PROWERS COUNTY, COLORADO BOARD OF COMMISSIONERS MARCH 11, 2025 7:00 a.m. Mark Dorenkamp, Road & Bridge Supervisor Update (AM Breakfast House, 410 S Main St, Lamar, CO 81052) COMMISSIONERS BOARD ROOM, 2nd FLOOR OF COURTHOUSE 301 S. MAIN STREET, LAMAR, CO 81052 WORK SESSION 9:00 a.m. Stephanie Gonzales, SECED BLF Contract 23-640 Extension request letter 9:15 a.m. Meagan Hillman / Connie Martinez Contract employment 9:30 a.m. Todd Horning, Lamar Outdoor Sports Discuss ideas for property west of Fairgrounds 10:00 a.m. Gary Harbert, Veterans' Service Officer County VSO Monthly Report and Certification of Pay 10:15 a.m. Monty Coen Prowers Conservation District 10:30 a.m. Vicki Larimore Larimore Agency Supplemental Insurance 10:45 a.m. Rick McCorkle, Bill Langdon, Les Gibbons, Senior Center Updates and discuss donations 11:00 a.m. BOCC Updates Employee Handbook Financial Policy Tyler Grant Module MEETING AGENDA 1:00 p.m. Invocation - Ray Matteson Pledge of Allegiance Call Meeting to Order Roll Call CONSENT AGENDA ACTION ITEMS: 1. Consider Approval of Adoption of Agenda 2. Consider Approval of Payment of Bills Presented and of Voiding Checks, if any, for all County Funds and DHS Funds, which include WHC and H3C Funds 3. Consider Approval of February 25, 2025 Meeting Minutes PUBLIC APPEARANCES Anyone wishing to address the BOCC may do SO at the discretion of the Board and subject to a three-minute limitation. UPDATES Don Wilson, County Administrator Trinidad RISE Grant Rose Pugliese, Esq. County Attorney update ACTION ITEMS: 1. Consider approval of County Veterans Service Officer's Monthly Report and Certification of Pay - February 2025. 2 2. Consider ratifying 2-25-2025 email poll approval for Department of Human Services and WHC for Payroll expenses totaling $258,066.93 and H3C Payroll expenses totaling $127,788.28 with a Certification date of February 27, 2025 and authorizing the use of the Commissioner's signature stamps. 3. Consider ratifying 2-27-25 email poll approval for the Prowers County Sheriff's Office to submit an application for the 2025 Justice Assistance Grant (JAG), grant total amount is $75,000.00. 4. Consider ratifying 2-27-2025 verbal poll approval for Amended Resolution 2025-1A, Authorizing Treasurer to Invest Public Funds, for a change of County Treasurer and Deputy Treasurer. 5. Consider approval for acknowledging the issuance of a Special Event Liquor Permit for BPOE Lodge Elks for the USA Lodge No. 1319, event scheduled for March 13, 2025, located at 28157 Hwy 287, Lamar, CO. 6. Consider approval of Underground and Utility Permit No. 974 for DeWitt Excavating, Inc., to install an underground irrigation pipeline crossing a county road next to 10501 County Rd RR. 7. Consider approval for a Letter of Request sent to Ms. Robyn Berkey, CDBG Economic Development, for an extension of time regarding the Business Loan Fund, Prowers County-SECED, Inc., CDBG Contract #23-640 which is due to expire August 31, 2025, requesting an extension to July 31, 2027, current contract award is $464,000.00. 8. Consider approval of Credit Card Authorization Request for Abbie Campbell, County Treasurer, credit card limit, $3,000.00. 9. Consider approval for a Grant Closeout letter sent to Tara Marshall, DOLA, regarding Prowers County Rural Fire Station (EIAF A-0188). PREVIOUSLY TABLED ACTION ITEMS: 1. None EXECUTIVE SESSION Executive Session pursuant to C.R.S. 524-6-402(4)b) Conference with the attorney for the purposes of receiving legal advice on specific legal questions related to Southeast Recycling and Litigation update. Executive Session pursuant to C.R.S. 524-6-402(4)b) Conference with the County Attorney and the Attorney for 1041 Regulation matters for the purposes of receiving legal advice on specific legal questions related to Intergovernmental Agreement draft for City of Lamar 1041. 3 ADJOURN NOTE: This Agenda is provided for informational purposes only. Action may be taken on any or all of the items. All times are approximate. If any given item is finished earlier than anticipated, the Commissioners may move on to the next item. The only exceptions are public hearings on items which have had published notices of a specific hearing time; those items will not begin until the specific time or after. If you need assistance in participating in this meeting due to a disability as defined under the Americans with Disabilities Act, please call 719-336-8030 at least three days prior to the scheduled meeting to request an accommodation. 4 PROWERS COUNTY AGENDA ITEM REQUEST FORM Hearing Date Requested: 3-11-2025 Submitter: Gary Harbert, Veterans Officer Submitted to the County Administration Office on: 3-3-2025 Return Originals to: 1 Copy BOCC, 1 Copy to Veterans Office Number of originals to return to Submitter: 0 - email only Contract Due Date: Item Ttle/Recommended Board Action: Consider approval of County Veterans Service Officer's Monthly Report and Certification of Pay - February 2025 Justification or Background: [Brief overview for the Commissioners, Fiscal Impact: This item is budgeted in the following account code: County: $ Federal: $ State: $ Other: $ NOTE: I DO NOT NEED TO BE THER IN PERSON Please email a signed copy to the CVA report to the Veteran Office or call for the report to be picked up. 719-336-2606 Approved by the County Attorney on: Colorado Division of Veterans Affairs County Veterans Service Officer Monthly Report and Pay Request State Fiscal Year 2023-2024 OF VEEI County: PROWERS Month: FEBRUARY In compliance with C.R.S. S 28-5-707 and for the purposes of semiannual payment, we hereby certify that 160 hours have been worked by accredited veterans service officers and assistants in the month stated above. In compliance with C.R.S. S 28-5-804 and for the purpose of providing prompt, efficient, and uniform service to Colorado veterans, we hereby certify the wait time for an appointment with 1 our veterans service office was no more than days in the month stated above. In compliance with C.R.S. S 28-5-804 and for the purpose of providing prompt, efficient, and uniform service to Colorado veterans, we hereby certify the following outputs by our CVSO in the month stated above: Telephone Calls 110 Emails 40 Appointments 61 Outreach Events 1 Total Served 212 Appendix C CVA 26-County Veterans Service Office monthly report and pay request October 2023-supersedes all earlier versions This is verified as a true and accurate record. We acknowledge that the lack of timely submission ofthis form can result in delayed or missing payments. Hony ar 1 County Veterans Service Officer 3/3/2025 Date County Commissioner or Designee Date Please return this form no later than the 10th of the following month to: Colorado Division of Veterans Affairs dvanio@amyastatr.cous Appendix C CVA. 26-County Veterans Service Office monthly report and pay request October 2023-supersedes all earlier versions PROWERS COUNTY AGENDA ITEM REQUEST FORM Hearing Date Requested: 3-11-2025 Submitter: DHS, WHC, H3C Submitted to the County Administration Office on: Email Poll 2-25-25 Return Originals to: DHS and Jana Coen Number of originals to return to Submitter: 1 Contract Due Date: Item Title/Recommended Board Action: Consider ratifying 2-25-2025 email poll approval for Department of Human Services and WHC for Payroll expenses totaling $258,066.93 and H3C Payroll expenses totaling $127,788.28 with a Certification date of February 27, 2025 and authorizing the use of the Commissioner's signature stamps. Justification or Background: Fiscal Impact: This item is budgeted in the following account code: County: $ Federal: $ State: $ Other: $ PROWERS COUNTY TREASURER CERTIFICATION OF EXPENDITURES DATE: February 27, 2025 Prepared by: PROWERS COUNTY DEPARTMENT OF HUMAN SERVICES FUND Mindy Maestas SALARY 101473-101512 107,078.07 FRINGE 68193-68208 94,215.52 OPERATING WHC SALARY 54889-54906 31,746.47 WHC FRINGE 9000-9010 25,026.87 OPERATING TOTAL: $ 258.066.93 Information Only VOIDED CHECKS #'s: a - ID MPA Mwlig Linie Mireles, Director PROWERS COUNTY TREASURER CERTIFICATION OF EXPENDITURES DATE: February 27, 2025 Prepared by: HOTLINE COUNTY CONNECTION CENTER FUND Mindy Maestas H3C SALARY 31648-31676 72,819.32 H3C FRINGE 4174-4180 54,968.96 H3C OPERATING TOTAL: $ 127,788.28 Information Only VOIDED CHECKS #'s: - cho Lanie Mireles, Director MupmJu PROWERS COUNTY AGENDA ITEM REQUEST FORM Hearing Date Requested: 3-11-2025 Submitter: Prowers County Sheriff's Office Submitted to the County Administration Office on: Email Poll 2-24-25 Return Originals to: Sheriff Zordel, or Undersheriff Fief Number of originals to return to Submitter: 1 Contract Due Date: Application is due by 3-10-24 Item Title/Reommended Board Action: Consider ratifying 2-27-25 email poll approval for the Prowers County Sheriff S Office to submit an application for the 2025 Justice Assistance Grant (JAG), grant total amount is $75,000.00. Justification or Background: Fiscal Impact: This item is budgeted in the following account code: County: $ Federal: $ State: $75,000.00 Other: $ Approved by the County Attorney on: 2-24-2025 Additional Approvals (if required): COLORADO Division of Criminal Justice of a Department of Public Safety 2025 JUSTICE ASSISTANCE GRANT (JAG) JAG GENERAL INFORMATION AND APPLICATION INSTRUCTIONS APPLICATION DEADLINE MONDAY, MARCH 10, 2025 JAG Application Training REGISTER AND JOIN DCJ FOR A VIRTUAL APPLICATION WORKSHOP ABOUT THE OPEN 2025 JAG AND BYRNE STATE CRISIS INTERVENTION PROGRAM (SCIP) FUNDING OPPORTUNITIES ON TUESDAY, FEBRUARY 11TH FROM 10:30 AM - 12:00 PM. IN THIS WEBINAR, THE DCJ's JAG & SCIP GRANT MANAGERS WILL PRESENT THE PROGRAMMATIC AND FINANCIAL COMPONENTS OF THE GRANT PROGRAMS, INCLUDING APPLICATION REQUIREMENTS AND TIPS, FOLLOWED BY A QUESTION AND ANSWER SECTION. To LEARN HOW TO NAVIGATE THE JAG & SCIP APPLICATIONS IN DCJ's NEW GRANT MANAGEMENT SYSTEM, FLUXX, REFER TO THE GENERAL GRANTEE TRAINING RECORDING & SLIDE DECK FROM THE TRAINING HELD ON THURSDAY, JANUARY 9TH. GENERAL NFORMATION NEW 1) DCJ is transitioning from ZoomGrants to a new grants management system, FLUXX. 2) The threshold for equipment has been increased from $5,000 or more per unit to $10,000 or more per unit. 3) The de minimis rate has increased from 10% to 15% of the Modified Total Direct Costs (MTDC). For more information see instructions below. DEFINITONS/ACRONYNS /ABBREVIATIONS BJA The Bureau of Justice Assistance, the federal agency that administers the Edward Byrne Memorial Justice Assistance Grant Program DCJ Division of Criminal Justice- One of the divisions within the Colorado Department of Public Safety Equity The consistent and systematic fair, just, and impartial treatment of all individuals, including individuals who belong to underserved communities that have been denied such treatment, such as Black, Latino, and Indigenous and Native American persons, Asian Americans and Pacific slanders and other persons of color; members of religious minorities; lesbian, gay, bisexual, transgender, and queer (LGBTQ+) persons; persons with disabilities; persons who live in rural areas; and persons otherwise adversely affected by persistent poverty or inequality." Page 2 of 52 FLUXX The Grant Management System in which projects are submitted and grants administrated JAG Edward Byrne Memorial Justice Assistance Grant Program. Abbreviated to Justice Assistance Grant (JAG) JAG Board The Goyernor-appointed board which reviews project applications and makes funding recommendations. OAJJA Office of Adult and Juvenile Justice Assistance. The office within DCJ that administers the JAG and OJJDP grants. Purpose of the Funds The purpose of JAG funds is to support various activities to prevent and control crime and improve the criminal justice system. Amount Available $3,300,00 will be available for 2025 JAG applications Award Period October 1, 2025 to September 30, 2026 Eligibility Criteria Units of government at the municipal, county and state level, including special districts, and recognized Native American tribal governments, may apply to the Office of Adult and Juvenile Justice Assistance, Division of Criminal Justice, for a JAG grant. Additionally, non-profit agencies may apply if conducting public safety work complementary to law enforcement and government. This can include entities engaging in community violence intervention work within local communities and neighborhoods and entities providing support within the criminal legal system. Match/Other Budget Considerations Although match is not a requirement with this funding, the JAG Board is highly encouraging all applicants to show a commitment from either state or local governments, a portion of a direct JAG award from BJA (for eligible jurisdictions), or other partner agencies through other funding committed to this project. This additional funding will need to be identified and documented in the application. Page 3 of 52 Timeline Announcement Date: January 6, 2025 Application Deadline: MONDAY, MARCH 10, 2025 Email Notification for Oral Presentations at Funding Conference: by April 25, 2025 Funding Decision Announced: Early-June 2025 Rerconsideration/Appeals Deadline: Mid-June 2025 Grant Agreement issuance: Mid-August and September 2025 How to Apply Application, JAG Requirements and Application Instructions can be obtained through Colorado's on-line application system, FLUXX. PROJECT APPLICATIONS MUST BE SUBMITTED ON-LINE. Apply Now in FLUXX. Project applications must be submitted on or before MONDAY, MARCH 10, 2025. DCJ support ends at 5:00 PM MST. Failure to submit a complete project application may result in disqualification of the application. It is highly recommended for applicants to read all of these JAG Application Instructions. Eligible Activities JAG funds can be used for state and local governmental agencies to provide technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice for any one or more of the following Program Areas. JAG Program Areas 01 Law Enforcement 02 Prosecution, Court, and Indigent Defense 03 Prevention and Education 04 Corrections and Community Corrections 05 Drug Treatment and Drug Enforcement Page 4 of 52 06 Planning, Evaluation, Technology Improvement 07 Crime Victims and Witness Protection 08 Mental Health Programs 09 Implementation of State Crisis Intervention Court Proceedings and Related Programs or Initiatives, but not limited to, mental health courts, drug courts, veterans' courts, and extreme risk protection order programs. Additional Uses of JAG Funds Support for technological or personnel upgrades to provide more equitable access to justice, including language access resources, resources to better serve those with disabilities, and indigent defense services. Support for strategies to ensure the protection of defendants' and incarcerated individuals' constitutional rights and safety and efforts to address wrongful convictions and conviction integrity. Support reentry projects with the goal of improving objectives for incarcerated individuals returning to the community from prison or jail. Support for efforts to build partnerships between the criminal justice system and nonprofits to provide support for collaborative, community-driven and informed efforts, such as community-based diversion programs outside of the criminal justice system, increasing access to resources to support the right to counsel, and developing community-driven and informed prevention programs or responses to violent crime. Support for Community Based Violence Intervention approaches, for example, nospital-based violence intervention programs using credible messengers to connect with victims of gun violence while they are still in the hospital, and then wraparound services are typically provided to them such as behavioral health support, employment access, housing advocacy, and family support. Support projects related to preventing, detecting, seizing, and/or stopping the presence and use of contraband cellphones within correctional facilities. This includes the purchasing of managed access systems and other mitigation technologies (as permitted by applicable law). Purchase fentanyl and methamphetamine detection equipment, including handheld instruments and training for law enforcement safety, as well as opioid reversal agents. Purchase drug-detection canines to combat the rise of drug trafficking, including that of methamphetamines. Support efforts to seal and expunge criminal history information in accordance with state laws and policies. Support efforts to attract and retain an all-inclusive, diverse, expert, and accountable law enforcement workforce, with a focus on gender and racial Page 5 of 52 diversity. Support virtual reality de-escalation training. Purchase humane remote restraint devices that enable law enforcement to restrain an uncooperative subject without inflicting pain. Purchase gunfire detection technology. Promote data sharing and sex offender monitoring Continuation Applicants Applicants who are applying for continuation funds or expecting to apply for continuation funding in future years for the same project will be expected to apply annually. Applicants may receive up to 48 months of funding. Effective with grant awards that began their 1st year in 2024: Year 2: Continuation applications for year 2 may be 100% of your previous year's (year 1) or more. If the funding request for year 2 is more than the previous year's award, the applicant must provide a clear justification as to why additional funds are needed. Year 3: Continuation applications for year 3 must reduce the amount requested to 75% (or lower). Year 4: Continuation applications for year 4 funding must reduce the amount requested by 50%. Applicants with grant awards that began their 1st year in 2023 or earlier who are requesting continuation funding for years 2, 3, or 4, do not have to decrease their requests. If the funding request is more than the previous year's award, the applicant must provide a clear justification as to why additional funds are needed. 2024 Bureau of Justice Assistance (BJA) Areas of Emphasis BJA recognizes that many state and local justice systems currently face challenging fiscal environments and an important, cost-effective way to relieve those pressures is to share or leverage resources through cooperation among federal, state, and local law enforcement. BJA encourages recipients of FY 2023 JAG funds to consider coordination with federal law enforcement agencies and other stakeholders, including communities most impacted by crime and violence, in addressing these challenges. Key areas of priority for BJA include (see Appendix B for a full description of each Key Area): 1. Preventing and Combating Hate Crimes 2. Election Security 3. Enhancing Justice System Reform Strategies 4. Advancing Equity and Support for Underserved Communities 5. Violent Crime Reduction Page 6 of 52 2025 Colorado JAG Board Priorities: Advancing Equity and Support for Underserved Communities Behavioral Health Programs that prevent and/or reduce criminality related to substance use and/or mental health disorders Community-Based Violence Intervention Funding Limitations And Exclusions BJA Exclusions and Limitations: As directed by the Bureau of Justice Assistance (BJA), JAG funds CANNOT be used to purchase any of the following: Category A - Strictly Prohibited. (A waiver WILL NOT be granted to utilize JAG funds for the items listed.) 1. Food and Beverages. 2. Any inherently religious activities, such as worship, religious instruction, or proselytization. See Appendix A for specific information regarding 12 step programs 3. Any direct or indirect use of Byrne JAG award funds to provide any security enhancements or any equipment to any nongovernmental entity that is not engaged in criminal justice or public safety. 