks Ridge 1 message Carlen Bowers <abowers@wakergaus Fri, Feb 21, 2025 at 4:25 PM To: Joe Legge egge@walkerga.us> My recommendation is to accept the roads as presented in the development of Hawks Ridge. Carlen Bowers Public' Works Director, Walker Co., Ga. Email, cbowers@walkergaus Cell, 423-421-6329 Office. 706-375-5601 NGA HARRIER DEVELOPERS, INC. 1209. Pointe Centre. Drive, Suite 201 Chattanooga, TN 37421 Phone (423)755-0844 Fax 423)265-4873 November 12, 2024 Mr. Carlen Bowers, Director Walker County Public' Works 91 Industrial Drive Chickamauga, GA 30707 Re: Hawks Ridge Subdivision, Rossville, GA Dear Mr. Bowers: Please accept this letter as request for petition to be submitted to the Board of Commissioners at the next Commissioner Meeting. NGA Harrier Developers, Inc. requests Walker County to accept the roads as public roads as located in the following recorded plats: 1. Phase 1A Plat Book E Pages 0091-0092 a. Roads Included i. Pommel Way ii. Draught Street lii. Quarter Street iv. Wither Street V. Saddle Street 2. Phase 1B - Plat Book E Page 124 a. Roads Included i. Mustang Street 3. Phase 1C - Plat Book El Page 151 a. Roads Included i. Mustang Street 4. Phase 1D - Plat Book E Page 187 a. Roads Included i. Draft Street 5. Phase 1E Plat Book El Page 214 a. Roads Included i. Draft Street li. Saddle Street NGA HARRIER DEVELOPERS, INC. 1209. Pointe Centre. Drive, Suite. 201 Chattanooga, TN 37421 Phone (423)755-0844 Fax 423)265-4873 6. Phase 3 - Plat Book El Page 399 a. Roads Included i. Draft Street These roads were completed per the plans and specifications submitted during the permitting process and have been properly assessed prior to installing overlying pavement layers. Please let us know if you need anything further. Sincerely, NGAI Harrier Developers, Inc. Ryan Allen, Pres. CC: Ben Hagaman Avery Cowan, Ragan Smith : N l A I 3i : 93 : B illr I I : - - a : I - & ?: 9 : 7179 4 7 a 1 1g F I : s - B a E : 2 Ei 7g S : : I B 3 l Fyg a ju a 3 eiz 3 E E i : E 9 G ) @ I : H g : 285 2 8 3 @ @ a @ @ @ @ EE @) @ e @ @ - - 00 @ @ @ 8 @ EEE 20.00 p @ a - @ @ 34 @ a @ @ @ 0 120.00 @ EE E 8 Sk @ @ B Dor .00 @ @ @ @ . 0033 @ @ @ @ 2000 @ @ G @ 8/ @ @ 200 @ @ @ f @ @ @ 0,00 l £) @) @ @ SIIDA @ @ @ @ @ 0 @ @ @ a I @ xxg3 @ # G Rttlt! h Stres 3 E @ 3 N @ l@ @ 4 @ @ @ 0 @ G @ Final Plat THE RL-S GROUP Lots 170-188, 237-251 LANE MY 5Y OIN NG Phase 1-E I one 23) s R 47- 156 Howks Ridge Subdivision Rossville, Walker County 3 Georgio 3 3 D A E: 3 3 :, 4 A S V 4 B 3 I - I a L # 8 I : i AE H 8 B : 6: e n FRHR ns 3 13 3: 85 xij 1 Es 5 i, :: 1 r 23 8 1 i s e 1 L B a HI I M - a @ Fyg 9 8) ju 1471 : @ $ 33: 1 I @ 1 I1 : I 2 I @ 3g 28r @ dy @ e d7 e B 9 - @ ) d @ e a T @ @ 7/ @ @ 200 @ @ @ 3) @ @ I @ 9 he tr @ # @ @ 8) @ 00 @ @ @ @ @ 2 a @ @ E5 8 @ & gNs @ a @ 1 a a E) - à A 00 E B S @ 8 @ 3 @ EEgSE à @ @ @) @ @) @ - # EEEEEEEE @ 5 @ de G EREEII 8) E m A9 @ 00 5 C20 Eil S2S 9 3 Happy so" Hey Road Final Plat THE RLS GROUP Lots 189-208, 252, 253 e CANPEVEYE NG Phase 1-D D se oisse 23) Howks Ridge Subdivision Rossville, Walker County 09 3 Georgio b @ @ le @ @ S @ @) a : @G à 3 Sl @ E a F G 9 8 SA G E e 87 1 @ @ 3529W : his @ 0 E ga 8s 9 à - 22 @ @ 3 : 00 A U 8 @ i @ - FYE I ir: 31 @ 8 jsu 121 @ :11 i @ 1: : 23297 @ a 1 : @ 5o0s 5 IDATST @ @ 9509 D E @ - @) o @ @ @ @ @ @ jej egee @ @ @ 3 @ @ si9 a 207 w 9 38 elegsigissis @ @ @ e @ @ @) 6 @ 9 @ cas BE @ 935 00 SE C @ a 3 De a SARRIS EEEl 9 BE 3 SuSt BoRE Scrosor 2 Happy Velie ey Road Final Plat Dron ing THE R LS GROUP Lots 130-236, 1001-1003 HaR Su ETN G Phase I-A : EE as Bi7.0 oiss 3 47 Hawks Ridge Subdivision 074 s : em Rossvilte, Walker County 3 Georgic à : 28 7s7i" I a 6 3 sasayy o, @ @ 33 6 6 Y3 a & S 43 81 E i: I a &) I s# 5 - 3XX? : : : REEH & Ei 5 e 6s a M 9 PI O us a 39161 B) 5 - EzCP 9 @ 8 : G B @ @ 5 E 20,00 G e 9 @ @ a a 8 a E a 3. 