Town of Sedgwick Meeting Agenda Monday, March 10, 2025, 6:00PM Public Comments Information Ifyou wish to address the Board ofTrustees, there is a "Comment from the Public" scheduled time. Comments on Agenda items will be allowed following the presentation or Board deliberation. Your comments will be limited to three (3) minutesand can speak only once on any motion or agenda item. Monthly staff reports to the board are not open for public comments. I. Call to Order and Pledge Allegiance II. Approve the Agenda III. Approval of Minutes from last Meeting(s) IV. Approval of Bills V. Comments from the public VI. Monthly Reports o Clerk's Office i. Approve Draft of Resolution 03-2025 from Heather Moore's authorized signature to Kim Quayle on the Engineering & Design Grant Loan ii. Quotes from Van Aee and Lyles Service for Museum heater and heating unit at Maintenance shop, a quote was also requested from Consolidated Plumbing ii. Trees "IRA Forestry Grant" will probably be started within the next 2 weeks iv. Review and approve draws on WPCRF loans for signatures to finalize Design & Engineering grant and invoices from last year that will be dispersed from our new loan. Maintenance Mayor Board of Trustees VII. New Business Cassie Kizer Sedgwick County Economic Development Update Rhonda Graham Monthly Updates from Sedgwick County Chamber and Student Job Fair Melissa King Possible new consumption lounge in the Sedgwick Garden Center Vicki Sandlin - Explorer Magazine VIII. Old Business None IX. Executive Session (If needed) X. Call to SEAL Adjourn - e - Posted on this 3/7/25 by Kim Quayle by 3:30PM COLORNSP Individuals with disabilities needing auxiliary aid(s) may request assistance by contacting Kim Quayle-May, Town Clerk, Phone (970) 463-8814, or FAX (970) 463-5537. At least a 48 hour advance notice prior to the scheduled meeting would be appreciated sO that arrangements can be made to locate the requested auxiliary aid(s). Un-official February 10, 2025 Town of Sedgwick Record of Proceedings February 10th, 2 2025 Members Present: Danny Smith, Dale Jones, Roger Munson, Traci Sanchez, Peggy Owens, Jaime Anchondo Employees Present: Kim Quayle, Cindy Rutkoski, Richard Kehm Call to Order: The Town Board met in regular session. A quorum was verified, and the: meeting was called to order at 6:00 pm by Mayor Danny Smith Roll Call Mayor Danny Smith Here Traci Sanchez Here Bailey Nail Absent Peggy Owens Here Roger Munson Here Dale. Jones Here Jaime Anchondo Here Approval of Agenda Motion: Approval of Agenda Dale Jones made ai motion to approve the agenda; Roger Munson seconded, all in favor; none opposed, motion carried. Approval of Minutes With 1 name correction and Jaime Anchondo noted a payroll error on check detail, not a $ amount, just coded incorrectly. will be fixed. Motion: Approve the minutes Traci Sanchez made a motion to approve the minutes with corrections; Peggy Owens seconded, all in favor, none opposed, motion carried. Bills (Published in Julesburg Advocate) Three added bills that came in later on Friday 0 Liittjohann, Kauffman & Pederson 4th qtr. Tax prep & Calculations & payroll taxes Fetzer Electric WPCI Pre-employment screenings Motion: Bills Roll Call Vote Jaime Anchondo inquired about why 2 WPCI bills, Explained Ist for acquiring them and the 2nd for Pre-Employment screenings. Dale Jones made a motion to pay the bills, Roger Munson seconded. (Roll Call: All Voted for, None Against) motion carried. Public Comments reminded they will have 3mins. Nellie "Tiny" White Expressed that she had issues about Richard and Eddie cutting down branches from a tree that is in her yard. She said that she didn't want Richard in her yard but it was okay for Eddie. Danny responded the tree branches are hanging out into the street and they are trimming them because they hinder any larger vehicle, i.e. Fed Ex, UPS, school buses, from going through without the branches dragging on them. Danny stated that he had already spoken with our attorney and he had already told her, Tiny, that