4. Firearms or Ammunition of .50 or greater caliber. 5. Firearm silencers, as defined in 18 U.S.C. 921(a)(24). 6. Bayonets. 7. Grenades and Grenade launchers (including launchers for stun and flash-bang). 8. Explosives (except for explosives and percussion actuated non-electric disruptors used for accredited bomb squads and explosive detection canine training). 9. Any vehicles that do not have a commercial application, including all tracked and armored vehicles, unless the LEA certifies that the vehicle will be used exclusively for disaster-related emergencies; active shooter scenarios; hostage or other search and rescue operations; or anti-terrorism preparedness, protection, prevention, response, recovery, or relief. 10. Unmanned Aerial System (UAS), Unmanned Aircraft (UA) and/or Unmanned Aerial Vehicle (UAV). 11. Weapons systems covered by DOD Directive 3000.09 of November 21, 2012, as amended (Autonomy in Weapon Systems). 12. Weaponized aircraft, vessels, and vehicles of any kind. 13. Aircraft that are combat-configured or combat-coded, have no established commercial flight application, or have no application for disaster-related emergencies; active shooter scenarios; hostage or other search and rescue operations; or anti-terrorism preparedness, protection, prevention, response, recovery, or relief. 14. Long-range acoustic devices that do not have a commercial application. 15. Camouflage Uniforms (digital pattern). Woodland and desert patterns are allowable based on operational needs. Camouflage may not be worn in urban or populous areas. Page 7 of 52 Category B - Statutorily Prohibited without Waiver (Must have Department of Justice certification) 1. Vehicles (excluding police cruisers), vessels (excluding police boats), or aircraft (see excluding police helicopters). 2. "Vehicles" includes, without limitation: Buses / recreational vehicles. Trucks, including pickup trucks. Vans, including passenger vans. Motorcycles. Sport utility vehicles (SUVs). Segways, golf carts, all-terrain vehicles (ATVs), utility task vehicles (UTVs) and similar items. For purposes of Category B, a vehicle is considered a "Police Cruiser" only if it is used in the ordinary course for routine police patrol within the United States. Vehicles (including motorcycles, SUVS, pickup trucks, ATVs, and UTVs) used as "Police Cruisers" ARE NOT prohibited under JAG, and therefore may be acquired with JAG funds in the ordinary course, to the extent otherwise allowable under the award. 3. Luxury items 4. Real estate 5. Construction projects (other than penal or correctional institutions) JAG Board Funding Limitations And Exclusions: Due to the wide range of prices and limited funds, the JAG Board has set limitations/ funding caps on the following: Applicants without a purchasing policy/price agreement must use the State of Colorado's Price Agreement as a guideline for the allowable amount that may be requested for each piece of equipment. If the item requested is higher than the State Price Agreement the JAG Board will consider the request on a case-by-case basis. ittps/losc.colorado.owlspcolsatepprice-agreements Applicants requesting funds to purchase equipment and related software costs, JAG funds will only pay for equipment and one (1) year of subscription costs. Warranties are limited to one year unless included in a bundle package. A quote must be included at time of application. Computers (includes both laptops and desktops) - maximum federal funds applicants can request is $2,000 per unit (this does not include Mobile Data Terminals). Patrol Vehicles - no maximum, but if request is for more than $24,999 each, applicant/grantee will be required to answer additional questions on the federal PMT reporting system. Law Enforcement Officer training (including all associated costs, i.e. travel, hotel, registration fees); Applicants must show that they have requested POST support and been denied for the JAG Board to consider or explain why POST was not contacted for support. Out of state conferences: Applicants must provide specifics about the training content and why it is not available in state. Conference costs - contact DCJ for further clarification Gift cards or incentives - contact DCJ for further clarification EXCLUSION: Pre-existing Multi-Jurisdictional Drug Task Force activities Page 8 of 52 Additional Requirements (See Appendix C for a complete description of requirements): Body Armor Body Worn Camera Interoperable Communications DNA Testing of Evidentiary Materials and Uploading DNA Profiles to a Database National Incident-based Reporting System Written, visual, or audio publications funded in whole or in part under this award Web site that is funded in whole or in part under this award Facial Recognition Technology (FRT) FAQs Twelve-Step Recovery Programs - (see Appendix C) SAM Verification and UEI Number AlL applications seeking federal funding must have an active registration with the federal System of Award Management (SAM); as required under the Federal Funding Accountability and Transparency Act of 2006 (Transparency Act) that went into effect January 1, 2009. Unique Entity Identification (UEI) number: Assigned during registration with SAM.gov, that identifies an organization and helps track the distribution of grant money. Entity Administrator: Individual within an organization responsible for registering and renewing entity registration in SAM.gov. Entities must complete annual renewals to maintain an active status. Individuals, other than the entity administrator, may create an account to perform a search. Visit SAM.gov to check registration status. SAM.gov provides extensive resources and instructions in the help section. Review Criteria Applications will be reviewed by the JAG Advisory Board using the criteria listed below. If a project application is denied funding, a letter describing the reasons for the denial of funding and information on how to request reconsideration (if eligible for reconsideration) of the JAG Board decision will be sent to the applicant. a Applicant meets eligibility requirements. Units of government at the municipal, county and state level, including special districts, and recognized Native American tribal governments, may apply to the Office of Adult and Juvenile Justice Assistance, Division of Criminal Justice, for a JAG grant. Additionally, non-profit agencies may apply if conducting public safety work complementary to law enforcement and government. a Applicant provides a clear, focused and concise description of the project. The applicant clearly identifies need through use of statistics/information at the level of the project (i.e., using current state or local data, not national). Page 9 of 52 a Applicant describes the involvement and mutual support within the community for this project or has clearly articulated why this is a single agency project and not one that would/should be collaborative. a The applicant clearly demonstrates that the proposed project will solve critical problems within a state or local agency, or agencies, and/or within a community. The applicant described the demographics of the community including references to disparate individuals and how the proposed project will affect the population. The proposed project clearly satisfies a critical agency or community need which is not a product of the agency's failure to plan. The applicant clearly describes the analyses made of other potential funding sources for this project, the specific efforts to utilize those funding sources and why those sources are not available for this project. a Applications for ardware/equpment (e.g., portable radios, TASERS, ALPR) will be required to address the following: 0 Is funding requested for specific make and model? If so, why was this specific make and model selected? What is the applicant's staffing pattern; specifically, what is the maximum number of people on shift for a regular day who would be using this equipment? o What are the alternate funding sources sought (e.g. local government budget, e911 authority boards, other grants, and surplus programs)? a Applicant demonstrates the capability and authority to successfully complete the proposed project. This includes the ability and willingness to comply with federal and state administrative, financial, evaluation, and other reporting and record keeping requirements. a Applicant has successfully managed projects in the past. Previous projects were successful, and were managed effectively, and the applicant complied with all administrative and reporting requirements. D Goals and objectives are logical, sensible, clearly written and directly tied to the project. a Objectives are realistic and can be accomplished in the time frames described. 0 Objectives identify the amount of intended change expressed as a rate, percent or whole number. Measures are included that will sufficiently document any change that occurs. a Applicant describes how the acquired data as described in the Goals and Objectives section will be collected and used and what individuals)/groups will meet (and how often) to continually monitor the project, should necessary adjustments to maximize success be required. Page 10 of 52 - Budget items are detailed, reasonable, specifically defined, justified and the applicant demonstrates how those costs were determined. No concerns of supplanting were identified. a The applicant demonstrates a concrete and realistic plan to reduce reliance on federal JAG funds. Requests For Reconsideration Only those applicants who are recommended for funding at less than 50% of their requested federal amount are eligible to request reconsideration. Disqualification for failing to meet the minimum requirements and recommended funding amounts of 50% or above the requested amount are not subject to reconsideration. The reconsideration process will be outlined in the notification letters sent to applicants via the grants management system informing them of the initial funding decision. Materials Submitted AlL material submitted regarding application for JAG funds becomes the property of the State of Colorado and is subject to the terms of Colorado Revised Statutes 24-72-201 through 24-72-206, Public Open Records. The State of Colorado has the right to use any or all information/materal presented in reply to the Announcement, subject to limitations for proprietary or confidential information. Disqualification or denial of the application does not eliminate this right. Any restrictions on the use or inspection of material contained within the proposal shall be clearly stated in the proposal itself. The contents of the application will become contractual obligations if the project is funded. Application Submission JAG funds are issued for the State of Colorado by the Department of Public Safety, Division of Criminal Justice (DCJ), under its grant-making authority, CRS 24-33.5-503 and the Omnibus Anti-Drug Abuse Act of 1988 (42 U.S.C. 3701, et seq., as amended). DCJ reserves the right to reject any and all applications, to waive informalities and minor irregularities in the applications received and to accept any portion of the application for funding, if deemed to be in the best interest of the State of Colorado and JAG to do SO. DCJ reserves the option of holding for future consideration those applications with merit that were not funded. Any future consideration is dependent on the availability of federal funds. Reporting Requirements The Division of Criminal Justice (DCJ) requires quarterly reports that document the project's progress towards meeting its goals and objectives, and its expenditures under the approved budget. All quarterly reports are due by the 15th day following each calendar quarter and must be submitted on-line using Fluxx. DCJ maintains the right to withhold payments if reporting requirements are not met in a timely manner. JAG Performance Measures The Bureau of Justice Assistance (BJA) has established mandatory performance measures which must be submitted by the 15th day following each calendar Page 11 of 52 quarter and must be submitted online using BJA's on-line Performance Management Tool (PMT) system. The actual measures will be determined at the time of award and are dependent on the year of funding assigned to each project. If the mandated performance reporting data required by DCJ is not provided during project implementation in a timely manner, it can result in the cancellation of the grant and DCJ may request a refund of federal funds expended during the period of non-compliance. Non-compliance can also adversely affect eligibility for future federal funding under this program. This JAG-mandated performance measure reporting is in addition to any other reporting required by DCJ, including quarterly narrative and financial reports. Questions The Division of Criminal Justice is committed to a fair and impartial competitive application process. As such, any grant programmatic application questions and answers will be posted on the FAQs website. Please check back to this website frequently sO you are getting the most up-to-date information. Questions about Grant Program and Requirements Michele Lovejoy Colorado Division of Criminal Justice, OAJJA 700 Kipling Street Denver, CO 80215 Direct: 720-498-7205 E-mail: michele.loveioyejoy@state.co.us Questions about FLUXX and for Technical Support If you experience problems or have questions about how to use FLUXX, email: dcigms@state.co.Us Accessibility and Accommodations The State of Colorado is committed to providing equitable access to our services to all Coloradans. The Division of Criminal Justice (DCJ) is committed to making its physical campus and digital resources accessible to everyone. The DCJ strives to ensure equal access to the services we provide to everyone with and without disabilities. To best meet reasonable accommodation needs for effective communication or a reasonable modification to programs, services, or activities, please contact us a week prior to the activity or event. DCJ will make every effort to provide requested reasonable accommodations, however, failure to notify DCJ of requested accommodations at least 3 business days prior to the date of the activity or event date may result in delay or denial of the accommodation. Page 12 of 52 FLUXX TRAINING MATERIALS There are specific instructions regarding Fluxx that you should familiarize yourself with prior to beginning your application. Name Microsoft Word Adobe PDF Video How to Log Into Fluxx Word PDF Video Reset Fluxx Password Word PDF Video Add New Fluxx Users Word PDF Video New Organizations Word PDF Video Page 13 of 52 JUSTICE ASSISTANCE GRANT (JAG) APPLICATION INSTRUCTIONS ORGANIZATION INFORMATION AND PROJECT OFFICIALS PROJECT OFFICIALS You must have a minimum of three contacts for this application, the Project Director, Financial Officer, and Signature Authority (also called the Authorized Official). All three must be from the applicant agency and must be unique individuals; one person cannot serve in more than one role. Project Director This must be an individual other than the signature authority or financial officer and must be from the applicant agency. The project director is the individual who will be in direct charge of the project and must be within the organizational structure of the applicant agency. This should be a person who combines knowledge and experience in the project area with ability in administration and supervision of personnel and will be expected to devote a major portion of his/her time to the project. This person will be required to sign all quarterly reports and other grant forms. Financial Officer This must be an individual other than the project director or authorized official and must be from the applicant agency. The financial officer is the person who will be responsible for financial matters relating to the project and is in ultimate charge of accounting, management of funds, verification of expenditures, and grant financial reports. Signature Authority This must be an individual other than the project director or financial officer. This is the individual authorized to enter into binding commitments on behalf of the applicant agency. For local units of government, this will normally be a city manager, mayor, district attorney, and/or the chair of the county commission. At the state level, this individual will be a department or division head. Primary Contact List the individual who will be the main contact throughout the application process (including the funding conference presentation). Page 14 of 52 PROJECT OVERVIEW Project Title Please be descriptive of the project to be funded and do not label it merely "JAG 2025 project. 1 If this is a continuation application, please use previous project Title but add the year of funding, i.e. Year #2. (Limit 60 characters - No special characters). Project Duration The project period will be October 1, 2025 to September 30, 2026 If you anticipate an abbreviated project period (such as 6 months) or are a continuation grant which has been extended, you can adjust the start and/or end dates accordingly. NOTE: Grant award periods for continuation projects may differ. Call DCJ staff if you have questions. Application Type Select the best description of your request for funds: a Purchase of Goods, Equipment, or Basic Gear a Program/Project D Continuation Purpose Area Indicate the appropriate JAG Purpose Area for this project to ensure that the project falls within the parameters identified. Only one option can be chosen. 1. Law Enforcement 2. Prosecution, Court, and Indigent Defense 3. Prevention and Education 4. Corrections and Community Corrections 5. Drug Treatment and Drug Enforcement 6. Planning, Evaluation, Technology Improvement 7. Crime Victims and Witness Protection 8. Mental Health Programs 9. Implementation of State Crisis Intervention Court Proceedings and Relâted Programs or nitiatives, including but not limited to, mental health courts, drug courts, veterans' courts, and Extreme Risk Protection Order Programs Accept SCIP Funding? (Visible if Purpose Area = 08 or 09) The JAG / State Crisis Intervention Program (SCIP) Board may recommend funding from the SCIP Grant Program when JAG Purpose Areas 08 or 09 are selected (or when certain other JAG Purpose Areas are selected depending on the nature of the project). Applications recommended for funding from the SCIP Grant Program involve an additional approval process by the federal funding agency, the Bureau of Justice Assistance (BJA). Additionally, applications for projects to implement an extreme risk Page 15 of 52 protection order (ERPO) program or related crisis intervention court-based proceedings / programming are required to implement measures to safeguard the constitutional rights of individuals subject to such proceedings / programs (see Addendum A in the SCIP Application Instructions for BJA's list of minimum constitutional requirements). If you decide to apply directly for SCIP funding, you will need to cancel out of this application, return to the "Apply for Funding" page, and select the 2025 Byrne State Crisis Intervention Program application. 1. Apply Directly under SCIP 2. Continue with JAG Funding Only 3. Continue with JAG, but will accept SCIP Funding Project/Plan Summary (Limit 1000 characters) Provide a brief description of the proposed project or plan, including the purpose, activities that will be completed or steps that will be taken to address the identified need or problem, and anticipated outcomes. Additionally, explain how the project/plan will address one or more of the JAG Board priorities and/or the JAG Purpose Areas. Be clear and succinct. Program/Project Required if "Application Type" = Program/Project Problem Statement Required if "Application Type" = Program/Project (Limit 5,000 characters) What is the need or the problem you are trying to address, change, or eliminate? In your response, consider the following: 1. What state or local data illustrates the scope of the need or the problem? 