6 - a 8 @ & 3 ) e / @ e ( @ @ 3 & Happy Volley Rood Finat Plat THE RL.S GROUP Lots 1-29, 111 1-129, 1001 019- A ANRA EVSV E TNG Phase I-A s 55 1 ae 015 Ere Hawks Ridge Subdivision Rossville, Walker County 13/2074 3 Georgia 1375 IA - a a: @ a à is - : a; a : 3i7 8 1 : 2y8 8E I js1 3 f e3: 1 : i I & I 3 - B 33 E IRERIT ! . Retintl m #i 7 8 ERT y I E : 1 I a R a e e 1 ery EE Ees S @" 5 B # @' B 9954859898 5 U @ e 30 a EE5E EEEEEEEEEE # 3 - Etaco @ 8 # E 4349 6 6 a & DB 9 D 8) lB 18 0 e a e 6 e 6 8 2 : 6 i 82 e : le N3 # : e # : - @ 0 B @ @ I - 5.93 e 18- 8 9 @ Di a 3 - D 19V praugplsireel THE RL LS GROUP Final Plat Ora e CANP Ho TOIN NG Lots 29-73, Phase I-C Howks Ridge Subdivision one (423) 5 Ta oS (423) 156 Rossville, Wolker County 3 Georgia . - 7 7 s - 3 - 9 - 4 E a - ni - 1 A I 5 s i s 6 8: 3 mH 6 2 sH 5: hi 3 a 23 ys FEs s : F! 0 Ihe sii zlg e I 5 2 33 B - i i: FYg 38z; 4 nas ju j71 I - B1 8 :5 ! 1 8 I 3 ai 8 @ Es & a 3 @ à 20,00 8 8 @ 12000 @ SSEE a ) @ 20.00 @ a @ 20,00 a 8 @ 8 - 8) 20.00 G, a @ P @ a 088 8 0 a5 EEEE Pomm w Way 8 3 @ @ de @ @ B 99 @ e 5 0 e hr @ @ @ @ 8 a 0 B" e EEEI! A a EE @ 3 Happy Vol Ney Road Final Plat R LS GROUP Lots 74-110 E ELEYE NG Phase I-B 1 (as0i 423 Hawks Ridge Subdivision Rossville. Walker County 3 Georgio - N W 3 17 6 5 - : 3 B n a i o @ 2000 @ Fss @ @ @ @ B oco @ @ @ : @ # G - 12000 - @ & 22 @ - 85 LC - Vio LO esas7 & @ - 3) MPT @ @ * 9. @ @ @ @ @ 12000 @ 00 51.09 @ 8 @ @ @ E S1.09 8 12000 20207 200 & Ra @ 5 @ C as @ I 20,00 hoe d& @ @ Tisce s & 200 120.00 0230 @ 83 @ 9 e 7000 e @ Saddle Stregt 20.00 B : - Egegpegegeelge M77 771 SAAS REtit! m EE 55 913 E 49555699 EEEEEE i # yuy 31s js E 5E 56E 8 BBBBEEEBEEBEBEBBED a 1 I I s B 5 & EBBEEEBBEEBBED E Final Plat THE R: LS GROUP Lots 254-297, 175, 1006, 1007 CANE SURY NG Phase 3 1 Hawks Ridge Subdivision Rossville, Walker County 3 Georgio a - EB #H 7 8 V EB B E I 4 5 : : 5 / - I I 2 & DAILY REPORT Report #: DR-000104 Report Date: 10/20/2022 S&ME, Inc. Client: Project: 4291 Highway 58, Suite 101 Chattanooga, TN37416 NGAI Harrier Developers, Inc. 22810082 Phone: 423-499-0957 1209 Pointe Centre Drive, Suite 101 Hawks Ridge Fax: 423-499-5070 Chattanooga, TN3 37421 180H Hutcheson Drive Rossville, GA: 30741 EARTHWORK - Soil Proofroll Observations Generally Conforms with Required 10/18/2022 - Monoleto LEWIS JR. - Part Time - Mr. Monoleto Lewis Jr. observed a proofroll of both lanes of traffic of Quarter Street from approximate station 0+00 to 15+00, the Northern half of Wither Street from station 0+00 to 2+00 and the Northern half of Saddle Street from station 0+00 to 3+00 per drawing C1.3, dated November 2, 2021. The proofroll was observed at about soil subgrade elevation prior to the placement of base stone. Mr. Lewis observed the proofroll with a fully loaded tandem axle making passes in each lane of traffic. The area