MINUTES OF THE SPECIAL CITY COUNCIL MEETING FEBRUARY 3, 2025 1. CALL TO ORDER AND CONFIRM A QUORUM Mayor Billings called the regular meeting of the Fate City Council to order at 6:00 p.m. on the 3rd day of February 2025, in the Fate City Hall 1900 CD Boren Parkway, Fate, Texas. Samantha Harris, Deputy City Secretary confirmed the presence of a quorum. Council Members Present: David Billings, Mayor Codi Chinn Mark Harper, Deputy Mayor Pro Tem Scott Kelley Allen Robbins, Mayor Pro Tem Mark Hatley Lance Megyesi Council Members Absent: None City Staff Present: Michael Kovacs, City Manager Steven Downs, Assistant City Manager Jennifer Richie, City Attorney Samantha Harris, Deputy City Secretary Leigh Corson, Director of Human Resources Ryan Ragan, DPS Captain Jordan Pope, DPS Public Safety Officer Steve Gilbert, Director of Community Services and Building Safety Scott Monaghan, Director of Public Works Raju Anthony, Director of Finance Teresa Stevens, Accounting Manager Omar Williams, Assistant to City Manager Matt Wavering, Economic Development Director Michael Wright, IT Manager 2. INVOCATION AND PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS James Gilbert with Fame Mission Church gave the invocation, after which the Council led the Pledge of Allegiance to the American and Texas Flags. February 3, 2025 Council Meeting Minutes Page 1 of 7 3. PRESENTATIONS A. Recognize Samantha Harris for achieving Texas Registered Municipal Clerk (TRMC) Certification. Michael Kovacs, City Manager recognized Samantha Harris for receiving the Texas Registered Municipal Clerk Certification. B. Government Financial Officers Association (GFOA) Distinguished Budget Presentation Award Mayor Billings read aloud and presented an award to Raju Anthony and Teresa Stevens for receiving the Government Financial Officers Association Distinguished Budget Award. 4. PUBLIC COMMENT This is an opportunity for the public to address the council on any matter, except public hearings that are included on the agenda. Comments related to public hearings will be heard when the specific hearing begins. Public comments are limited to three (3) minutes per speaker, unless otherwise required by law. To address the governing body, each speaker must complete a Public Comment Form and present the completed form to the City Secretary prior to the start of the meeting. Each speaker shall approach the podium and state his/her name and address before speaking. Speakers shall address the governing body with civility that is conducive to appropriate public discussion. Speakers can address only the governing body and not individual city officials or employees. The public cannot speak from the gallery but only from the podium. Per the Texas Open Meetings Act, the governing body is not permitted to take action on or discuss any item not listed on the agenda. The council may: (1) make a statement of fact regarding the item; (2) make a recitation of existing policy regarding the item; or (3) propose the item be placed on a future agenda. Emma Jean Smith, 428 Nature Point CT. spoke regarding her wish to be more involved with the City. She also spoke regarding having a pond or playground near her residence in Woodcreek. 5. CONSENT AGENDA All items under Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. City Staff may answer questions from the City Council regarding Consent Agenda items. However, if discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider Approval Of Minutes Of The Council Meeting Held January 6, 2025. B. Consider Acceptance Of The Fate Department Of Public Safety 2024 Racial Profiling Report. Council Member Robbins made a motion to approve the consent agenda. February 3, 2025 Council Meeting Minutes Page 2 of 7 Council Member Hatley seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Mayor Billings and Council Members Chinn, Harper, Kelley, Robbins, Hatley, and Megyesi. Nays: None Mayor Billings declared the motion carried unanimously. 6. ACTION TEMS/PUBLIC HEARINGS A. Discuss, consider, and take any necessary action regarding all matters incident and related to the issuance and sale of "City of Fate, Texas, General Obligation Bonds, Series 2025", in a principal amount of $20,000,000, including the adoption of Ordinance No. 0-2025-005- authorizing the issuance of such bonds and approving all other matters incident thereto. Andre Ayala with Hilltop Securities spoke regarding the General Obligation Bond and presented the Council with a transaction summary that included the following information: General Obligation Bond was approved in November Bond is a 20-year transaction Fiscal payments on the bond will not begin until fiscal year 2026, sO no impact on the current budget City of Fate uses Standard and Poor's who have been rating the City's bonds for some time now City achieved an "AA" rating with a stable outlook Very strong reserves for the City The pension plan is very well funded Recognize that we are getting more commercial properties in Fate Bids were opened the morning of February 3, 2025 12 bids were received Bank of America came in with the lowest fixed interest rate of 3.7858% Total project costs - $20,000,000 Amortzatonrepaymen: period - 20 years (FYs 2026-2045) Bonds callable on February 15, 2034 Competitive sale process and Texas AG approved debt Council Member Harper made a motion to approve Ordinance 0-2025-005, authorizing the issuance of the $20,000,000 in bonds. Council Member Robbins seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Mayor Billings and Council Members Chinn, Harper, Kelley, Robbins, Hatley, and Megyesi. Nays: None February 3, 2025 Council Meeting Minutes Page 3 of 7 Mayor Billings declared the motion carried unanimously. B. Discuss, consider, and take any necessary action regarding appointing a Member to the Fate Municipal Development District No. 1 Board of Directors to serve the remainder of an unexpired term, expiring July 2025. City Secretary's Note: Agenda Item 6B was considered before Agenda item 6A. 1. Accept Nominations Mark Hatley nominated Cynthia Ferris. David Billings nominated Willie Rushing. There were no other nominations. 