2. How does the proposed project align with one or more of the JAG Board priorities and/or the JAG Program Areas? Project and Implementation Plan Required if "Application Type" = Program/Project (Limit 6,500 characters) Describe your project plan and how you will implement the plan. In your response, consider the following: 1. Describe this project, including activities and/or deliverables. Include your definition of success. If providing direct services, describe the services to be provided in detail and how many individuals will be served during the award period. 2. Outline steps to be taken to implement this project. 3. Indicate who will be responsible for this project overall and who will be responsible for individual steps, if different. Page 16 of 52 4. Provide a timeline for implementation of the project. 5. Identify any risks, challenges, or barriers to the project's success. Include any strategies to mitigate these issues. 6. Discuss how you will collect and report on the data necessary to complete the BJA PMT performance measure reports (see pages 11 - 12 for more information about the BJA PMT system). Collaboration and Equity Required if "Application Type" = Program/Project (Limit 5,000 characters) Provide data on the underserved/disparately impacted populations in your community. Also describe how these populations are impacted by the stated problem or need. 1. How does the project leverage resources, collaboration, and avoid duplication? 2. If applicable, explain how the project impacts disparately impacted communities listed in the definitions. Does the project promote and strengthen equity efforts? 3. If applicable, how will the project include meaningful engagement of, or a plan to engage, populations most impacted by the stated problem or need? Purchase of Goods, Equipment, or Basic Gear Required if "Application Type" = Purchase of Goods, Equipment, or Basic Gear Need Statement Required if "Application Type" = Purchase of Goods, Equipment, or Basic Gear (Limit 5,000 characters) What unmet need are you trying to address? Consider addressing the following: 1. Describe the unmet need to be addressed by the proposed plan. Use any anecdotal, qualitative, or quantitative data to demonstrate need. 2. What caused the unmet need and what has happened as a result? 3. Discuss how your agency will benefit from this purchase. Implementation Plan Required if "Application Type" = Purchase of Goods, Equipment, or Basic Gear (Limit 6,500 characters) Describe the proposed plan and how you will implement it. Consider addressing the following: 1. If funding is being requested for a specific make and model of equipment or gear, explain why this specific make and model is selected. 2. How many people/locations at a time will need to use this equipment/gear: Justify the need for the number of items requested. Will an item be assigned to one individual or location, or will multiple individuals be using an item or multiple locations need an item? 3. Who will be responsible for this plan overall and who will be responsible for individual steps, if different? 4. Provide a timeline for implementation of the plan. Page 17 of 52 5. Discuss how you will collect and report on the data necessary to complete the BJA PMT performance measure reports (see pages 11 - 12 for more information about the BJA PMT system). Collaboration Required if Application Type" = Purchase of Goods, Equipment, or Basic Gear (Limit 2,500 characters) How does the purchase of gcods/equpment/gear leverage resources and collaboration, and avoid duplication? Continuation Projects Required if "Application Type" = Continuation Demonstrate whether the project is on track to complete goals and objectives. Discuss proposed changes to the project and how they align with the stated goals and objectives. Project Accomplishments Required if "Application Type" = Continuation (Limit 2,500 characters) Provide a brief synopsis of what has been accomplished SO far in the project. Include progress towards meeting your goals and objectives. If an outcome was not achieved, or only partially achieved, provide an explanation. Project Changes Required if "Application Type" = Continuation (Limit 2,500 characters) Describe any significant project changes (programmatic or budgetary) in this proposal from the previously funded project. If additional funds are being requested, justify the request. Sustainability/Other Resources Sustainability/Other Resources: (Limit 2,500 characters) 1. Explain why you are requesting JAG funds for this project. (e.g.., did you experience a loss of funding, did an emergent issue arise, were other attempts to request funding unsuccessful, etc.)? If no other attempts were made to secure resources for this project, please explain. 2. Describe your plan to secure other resources to sustain the project long-term. Goals and Objectives Reguiredf*Apiteatenpe-Pegpam-ReresterCeminuastien Correction 2/21/25 - Required for All Application Types Page 18 of 52 Goals And Objectives These are the elements against which the project will be evaluated and which will be used to report quarterly and final progress. In addition, funded applicants will be required to report quarterly on specific performance measures developed by the Bureau of Justice Assistance. Using the format below; provide project/program goal(s), objectives, measurements, and timeframe. NOTE: There is one on-line system for quarterly narrative and financial reports (Fluxx) and a separate Federal online site for reporting performance measures MtP/DBPRLOD.SPV: Goals Goals are logical, sensible, clearly written and directly tied to the project. Write one or more goals you will focus on this project. Goals are broad statements (i.e., written in general terms) that convey a project's overall intent to change, reduce, or eliminate the problem described. Objectives Objectives are realistic and able to be accomplished in the time frames described. Objectives identify the amount of intended change expressed as a rate, percent or whole number. Include measures that will sufficiently document any change that occurs. Please write at least one measurable objective for each goal. Objective statements should include: The specific type of change or improvement that will occur. The number or percent of individuals impacted (where appropriate). The expected magnitude, on average, of the expected change. If client based, include objectives reflecting the number of clients to be served. Measurement Measurement is the description of what data will be collected to measure the change. Please describe the specific measurement tool(s) you will use to collect data for each Objective. If you do not have a tool, please state TBD (To Be Determined). Timeframe The quarter in which the objective will be completed. Number of Goals (Dropdown 1-3) Select the number of goals associated with this program. Goal (Limit 300 characters) How many objectives will support the Goal? Page 19 of 52 Dropdown 1-4) Objective (Limit 500 characters) Measurement (Limit 500 characters) Timeline (Limit 255 characters) Project/Plan Implementation implementing Agency The implementing agency is the agency that is responsible for the actual implementation of the project and may be the same as the applicant agency, a component of it, or another agency entirely. For example, the applicant agency is the county, but the sheriff's office is the implementing agency, or if the city is the applicant agency but a non-profit organization is the implementing agency. Provide the agency name if it is different from the applicant agency. Same as Appliçant? Select Yes or No Implementing Agency Required if "Same as Applicant" = No Enter the name of the Implementing Agency Direct Services Required if "Application Type = Program/Project or Continuation Applicants who intend to provide direct services must project the number of clients (adults and/or juveniles) to be served using grant funds. You will be expected to collect information for quarterly reporting purposes on the number of clients served by race/ethnicity as well as gender. Be realistic. You will be assessed on progress toward meeting the number you indicated you would serve. NOTE: If services will be provided to minors, complete and attach a Determination of Suitability for Interacting with Minors Statement for all employees providing those services. Add the attachment to the Documents section in Fluxx. Will this project provide direct services? Enter Yes or No Page 20 of 52 # of Adults to be served Required if "Will this project provide direct services" = Yes) Enter the number of Adults to be served. # of Juveniles to be served Required if "Will this project provide direct services" = Yes) Enter the number of Adults to be served. Geographic Area where Grant Funds will be Utilized Enter each US Congressional District, Colorado Judicial District, State Senate District, State House District, County, and City where services will be delivered. Separate each by a comma. Enter Statewide if services will be delivered across the state. This may include more areas than where the applicant agency is located. US Congressional District Select all that apply State Senate District Select all that apply State House District Select all that apply Colorado Judicial District Select all that apply Counties Select all that apply Cities Select all that apply Budget and Budget Narrative The budget will not be visible in Fluxx unless the Project Title is populated, and you have clicked Save at least once after populating the title. Overall Budget Instructions These funds cannot be used to supplant (replace) dollars that would, in the absence of these federal funds, be made available for the proposed project; however, they may enhance or expand an existing program funded from other sources. If the request is to sustain a program that has lost previous funding through no fault of its own, the loss must be clearly documented. Page 21 of 52 Budget items should be detailed, reasonable, specifically defined, justified and the applicant should demonstrate how the costs were determined. It should be clear sO that no concerns of supplanting will exist. The budget must be completed entirely and each item listed should be accompanied by a description, which provides justification for the budget items and details the basis for determining the cost of each item. The budget must cover the entire project duration. In figuring the budget, work with WHOLE DOLLAR AMOUNTS ONLY. When necessary, round to the next highest whole dollar amount. The budget is broken into seven Budget Categories: Personnel, Supplies and Operating, Travel, Equipment, Consultant/Polessional Services, and Indirect Costs. Budget Narrative and Justification The applicant must provide a justification and explanation of the budget items listed in each Budget Category. Failure to justify and explain/show calculations could result in denial of funding. Describe the criteria used to compute budget figures. All budget figures should be justified and explained. The budget narrative should show the relationship between budget figures and proposed project operations. For example, if this is a training project, explanation of the professional services budget category amount should include an explanation of the need for consultants to provide the training and the hourly cost of the services to be provided. OAJJA rècognizes that governments and nonprofit organizations are constantly faced with the challenges of limited resources. It is important that you describe how maximizing resources will be accomplished and that this project is not duplicating services or resources. Continuation grants Identify and justify all new budget items and increases in previously funded items in each budget category. For all applicants, if a budget item or an increase is not explained and justified, it will be subject to non-funding. Personnel This budget category should be used when employees hold positions within the applicant agency and/or the implementing agency is a division (under the same unit of government) of the applicant agency. The Personnel Budget should consider overtime, time needed to acquire new staff, and changing demands for personnel during the course of the project. If the implementing agency is contracted by the applicant agency (i.e., non-profit organization), these costs should be included in Consultant/Polessional Services. Questions regarding the difference between a contract employee and a regular employee may be directed to the Internal Revenue Service. Contract employees or independent contractors should be shown under Consultant/Polessional Services. Page 22 of 52 Do You have Personnel line items to enter? (Enter Yes or No) If you are requesting or using personnel, you must add an Organizational Chart under the document component. Personnel Details Position Title Add each position by title of employee, if available; if two individuals have the same title, list it twice. Position Name Add each position by name of employee, if available. Total # hours per week position works for the agency (max - 40hrs) (Optional for JAG) Is this position requesting overtime? Enter Yes or No Salary Enter the Total Annual Base (Salary) information regardless of funding source. If hourly, multiply hourly rate by 2,080 for annual salary/fringe. Salary Base Pay (round up to the nearest whole dollar) Enter the annual, full-time salary or base pay for the position. Round up to the nearest whole dollar. % Paid by Grant Enter the % of annual full-time salary that will be paid for with grant funds. Salary to be Paid by Grant Funds This value is automatically calculated by Fluxx. Fringe Enter the Total Annual Base (Fringe) information regardless of funding source. If hourly, multiply hourly rate by 2,080 for annual salary/fringe. Base Fringe / Benefits (round up to the nearest whole dollar) Enter the amount of Fringe Benefits for that position. % Paid by Grant Enter the % of annual fringe that will be paid for with grant funds. Fringe to Be Paid by Grant This value is automatically calculated by Fluxx. Personnel Additional Funding (Limit 1500 characters) List all other funding sources that pay for this person's salary Page 23 of 52 and fringe. [Enter NA if not applicable]. Budget Narrative and Justification (Limit 1500 characters) Explain how the salary and fringe benefit rates for this position were determined. An explanation and justification are required if the budget is not for an entry-level position. If the salary is expected to increase during the project year, indicate the percentage of the increase, the months covered by the increase, and justify it. Be sure that scheduled salary increase has been included in the Salary row, and that the proposed salary is one that is paid for equivalent positions and employee qualifications in your area. Total to Be Paid by Grant This value is automatically calculated by Fluxx. Supplies and Operating Add expendable or non-durable items within this category by major type [e.g., office supplies, software (regardless of cost), training materials, research forms, telephone, tuition, postage, each item must be named "etc. " is not an allowed cost.] and show the basis for computation: "X" dollars per month for office supplies, "y" dollars per person for training tuition, telephone-Dase charge plus long distance at "Z" dollars per month. Includes tuition, registration, vehicle gas, leases, etc. Out-of-state training costs must be justified in terms of availability of comparable training in state. Large items should be listed and justified (e.g., unusual supply items, software, special printing, etc.) NOTE: Tuition and registration fees (even if they include lodging and/or subsistence), vehicle gas, leases, and maintenance on project- or government-owned vehicles are operating expenses not travel. These types of costs must be shown in the Supplies and Operating category. Items with a unit cost less than $10,000 are considered supplies and should be listed in this category. Items costing $10,000 or more should be listed under Equipment (see below). If software is being purchased, regardless of the price, it belongs in the Supplies and Operating category. If custom development of software is contracted out, it is subject to prior approval by OAJJA and should be shown in the Consultants / Contracts budget category. AlL purchases should be made through competitive bid, state or local award, or established purchasing procedures. Narrative Instructions Explain how the cost of each item was determined and justify the need for the item. Do You have Supplies & Operating line items to enter? (Enter Yes or No) Page 24 of 52 Supplies and Operating Details Item Enter the name of the item Amount to be Charged to the Grant Enter the unit cost of the item Narrative - Include # of items and Unit Cost Explain how the cost of each item was determined and justify the need for the item. Travel Add travel expenses for project personnel by purpose (e.g., to attend training sessions, to transport clients, etc.) and show basis for computation. Show airfare, ground transportation, automobile, lodging and meals individually. Indicate if the travel is in state or out-of-state. Out-of-state travel must be justified and tied to the project goals and objectives. Where a jurisdiction has an established travel policy, those rates may be used. Otherwise, state travel rates are the maximum allowed. Allowable State travel rates are: 1. Mileage: State Officers and Employees as of 01/01/2025 - $0.63/mile for 2WD, $0.67/mile for 4WD 2. Lodging: In-state is the actual cost of reasonable accommodations. Out-of-state costs should be government rates, and reasonable. 