was observed to be stable under the moving load with no visible signs of yielding or rutting. Lueh ReviewedPrepared by: Chuck Williams Oct. 20, 2022 The presence of S&ME att the project site shall not be construed as ana acceptance or approval ofa activities at the site. S&ME is at the sitet top perform specific services and has certain responsibilities which are limited tot those Page 1of1 specifically authorizedi in our agreement with our client. The results oft tests or observations performed are only applicable tot the time and location of thet tests or observations. Testingf frequency is dependent on our being informed ofv work inj progress at the site and staffing level. In no event shall S&MÉ be responsible for the safety or means and methods of other parties at the project site. & DAILY REPORT Report #: DR-000001 Report Date: 03/22/2022 S&ME, Inc. Client: Project: 4291 Highway5 58, Suite 101 Chattanooga, TN37416 NGAI Harrier Developers, Inc. 22810082 Phone: 423-499-0957 1209 Pointe Centre Drive, Suite 101 Hawks Ridge Fax: 423-499-5070 Chattanooga, TN3 37421 180H Hutcheson Drive Rossville, GA3 30741 PAVEMENT - Soil Subgrade Proofroll , :. 03/15/2022 - Chuck WILLIAMS IV - Mr. Chuck Williams observed a proofroll of the soil for proposed Draught Street at approximate stations 6+50 to 7+50 at about one foot below to subgrade elevations prior to fill placement. Mr. Williams observed the proofroll with a loaded off road truck making multiple passes across the subgrade. The area was observed to yield and rut under the moving load. The subgrade was observed to consist of soft and saturated fatty clay. Mr. Williams discussed subgrade observations with Mr. Britt Brown with Brown Brothers Grading and Mr. Brown began undercutting the failing areas. The road area was undercut to a depth of about 31 feet at a length of about 100 feet and width of 38 feet equaling about 420 cubic yards of material undercut. The soil subgrade at this undercut depth was observed to be a stiff silty clay suitable to receive compactable soil fill material. Observations were communicated to Mr. Ben Hagaman, Developer of Hawks Ridge. (Please see attached photo report for additional information.) See Hawks Ridge Photo Report 3-15-22.pdf in the documents section at the end of this report. Photo Report hk Vill Reviewed/Prepared by: Chuck Williams Mar 22, 2022 The presence of S&ME att thep projects site shall not be construed as ana acceptance or approval of activities at the 1 site. S&ME is at the site to perform specific services and has certain responsibilities which are limited tot those Page of2 specifically authorized in oura agreement with our client. The results oft tests or observations performed are only applicable tot the time and location of the tests or observations. Testingf frequency is dependent on our being informed of work in progress at the site and staffing level. In no event shall S&MÉ be' responsible fort the safety or means and methods of other parties at the project site. Hawks Ridge & Rossville, Georgia S&ME Project No. 22810082 Location Draught St. from station 6+501 to 7+50 1 Remarks Soft, saturated clay subgrade, failing proofroll Location Draught St. from station 6+50 to 7+50 2 Remarks Undercut about 3'b below final, to a stable subgrade Page 2of2 March 15, 2022 & DAILY REPORT Report #: DR-000033 Report Date: 05/05/2022 S&ME, Inc. Client: Project: 4291 Highway 58, Suite 101 Chattanooga, TN37416 NGAI Harrier Developers, Inc. 22810082 Phone: 423-499-0957 1209 Pointe Centre Drive, Suite 101 Hawks Ridge Fax: 423-499-5070 Chattanooga, TN3 37421 180H Hutcheson Drive Rossville, GA3 30741 EARTHWORK - Fill Placement - Structural Fill Generally Conforms with Required 04/01/2022 Chuck WILLIAMS IV - Periodic - Mr. Williams observed Brown Brothers placing onsite soil fill for Draught Street within approximate stations 1+00 to about 4+00 in elevations ranging from about two feet below to subgrade. Mr. Williams observed Brown Brothers placing material in lifts of approximately 10 inches and compacting the material with vibratory sheepsfoot compactor. Mr. Williams observed a proofroll of the placed and compacted soil fill using a loaded off road dump truck and it was observed to be stable under the moving load at this time. Mr. Williams performed density testing on the placed and compacted soil fill using a nuclear gauge. The field test results met the project compaction requirements of 95% as compared to the standard Proctor at this time. (Please see the density test report for additional information.) Revlewed/Prepared by: Chuck Williams May 05, 2022 Thep presence of S&ME at the project site shall not be construed as an acceptance or approval of activities at the 1 of1 site. S&ME is at the site top perform specific services and has certain responsibilities which are limited to those Page specifically authorized in our agreement with our client. The results oft tests or observations performed are only applicable to the time andl location oft the tests or observations. Testingf frequency is dependent on our being informed ofv work inj progress at the site and staffing level. In no event shall S&MÉ ber responsible for the safety or means and methods of other parties at the project site. f - 9 6 6 6 6 3 a € f e 8 8 0 o o a E - 3 - n M E 0 5 4 d d a o 0 o o o o S S B B B 3 o 3 8 8 2 / - & DAILY REPORT Report #: DR-000086 Report Date: 08/18/2022 S&ME, Inc. Client: Project: 4291 Highway 58, Suite 101 Chattanooga, TN37416 NGAI Harrier Developers, Inc. 22810082 Phone: 423-499-0957 1209 Pointe Centre Drive, Suite 101 Hawks Ridge Fax: 423-499-5070 Chattanooga, TN: 37421 180! Hutcheson! Drive Rossville, GA: 30741 PAVEMENT - Soil Subgrade Proofroll - 08/17/2022 - Chuck WILLIAMS IV - Mr. Williams observed a proofroll of the soil for Hawks Ridge roads of Draught Street and Pommel Way at about subgrade elevation. Mr. Williams observed the proofroll with at fully loaded tandem axle dump truck making multiple passes in each lane of traffic. On the attached drawing, the areas highlighted inj yellow were observed to be stable under the moving load with no visible signs of rutting or yielding at this time. The area highlighted in red within the cul-de-sac of Pommel Way (approximately 1/3 of the entire cul-de-sac) was observed to deflect and rut under the moving load to a depth of about 3i inches. Discussing the options to remediate the failing area oft the cul-de-sac, S&ME, Brown Brothers, and Phaltless Paving agreed to undercut soils in this area approximately six inches from existing elevation.. At this depth, geofabric will be placed across the soil subgrade to stabilize and graded aggregate