Minutes of a Regular Meeting of the BCVB Advisory Board ofthe City of Brownsville, Texas, held on Tuesday January 14th, at 12:00 pm. at the Brownsville Convention and Visitors Bureau & Office of Space commerce, located at 1312 East Adams St., and via zoon meeting by logging on at: Or via Zoom by logging on at: Join Zoom Meeting Atps.Pwebzpomuwv7P77lmt-inpPliMIYTAIYKrGReEGwO.I Meeting ID: 886 0209 2749 Passcode: 800300 The following Members were present: BCVB Mayra Cruz-Vice Chair Carmen Nordyke-Member Scott Fry-Member Linda Ufland-Member CVB Dafne Maldonado- CVB&OSC Director Malinalli Montesam-CVB&OSC Assistant Director Eva Millan-Tourism Coordinator Evelyn De Leo-Admin Specialist City Manager's Office Alan Guard- Deputy City Manager City Attorney's Office Will Trevino- City Attorney 1.) CALL TO ORDER a) ROLL CALL A quorum being present, Malinalli Montesam read the call to order to consider the matters as posted and filed for the record. Vice Chair Mayra Cruz called meeting to order at 12:13 pm Vice Chair Mayra Cruz, Carmen Nordyke, Linda Ufland, Scott Fry, attended the meeting in person. 2.) PUBLIC COMMENT PERIOD No Public Comment 3.) DISCUSSION, CONSIDERATION AND ACTION TO APROVE MINUTES FOR MEETING ON NOVEMBER 24TH, 2024. Vice Chair Mayra Cruz proposed discussion and action for Minutes on meeting November 24th,2024 to be approved, Carmen Nordyke made a motion, seconded by Linda Ufland, all members agreed motion carries. 4.) PRESENTATION ON BROWNSVILLE CONVENTION AND VISTORS BUREAU & OFFICE OF SPACE COMMERCE UPDATED (OPERATIONS, EVENTS, MARKETING AND BUSINESS) Ms. Montesam provided the latest update on the room block, reports, breakdowns, and event dates. Ms. Dafne Maldonado discussed the Simpleview system, highlighting its ease of tracking. Ms. Montesam also shared updates on the progress of the Facebook page, Instagram followers, and efforts to showcase places to visit, events, and LinkedIn engagement. Additionally, she announced upcoming travel plans to New York City, Chicago, and Dallas to attend the Travel and Adventure Show. 5.) CONSIDER RECOMMENDING APPROVAL TO THE. AMENDMENT OF ARTICLES OF INCORPORATION AND BYLAWS (CITY ATTORNEY) Ms. Dafne Maldonado introduced Mr. Will Trevino, the City. Attorney, to the board. Mr. Trevino provided an overview of the creation oft the Convention and Visitors Bureau (CVB), explaining that it was originally a nonprofit organization before becoming part of the city. He also outlined the process for appointing board members and noted that the bylaws have changed with each board, currently requiring approval by the Secretary ofState. He clarified that while the CVB operates under a 501(c)(6) status, it does not maintain bank accounts or memberships, and its bylaws were adopted by the City Commission through a simple signatory process. Mr. Trevino further explained that the CVB falls under the umbrella of a 501(c)(6) organization, which allows chambers of commerce to participate in political activities. However, he that recent bylaw changes now prohibit CVBs from utilizing the 501(c)(6) status. The board highlighted was presented with two options: 1. Amend the bylaws. 2. Dissolve the 501(c)(6) status. Board Member Linda Ufland suggested that dissolving the 501(c)(6) would be the better course of action. Additionally, Mr. Trevino noted that under the CVB structure, there is no immunity for missions or board members. Following this discussion, Vice Chair Mayra Cruz moved to initiate a motion on dissolving the 501(c)(6). Linda Ufland motion first. The motion was seconded by Carmen Nordyke and carried approved as follows: Ayes: Mayra Cruz, Carmen Nordyke, Linda Ufland and Scott Fry Ms. Montesam explained we can review member terms. Mr. Trevino also explained that BCVB Board ex-officio is Commissioner Rose Gowen. Also was explained to the board that 7: members are appointed by Commission and 2 members are appointed by board members. Mr. Trevino asked if the Board had questions about bylaws and the CVB Boardhad a regarding the time limit for board meetings, it was suggested that the meetings should question not exceed 1 hour, but it's the board members decision. All members agreed that 1 hour was enough to include in the by-laws. 6.) PRESENTATION, DISCUSSION AND ACTION ON BCVB ADVISORY BOARD SPECIAL EVENTS Ms. Montesam presented the current awardees of the special Events Funding and the balance remaining. Sponsorships Ms. Montesam provided tickets for Taste ofLa Frontera. Ms. Montesam discussed the upcoming Winter Texan Expo and invited them to participate with us. 7.) ADJOURNMENT There being no further business to come before the BCVB Board, upon daily made motion the meeting adjourned at 12:53 p.m. Vice Chair Mayra Cruz moved out the session to adjourn. Linda Ufland motion first. The motion was seconded by Carmen and carried as follows: approved Ayes: Mayra Cruz Carmen Nordyke, Linda Ufland and Scott Fry mir 2-11-25 Mayra Cruz-Vice Chair Date