3. Meals: Exceptions to the following rates are available from the DCJ for higher cost metropolitan area: 2024-25 Per Diem/Meals CONUS Standard Rate MEAL IN-STATE Breakfast 16.00 Lunch 19.00 Dinner 28.00 Incidentals 5.00 Total Per Diem $68.00 Page 25 of 52 NOTE: Tuition and registration fees (even if they include lodging and/or subsistence), vehicle gas, leases, and maintenance on project- or government-owned vehicles are operating expenses - travel. These types of costs must be shown in the Supplies and Operating category. Budget Narrative and Justification: Explain the relationship of each cost item to the project, (e.g., if training or conference travel expenses are requested, explain the topic of the conference and its relationship to the project, you must explain why this training cannot be achieved in state). Out-of-state travel is discouraged and needs to be thoroughly justified. Do You have Travel line items to enter? (Enter Yes or No) Travel Details Item Enter the name of the item Amount (round up to the nearest whole dollar) Enter the unit cost of the item Travel Budget Narrative Explain how the cost of each item was determined and justify the need for the item. Equipment Add each item separately, by unit cost. This category should include all items with a unit cost of $10,000 or more and useful life of more than one year. Items not meeting these criteria should be included in the Supplies and Operating category. Equipment must be justified as necessary and not available currently. If the proposed equipment is to be shared with entities outside this project, the cost should be prorated based upon the percentage of use of the equipment by this project. DCJ must provide prior written approval for the actual purchase of all equipment, separate from approval to fund the project. All equipment must be purchased through competitive bid, state or local award, or established purchasing procedures. Budget Narrative and Justification: Explain how the cost of each item was determined. Explain why the proposed equipment is essential to conducting the project and is not currently available for use within your agency or organization. Do You have Equipment line items to enter? (Enter Yes or No) Page 26 of 52 Equipment Details Item Enter the name of the item Number of Items Charged to the Grant (If prorating, use decimals) Enter the number of items being purchased with grant funds Unit Cost (round up to the nearest whole dollar) Enter the unit cost of the item. Piece of Equipment Unit Cost must be $10,000 or more. Anything less than $10,000 Unit Cost should be added to Supplies & Operating. Travel Budget Narrative Explain how the cost of each item was determined and justify the need for the item. Consutants/Contracts Application must contain a detailed budget and budget narrative for anything listed under Consultants / Contracts. List each consultant, contractor, or type of service with the proposed fee (by eight-hour day or hourly rate). If the applicant agency is contracting with an outside agency to conduct the day-to-day operations of the project, the total cost should be in Consultant/Polessionat Services. Rates (honoraria are not an allowable expense) for individual professional services must be based on an hourly rate (including preparation and travel time), and must have explicit, separate prior approval from DCJ. Rates for individual consultants cannot exceed $650 per day or $81.25 per hour. Justification is required to establish a "usual" or "going rate" for similar services. Some consultants provide services at a flat rate rather than an hourly rate. If that is the case, identify the service to be provided, including all covered expenses such as travel, and the rate for each "unit" of service. One example is polygraph exams that cost the same no matter where the polygrapher must travel to perform the exam. There are other federal regulations that pertain to some professional services/Consultant rates. Contact DCJ if you have questions. Professional services should be procured competitively. Sole source contracts must be justified and must have specific prior written approval from DCJ before execution of any contract, separate from approval to fund the project. Sole source contracts of $250,000 or over require federal pre-approval. Refer to the Administrative Guide for Federal Justice Grant Programs or contact DCJ for additional guidance. Consultants must be able to sign the Certification of Debarment, OJP Form 406 1/1 (see section J of the Certified Assurances for details). Budget Narrative and Justification: Explain why proposed consultant services cannot or should not be provided by project staff. Explain how the hourly rate or flat rate was determined. For each consulting organization added, indicate the number of people to be assigned to the project, number of hours per person per day to be spent on the project, and a breakdown of the contract price by major cost item (i.e., supplies, rent, equipment, travel, contracted services). Page 27 of 52 Do You have Consultont/Contract line items to enter? (Enter Yes or No) Consultant/Contract Details Item Name Enter the name of the item Total Requested Amount (round up to the nearest whole dollar) Enter the amount. Narrative - if known, enter hourly rate Explain how the cost of each item was determined and justify the need for the item. Indirect Costs Indirect costs are costs incurred for a common or joint purpose benefitting more than one cost objective, and not readily assignable to the cost objectives specifically benefitted, without effort disproportionate to the results achieved. Examples of costs usually treated as indirect include those incurred for facility operation and maintenance, depreciation, and administrative salaries. Indirect cost must be applied uniformly across all grants. Federally Negotiated Indirect Cost Rate (NICR) If a grantee has an approved, non-expired, federal indirect cost rate or allocation plan, then DCJ must accept the rate. A grantee may request less than the approved rate at the grantee's discretion. A grantee may not request an alternate indirect rate (i.e. De Minimis rate or DCJ negotiated rate). De Minimis Indirect Cost Rate If a grantee never had a Federally Negotiated Indirect Cost Rate (NICR) or the current NICR is expired, the grantee may request the De Minimis. A grantee may request less than 15% of the Modified Total Direct Costs (MTDC). Costs must be consistently charged as either indirect or direct costs, and may not be double charged or inconsistently charged as both. Modified Total Direct Cost, or MTDC? This base includes all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $50,000 of each subaward (regardless of the period of performance of the subaward). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs, and the portion of each subaward in excess of $50,000. Other items may be excluded when necessary to avoid a serious inequity in the distribution of indirect costs as determined by DCJ. Example: up to the first $50,000 of procurement contracts. Page 28 of 52 Non-Federal Negotiated Indirect Costs Rate An indirect cost rate negotiated between another agency and the grantee. These rates may be based on a prior negotiated rate between a different entity and the grantee. Do You have Indirect line items to enter? (Enter Yes or No) Indirect Type (Visible if Do You have Indirect line items to enter = Yes) Federally Negotiated Indirect Cost Rate (Federal NICR) De Minimis Non-Federal Negotiated indirect Cost Rate (Non-Federal NICR) De Minimis Calculator Tool - Optional (15% calculation) (Visible if "Indirect Type" = De Minimis) This tool is optional. The purpose is to assist with calculating the Modified Total Direct Cost. Enter the amount of Exclusions (costs that must be subtracted from the Overall Budget to calculate the Modified Total Direct Cost). Budget Category Included in MTDC Excluded from MTDC Personnel All NA Supplies & Operating Materials and supplies Capital expenditures Charges for patient care Rental costs Tuition remission Scholarships Fellowships Travel Travel Participant support costs Equipment NA Always Excluded Consultants / Services up to $50,000 per Contract amount above Contracts contract (regardless of $50,000 per contract period of performance) (regardless of the period of performance). What percentage of the allowable De Minimis will you take? (Visible if Indirect Type = De Minimis) Enter a value between 1% and 15% Enter De Minimis Amount to be Charged to the Grant: (Visible if Indirect Type = De Minimis) Page 29 of 52 Enter the Total Indirect amount to be Charged to the Grant Indirect Details (Visible if "Indirect Type" = Federally Negotiated Indirect Cost Rate (Federal NICR) or Non-Federal Negotiated Indirect Cost Rate (Non-Federa. NICR)) Indirect Effective Date Enter the Start date of the negotiated indirect cost rate Indirect Expiration Date Enter the End date of the negotiated indirect cost rate Amount to be Charged to the Grant (round up to the nearest whole dollar) Enter the amount of Indirect to be charged to the grant Narrative In this section, explain and justify the need for the project-related expense requested. Demonstrate how the cost was determined and show the basis for the calculation if not already provided above. Indirect calculations should be shown as a calculation, e.g., $100,000 X 15% = $15,000. Program Income Gross Income received by the Grantee as a direct result of grant activity. Examples of program income are service fees, restitution paid, client fees, usage or rental fee, sales of materials, and income received from the sale of forfeited assets or from forfeited money. Interest earned is not project income. Program income may be used only for allowable project expenses. Also known as Project Income. Narrative Instructions: Will this project earn Program Income? (Enter Yes or No) Estimated Program Income Earned Enter the amount of anticlpated/estimated program income that will be earned during the duration of this project. Program Income Narrative (Limit 1000 characters) In this section explain the estimated program income earned and demonstrate how the cost was determined and show the basis for the calculation if not already provided. Prior JAG Funding (Visible if "Application Type" = Continuation) Prior JAG Funding for this project: If this is a continuation grant, complete the table listing each grant year this project was funded with JAG monies (provide the grant number, the amount of federal funds awarded, the project title, Program Area and grant period). Page 30 of 52 Application/Grant Documents Required if Requesting Personnel (visible if "Do You have Personnel" line items to enter? = Yes) Organizational Chart Required if personnel is being requested. If your project has personnel in the budget category, you must upload your organizational chart in this section Required if Requesting Indirect using an Existing Indirect Cost Rate (Visible if Indirect Type" = Federally Negotiated Indirect Cost Rate (Federal NICR) or Non-Federal Negotiated Indirect Cost Rate (Non-Federal NICR)) Negotiated Indirect Cost Rate If the applicant agency has an existing Negotiated Indirect Cost Rate, you may request up to the approved rate. Attach your NICR. Required for all Community-based Organizations (visible if "Organization Type" = Not for Profit) Board Member List [Required for Not for Profits] Certificate of Insurance. See a sample Certificate of Liability Insurance in Appendix B of the Administrative Guide for Federal Grant Programs here. Priority Letter Required if the Applicant Agency is submitting more than one application. The Priority letter must include rank order and why the agency has ranked projects in that order. Letters of Support Letters of Support are Optional. If you wish to submit letter(s) of support which speak to the collaborative relationship between your project and other ageny/organizations, you may upload these in the Documents section. These are not mandatory. Body Armor Certification Required if purchasing Body Armor with grant funds. Download the template, complete, save, and upload. Statement of Determination of Suitability - Interaction with Participating Minors Required if interacting with Minors. Please see the DCJ Policy, Determination of suitability for individuals who interact with participating minors (aka Background Check). " Attach the document(s) if applicable. Automated License Plate Reader Policies and Procedures Required if purchasing ALPR with grant funds. Attach the document/s if applicable. Page 31 of 52 APPENDIX A Program Area Descriptions The JAG program goal may be accomplished within the 9 Program Areas listed and described below. JAG funds may be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information systems for criminal justice, as well as research and evaluation activities that will improve or enhance: 1. Law Enforcement: These projects improve the operational effectiveness of law enforcement through a variety of techniques such as resource allocation, purchasing new equipment, and changing policies and/or procedures, among many other options. A key concept of this area is integrating services SO that law enforcement agencies can better prioritize requests around the need for services and maximization of resources in fighting crime. Types of projects can include purchase of basic law enforcement equipment and supplies such as mobile data terminals, computers, cameras, police cruisers, and tactical equipment, etc. which state and local law enforcement agencies were unable to purchase due to falling revenues. Past projects have included programs to divert mentally ill offenders at the arrest stage, sex offender apprehension units, and tactical teams to address emergency situations. 2. Prosecution and Court: These programs improve the operational effectiveness of the court process by: 1) expanding prosecutorial, defender, and judicial resources, and 2) implementing court programs with a special emphasis on management and process improvement based on better utilization of personnel or case routing. This area includes innovative or unique programs focused on drug, violent, or serious crimes, that are not typical of or similar to programs previously funded in this or other states, programs giving an especially innovative "twist" on previous approaches to a problem; and/or programs that cut across systems to involve law enforcement, courts, corrections, treatment, etc. and non-criminal justice entities. 3. Prevention and Education: Community and neighborhood programs that assist citizens in preventing and controlling crime, including special programs that address crimes committed against the elderly and special programs for rural jurisdictions. Over the past several years, the JAG Board has affirmed its support for quality, evidence or research-based prevention and education programming which reflects the Board's commitment to long-term planning and systemic change which occur when focusing on long-term prevention. It is understood by the JAG Board that if the state is committed to truly addressing crime and reducing recidivism, it must offer resources that can impact crime before it occurs. To that end, prevention and education programs including delinquency prevention will be considered. As in past years, the JAG Board encourages the commitment of other resources to support prevention and education services including funding from local governments. 4. Corrections and Community Corrections: Programs and strategies that Page 32 of 52 demonstrate diversion or hinder further penetration into the criminal justice system. Programs designed to provide additional public correctional resources and improve the corrections system, including treatment in prisons and jails, intensive supervision programs, reentry, and long-range corrections and sentencing strategies. In Colorado, the types of projects previously funded in this Program Area include services to special populations such as offender and inmate populations with mental illness, sex offenders, domestic violence offenders, juvenile offenders and the homeless/offender population. Colorado has also been a leader in addressing the system's issues related to serving offenders with mental illness. Through the increased awareness of the needs of this population as well as the needs of the various systems that have contact with this population, Colorado has been able to establish innovative programs that address both these needs. 5. Drug Treatment and Enforcement: These programs and strategies identify and meet the treatment needs of adult and juvenile offenders with substance abuse, mental health and/or co-occurring issues using a collaborative muti-disciplinary approach. Programs in this area can target clients in the full spectrum of the criminal/juvenile justice system and have previously included programming such as gender-specific treatment for female offenders, aftercare programming for substance abusing offenders, substance abuse evaluation, testing and treatment for juvenile offenders, specialty treatment services for opiate and heroin using/dependent individuals, among others. The JAG Board will not fund applications to support multi-jurisdictional drug task force activities. 6. Planning, Evaluation, and Technology Improvement: Projects in this area support criminal justice planning at the state and local level through research and evaluation. This includes: 1) projects that facilitate integration of information technology in the criminal justice system with the goal of sharing information across systems and across separate and distinct jurisdictions; 2) research and evaluation projects which serve to improve and expand the current knowledge-base about the criminal and juvenile justice systems which ultimately leads to better decision-making and program implementation; and 3) projects that are proven effective and which ultimately serve to promote system improvement. Information technology-related applications from state agencies must provide evidence that such project proposals have been reviewed and approved by the applicant agency's Office of Information Technology Chief Information Officer (CIO). 7. Crime Victims and Witness Programs (other than compensation): Programs, activities, or spending focused on assisting crime victims, families, or witnesses. This program area for JAG funding can include programs to coordinate and integrate services to identify and respond to victims of crime. This can include, but is not limited to: innovative approaches to education about crime victimization and how to access services; specialized victim advocate positions focused on populations with unique needs, such as victims of elder abuse, human trafficking, identity theft, domestic violence, and sexual assault/abuse; support of unmet victim/witness protection needs; or assisting law enforcement agencies and district attorneys' offices in building capacity to adequately address crimes with complex victim needs, which again may include, to name a few, elder abuse, human trafficking, and identity theft. Page 33 of 52 8. Mental Health Programs and related Law Enforcement and Corrections Programs, including behavioral programs and crisis intervention teams: Disproportionate numbers of people with mental illness are involved in the criminal justice system often as a result of untreated or undertreated mental illness. This is an issue that impacts numerous facets of the criminal justice system. The JAG Board is interested in projects which support programs and policy changes aimed at the following: identifying and treating people with severe mental illness before they reach crisis point; training law enforcement and correctional officers on mental health and mental health related crisis-intervention; increasing justice system diversion strategies to divert offenders with mental illness from unnecessary arrest and incarceration to more appropriate and cost-effective community-based treatment and supervision; mental health courts; allowing inmates to continue psychotropic medication in jails; and improving oversight of mental health care in jails, increasing post-jail housing options and enhancing community mental health services. 