base will be placed and compacted in lifts of about six inches to a total depth of about one foot prior to placing the asphalt binder course. (Please see attached proofroll road drawing for additional information). See HR Road Proofroll 8-17.pdf in the documents section at the end oft this report. Hawks Ridge road proofroll drawing lue ReviewedPrepared by: Chuck Williams Aug 18, 2022 The presence of S&ME at the project site shall not be construed as an acceptance or approval of activities at the site. S&ME is at the site top perform specific services and has certain responsibilities which are limited to those Page 1of2 specifically authorizedi in our agreement with our client. The results oft tests or observations performed are only applicablet to the time andI location oft the tests or observations." Testingf frequency is dependent on our being informed of work inp progress at the site and staffing level. In no event shall S&MÉ be responsible for the safety or means and methods of other parties att the project site. L lau G - - a AVMTBNIOd E E LJ I s 2 a E I - E. 6 b. - I 3 I e - 5 & DAILY REPORT Report #: DR-000171 Report Date: 03/16/2023 S&ME, Inc. Client: Project: 4291 Highway5 58, Suite 101 Chattanooga, TN37416 NGA Harrier Developers, Inc. 22810082 Phone: 423-499-0957 1209 Pointe Centrel Drive, Suite 101 Hawks Ridge Fax: 423-499-5070 Chattanooga, TN: 37421 180 Hutcheson Drive Rossville, GA 30741 PAVEMENT - Soil Subgrade Proofroll Generally Conforms with Required 03/16/2023 : Chuck WILLIAMS IV - Continuous - Mr. Chuck Williams observed a proofroll for the western portion of Mustang Street from approximate station 8+00 to 18+50 (cul-de-sac) at about soil subgrade elevation. Mr. Williams observed the proofroll with a fully loaded tandem axle making passes in both lanes of traffic. The area was observed to stable under the moving load with no visible signs of rutting or yielding of the subgrade. Observations were communicated to Phaltless Paving representatives prior to the placement of basestone. lu C Reviewed/Prepared by: Chuck Williams Mar 16, 2023 The presence of S&ME at the projects site shall not be construed as an acceptance or approval of activities at the 1 site. S&ME is at the site to perform specific services and has certain responsibilities which are limited to those Page of1 specifically authorized in oura agreement with our client. The results oft tests or observations performed are only applicable tot the time and location oft the tests or observations. Testing frequency is dependent on our being informed of worki in progress at the site and staffing level. In no event shall S&MÉ be responsible for the safety or means and methods of other parties at the project site. & DAILY REPORT Report #: DR-000040 Report Date: 04/02/2024 S&ME, Inc. Client: Project: 4291 Highway 58, Suite 101 Chattanooga, TN37416 NGAH Harrier Developers, Inc. 22810082A Phone: 423-499-0957 1209 Pointe Centre Drive, Suite 101 Hawks Ridge Phase 3 Fax: 423-499-5070 Chattanooga, TN: 37421 180H Hutcheson Drive Rossville, GA: 30741 PAVEMENT - Soil Subgrade Proofroll . 