2. Executive Session: Texas Government Code Section 551.074 (if needed) to discuss MDD Appointment There was no Executive Session. 3. Vote on the nominations (in alphabetical order) were as follows: Cynthia Ferris received five votes. Willie Rushing received two votes. Cynthia Ferris secured the nomination. 4. Discuss, consider, and take any necessary action regarding Resolution No. R-2025-007- appointing a Member to the Fate Municipal Development District No. 1 Board of Directors to serve the remainder of an unexpired term, expiring July 2025. Council Member Megyesi made a motion to approve Resolution No. R-2025-007 - appointing Cynthia Ferris to the MDD. Council Member Robbins seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Mayor Billings and Council Members Chinn, Harper, Kelley, Robbins, Hatley, and Megyesi. Nays: None Mayor Billings declared the motion carried unanimously. C. (This item orders the General Election and the Special Charter Amendment Election to be held jointly on May 3, 2025) Discuss, consider, and take any necessary action regarding Ordinance No. 0-2025-006- ordering and providing notice of a joint general and special election to be held on May 3, 2025 to elect individuals to fill the positions of Mayor and Council Members, Places 4 and 6; The purpose of the Special Election is for voter consideration of amendment of specific February 3, 2025 Council Meeting Minutes Page 4 of 7 sections of the Home Rule Charter; Declaring ballot language for such propositions; Providing for early voting by personal appearance; establishing procedures for the joint election; providing for a contract with the Rockwall County Elections Administration for election services; resolving other matters incident and related to such election; providing for incorporation of premises; providing a severability clause; and providing an effective date. Jennifer Richie, City Attorney spoke briefly regarding the Ordinance intent to capture the discussion among the Council from the last meeting regarding the propositions for the Charter language. Council Member Megyesi made a motion to approve Ordinance 0-2025-006 = ordering and providing notice of a joint general and special election to be held on May 3, 2025. Council Member Harper seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Mayor Billings and Council Members Chinn, Harper, Kelley, Robbins, Hatley, and Megyesi. Nays: None Mayor Billings declared the motion carried unanimously. D. Discuss, consider, and take any necessary action regarding Ordinance No. O- 2025-007- making non-substantive revisions to the Home Rule Charter to correct errors in spelling, grammar, and other non-substantive matters. Jennifer Richie, City Attorney spoke briefly regarding Ordinance 0-2025-007 and explained the proposed ordinance is presented for consideration to make non-substantive changes to correct spelling and grammar errors dentified during the charter review. Council Member Megyesi made a motion to approve Ordinance 0-2025-007. Council Member Harper Seconded the motion. There was no discussion and the vote on the motion was as follows: Ayes: Mayor Billings and Council Members Chinn, Harper, Kelley, Robbins, Hatley, and Megyesi. Nays: None Mayor Billings declared the motion carried unanimously. 7. MAYOR, COUNCIL, AND CITY MANAGER REPORTS Regarding items of Community Interest - Pursuant to Texas Government Code Section 551.0415 the Mayor, Council and City Manager may report on the following items: (1) expression of thanks, congratulations or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming City Council February 3, 2025 Council Meeting Minutes Page 5 of 7 events; (5) information about community events; (6) announcements involving imminent threat to public health and safety. A. Mayor's Report Mayor Billings reported the following: Expressed congratulations to the Finance team. Expressed the importance to shop local. Expressed thanks to Fate DPS for their service. B. Council Reports Council Member Chinn had nothing to report. Council Member Harper reported the following: Welcomed Red Dirt Social to the City of Fate. Expressed the importance to support local businesses. Council Member Kelley had nothing to report. Council Member Robbins reported the following: Welcomed Red Dirt Social to the City of Fate. Encouraged citizens to take a look around at our small businesses and use them whenever possible. Council Member Hatley reported the following: Expressed thanks to Fate DPS and City staff for their service. Expressed thanks to Daniel Otten, and Willie Rushing for applying to the MDD board. Expressed congratulations to Cythia Ferris for her appointment to the MDD board. Council Member Megyesi reported the following: Expressed thanks to Fate DPS and City staff for their service. Expressed congratulations to the Finance team for another award. C. City Manager's Report Michael Kovacs, City Manager reported the following: Parks board will be meeting February 4, 2025. ZBA meeting will be held Thursday, February 6, 2025. 8. ADJOURNMENT There was no further business before the Council and Council Member Robbins moved to adjourn. Council Member Harper seconded the motion. February 3, 2025 Council Meeting Minutes Page 6 of 7 There was no discussion and the vote on the motion was as follows: Ayes: Mayor Billings and Council Members Chinn, Harper, Robbins, Hatley, and Megyesi. Nays: None Abstain: Council Member Kelley. Mayor Billings declared the motion carried and the meeting adjourned at 6:31p.m. APPROVED BY THE CITY COUNCIL ON THIS THE 3rd DAY OF MARCH 2025. CITY OF FATE APPROVED: * * * * * * * * * David Billings, Mayor * * * 10 09 ATTEST: SOEPORATED wbonaPaducdudl Victoria Raduechel, TRMC City Secretary February 3, 2025 Council Meeting Minutes Page 7 of 7