9. Implementation of State Crisis Intervention Court Proceedings and Related Programs or Initiatives, but not limited to, mental health courts, drug courts, veterans' courts, and Extreme Risk Protection Order Programs. Minimum Requirements for Extreme Risk Protection Order Programs (ERPO) ERPO programs must include, at a minimum: A. Pre-deprivation and post-deprivation due process rights that prevent any violation or infringement of the Constitution of the United States, including, but not limited to, the Bill of Rights and the substantive or procedural due process rights guaranteed under the fifth and 14th amendments to the Constitution of the United States, as applied to the states and as interpreted by state courts and United States courts (including the Supreme Court of the United States). Such programs must include, at the appropriate phase to prevent any violation of constitutional rights, at minimum, notice, the right to an in-person hearing, an unbiased adjudicator, the right to know opposing evidence, the right to present evidence, and the right to confront adverse witnesses. B. The right to be represented by counsel at no expense to the government. C. Pre-deprivation and post-deprivation heightened evidentiary standards and proof which mean not less than the protections afforded to a similarly situated litigant in federal court or promulgated by the state's evidentiary body, and sufficient to ensure the full protections of the Constitution of the United States, including, but not limited to, the Bill of Rights and the substantive and procedural due process rights guaranteed under the fifth and 14th amendments to the Constitution of the United States, as applied to the states and as interpreted by state courts and United States courts (including the Supreme Court of the United States). The heightened evidentiary standards and proof under such programs must, at all appropriate phases to prevent any violation of any constitutional right, at minimum, prevent reliance upon evidence that is unsworn or unaffirmed, irrelevant, based on inadmissible hearsay, unreliable, Page 34 of 52 vague, speculative, and lacking a foundation. APPENDIX B 2024 BUREAU OF JUSTICE ASSISTANCE (BJA) Areas of Emphasis BJA recognizes that many state and local justice systems currently face challenging fiscal environments and an important, cost-effective way to relieve those pressures is to share or leverage resources through cooperation among federal, state, and local law enforcement. BJA encourages recipients of FY 2023 JAG funds to consider coordination with federal law enforcement agencies and other stakeholders, including communities most impacted by crime and violence, in addressing these challenges. Key areas of priority for BJA include: A. Advancing Racial Equity and Support for Underserved Communities Consistent with the Presidential Memorandum on Restoring the Department of Justice's Access-to-Justice Function and Reinvigorating the White House Legal Aid Interagency Roundtable and Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities Through the Federal Government, DOJ is committed to ensuring equal access to justice and identifying and reducing disparities that exist throughout the criminal and civil legal systems, and to remove barriers to ensure equal opportunity for people of color and for communities that have been historically underserved, marginalized, and adversely affected by inequality. This commitment is evidenced by the April 14, 2022, Equity Action Plan designed to increase equity, opportunity, and resources for the most vulnerable communities. BJA encourages JAG recipients to utilize funds to support efforts at the state, territory, local, and tribal levels to institute more effective and equitable criminal justice policies and practices, foster public trust, and enhance public safety and security by increasing engagement with community members and building partnerships with community organizations to develop a shared vision and approach to addressing crime. This includes support for strategies to ensure the protection of defendants' and incarcerated individuals' constitutional rights and safety and efforts to address wrongful convictions and conviction integrity. This also includes supporting technological or personnel upgrades to provide more equitable access to justice, including language access resources, resources to better serve those with disabilities, and indigent defense services. Finally, this can include efforts to build partnerships between the criminal justice system and nonprofits to provide support for collaborative, community-driven and informed efforts, such as community-based diversion programs outside of the criminal justice system, increasing access to resources to support the right to counsel, and Page 35 of 52 developing community-driven and informed prevention programs or responses to violent crime. B. Community Based Violence Intervention (CVI) Approaches In April 2021, the Biden-Harris Administration announced historic investments in CVI efforts to combat the gun violence epidemic. CVI is an approach that uses evidence-informed strategies to reduce violence through tailored, community-centered initiatives. These multidisciplinary strategies engage individuals and groups to prevent and disrupt cycles of violence and retaliation and establish relationships between individuals and community assets to deliver services that save lives, address trauma, provide opportunity, and improve the physical, social, and economic conditions that drive violence. On February 16, 2023, Attorney General Garland delivered remarks at a convening of grantees under OJP's Community Based Violence Intervention and Prevention Initiative. He emphasized that the DOJ's approach to disrupting violent crime is: "centered on our partnerships - both with the communities harmed by violent crime and with the law enforcement agencies that protect those communities. Our approach is centered on building public trust. We know that we cannot do our jobs effectively without the trust of the communities we serve. Our department-wide anti-violent crime strategy leverages the resources of our federal prosecutors, agents, investigators, grant programs, and criminal justice experts towards those ends. We are working closely with local and state law enforcement agencies, with officials across government, and with the communities most affected by this violence, and with the community organizations on the front lines - all toward one goal: the goal of making our communities safer. 3 BJA encourages JAG recipients to invest JAG funds to tailor programs to build strong, sustained partnerships with community residents and organizations to support CVI work in communities most impacted by violent crime. CVI strategies typically focus on high-risk individuals and gang and gun violence as well as the historical and structural challenges that often contribute to community violence. CVI strategies should involve holistic, coordinated interventions attending to the multiple needs of individuals at high risk of gang and gun violence. For example, hospital-based violence intervention programs use credible messengers to connect with victims of gun violence while they are still in the hospital, and then wraparound services are typically provided to them such as behavioral health support, employment access, housing advocacy, and family support. More information on CVI strategies is available through BJA's National Training and Technical Assistance Center (NTTAC) and on BJA's website at: tp/DoPgpwpogam, communtby-volence-inteention/overview BJA encourages JAG recipients to partner with organizations with existing CVI strategies to support and enhance those programs, which may include organizations funded under OJP's Community Based Violence Intervention and Prevention Initiative (CVIPI). To identify and learn more about existing CVIPI grantees, review OJP's CVIPI web page and FY 2022 CVIPI award information. In addition, jurisdictions looking to Page 36 of 52 implement those strategies can request training and technical assistance (TTA) on the NTTAC website. C. Advancing Justice System Reform Efforts The justice system serves an important role in protecting communities and seeking justice for victims. For the justice system to serve that role effectively, it must be fair, open, and equitable; utilize evidence-based approaches; and promote restorative practices and rehabilitation. For far too long, however, the justice system has not lived up to its promise. Racial bias and injustice and overly harsh sentences have swelled correctional populations which not only exacerbates distrust in the justice system, but also destabilizes the wellbeing of communities. To build strong, safe, and healthy communities, it is critical to address the underlying, entrenched issues of inequity and disparity in the criminal justice system sO that all persons receive equal treatment under the law. Jurisdictions must carefully review the ways in which the structures and incentives within their own systems are driving correctional populations and racial disparities and realign operations and target resources toward community solutions. Consistent with President Biden's Executive Order 14074, Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety, and the Safer America Plan, DOJ is committed to advancing bold, effective justice reform solutions that deliver safety, equity, and justice for all. Justice system reform includes, but is not limited to, a wide range of investments in community safety and justice such as accountability of law enforcement to build community trust, alternatives to incarceration, community supervision reforms, support for mental health and substance use treatment services, community-driven programs and partnerships, and enhancing pretrial processes, Efforts to continue to address the backlog of court cases created during the pandemic would fall in this category. BJA encourages JAG recipients to utilize funding for projects that promote all aspects of justice system reform. D. Preventing and Combating Hate Crimes Hate crimes (sometimes called bias-motivated crimes) are criminal offenses motivated by some form of bias toward victims based on their perceived or actual race, color, ethnicity, religion, national origin, sexual orientation, gender, gender identity, or disability. Hate crimes have a devastating effect beyond the harm inflicted on any one victim. They reverberate through families, communities, and the entire nation as others fear that they too may be threatened, attacked, or forced from their homes because of what they look like, who they are, where they worship, who they love, or whether they have a disability. As with most other crimes, hate crimes in the United States are primarily investigated under state law and prosecuted by local, state, and tribal authorities. However, reluctance from victims and witnesses to contact law enforcement about hate crime incidents may arise from perceptions of bias, distrust of law enforcement or the criminal justice system, or barriers such as language or concerns about immigration status. Hate crimes are Page 37 of 52 chronically underreported to and under-identified by law enforcement. Tools such as the U.S. Bureau of Justice Statistics' National Crime Victimization Survey (NCVS) and the Federal Bureau of Investigation's (FBI's) Uniform Crime Reporting (UCR) program shed some light on trends among those hate crimes reported to law enforcement or through NCVS. Although hate crimes are often underreported, in recent years, there have been alarming spikes in hate crimes and threats of violence across the country, often fueled by online hate forums. In 2021 and 2022, there were several attacks on houses of worship, threats against Historically Black Colleges and Universities, and increased attacks on Asian Americans. Though many jurisdictions are facing significant increases in hate crimes and hate incidents, a recent research study and survey from the National Institute of Justice (NIJ) indicates that many state and local law enforcement agencies do not have adequate tools to identify, investigate, and respond to hate crimes, and only 23 percent of law enforcement agencies that responded to the survey reported any hate crime investigations in 2018. In September 2022, Attorney General Merrick Garland announced that all 94 U.S. Attorneys' offices would be implementing the United Against Hate Program and emphasized that eliminating hate and bias-motivated crimes is one of DOJ's top priorities, and combating hate crimes and promoting trust and accountability in law enforcement was one of the Department's priority goals for fiscal year 2023. BJA encourages JAG recipients to utilize funding to promote change and accountability by supporting state, local, and tribal efforts to prevent hate crimes, improve data collection and reporting of hate-related criminal offenses and incidents, and promote efforts to fully investigate and prosecute hate crimes when they do occur. This includes ensuring those agencies that have not yet transitioned to the National Incident Based Reporting System (NIBRS) do SO expeditiously to ensure that national hate crime statistics are as accurate as possible. More information on BJA's portfolio addressing hate crimes, including the Emmett Till Cold Case Investigations and Matthew Shepard and James Byrd, Jr. Hate Crimes programs, can be found at: Hate Crime I I Bureau of Justice Assistance (ojp.gov). E. Crime and Violence Reduction Strategies The Biden-Harris Administration and DOJ have made crime and violence reduction a top priority. In May 2022, President Biden signed Executive Order 14074, Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety, which states, "since early 2020, communities around the country have faced rising rates of violent crime, requiring law enforcement engagement at a time when law enforcement agencies are already confronting challenges of staffing shortages and low morale. 9 According to an analysis of 27 cities conducted by the Council on Criminal Justice, the number of homicides in 2022 declined 4 percent over 2021, yet the homicide rate remained 34 percent higher than 2019 levels. Also, preliminary data compiled by the National Law Enforcement Officers Memorial Fund indicate that as of December 31, 2022, 226 federal, state, tribal, and local law enforcement officers died in the line of duty in 2022. Page 38 of 52 Line-of-duty-related deaths continue to be a top concern. Sixty-four law enforcement officers were killed feloniously by firearms in 2022, which is an increase over the historical number of deaths by gunfire seen in the prior decade (2010-2020 saw an average of 53). BJA encourages JAG grantees to invest funds to tailor programs and responses to state and local crime issues through the use of data and analytics; coordinate with United States Attorneys and Project Safe Neighborhoods grantees in order to leverage funding for crime and violence reduction projects and coordinate their law enforcement activities with those of federal law enforcement agencies such as the FBI, the Bureau of Alcohol, Tobacco, Firearms and Explosives, the Drug Enforcement Administration, the United States Marshals Service, and the Department of Homeland Security; and form partnerships with federal, state, and local law enforcement and prosecutors to identify persons who use guns to commit a crime and who purchase or sell guns illegally. This includes ensuring that persons prohibited from purchasing firearms (see e.g.,18 U.S.C. S 922(g)) are deterred from doing SO by enhancing complete, accurate, and timely access to the FBI's National Instant Criminal Background Check System (NICS) and the timely submission of all necessary records into the FBI databases, which will help prevent illegal transfers of firearms to those who are prohibited from owning firearms under current law. BJA also encourages JAG grantees to invest in implementing programs that provide training, assistance, and resources to law enforcement agencies to mitigate the current crisis in law enforcement recruitment and retention, bolster the security of at-risk places of worship such as synagogues, churches, and mosques, provide security for prosecutors and elections, enhanced community policing and crime prevention, enforcement of commonsense gun laws, and upgrade systems and/or purchase technology that support agency strategies to reduce violent crime and enhance their capacity to better address crime. Page 39 of 52 APPENDIX C ADDITIONAL REQUIREMENTS Body-worn Cameras (BWCs) - A JAG award recipient that proposes to use FY 2023 funds to purchase BWC equipment or implement or enhance BWC programs must provide to OJP a certification(s) that each direct recipient receiving the equipment or implementing the program has policies and procedures in place related to BWC equipment usage, data storage and access, privacy considerations, and training. The certification form related to BWC policies and procedures can be found at: JAG - Body-Worn Camera (BWC) Policy Certification. A JAG award recipient that proposes to use funds for BWC-related expenses will have funds withheld until the required certification is submitted and approved by OJP. If the JAG award recipient proposes to change project activities to utilize JAG funds for BWC-related expenses after the award is accepted, the JAG award recipient must submit the signed certification to OJP at that time. Further, before making any subaward for BWC-related expenses, the JAG award recipient must collect a completed BWC certification from the proposed subrecipient. Any such certifications must be maintained by the JAG award recipient and made available to OJP upon request. The BJA BWC Toolkit provides model BWC policies and best practices to assist criminal justice departments in implementing BWC programs. Apart from the JAG Program, BJA provides funds under the Body-worn Camera Policy and Implementation Program (BWCPIP). BWCPIP allows jurisdictions to develop and implement policies and practices required for effective program adoption, and to address program factors including the purchase, deployment, and maintenance of camera systems and equipment; data storage and access; and privacy considerations. Interested JAG award recipients may wish to refer to the BWC Partnership Program web page for more information. JAG award recipients that are also BWC award recipients may not use JAG funds for any part of the 50 percent match required by the BWC Program. Body Armor Body armor purchased with JAG funds may be purchased at any threat level, make, or model from any distributor or manufacturer, as long as the following requirements are met: The body armor must have been tested and found to comply with the latest applicable National Institute of Justice ballistic or stab standards (https:/1 citec.org/complance-tetstngpogan/cmplaantproduct-lss/. In addition, body armor purchased must be made in the United States. Body armor purchased with JAG funds must be "uniquely fitted vests, 1 which means protective (ballistic or stab-resistant) armor vests that conform to the individual wearer to provide the best possible fit and coverage through a combination of (1) correctly sized panels and carrier determined through appropriate measurement and (2) properly adjusted straps, harnesses, fasteners, flaps, or other adjustable features. Note that the requirement that body armor be "uniquely fitted" does not necessarily Page 40 of 52 require body armor that is individually manufactured based on the measurements of an individual wearer. In support of OJP's efforts to improve officer safety, the American Society for Testing and Materials (ASTM) International has made available the Standard Practice for Body Armor Wearer Measurement and Fitting of Armor (Active Standard ASTM E3003) at no cost. The Personal Armor Fit Assessment Checklist is excerpted from ASTM E3003. A JAG award recipient that proposes to use FY 2023 award funds to purchase body armor must provide OJP with a certification(s) that each law enforcement agency receiving body armor has a written "mandatory wear" policy in effect (see 34 U.S.C. S 10202(c)). The certification form related to mandatory wear can be found at: JAG - Body Armor Mandatory Wear Policy Certification. Note: A JAG award recipient that proposes to use funds for the purchase of body armor will have funds withheld until the required certification is submitted and approved by OJP. If the JAG award recipient proposes to change project activities to utilize funds for the purchase of body armor after the award is accepted, the award recipient must submit the signed certification to OJP at that time. Further, before making any subaward for the purchase of body armor, the JAG award recipient must collect a completed mandatory wear certification from the proposed subrecipient. Any such certifications must be maintained by the JAG award recipient and made available to OJP upon request. A mandatory wear concept and issues paper and a model policy are available from the BVP Customer Support