04/01/2024 - Chuck WILLIAMS IV - . Mr. Williams observed a proofroll of Draft Street for Phase 3 of Hawks Ridge at about soil subgrade. Mr. Williams observed the proofroll with a fully loaded tandem axle dump truck making passes in each lane of traffic. The road subgrade was observed to be stable under the moving load except for two areas at the entrance to Phase 3 on each side of road. The south area of entrance measured about 4 feet! by 6 feet and the north area about 3 feet by 5 feet and was located at or behind curb. These two areas showed slight deflection and rutting of about 3 inches. Mr. Williams discussed these observations with Mr. Lucas Simington, PE with S&ME and Mr. Simington recommended each area be undercut to a depth of about one foot and backfilled with compactible soil fill or graded aggregate base. Brown Brothers elected to undercut one foot and return to design subgrade with base-stone. (Please see attached map of highlighted areas discussed above.) See Undercut location.pdf int the documents section at the end of this report. Road undercut location map The presence of S&ME at the project site shall not be construed as an acceptance or approval of activities at the 1 of3 site. S&ME is at the site to perform specific services and has certain responsibilities which are limited to those Page specifically authorizedi in our agreement with our client. The results oft tests or observations performed are only applicable tot the time andI location oft thet tests or observations. Testingf frequency is dependent on our being informed of worki inj progress at the site and staffing level. In no events shall S&MÉ be responsible for the safety or means and methods ofc other parties at the project site. a 6 2 E 33HIS ETAAVS D a 3 a * I E a 9 = - C - E - - E - 1 S E - - - - - - - 1/ B - - : X D - - A E - N - - D 1 - WALKER COUNTY SHERIFF'S OFFICE WALKER COUNTY SHERIFF'S OFFICE REPRINT PURCHASE 105 SI DUKE ST. E D P.O.E BOX 767 ORDER LAI FAYETTE, GA 30728 LA FAYETTE, GA 30728 NO. 2025-00001115 o o DATE 02/27/2025 VENDOR 49 JENKINS CHRYSLER-DODGEJEEP INC DELIVER BY JENKINS CHRYSLER-DODGEJEEP INC SHIP VIA POE BOX 668 FREIGHT TERMS LAFAYETTTE, GA 30728 ORIGINATOR Christopher Anderson RESOLUTION # PAYMENT TERMS QUANTITY U/M DESCRIPTION UNIT COST TOTAL COST 1.0000 EA Capital Vehicles -7. 2025 DODGE DURANGO PURSUIT (SPLOST) $293,326.0000 $293,326.00 TOTAL DUE $293,326.00 PAGE 1 OF 1 APPROVEDE BY SPECIAL INSTRUCTIONS JENKINS CHRYSLERDODGEJEEP INCORI PORAT HIGHWAY 27 NORTH Configuration Prevlew LAFAYETTE, GA: 307280668 Date Printed: 2025-02-19 11:08. AM VIN: Quantity: 1 Estimated Ship Date: VON: Status: BA- Pending order FAN 1: 52381 COUNTY OF WALKER, GEORGIA, COU FAN 2: Client Code: Bld Number: TB5059 Sold to: Shipt to: PO Number: JENKINS CHFYSLER-DODGEJEEP JENKINS CHRYSLERDODGEJEEP INCORPORATED (43287) INCORPORATED (43287) HIGHWAY 27 NORTH HIGHWAY: 27 NORTH LAFAYETTE, GA: 307280668 LAFAYETTE, GA 307280668 Vehicle: 2025 DURANGO PURSUIT VEHICLE AWD (WDEE75) Sales Code Description MSRP(USD) FWP(USD) Model: WDEE75 DURANGO PURSUIT VEHICLEI AWD 43,940 43,741 Package: 22Z Customer Preferred Package: 22Z 0 0 EZH 5.7L V8 HEML MDS VVTE Engine 3,240 2,915 DFD 8-Spd Auto 8HP701 Trans (Buy) 0 0 Paint/Seat/Trim: PXJ DBI Black Clear Coat 0 0 APA Monotone Palnt 0 0 *A7 Cloth Bucket Seats W/Rear Vinyl 160 145 -X9 Black 0 0 Options: 4DH Prepald Holdback 0 -1,420 4ES Dellvery Allowance Credit 0 -439 MAF Fleet Purchase Incentive 0 5N6 Easy Order 4FM Fleet Option Editor 4FT Fleet Sales Order 174 Zone 74-Denver 4EA Sold Vehicle Non