the branches that are being Page 1of3 Un-official February 10, 2025 trimmed are not in her yard but in the public right ofway, and that it's okay to do that without being in her yard. That they are doing this throughout the town. Clerk's Office WPCI is now in effect for our CDL drivers and our Pre-employment screens are complete. We have our new copier now and noted to the Board that our copy usage is not included in our monthly charge and that it will be billed as a separate line item. Spoke that our CIRSA audit is coming up. We will not be doing "Spring Clean-up" as it has been done in previous years. Explained that loan documents have been signed and that Dannah had called in to explain a little about what the next steps would be for our Sewer Project. Maintenance Continue to cut trees. Road Grader still needs to be repaired, new Alternator didn't help. As far as the Spring Cleanup is concerned, it was said by several that instead of incurring the expense ofthe Maricks roll offs and people coming in from out of town and other towns putting stuffi in them that shouldn't be. It was determined that we would use our tandem truck and trash truck to schedule particular days that Richard and Eddie would pick up large items etc. We will make a schedule and post in the newsletter, Facebook, post office and in the Town Hall window Mayors Report Requested that the clerks get some quotes for a new heater unit for the Museum. Received a letter from the Sedgwick County Extension Office in reference to Donations for Sedgwick County 4-H & FFA Project Award Sponsors. The Town did it last year for $500.00 and donated as "Use my contribution where needed". The Board agreed unanimously to do the same donation this year. Jaime Anchondo expressed that it should be used for Sedgwick County only, that it should not be used for other counties. Motion: Roger Munson made a motion to approve the! Donation of$500.00 be issued to the Sedgwick County Extension Office. Dale Jones seconded, all in favor, none opposed, motion carried. Board ofTrustees Dale Jones o Requested that the Town go ahead and approve the check for Harvest Festival stage, going to "Mega Music" for the full amount of$2,675.00, instead of doing, just a deposit. Check for the band can wait till they are here. Motion: Traci Sanchez made a motion to approve the check be issued for the Stage "Mega Music", for Harvest Fest 2025. Roger Munson seconded, all in favor, none opposed, motion carried. New Business Dannah Koeniger GMS - was asked if she could elaborate on what are the next steps, since loan signing and closing on Feb. 12th 2025. She elaborated about the bidding process to be scheduled after reviews of plans for Quality Assurance and Quality Control. Plan to prepare for bids near end of Page 2 of 3 Un-official February 10, 2025 March and hopefully be ready for Board Approval in April. She stated that they are hopeful to break ground mid to late summer. Danny Smith asked if they could hold off construction of the Lift Station to be after Labor Day weekend sO as not to interfere with Harvest Fest. Dannah replied that they could comply with that. Roger Munson inquired about the price difference of Bids now compared to what last year would have been, Dannah replied that they could be a little higher or different price overall to say the least. Jaime Anchondo inquired about the easement on his property for the New Sewer Project if it was still in place since he purchased the property. Dannah said that the easement would still be in place as it was completedapproved and filed prior to Jaime's purchase of the property. Rhonda Graham - Again spoke about the Raise/Build Grants for upcoming road construction and that right now the first in line was going back to Washington County. She also introduced Kent Vance as the Region 1 Grant Navigator who will be assisting in grant preparation. Regular Meeting Adjourned: Motion: At 6:42 p.m., Dale Jones made a motion to adjourn, Traci Sanchez seconded, all were in favor, none