Center, which can be contacted at vests@usdo).goy or toll free at 1-877-758-3787. Additional information and FAQs related to the mandatory wear policy and certifications can be found in the JAG FAQs. Apart from the JAG Program, BJA provides funds under the Patrick Leahy Bulletproof Vest Partnership (BVP) Program. The BVP Program provides funding to state and local law enforcement agencies for the purchase of balistic-resistant and stab-resistant body armor. For more information on the BVP Program, including eligibility and an application, refer to the BVP web page. JAG award recipients should note, however, that funds may not be used for any part of the 50 percent match required by the BVP Program. Interoperable Communications States (including any subrecipients) that are using FY 2023 JAG funds for emergency communications activities should comply with the SAFECOM Guidance for Emergency Communication Grants (SAFECOM Guidance), including provisions on technical standards that ensure and enhance interoperable communications. The SAFECOM Guidance is an essential resource for entities applying for federal financial assistance for emergency communications projects. It provides general information on eligible activities, technical standards, and other terms and conditions that are common to most federal emergency communications programs. Specifically, the SAFECOM Guidance provides guidance to applicants on: Recommendations for planning, coordinating, and implementing projects. Emergency communications activities that can be funded through federal grants. Best practices, policies, and technical standards that help to improve interoperablity. Page 41 of 52 Resources to help grant recipients comply with technical standards and grant requirements. SAFECOM Guidance is recognized as the primary guidance on emergency communications grants by the Administration, Office of Management and Budget, and federal grant program offices. The Cybersecurity and Infrastructure Security Agency (CISA) updates the document every year in close coordination with federal, state, local, tribal, and territorial stakeholders and partners. SAFECOM Guidance is applicable to all federal grants funding emergency communications. The most recent version of the SAFECOM Guidance is available at: tps./www.c5a.gov/salecom/tunding. Additionally, emergency communications projects funded with FY 2023 JAG funds should support the Statewide Communication Interoperability Plan (SCIP) and be coordinated with the full-time statewide interoperability coordinator (SWIC) in the state of the project. As the central coordination point for a state's interoperability effort, the SWIC plays a critical role and can serve as a valuable resource. SWICS are responsible for the implementation of SCIP through coordination and collaboration with the emergency response community. CISA maintains a list of SWICS for each state and territory. Contact ecd@cisa.dhs.goy for more information. AlL communications equipment purchased with FY 2023 JAG Program funding should be identified during the quarterly performance measurement reporting. DNA Testing of Evidentiary Materials and Uploading DNA Profiles to a Database If JAG Program funds are to be used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System (CODIS), the national DNA database operated by the FBI, by a government DNA lab with access to CODIS. No profiles generated with JAG funding may be entered into any other nongovernmental DNA database without prior written approval from BJA (exceptions include forensic genealogy). Additionally, award recipients utilizing JAG funds for forensic genealogy testing must adhere to the DOJ Interim Policy Forensic Genealogical DNA Analysis and Searching available at: tps/awjuatiegvldplpge/ie/2pa8s, download. For more information about DNA testing as it pertains to JAG, please refer to the JAG FAQs. Entry of Records into State Repositories As appropriate and to the extent consistent with law, a special condition will be imposed that would require the following: Any program or activity that receives federal financial assistance under JAG that is likely to generate court dispositions or other records relevant to NICS determinations, including any dispositions or records that involve any noncitizen or migrant who is undocumented in the United States (18 U.S.C. 5 922(g)(5)(A), must have a system in place to ensure that all such NICS-relevant dispositions or records are made available in a timely fashion. National Incident-based Reporting System = In FY 2016, the FBI formally announced its intention to sunset the UCR program's traditional Summary Reporting System (SRS) and replace it with NIBRS by January 1, 2021. By statute, BJA JAG awards are calculated using summary part 1 violent crime data from the FBI's UCR program. Specifically, the formula allocations for JAG rely heavily on the ratio of "the average Page 42 of 52 number of part 1 violent crimes of the UCR of the FBI reported by such State for the three most recent years reported by such State to the average annual number of such crimes reported by all States for such years" (34 U.S.C. 10156(a)(1)(B). In preparation for the FBI's 2021 NIBRS compliance deadline, BJA imposed an administrative requirement for JAG award recipients that are not NIBRS compliant to dedicate 3 percent of their JAG award toward coming into full compliance with the FBI's NIBRS data submission requirement to both encourage and assist jurisdictions in working toward compliance and ensure they continue to have critical criminal justice funding available through JAG when SRS transitioned to NIBRS. A NIBRS set-aside is NOT required for FY 2023 awards; however, JAG recipients are encouraged to continue working toward and/or maintaining NIBRS compliance to ensure that JAG eligibility is not affected in future fiscal years. Local jurisdictions that are seeking NIBRS compliance certification should reach out directly to their respective state agency. Agencies with questions about the certification process may contact ucr-nibrs@fbi.gov. More information about NIBRS, including toolkits and updates from the FBI Criminal Justice Information Services team, can be found at: NIBRS - FBI. Written, Visual, or Audio Publications Any written, visual, or audio publications funded in whole or in part under this award, with the exception of press releases, shall contain the following statements: This project was supported by Grant No. <AWARD_NUMBER) awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice. ' The current edition of the DOJ Grants Financial Guide provides guidance on allowable printing and publication activities. Web Site Any Web site that is funded in whole or in part under this award must include the following statement on the home page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to interior content), and on any pages from which a visitor may access or use a Web-based service, including any pages that provide results or outputs from the service: "This Web site is funded in whole or in part through a grant from the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation, its content, technical infrastructure, and policies, and any services or tools provided)." The full text of the foregoing statement must be clearly visible on the home page. On other pages, the statement may be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer, to the full text of the statement. Facial Recognition Technology - - In accepting this award, the recipient agrees that grant funds cannot be used for Facial Recognition Technology (FRT) unless the recipient has policies and procedures in place to ensure that the FRT will be utilized in an appropriate and responsible manner that promotes public safety, and protects privacy, civil rights, and civil liberties and complies with all applicable provisions of Page 43 of 52 the U.S. Constitution, including the Fourth Amendment's protection against unreasonable searches and seizures and the First Amendment's freedom of association and speech, as well as other laws and regulations. Recipients utilizing funds for FRT must make such policies and procedures available to the DOJ upon request. Page 44 of 52 APPENDIX D Frequently Asked Questions Regarding Twelve-Step Recovery Programs for Recipients of Justice Department Financial Assistance Executive Order 13279, Executive Order 13559, and the Department of Justice's (DOJ) regulations on the Equal Treatment for Faith-Based Organizations, 28 C.F.R. pt. 38, prohibit recipients from using DOJ financial assistance on inherently (or explicitly) religious activities and from discriminating in the delivery of services on the basis of religion. The following are some frequently asked questions addressing whether twelve-step reçovery programs are considered inherently religious activities and the conditions under which recipients may offer such programs in compliance with applicable civil rights laws. Frequently Asked Questions Regarding Twelve-Step Recovery Programs for Recipients of Justice Department Financial Assistance What are "twelve-step" recovery programs? Traditional twelve-step programs outline a course of action for recovering from an addiction whereby participants proceed through twelve core developmental stages. Iwelve-step programs are a form of self-help in which members of a fellowship struggling with the same problem support each other. The twelve-step program originated with Alcoholics Anonymous (AA) (http://aa.org). According to AA, the twelve steps are as follows: "(1) We admitted we were powerless over alcohol-that our lives had become unmanageable. (2) Came to believe that a Power greater than ourselves could restore us to sanity. (3) Made a decision to turn our will and our lives over to the care of God as we understood Him. (4) Made a searching and fearless moral inventory of ourselves. (5) Admitted to God, to ourselves, and to another human being the exact nature of our wrongs. (6) Were entirely ready to have God remove all these defects of character. (7) Humbly asked Him to remove our shortcomings. (8) Made a list of all persons we had harmed, and became willing to make amends to them all. (9) Made direct amends to such people wherever possible, except when to do SO would injure them or others. (10) Continued to take personal inventory and when we were wrong promptly admitted it. (11) Sought through prayer and meditation to improve our conscious contact with God, as we understood Him, praying only for knowledge of His will for us and the power to carry that out. (12) Having had a spiritual awakening as the result of these Steps, we tried to carry this message to alcoholics, and to practice these principles in all our affairs. 1 There are other twelve-step programs that deal with addictions other than alcohol. Some of the best known are Narcotics Anonymous (NA) nttp://www.na.org), Gamblers Anonymous (GA), Overeaters Anonymous (OA), and Clutterers Anonymous (CLA). There are also a number of twelve-step programs that address compulsive sexual behavior. Page 45 of 52 The format of twelve-step meetings may vary, but most include a discussion of one of the twelve steps, the sharing of personal stories of recovery, reading from twelve-step literature, and prayer. Twelve-step programs also include sponsorship, linking a mentor who has had success in recovery with a person who is at the beginning stages of recovery, How do the DOJ's regulations, Equal Treatment for Faith-Based Organizations, 28 C.F.R. pt. 38, affect a recipient's use of DOJ funding? In 2002, President George W. Bush issued Executive Order 13279, and in 2004, the DOJ issued the regulations, Equal Treatment for Faith-Based Organizations (Equal Treatment Regulations), 28 C.F.R. pt. 38. In 2010, President Barack H. Obama issued Executive Order 13559 on federal funding of faith-based organizations. The Executive Orders and the Equal Treatment Regulations prohibit recipients from using DOJ finançial assistance to engage in inherently (or explicitly) religious activities, such as proselytizing, scripture study, or worship. Faith-based recipients may, of course, engage in inherently religious activities; however, these activities must be separate in time or location from the program supported with DOJ financial assistance and participation in these programs must be voluntary. Recipients must not compel beneficiaries of the DOJ-funded program to participate in inherently religious activities, and they must not discriminate in the delivery of services or benefits on the basis of religion, a religious belief, a refusal to hold a religious belief, or a refusal to participate in a religious practice. Is a twelve-step recovery program such as AA or NA an inherently religious activity? Yes. Courts have analyzed this question in reference to the Establishment Clause of the First Amendment to the United States Constitution. The Establishment Clause prohibits the government from making any law "respecting an establishment of religion. 31 This clause not only forbids the government from establishing an official religion, but it also prohibits government actions that favor one religion over another or from preferring religion over non-religion. Courts have repeatedly found that traditional twelve-step programs contain religious content and are religious activities. In reaching this determination, courts have relied upon several factors, such as the fact that the twelve steps are based on the monotheistic idea of a single God or Supreme Being, which is rooted in the religious concept of a Higher Power. It is important to keep in mind that a program or activity does not need to be a traditional form of religious worship to be a religious activity; a program can have a secular purpose such as providing drug or alcohol treatment but its programming may contain religious content. Does this mean that direct and sub-recipients of DOJ financial assistance cannot include twelve-step recovery programs in any of the services that they provide? No. Recipients must carefully structure their programs and activities, however, to ensure that DOJ financial assistance is not being used for literature, classes, meetings, counseling sessions, or other activities that support twelve-step programs. Moreover, recipients must ensure that twelve-step programs take place at a separate Page 46 of 52 time or location from the activities supported with DOJ financial assistance and that the participation of beneficiaries in twelve-step programs is strictly voluntary. DOJ-funded organizations that operate substance-abuse treatment programs must make clear to both grant-making agencies and beneficiaries that twelve-step programming is separate and distinct from DOJ-funded activities. Recipients must also ensure that they do not compel beneficiaries of DOJ-funded programs to participate in twelve-step programs. They cannot penalize a beneficiary who chooses not to participate in a twelve-step program. Can a recipient use DOJ financial assistance to purchase or develop literature or other materials that promote the twelve-step model of recovery? No. This is a clear example of using DOJ financial assistance to engage in a religious activity. If a recipient uses DOJ funds to subsidize in whole or in part the salary and benefits of one or more staff positions, how can the recipient ensure that this does not result in supporting a twelve-step recovery program? Recipients must ensure that staff members fully funded by the DOJ are not involved with twelve-step programs whereby they are instructing or indoctrinating clients on the twelve steps. For example, DOJ-funded staff members cannot supervise or lead twelve-step meetings or courses; they cannot counsel or treat clients based on the twelve-step model; and they cannot read to clients from literature expounding twelve-step programs. For staff positions subsidized both with DOJ financial assistance and private funds, recipients must ensure that DOJ financial assistance is not subsidizing any portion of staff members' time spent on twelve-step programs. Staff members shall clearly document the number of hours spent on secular activities associated with the DOJ-funded program and ensure that time spent on twelve-step programs is completely separate from time spent on permissible secular activities. If rental or construction costs are allowable under the terms of a grant award, may a recipient use DOJ funds to rent, lease, construct, or renovate a facility where a twelve-step program will take place? Yes, as long as the recipient only uses DOJ funds to subsidize the costs attributable to permissible secular activities occurring within the facility and uses private funds to subsidize the costs attributable to the twelve-step program. Where a recipient expends DOJ funds on the rental, lease, construction, or renovation of a facility that will be used for both secular activities permissible under the grant award and a twelve-step program, the recipient shall determine the portion of time that the facility will be used to conduct permissible secular activities and must prorate the costs of the rental, lease, construction, or renovation of the facility to ensure that the amount of DOJ funding does not exceed the portion or percentage of costs attributable to the permissible secular activities. For example, if a recipient uses a facility for permissible secular activities approximately eighty percent of the time and uses the facility for a twelve-step program approximately twenty percent of the time, the amount of DOJ funding expended on the rental, lease, construction, or renovation Page 47 of 52 of the facility cannot exceed eighty percent of the total costs. How can a recipient ensure that a twelve-step recovery program is conducted separately in time or location from DOJ-funded activities? Twelve-step meetings, courses, or counseling sessions held in the community, outside of a recipient's facilities, are sufficiently separate in location from DOJ-funded activities SO as not to raise a question about the recipient's sponsorship of the program. If a twelve-step program takes place in a recipient's facilities, it may still satisfy the requirement of being separate in location from DOJ-funded activities, if it takes place in a different room or floor from where the DOJ-funded activities occur. Twelve-step programs may also take place in a recipient's facilities if they take place at a different time from the DOJ-funded program. For example, the twelve-step program could take place either before or after the DOJ-funded program; however, the recipient must make clear that the twelve-step program is not part of the DOJ-funded program. Once a recipient ensures that it is not using DOJ financial assistance to support a twelve-step recovery program and the program is being held separately in time or location from DOJ-funded activities, how can a recipient ensure that participation in a twelve-step program is voluntary for beneficiaries of the DOJ-funded activities? Recipients of DOJ financial assistance must ensure that they are not mandating beneficiaries of the DOJ-funded programs to participate in any twelve-step programming. While it is permissible to require a beneficiary to participate in substance abuse treatment, recipients cannot only offer twelve-step programs; recipients must offer at least one alternative treatment program that is secular in nature. Recipients should also be careful that they are not coercing beneficiaries to participate in twelve-step programs by making DOJ-funded services or benefits contingent upon participating in the twelve-step program, or otherwise leveraging DOJ-funded services to influence an individual's decision to participate in a twelve-step program. When assessing whether such decisions