Equipment: 4FA Speclal Bld-Ineliglble Forl Incentive BldN Number: TB5059 Government Incentives -6,500 Discounts: YG1 7.5 Additional Gallons of Gas 27 Destination Fees: 1,595 1,595 Total Price: 48.935 40.064. Order Type: - Fleet PSP Month/Week: Schedullng Priorlty: 1-Sold Order Bulld Prlorlty: 99 Salesperson: Customer Name: Customer Address: USA Instructions: QTv:2 4,93 & 82,736.00 Note: This is nota an Invoice." The prices and equlpments shown ont this priced order confirmatlon are tentatlve and subject to change or correctlon without prior notice, No claims agalnst the content Iisted or prices quoted will be accepted. Refer to the vehicle Invoice for final vehlcle content and pricing. Orders are accepted only when the vehicle Is shipped by the factory. Page 1 of1 JENKINS CHRYSLER-DODGEJEEP INCORPORAT HIGHWAY: 27 NORTH Conflguration Prevlew LAFAYETTE, GA 307280668 Date Printed: 2025-02-19 11:06 AM VIN: Quantity: 1 Estimated Ship Date: VON: Status: BA- Pending order FAN 1: 52381 COUNTY OF WALKER, GEORGIA, COU FAN: 2: Client Code: Bld Number: TB5059 Sold to: Shlpt to: PO Number: JENKINS CHRYSLER-DODGEJEEP JENKINS CHRYSLERDODGEJEEP INCORPORATED (43287) INCORPORATED (43287) HIGHWAY: 27 NORTH HIGHWAY: 27 NORTH LAFAYETTE, GA: 307280668 LAFAYETTE, GA: 307280668 Vehicle: 2025 DURANGO PURSUIT VEHICLE. AWD (WDEE75) Sales Code Description MSRP(USD) FWP(USD) Model: WDEE75 DURANGO PURSUIT VEHICLEA AWD 43,940 43,741 Package: 22Z Customer Preferred Package 22Z 0 0 EZH 5.7L V8 HEMI MDS VVT Engine 3,240 2,915 DFD 8-Spd Auto 8HP70 Trans (Buy) 0 0 Paint/Seat/Trim: PXJ DBE Black Clear Coat 0 0 APA Monotone Paint 0 0 *A7 Cloth Bucket Seats W/Rear Vinyl 160 145 -X9 Black 0 0 Options: 4DH Prepaid Holdback 0 -1,443 4ES Dellvery Allowance Credit 0 -439 MAF Fleet Purchase Incentive 0 0 LNF Black Left LED Spotl Lamp 750 676 5N6 Easy Order 0 0 4FM Fleet Option Editor 0 0 4FT Fleet Sales Order 174 Zone 74-Denver 0 4EA Sold' Vehicle 0 Non Equlpment: 4FA Speclal Bid-Ineliglble Forl Incentlve Bld Number: TB5059 Government Incentives -6,500 Discounts: YG1 7.5A Additional Gallons of Gas 0 27 Destination Fees: 1,595 1,595 Total Price: 49,685 40.71Z Order Type: Fleet PSP Month/Wook: Schedullng Prlority: 1-Sold Order Bulld Prlority: 99 Salesperson: Customer Name: Customer. Address: USA Instructions: VBIS QTY.5 # 210, 590.00 Note: This isr nota an Invoice. The prices and equipment shown on this priced order confirmation are tentative and subject to change or correction without prlor notice. No clalms agalnst the content IIsted or prices quoted willl be accepted. Refer to the vehicle involce for flnal vehicle content and pricing. Orders are accepted only when thev vehicle Is shlpped! by thef factory. Page 1 of 1 Chric Andarenn WALKER COUNTY: SHERIFF'S OFFICE WALKER COUNTY: SHERIFF'S OFFICE REPRINT PURCHASE 105 S DUKE ST. - P.O. BOX 767 ORDER LAI FAYETTE, GA 30728 LAI FAYETTE, GA: 30728 NO. 2025-00001116 o o DATE 02/27/2025 VENDOR 2106 PAUL THIGPEN CHEVY LAFAYETTE DELIVER BY PAUL THIGPEN CHEVY LAFAYETTE SHIP VIA 3 ATTN: TIFFANY FREIGHT TERMS 801 MCNATT ST ORIGINATOR Christopher Anderson VIDALIA, GA 30474 RESOLUTION # PAYMENT TERMS QUANTITY U/M DESCRIPTION UNIT COST TOTAL COST 1.0000 EA Capital Vehicles - 2021 DODGE RAM (FY20 SPLOST) $31,000.0000 $31,000.00 TOTAL DUE $31,000.00 PAGE 1 OF 1 APPROVEDI BY SPECIAL INSTRUCTIONS