apposed, motion carried. Mayor Attest: Town Clerk SEAL Page 3 of3 3:07 PM Town of Sedgwick 03/04/25 Trial Balance Accrual Basis As of February 28, 2025 Feb 28, 25 Debit Credit 1021 * Cash on Hand 87.09 1022 Points West Bank Checking 326,954.44 1029 * Savings:1030 Points West:1031 * 9240 26,793.54 1029 Savings:1034 Cash in Savings - Lottery 12,454.96 1029 - Savings:1040 Points' West Bank:1043 * Water Surcharge Account 91,821.03 1029 * Savings:1050 Equltable Savings:1051 05-4505160 40,037.01 1070 * COLOTRUST:1071 General Fund #2 Water Plus 1,287,945.33 1070 - COLOTRUST:1072 General Fund #4 - General Plus 1,251,525.75 1070 * COLOTRUST:1073 General Fund #3. - CIP Plus 1,353,757.86 1070 - COLOTRUST:1074 General Fund #1 - Sewer CIP 1,642,605.05 1081 * Cash County Treasurer 238.98 TOTAL 6,034,221.04 0.00 Page 1 3:28 PM Town of Sedgwick 03/04/25 Profit & Loss Accrual Basis February 2025 Feb: 25 Ordinary Income/Expense Income 4122 Current PropertyTaxes 40.38 4142 . Specific Ownership Taxes 139.41 4152 Interest on Taxes 0.00 4172 . Sales Tax 29,483.62 4212 Cigarette Tax 23.51 4222 - Road and Bridge 69.73 4232 Motor' Vehicle 87.88 4300 - Utilities Clearing -3,574,25 4323 Water Sales 5,829.94 4333 . Sewer Sales 4,069.55 4386 . Trash Collections 2,492.25 4392 . Other Income 4392.1 Occupation Tax 44,207.88 4392.2 Excise Tax 186.95 4392.3 * State of Colorado 27,779.22 4392.4 . Lodging Tax 16.00 4392 - Other Income Other 750.00 Total 4392 Other Income 72,940.05 4393 Other Income 23.97 4412 * Highway Use Tax 1,187.78 4422 - License Fees 10.00 4802 Interest Income 18,939.81 Total Income 131,763.63 Gross Profit 131,763.63 Expense 6002 County" Treasurer's Fees 2.21 6032 Office Expense - GG 838.71 6042 - Professional Services GG 1,175.00 6062 * Supplies and Maintenance - GG 0.00 6092 . Miscellaneous - GG 692.2 Charitable Contributions 500.00 Total 6092 - Miscellaneous GG 500.00 7063 - Supplies & Maintenance Water 251.14 7163 * Supplies and Maintenance Sewe 516.00 7800 - Salaries Clearing 7809 * Salary-Richard M Kehm 4,219.94 7815 - Salary-Heather Moore 2,689.91 7820 * Salary - Kim E Quayle 3,160.26 7825 * Salary-Eduardo Sanchez 3,331.33 7826 * 7826 - Cylinda Rutkoski 2,039.18 7800 - Salaries Clearing Other 325.18 Total 7800 - Salaries Clearing 15,765.80 7990 * Supplies and Maint. Clearing 255.81 7994 - Utilities - Clearing -3,481.26 7995 * Payroll Taxes Clearing 252.01 Total Expense 15,571.40 Net Ordinary Income 116,192.23 Other Income/Expense Other Expense 8343 Grant Expense Local 0.00 Total Other Expense 0.00 Net Other Income 0.00 Net income 116,192.23 Page 1 9:11 AM Town of Sedgwick 02/11/25 Profit & Loss Accrual Basis January 2025 Jan 25 Ordinary Income/Expense Income 4122 Current PropertyTaxes 0.00 4142 Specific Ownership Taxes 141.67 4152 Interest on Taxes 0.00 4222 Road and Bridge 0.00 4232 Motor Vehicle 89.51 4300 Utilities Clearing -10,356.51 4323 Water Sales 12,368.75 4333 Sewer Sales 6,535.95 4386 Trash Collections 4,812.25 4392 Other Income 4392.1 Occupation Tax 47.790.13 4392.2 Excise Tax 731.63 4392.4 Lodging Tax 24.00 4392 Other Income Other 50.00 Total 4392 Other Income 48,595.76 4393 Other Income 2,593.59 4412 Highway Use Tax 1,242.33 4422 License Fees 320.00 4802 Interest Income 20,438.21 4999 Uncatagorized Income 340.86 Total Income 87,122.37 Gross Profit 87,122.37 Expense 6002 County Treasurer's Fees 0.00 6032 Office Expense GG 1,351.16 6042 Professional Services GG 429.50 6052 Insurance and Bonds GG 2,603.00 6062 Supplies and Maintenance GG 1,873.79 6072 Telephone GG 255.86 6092 Miscellaneous GG 73.97 6102 Utilities TH- GG 430.50 6142 Street Lighting 285.65 6162 Street Maintenance 8.79 6462 Supplies and Maintenance Park 617.73 7063 Supplies & Maintenance Water 480.20 7073 Utilities Water 379.94 7163 Supplies and Maintenance Sewe 0.00 7173 Utilities Sewer 65.49 7346 Landfill Trash 263.61 7800 - Salaries Clearing 7806 Salary-Ed Smith Jr. 43.26 7809 * Salary-Richard M Kehm 4,097.03 7815 Salary-Heather Moore 2,643.45 7820 Salary- Kim E Quayle 2,067.52 7825 * Salary-Eduardo