by program beneficiaries are voluntary, funding recipients should be mindful that beneficiaries of substance abuse services may be particularly susceptible to pressure or persuasion to engage in activities. What are some examples of alternative treatment or recovery programs that are secular in nature? In addition to one-on-one and group counseling sessions that have no religious content, some examples of secular treatment programs include SMART Recovery atpsmateoweros. Secular Organizations for Sobriety/Save Our Selves ntplIcfiwest.orlso, and LifeRing ttp:l/ifering.org. The DOJ provides this partial list of alternative programs solely as information without endorsing any program or commenting on its efficacy. What is the responsibility of a State Administering Agency if it discovers that a recipient, subrecipient, or contractor receiving DOJ financial assistance includes a twelve-step program in its services? Page 48 of 52 If a State Administering Agency has any questions regarding whether a subrecipient's or contractor's inclusion of a twelve-step program in its services and activities complies with the Equal Treatment Regulations, the State Administering Agency may contact the Office for Civil Rights at (202) 307-0690 or via email at skOCRAoip.usdo.oy. Whom should I contact if I have questions about how the Equal Treatment Regulations relate to twelve-step recovery programs? The Office for Civil Rights is available to provide guidance on how the Equal Treatment Regulations relate to twelve-step recovery programs. For technical assistance, please call the Office for Civil Rights' main line at (202) 307-0690. Resources Miner V. Goord, No. 09-0674-cV, 2009 WL 4072085 (2d Cir. Nov. 25, 2009) (holding that the twelve steps of AA are religious in nature). Inouye V. Kemna, 504 F.3d 705 (9th Cir. 2007) (holding that AA has substantial religious components and that compelling individuals to participate in AA violates the Establishment Clause). Cox V. Miller, 296 F.3d 89 (2d Cir. 2002) (finding that AA's activities must be treated as religious for purposes of the Establishment Clause). DeStafano V. Emergency Hous. Group, Inc., 247 F.3d 397 (2d Cir. 2001) (finding that the AA program is a religion for Establishment Clause purposes). Warner V. Orange County Dep't of Prob., 115 F.3d 1068 (2d Cir. 1997) (concluding that the AA program has substantial religious components and AA meetings are intensely religious events). Kerr V. Farrey, 95 F.3d 472 (7th Cir. 1996) (holding that the twelve-steps underlying AA programs are based on the monotheistic idea of a single God or Supreme Being, or, in other words, a religious concept of a Higher Power). Care Net Pregnancy Ctr. of Windham County V. U.S. Dep't of Agric., No. 11-2082 (RBW), 2012 WL 4801777 (D.D.C. Oct. 10, 2012) (upholding a hearing officer's determination that a faith-based applicant for U.S. Department of Agriculture (USDA) funding would violate the USDA's regulations, Equal Opportunity for Religious Organizations, 7 C.F.R. S 16.3, where it intended to use USDA financial assistance to fund the complete acquisition cost of a facility to be used for both secular and religious activities). Hazle V. Crofoot, No. 2:08-V-00295-GEB-K.N, 2010 WL 1407966 (E.D. Cal. Apr. 7, 2010) (concluding that a twelve-step recovery program based on the principles of AA and NA contained religious components). Freedom from Religion Found., Inc. V. McCallum, 179 F.Supp. 2d 950 (W.D. Wis. 2002) (concluding that while AA is not a traditional form of religious worship the content of AA is religious in nature, and finding that an agency's ability to estimate how much time counselors spend on religious versus non-religious matters does not mean that it is possible to make a clear distinction between the two roles that Page 49 of 52 counselors play). Warburton V. Underwood, 2 F.Supp.2d 306 (W.D.N.Y. 1998) (finding that the emphasis placed on God, spirituality, and faith in a Higher Power by twelve-step programs such as AA and NA supports a determination that the programs are religious). Exec. Order No. 13559, 75 Fed. Reg. 71319 (Nov. 17, 2010), available at HAmTREEAIZAAm.nTA pdf. Exec. Order No. 13279, 67 Fed. Reg. 77141 (Dec. 12, 2002), available at httpi/lwwwapoowidsinfF-7-142-6/nd/0-318Lnd. U.S. Department of Justice, Equal Treatment for Faith-Based Organizations, 28 C.F.R. pt. 38, available at htp.lhmmscmaevliéasintidihalal/camtenidealhem. Page 50 of 52 APPENDIX E JAG Controlled Expenditures Justification Template This template is based on recommendations pursuant to Executive Order 13688 on Federal Support for Local Law Enforcement Equipment Acquisition. To utilize JAG funds to support a project and/or purchase an item listed within the "Controlled Expenditures" table above, applicants/grantees must attach a letter on their agency's letterhead, addressed to the BJA Director. The letter can be included as an attachment to an application pre-award or a Program Office Approval Grant Adjustment Notice (GAN) post-award. This letter must fully address all 11 elements listed below and applicants/grantees may not obligate and/or expend any JAG funds until prior written approval has been granted by BJA to do so. Grantees wishing to purchase Unmanned Aerial Vehicles/Systems must adhere to the additional guidance found here: htps/wwwb)a.goyPabiatonyPVAUAAS-Guidance.pd'. 1. A general description of the requesting agency; 2. A detailed justification for supporting the controlled project and/or acquiring the controlled items, including a clear and persuasive explanation of the need for an appropriate criminal justice purpose that it will serve. (If applicable, please describe any previous instance in which the controlled item was used in a manner that deviated from the detailed justification supporting the application for that equipment.); 3. The number of units of the requested controlled item(s) that are currently in your agency's inventory; 4. Categories of other controlled equipment acquired through Federal programs during the past three (3) years that the requesting agency currently has in its inventory; 5. Whether the requested controlled equipment currently could reasonably be accessed through loans or mutual assistance or mutual aid agreements; 6. Certification (written assurance) that the requesting agency has adopted required protocols (see Recommendation 2.1: Agencies that acquire controlled equipment through Federal programs must adopt robust and specific written policies and protocols governing General Policing Standards and Specific Controlled Equipment Standards.) or will adopt those protocols before physical acquisition or purchase of controlled equipment or transfer of funds; 7. Certification (written assurance) that the requesting agency has provided required training (see Recommendation 2.2: Agencies that acquire controlled equipment through Federal programs must ensure that its personnel are appropriately trained and that training meets the specified requirements.) or will provide that training before physical acquisition or purchase of controlled equipment or transfer of funds; 8. Evidence of civilian governing body's review and approval or concurrence of the Page 51 of 52 requesting agency's acquisition of the requested controlled equipment; 9. Whether the requesting agency has applied, or has a pending application(s), for this type of controlled equipment from another Federal agency during the current fiscal year; 10. Whether any prior application for controlled equipment has been denied by a Federal agency during the past three (3) years, and, if sO, the reason for the denial; and 11. Whether the requesting agency has been found to be in violation of a Federal civil rights statute or programmatic term during the past three (3) years and, if SO, whether any disposition was reached or corrective actions were taken. LEAs must disclose any finding by a Federal court or a Federal government agency, including an agency's Office of Civil Rights or the Civil Rights Division of the U.S. Department of Justice, that the LEA has violated a Federal civil rights law with respect to their policing functions. LEAS must also disclose any admissions of liability they have made regarding violations of Federal civil rights law in their policing functions. Page 52 of 52 PROWERS COUNTY AGENDA ITEM REQUEST FORM Hearing Date Requested: 3-11-2025 Submitter: Treasurer's Office Submitted to the County Administration Office on: Verbal Poll 2-27-2025 Return Originals to: Treasurer's Office & Jana Coen Number of originals to return to Submitter: 1 Contract Due Date: Item Itle/Recommended Board Action: Consider ratifying 2-27-2025 verbal poll approval for Amended Resolution 2025-1A, Authorizing Treasurer to Invest Public Funds, for a change of County Treasurer and Deputy Treasurer. Justification or Background: Fiscal Impact: This item is budgeted in the following account code: County: $ Federal: $ State: $ Other: $ Approved by the County Attorney on: 2-27-2025 Additional Approvals (if required): BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF PROWERS, STATE OF COLORADO STATE OF COLORADO sS. COUNTY OF PROWERS AMENDED RESOLUTION AUTHORIZING TREASURER TO INVESTPUBLIC FUNDS Resolution 2025 = 1A WHEREAS, the County of Prowers, State of Colorado is charged with the responsibility of depositing public funds which come into its possession; and WHEREAS, Colorado Revised Statutes, Section 30-10-708 mandates a written resolution setting forth qualified financial institutions in which the Treasurer shall deposit funds and monies of whatever kind that may come into the Treasurer's possession; and WHEREAS, Colorado Revised Statutes, Title 11, Articles 10.5 and 47 mandate the deposit of public funds and monies in eligible state and national banks and savings and loan associations; and WHEREAS, the Prowers County Commissioners desire the Treasurer to deposit such funds and monies into financial institutions located in the County as well as other eligible state and national banks and savings and loan associations in the State of Colorado; and WHEREAS, Colorado Revised Statutes, Section 24-75-601 provides for the investment of public funds and monies; NOW, THEREFORE, BE IT RESOLVED as follows: 1. The Prowers County Treasurer is hereby authorized to deposit County funds and monies in Money market accounts, checking accounts and certificates of deposits in eligible state and national banks and savings and loan associations in the State of Colorado as well as the following qualified local banks: a. Frontier Bank in Lamar f. The Eastern Colorado Bank b. GNBank g. Mcclave State Bank C. IN Bank (f/k/a Legacy Bank) d. TBK Bank e. Community State Bank 2. The primary objectives oft the investment of County funds shall be the safety oft the invested funds and the liquidity oft the invested funds fort the timely payment of County obligations. The secondary objective shall be the achievement of a market average yield on the invested funds. 3. The Treasurer is hereby authorized to deposit County funds and monies in the following securities as authorized under the provisions of Colorado Revised Statutes, Section 24-75-601.1(): a. State investment pools authorized under the provisions of Colorado Revised Statutes, Section 24-75-701. ColoTrust is the only state investment pool in which we currently invest. b. Money market funds authorized under the provisions of Colorado Revised Statutes, Section 24-75-601.1(k). C. Direct obligations oft the United States Government which are sold at discount or have semi-annual interest payments; e.g. U.S. Treasury bills, U.S. Treasury notes; U.S. Treasury bonds and U.S. Agencies bonds authorized under the provisions of Colorado Revised Statutes, Section 24-75-601.1 (k). 4. The maximum maturity of any security purchased by the Treasurer shall not exceed five years unless specifically approved in advance by the Board of County Commissioners. 5. The Treasurer may sell securities held by the County to meet, as necessary, the County investment objectives. 6. The eligible signors on the accounts of the Prowers County Treasurer are as follows: Abbie Campbell, Prowers County Treasurer and, Yadira Reyes Lira, Deputy Treasurer, see authorized signatures below. All previous resolutions concerning the deposit and investment of County funds are rescinded upon approval of this resolution. ADOPTED 275 this day of Peloruay , 2025 - - RE Ron Cook, Chairman Roger Stagner, Vice-Chairman ATTESTSX SARCAN Ty Harmon, Commissioner CountClerks Alobv Compll Abbie Campbell, Prowers County Treasurer Vadira Reyes Lira, Deputy Treasurer Publicl Funds Resolution PROWERS COUNTY AGENDA ITEM REQUEST FORM Hearing Date Requested: 3-11-2025 Submitter: Jana Coen, County Clerk Submitted to the County Administration Office on: 3-3-2025 Return Originals to: Jana Coen, County Clerk Number of originals to return to Submitter: 1 Contract Due Date: Item Ttle/Recommended Board Action: Consider approval for acknowledging the issuance of a Special Event Liquor Permit for BPOE Lodge Elks for the USA Lodge No. 1319, event scheduled for March 13, 2025, located at 28157 Hwy 287, Lamar, CO. Justification or Background: All appropriate paperwork submitted with Application and met posting requirements. Fiscal Impact: This item is budgeted in the following account code: N/A County: $ Federal: $ State: $ Other: $ PROWERS COUNTY LAMAR, COLORADO VALID ONLY FOR THIS ORGANIZATION. AT THIS LOCATION BPOE LODGE ELKS FOR THE USA LODGE NO. 1319 28157 Hwy 287 LAMAR, CO 81052 PERMIT NUMBER: 043 SPECIAL EVENTS PERMIT X MALT, VINOUS, AND SPIRITUOUS LIQUOR or FERMENTED MALT BEVERAGE VALID ONLY FOR THE FOLLOWING PERIODS FROM 3/15/25 12:00 PM TO 03/15/25 11:30 PM FROM This permit is issued subject to the laws of the State of Colorado and especially under the provision of Title 44, Colorado Revised Statutes $44-5-107(5). This permit is non-transferable. It is issued for the specific location described above, and must be conspicuously posted at that location. In testimony whereof, the Board of County Commissioners has hereunto subscribed its name by it's officer, Prowers County Clerk, who authorizes this Permit: 3r of A5 day Mavch 20 ATTEST: PROWERS COUNTY CLERK & RECORDER 44 a 0 1Ak / FpOr abeth Hainer JanaCoen - COU uty County Clerk Prowers County Clerk COLOR NOTICE PURSUANT TO THE LIQUOR LAWS OF COLORADO B.P.O.E. LODGE ELKS FOR THE USA LODGE NO. 1319 HAS REQUESTED THE LICENSING OFFICIALS OF COUNTY OF PROWERS TO*G Grant -Special Permit - March 15, 2025 12PM to 11:30 PM LICENSE AT:LAMAR ELKS LODGE # 1319 28157 HWY 287, Lamar, CO COMMENTS SENT TO: PROWERS COUNTY CLERK AND RECORDER, 301 S MAIN ST., SUITE 210, LAMAR, CO, 81052 OR EMAIL: COPNEPAOMERSCONTAET BY 02-28-25 DATE OF APPLICATION: 2-13-2025 BY ORDER OF:PROWERS COUNTY OFFICER: JANA COEN PROWERS COUNTY CLERKIS OFFICE 301 S.MAINST,STE 210 LAMAR, CO *l ADDRESS INSERT' OF1 "GRANT", THEPLACEA "RENEW", ATI WHICH OR' "TRANSFER PETITIONS ORI OWNERSHIP REMONSTRANCES OF: MAY BEF FILED DR 8439 (02/27/24) COLORADO DEPARTMENT OF REVENUE Departmental Use Only Liquor Enforcement Division POI BOX 17087 Denver CO 80217-0087 (303) 205-2300 Application for a DECEIVE Special Events Permit n 2-/3-25 #125,00 Liquor Permit Number (Do Not Fill Out) pud In order to qualify for a Special Events Permit, You Must Be a Qualifying Organization Per 44-5-102 C.R.S. and One of the Following (See back for details.) Social Athletic Philanthropic Institution Fraternal Chartered Branch, Lodge or Chapter Political Candidate Patriotic National Organization or Society Municipality Owned Arts Facilities Political Religious Institution LIAB Type of Special Event Applicant is Applying for: 2110 Malt, Vinous. And Spirituous Liquor $25.00 Per Day 2170 Fermented Malt Beverage $10.00 Per Day Name of Applicant Organization or Political Candidate State Sales Tax Number (Required) BPDE lodse CIus forHe WSP Lodeg No. 1319 15-01224-0000 Mailing Address of Organization or Political Candidate 28157 us HWY287 City State ZIP Code LAMAR CO 81052 Address of Place to Have Special Event 28157 us Hwy 287 City State ZIP Code MMPn Ca 81052 Authorized Representative of Qualifying Organization or Political Candidate Chris OSborn Date of Birth (MM/DD/Y) Phone Number Authorized Representative's Mailing Address (if different than address provided in Question 2.) 507 Y2 S. 5th St. City State ZIP Code LAMIR CO 81052 Page 1 of5 Event Manager Loe GIGEN Date of Birth (MM/DD/YY) Phone Number Event Manager Home Address 15 Scott Plae City State ZIP Code LAmon A 0 81052 Email Address of Event Manager Lorichunk5 @ gmal.con 1. Is the place to have the Special Event located on State-owned property? Yes No 2. Has Applicant Organization or Political Candidate been issued a Special Event Permit this Calendar Year? No Yes, How many days? 3. Is the premises for which your event is to be held currently licensed under the Colorado Liquor or Beer codes? No Yes, License Number 2025-274 $ 09-16486-D000 4. Does the Applicant Have Possession or Written Permission for the Use of The Premises to be Licensed? Yes No 5. For Chambers of Commerce - Each member who holds a retail establishment permit attests they are not exercising the privileges of the retail establishment permit for the duration of the SEP days. Yes No 6. For Chambers of Commerce - Please list all members participating in the SEP. DR 8439 (08/12/24) Page 2 of5 List Below the Exact Date(s) for Which Application is Being Made for Permit Date Date 3/s/25 From: To: From: To: 13:0pm 130 pm Date Date From: To: From: To: Date Date From: To: From: To: Date Date From: To: From: To: Date Date From: To: From: To: Date Date From: To: From: To: Date Date From: To: From: To: Date Date From: To: From: To: DR 8439 (08/12/24) Page 3 of 5 Oath of Applicant declare under penalty of perjury in the second degree that I have read the foregoing application and all attachments thereto, and that all information therein is true, correct, and complete to the best of my knowledge. Title BPDE LudgEIks frHe LSA loncp NO.1319 Secrelary OFICER sf Hhe Boprb Signatgre Date (MM/DP/YY) N Ag/35 Report and Approval of Local Licensing Authority (City or County) The foregoing application has been examined and the premises, business conducted and character oft the applicant is satisfactory, and we do report that such permit, if granted, will comply with the provisions of Title 44, Article 5, C.R.S., as amended. Therefore, this Application is Approved. Local Licensing Authority (City or County) PRUWERS County City County Telephone Number of City/County Clerk 719-336- 8011 Title Prowevs Cownly Clerk Signature Date (MM/DD/YY) 9 CRV) 3-3-25 Do Not Write in this Space - For Department of Revenue Use Only Liability Information License Account Number Liability Date State Total -750 (999) $ .00 DR 8439 (08/12/24) Page 4 of5 OFFICE OF THE SECRETARY OF STATE OF THE STATE OF COLORADO CERTIFICATE OF FACT OF GOOD STANDING L,Jena Griswold, as the Secretary of State of the State of Colorado, hereby certify that, according to the records of this office, LAMAR, COLORADO, LODGE NO. 1319 BENEVOLENT AND PROTECTIVE ORDER OF ELKS OF THE UNITED STATES OF AMERICA is a Nonprofit Corporation formed or registered on 09/01/1982 under the law of Colorado, has complied with all applicable requirements of this office, and is in good standing with this office. This entity has been assigned entity identification number 19871489797 . This certificate reflects facts established or disclosed by documents delivered to this office on paper through 10/17/2024 that have been posted, and by documents delivered to this office electronically through 10/21/2024 @ 13:01:30 Ihave affixed hereto the Great Seal of the State of Colorado and duly generated, executed, and issued this official certificate at Denver, Colorado on 10/21/2024 @ 13:01:30 in accordance with applicable law. This certificate is assigned Confirmation Number 16490299 NUMIES fonayHuoval 87 Secretary of State of the State of Colorado End of Certificate** Notice: A certificate issued electronically from the Colorado Secretary of State's website is fully and immediately valid and effective However. as an option, the issuance and validity ofa certificate obtained electronically may be established by visiting the Validate a Cerrificate page af the Secretary of State's website, A entering the certificate' 's confirmation number displayed on the certificate, and following the instructions displayed. Confirming the issuanced ofacertficale website, ismerelyoptional and is not necessary to the valid and efective issuance ofa certificate. For more information, visit our prwcoboahaoigo. click" "Businesses, trademarks, trade names! * and select "Frequently. Asked Questions. 3 8 a S - S o 4 € & : e 5 E > & a % d a E 1 AE a s - o 4 a 3 6 a 6 * $ : - S A BOCK. $5ZPAGE. Y6h- Flled for recard the. day AJUL, 19 1965 A D. 0. .00 P. No. 350219 Max Speckmann, Prowers Coumy/Clerbuaomss ERNEST EDDLEMAN whose address is. Lamar County of. Prowers and State of. Colorado for the consideration of other valuable. considerations. and Ten-: DOLLARS, in hand paid,, sell(s) and conyey(s) AITRY COLORADO, : LODGE o. 1319, BENEVOENT AND PROTECTIVE ORDER OF ELKS OF THE UNITED STATES OF AMERICA, a corporation, whose address is.. Lamar County of. Prowers and State of. Colorado the following real property in the County of. Prowers and State of Colorado, to-wit: That part of the East Half (E2) of Section Eighteen lying East of Highway, No. 287, and that part of the Northeast Quarter (NEL) of Section Nineteen (19) lying East of Highway No. 287, in Township Twenty-three South, Range Forty-six (46) West of the sixth Principal Meridian, Subject to mineral reservations of record, DOTIEVEIN o0 CMVIHY DactNTIN a 0 with all its and warrant(s) the title to the same, subject to:: Taxes for the year Ta and thereafter, and to existing easements and rights. of wax. Signed this.. 3673 day of.. June 19. 65. STATE OF COLORADO, 88. County of. Prowers. The foregoing instrument was acknowledged before me this 301k day of June 19.65 by* Ernest Eddleman. Witness my hand and oficialséal. My commission expires aa 949 - Notary Pablic "I acting la afidal ar rapronentative capacity, lnsert mandi and, also oflea or sapacity. and for whom aeting. 500-AF-Rerised WARRANTY DEED Statatory Form-Out West Printing and Stattinery Co. dolorados Springn, Colordo S PROWERS COUNTY AGENDA ITEM REQUEST FORM Hearing Date Requested: 3-11-2025 Submitter: Administration Office Submitted to the County Administration Office on: 3-4-2025 Return Originals to: Administration Office & Jana Coen Number of originals to return to Submitter: 2 Contract Due Date: Item Title/Recommended Board Action: Consider approval of Underground and Utility Permit No. 974 for DeWitt Excavating, Inc., to install an underground irrigation pipeline crossing a county road next to 10501 County Rd RR. Justification or Background: Fiscal Impact: This item is budgeted in the following account code: County: $ Federal: $ State: $ Other: $ Approved by the County Attorney on: Additional Approvals (if required): PERMIT NUMBER 974 UNDERGROUND AND UTILITY PERMIT BOARD OF COUNTY COMMISSIONERS PROWERS COUNTY, COLORADO 301 SOUTH MAIN STREET, SUITE 215 LAMAR, COLORADO 81052 COLORADO Phone: (719)336-8025 Fax: (719)336-2255 PERMITTEE'S NAME: DeW: Extavaliag Inc DATE: 2-26-2085 ADDRESS: 7395 (5 Hwy 50 Lamac CO 81052 Your request for permission to install a Andarground Tcrigation pipiin that Will Cross through Counly. coad BR Aat 0501 Cbu wty. fcack RR. is granted, subject to the following terms and conditions: IT IS UNDERSTOOD that the PERMITTEE will cause the installation to be fully completed at no expense whatsoever to PROWERS COUNTY and that the PERMITTEE will own and maintain the same after installation. PROWERS COUNTY makes no warranty of title, either expressed or implied. The installation shall be installed beneath the surface of the right-of-way at a minimum depth of thirty six inches, and the disturbed portion of the roadway and right-of-way shall be restored to its original condition. No part of the installation will be above the surface unless specifically approved by PROWERS COUNTY herein. The back filling shall be made in six inch lifts and mechanically tamped and packed, and the last twelve inches of the back fill shall be of stable granular material such as crushed rock or gravel. If PROWERS COUNTY sO requires, PERMITTEE shall mark this installation with markers acceptable to PROWERS COUNTY at the location or locations designated by PROWERS COUNTY. Where the installation crosses the roadway, it shall be encased in pipe of larger diameter and the crossing shall be as nearly perpendicular to the roadway as physically possible. This installation shall be installed by the method of boring or jacking through beneath the road surface; however, open cut shall be allowed up to the edge of the surfaced portion of the highway. No water shall be used in the boring and no tunneling shall be permitted. Where the installation crosses any ditches, canals or water carrying structures, the installation shall be pushed through and beneath in a pipe of larger diameter thereby eliminating the necessity of trenching. In no case shall the flow of water be impaired or interrupted. PROWERS COUNTY will review proposed irrigation lines and, upon request, may waive the sleeve requirement based on the review. The work must be accomplished in accordance with accepted good practices and conform to the strictest recommendations of any applicable National Safety Code and to such Colorado statutes as are applicable. The terms and provisions of Resolution No. 2005-01 are incorporated herein by reference. SPECIAL PROVISIONS: Revised 2-10-05 UNDERGROUND AND UTILITY PERMIT Page 2 BOARD OF COUNTY COMMISSIONERS PROWERS COUNTY, COLORADO Permit Number 974 The PERMITTEE shall maintain the installation at all times and agrees to indemnify and hold PROWERS COUNTY, the agencies thereof and their officers, employees and agents harmless from any and all loss and damage which may arise out of or be connected with the installation, maintenance, repair and replacement of any facility connected therewith. This work shall be completed within 30 days from the above date. No work shall be allowed on Saturdays or Sundays. No open trench shall be permitted on or near a traveled roadway after dark, unless otherwise specified in special provisions. PERMITTEE will be required to shut off lines and remove all materials on or near the highway right-of-way when requested to do sO by PROWERS COUNTY because of necessary highway construction or maintenance operations. Permits involving encroachment on the National System of Interstate Defense Highways may require concurrence by the U.S. Bureau of Public Roads or other Federal Agencies. Permits involving encroachment on the Colorado Dept. of Transportation Highways may require concurrence by the Colorado Dept. of Transportation or other Colorado Agencies prior to the issuance of a permit by PROWERS COUNTY. The public must be protected during this installation with proper warning signs or signals both day and night. Warning signs and signals shall be installed by and at the expense of the PERMITTEE and in accordance with directions given by the Supervisor or the Supervisor's representatives. In the event any changes are made to this highway in the future or other circumstances arise that would necessitate removal or relocation of this installation, PERMITTEE will do sO promptly at PERMITTEE'S own expense upon written request from PROWERS COUNTY. PROWERS COUNTY, whether negligent or otherwise, shall not be responsible for any damage that may result from the maintenance or use of the highway and right-of-way to the installation placed inside the right-of-way limits of PROWERS COUNTY. This permit shall bind the parties and their respective heirs, successors, personal representatives and assigns, including but not limited to the provisions excluding liability of PROWERS COUNTY. Any action neçessary to construe, interpret, or enforce the provisions of this Agreement shall be brought and maintained in the District Court in and for Prowers County, Colorado, and in the event PROWERS COUNTY is the substantially prevailing party therein, PROWERS COUNTY shall be entitled, as a matter of contract law and agreement, to recover its costs and expense therein incurred, including reasonable attorney and expert witness fees and costs. PROWERS COUNTY, COLORADO PROWERS COUNTY, COLORADO By_ 34 4743 By Road'8 & Bridge Supervisor (Date) Chairman, Board of Commissioners (Date) In accepting this Permit the undersigned, representing the PERMITTEE, verifies that the undersigned has read and understands all of the foregoing provisions, that the undersigned has authority to sign for and bind the PERMITTEE, and that by virtue of the undersigned's signature the PERMITTEE is bound by all the conditions set forth herein. There is a penalty fee of $500 if work is done before obtaining this Permit. If Prowers County is required to incur any costs such as gravel, asphalt, barricades, signs, lighting, settling or other roadwork or repair, the Permittee will reimburse Prowers County for these costs at current rates. 1 PERMITTEE Signature: Su DATE: 2/26/25 : : Please attach a work sketch of proposed installation. Revised 2-10-05 RESOLUTION NO. 2010- 12 PERMITY PENALTY FEE SCHEDULE UNDERGROUND AND UTILITY PERMIT The Board of Commissioners of Prowers County, Colorado hereby adopts the following amended Permit/Penalty Fee Schedule, Resolution Nos. 2001-07, 2001-09 and 2005-02, and 2006-15 which will be effective the date hereinafter set forth, to cover administrative and other costs of the County permitting process. This Schedule may be amended or modified by the Board of Commissioners from time to time as is deemed necessary. 1. PERMIT FORM: The attached form of Underground and Utility Permit shall be obtained prior to commencement of any work. Said Permit shall bei initially approved by the Road and Bridge Supervisor, and then submitted to the Board of Commissioners for final approval. 2. ROAD CUTS/BORE: The minimum fee for any crossroad cut, bore or other opening will be Seventy Dollars ($70.00) per cut/bore plus a Fifty Dollar ($50.00) Permit Fee. More than one crossroad cut/bore within the same county road may be included within a single Permit with an additional charge of Seventy Dollars ($70.00) for each additional cut/bore. This in effect will be a One Hundred and Twenty Dollar ($120.00) minimum charge. 3. LONGITUDINAL USE: Longitudinal cuts, or the underground use of the County's road right-of-way without a crossroad cut of the road surface, will be charged according to the following fee schedule. These charges will be in addition to any fees for any crossroad cut(s) of the road surface, although the entire project will be subject to only one permit fee. a. 0 -300 feet in length = Seventy Dollars ($70.00) plus a Fifty Dollar ($50.00) Permit fee. This in effect will be a One Hundred and Twenty Dollar ($120.00) minimum charge. b. Additional fees for 301 feet and over in length - If the installation is beyond 300 feet, there will be an additional charge of Ten Cents ($.10) per linear foot for every foot over 300 feet. 4. UTILITY POLES/ AERIAL CABLE PLACEMENT: A One Hundred Dollar ($100.00) permit fee will be required per overhead road crossing. Placement of poles and the associated overhead cable in a roadway right-of-way will be charged at the rate ofOne Hundred Dollars ($100.00) per mile. RESOLUTION NO. 2010- Continued PERMIT/ PENALTY FEE SCHEDULE UNDERGROUND AND UTILITY PERMIT 5. PENALTY PERMIT: A Penalty Permit shall be issued to any Permittee commencing work prior to obtaining a Permit. The fee for this permit shall be the forgoing fees plus a penalty of Five Hundred Dollars ($500.00). Said penalty fee may be waived by the Board of Commissioners for emergency work or other good cause in the Board's discretion. 6. ADDITIONAL COSTS: If Prowers County is required to incur any costs such as gravel, asphalt, barricades, signs, lighting, settling or other roadwork or repair, the Permittee will reimburse Prowers County for these costs at current rates. In the event of any litigation, Prowers County will be entitled to recover its reasonable attorney fees and costs, and venue shall be exclusively in the Prowers County, Colorado District Court. The Permittee and any contractor employed by Permittee shall be jointly and severally liable for all fees and costs. 7. WAIVER: The Board of Commissioners may waive all or a part of said fees for good cause as determined by the Board in its discretion. Approved and signed this 27th day ofMay, 2010. MMaibke Joe Marble, Chairman Ha MR-LE Henry Schnabel, Commissioner Absent Gene Millbrand, Commissioner ATTEST: Coey Jana Coen g County Clerk 8:46 i 00 0.4 it A - Ostarce + Ada Point 60.4 ft PROWERS COUNTY AGENDA ITEM REQUEST FORM Hearing Date Requested: 3-11-2025 Submitter: Stephanie Gonzales, SECED Submitted to the County Administration Office on: 3-5-2025 Return Originals to: SECED & Jana Coen Number of originals to return to Submitter: 2 Contract Due Date: Item Tite/Recommended Board Action: Consider approval for a Letter of Request sent to Ms. Robyn Berkey, CDBG Economic Development, for an extension of time regarding the Business Loan Fund, Prowers County-SECED, Inc., CDBG Contract #23-640 which is due to expire August 31, 2025, requesting an extension to July 31, 2027, current contract award is $464,000.00. Justification or Background: Fiscal Impact: This item is budgeted in the following account code: County: $ Federal: $ State: $ Other: $ Approved by the County Attorney on: Board of County Commissioners Prowers County FND 301 South Main, Suite 215 O1: AD9 Lamar, Colorado 81052-2857 (719) 336-8025 FAX: (719) 336-2255 TY HARMON RON COOK ROGER: STAGNER FIRST DISTRICT SECOND DISTRICT THIRD DISTRICT March 11, 2025 Ms. Robyn Berkey Program Manager CDBG Economic Development 1313 Sherman St, Room 521 Denver, Colorado 80203 RE: BLF Contract 23-640 Dear Ms. Berkey: This letter is to formally request an extension of time for the Business Loan Fund, Prowers County- SECED, Inc. CDBG Contract #23-640, which is due to expire on August 31, 2025. Prowers County respectfully requests an extension to July 31, 2027. The current contract award is $464,000.00. As of the time of this request, SECED has indicated that they have not been able to fund any loans utilizing the 23-640 contract funding, and therefore, there have been no requests for grant reimbursements. SECED has informed the Prowers County board of commissioners that otherfunding sources, with critical fund expirations and fewer regulatory requirements, such as the Energize Colorado GAP funding, the BLF State Collaboration funds, and the CSLF, have been used to fund the demand over the past few years. In addition, loan demand has been slow. SECED is committed to assessing the future need for loans that qualify to be funded and commits to utilizing the 23-640 contract funds. SECED has stressed that additional time would be helpful in working on prospective loans, which include but are not limited to working capital needs and real estate acquisitions that have been or are anticipated to come to SECED for funding. Thank you for your continuous support of Southeast Colorado. If you have questions, please call Stephanie Gonzales at SECED (719) 336-3850. Sincerely, Ron Cook County Commissioner Roger Stagner County Commissioner Ty Harmon County Commissioner PROWERS COUNTY AGENDA ITEM REQUEST FORM Hearing Date Requested: 3-11-2025 Submitter: Administration Office Submitted to the County Administration Office on: 3-5-2025 Return Originals to: Administration Office Number of originals to return to Submitter: 1 Contract Due Date: Item Itle/Recommended Board Action: Consider approval of Credit Card Authorization Request for Abbie Campbell, County Treasurer, credit card limit, $3,000.00. Justification or Background: Fiscal Impact: This item is budgeted in the following account code: County: $ Federal: $ State: $ Other: $ Approved by the County Attorney on: Additional Approvals (if required): PROWERS COUNTY AGENDA ITEM REQUEST FORM Hearing Date Requested: 3/11/25 Submitter: Don Wilson Submitted to the County Administration Office on: 3/5/25 Return Originals to: Don Wilson Number of originals to return to Submitter: 2 Contract Due Date: N/A Item Title/Recommended Board Action: Consider approval for a Grant Closeout letter sent to Tara Marshall, DOLA, regarding Prowers County Rural Fire Station (EIAF A-0188). Justification or Background: Fiscal Impact: This item is budgeted in the following account code: County: $ Federal: $ State: $ Other: $ Approved by the County Attorney on: Additional Approvals (if required): Board of County Commissioners Prowers County 301 South Main, Suite 215 COLOR RADS Lamar, Colorado 81052-2857 (719) 336-8025 FAX: (719) 336-2255 TY HARMON RON COOK ROGER STAGNER FIRST DISTRICT SECOND DISTRICT THIRD DISTRICT March 11, 2025 Tara Marshall Department of Local Affairs 1313 Sherman St. Suite 521 Denver, CO. 80203 Dear Tara Marshall, Subject: Closeout of Prowers County Fire Station Design & Engineering Grant (EIAF A- 0188) I hope this letter finds you well. I am writing to formally notify the Department ofI Local Affairs (DOLA) that Prowers County has suspended the Fire Station Design & Engineering project, for which we were awarded funding under the grant referenced above. After careful review and consultation with our project team, we have determined that the anticipated construction costs for the project have significantly exceeded our original estimates. Unfortunately, the financial feasibility of moving forward with this project, given the current budget constraints, is no longer viable. While we are unable to proceed with this current design and engineering plan, we want to emphasize that our commitment to providing our rural fire department with the necessary resources remains unchanged. The need for a new fire station is critical to the safety and well- being of our community, and we will continue to pursue alternative approaches to bring this project to life. We are actively exploring other funding sources, design options, and cost-saving measures to ensure that we can still deliver a facility that meets the needs of our first responders and the residents they serve. The design and engineering work completed to date has been invaluable in shaping our understanding of the scope and potential oft the new fire station. However, the substantial gap between projected costs and available funding has left us with no option but to pause the project at this stage. We fully recognize the importance of this initiative for the community, and we regret that we are unable to continue under the current framework. We are committed to ensuring that any required documentation, including financial staterents and reports, are submitted to complete the closeout procedure. We greatly appreciate the support DOLA has provided throughout the duration of this project, and we hope to explore future opportunities for collaboration once a more feasible approach to meeting the community's needs can be identified. If you have any questions or require additional information, please do not hesitate to contact the County Administrator at 719-336-8029 or The County Rural Fire Chief at 719-336-3000. Thank you for your understanding and continued support. Sincerely, Ron Cook County Commissioner Roger Stagner County Commissioner Ty Harmon County Commissioner