Sanchez 3,109.47 from - Ammenaad 7826 7826 Cylinda Rutkoski 1,046.25 Month Salaries last 7800 Clearing Other 325.18 2-10-35 Total 7800 * Salaries Clearing 13,332.16 7990 Supplies and Maint. Clearing 247.14 7994 Utilities Clearing 85.55 7995 Payroll Taxes Clearing 3,352.61 Total Expense 26,136.65 Net Ordinary Income 60,985.72 Page 1 11:56 AM Town of Sedgwick 03/07/25 Check Detail February 10 through March 11, 2025 Num Name Memo Account Paid Amount Online CC 1022 Points' West Bank Ch... TOTAL 0.00 Online CC 1022 Points West Bank Ch... TOTAL 0.00 IRS Auto Withdraw 1022 Points West Bank Ch.. January payroll Taxes 7995 Payroll Taxes Clearing -2,815.23 TOTAL -2,815.23 Aflac Aflac Insurance (Partial Paid by Town) 1022 Points West Bank Ch.. Aflac Insurance (Partial Paid by Town) 7800 Salaries Clearing -325.18 TOTAL -325.18 13530 Megal Music Deposit on Stage for Band 1022 Points West Bank Ch... Harvest Festival Stage, lights and Sound for Band 6262 Harvest Festival -2,675.00 TOTAL -2,675.00 13531 Sedgwick County Treasurer 1022 Points West Bank Ch... Sedgwick County Project 4H & FFA Awards Fund 692.2 Charitable Contributlo.. -500.00 TOTAL -500.00 13532 Richard M. Kehm Payroll 1022 Points West Bank Ch... Gross Payroll 7809 Salary-Richard MI Kehm -4,219.94 Social Security 7995 Payroll Taxes Clearing Medicare 7995 Payroll Taxes Clearing Federal 7995 Payroll Taxes Clearing Colorado W/H 7995 Payroll Taxes Clearing AFLAC 7995 Payroll Taxes Clearing TOTAL -3,401.47 13533 Kim E. Quayle Payroll 1022 Points West Bank Ch... Payroll 7820 Salary- Kim E Quayle -2.790.00 Social Security 7995 Payroll Taxes - Clearing Medicare 7995 * Payroll Taxes Clearing Federal 7995 Payroll Taxes Clearing Colorado 7995 * Payroli Taxes Clearing AFLAC 7995 - Payroll Taxes Clearing Eye & Vision Ins. 7995 Payroil Taxes Clearing TOTAL -2,065.22 13534 Eduardo Sanchez Payroll 1022 Points West Bank Ch... Gross Payroll 7825 Salary-Eduardo Sanch... -2,924.37 Social Security 7995 * Payrol! Taxes Clearing Medicare 7995 Payroll Taxes Clearing Federal 7995 * Payroil Taxes Clearing Colorado 7995 Payroill Taxes Clearing AFLAC 7995 Payroll Taxes Clearing TOTAL 2,313.81 Page 1 11:56 AM Town of Sedgwick 03/07/25 Check Detail February 10 through March 11, 2025 Num Name Memo Account Paid Amount 13535 Cylinda JI Rutkoski Payroll 1022 Points West Bank Ch... Gross Payroll 7826 7826 - Cylinda Rutkoski -1,540.29 Social Security 7995 Payroll Taxes Clearing Medicare 7995 Payroll Taxes Clearing Federal 7995 Payroll Taxes Clearing Colorado 7995 Payroll Taxes Clearing AFLAC 7995 Payroll Taxes Clearing TOTAL -1,334.33 13536 Points West Cardmember... 1022 Points West Bank Ch... Dog tags, flags, office supp. postage stam 6032 Office Expense GG -838.71 TOTAL -838.71 13537 AC-DC Water Works LLC ORC Services 1022 Points West Bank Ch... ORC Monthly Contract Services 7063 Supplies & Maintenan... -400.00 Meeting with staff for LCRR & Paperwork 7063 Supplies & Maintenan... -246.30 TOTAL -546.30 13538 Better Electric 1022 Points West Bank Ch... Town Hall Entrance Light Replacement fixture and' labor 7063 Supplies & Maintenan... -264.71 TOTAL -264.71 13539 CEBT Insurance 1022 Points West Bank Ch... Employee Health Insurance for bring up arrears Feb & March 2025 6052 insurance and Bonds -5,140.80 TOTAL -5,140.80 13540 Centurylink 334021765 1022 Points' West Bank Ch... Phone lines and Fax line 6072 Telephone GG -257.23 TOTAL -257.23 13541 Highline Electric Ass'n 1022 Points West Bank Ch... Water Pump -66552 7073 Utilities Water -205.14 New Shop 8280879 7994 Utlities Clearing -88.42 New Town 822186 6102 Ublities TH-GG -137.99 Museum 8426371 6102 Utilities TH- GG -184.82 Pump #2 40915 7073 Utilities Water -183.54 Street Lights -41680 6142 Street Lighting -274.17 Sewer 62657 7173 Utillties Sewer -68.33 Rodeo Grounds 6102 Utilities TH- GG -43.50 Community Center 6102 Utilities TH- GG -131.03 TOTAL -1,316.94 13542 IDEAL Linens & Uniform 1022 Points West Bank Ch... Community center Linens, supplies and rugs for Town Hall 7990 Supplies and Maint. -100.94 TOTAL -100.94 13543 Journal Offiçe 1022 Points West Bank Ch... Copy machine fees Final 6032 Office Expense GG -40.00 TOTAL -40.00 13544 Kelly, P.C. 1022 Points West Bank Ch... Legal Fees Board Meeting and Resolution 03-2025 6042 Professional Services -258.00 TOTAL -258.00 Page 2 11:56 AM Town of Sedgwick 03/07/25 Check Detail February 10 through March 11, 2025 Num Name Memo Account Paid Amount 13545 Lyles's Service 1022 Points West Bank Ch... Dlagnoses on Mini Split at Museum 6062 Supplies and Mainten... -105.00 TOTAL -105.00 13546 Marick's' Waste Disposal 1022 Points' West Bank Ch... Potty Cleaning 6462 Supplies and Mainten.,. -120.00 TOTAL -120.00 13547 Northeast colorado health... Bacteria Test 1022 Points West Bank Ch... Water Bacteria Test 7063 Supplies & Maintenan... -20.00 TOTAL -20.00 13548 Prairie Mountain Media 1022 Points West Bank Ch... AdvertismentPostngs 6032 Office Expense - GG -23.03 TOTAL -23.03 13549 RLawn 1022 Points West Bank Ch.. Centennial Park 6232 Pest and' Weed Control -4,220.08 Jailhouse Park 6232 Pest and' Weed Control -775.20 TOTAL -4,995.28 13550 Reagen Bloss Com Center Deposit Return 1022 Points West Bank Ch... Community Center Deposit Return for Community Center 6092 Miscellaneous GG -50.00 TOTAL -50.00 13551 Si & W Auto Supply 1022 . Points West Bank Ch.. Battery Cables 7990 Supplies and Maint. -12.99 TOTAL -12.99 13552 Sedgwick County Lumber 1022 Points West Bank Ch... Pressure Trtt Lumber 6062 Supplies and Mainten... -40.30 TOTAL -40.30 13553 Sedgwick County Sales Landfill Fees 1022 Points West Bank Ch,,. Landfill Fees 7346 Landfill Trash -252.65 TOTAL -252.65 13554 Sterling Trophy Shop Honored Cltizens Harvest Fest 1022 . Points' West Bank Ch.. Plaque for Nancy Sauder's picture at Museum 6032 Office Expense GG -37.00 TOTAL -37.00 13555 Valley Repair 1022 Points West Bank Ch.., Cold Finish, Bore for Bolt 7366 Supplies and Mainten... -37.75 TOTAL -37.75 Page 3 5 a 5 - b d D a A 8 - 3 - D 9 - 3 - - e f n - 8 - S 8 E 3 3 3 D le E o 9 e 8 2 2 S e S s - 4 a 2 1 e e o - - - & R R 9 - 4 S8 9 g t 6 8 6 6 $ 6 6 $ - a E 8 e g a - o 3 5 - S D x a x 9 9 a X 9 - - a 5 D0 sei lele y 2e a L TOWN OF SEDGWICK RESOLUTION # 03-2025 A RESOLUTION OF THE TOWN OF SEDGWICK, COLORADO DESIGNATING REPRESENTATIVES AUTHORIZED TO COORDINATE WITH COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT AND THE COLORADO WATER RESOURCES AND POWER DEVELOPMENT AUTHORITY REGARDING FINANCIAL ASSISTANCE MATTERS WHEREAS, the Town of Sedgwick, Colorado (the Town") has applied for and received grants and/or loans from the Colorado Department of Public Health and Environment and the Colorado Water Resources and Power Development Authority regarding improvements to the Town's wastewater treatment facility (the "Project"); and WHEREAS, Heather Moore, the former Town Clerk, was one of the authorized persons in Ordinance 01-2024 to represent the Town regarding the signing of loan documents and pay requests for the Project; and WHEREAS, Heather Moore no longer holds the position of Town Clerk and the Town desires to designate Kim Quayle, the current Town Clerk, as one of the authorized persons (Authorized Officer) to represent the Town with respect to the Project. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF SEDGWICK, COLORADO THAT: Section 1. The Board of Trustees of the Town of Sedgwick, Colorado hereby designates Kim Quayle, Town Clerk, as one of the persons authorized (Authorized Officer) to sign deliverable documents on behalf of the Town of Sedgwick, Colorado on all financial matters associated with grants and loans administered by the Colorado Department of Public Health and Environment and the Colorado Water Resources and Power Development Authority. Further, the Board of Trustees authorizes the removal of Heather Moore, former Town Clerk, as a designated representative for the foregoing matters. INTRODUCED, READ AND ADOPTED by the Board of Trustees on this day of 2025. TOWN OF SEDGWICK, COLORADO Danny Smith, Mayor ATTEST: Kim Quayle, Town Clerk