MINUTES CITY OF MELISSA CITY COUNCIL WORK SESSION AND REGULAR MEETING FEBRUARY 11, 2025 5:15 PM WORK SESSION AGENDA A. Call to Order Mayor Northcut called the meeting to order at 5:15 p.m. B. Roll Call Mayor Northcut, Preston Taylor, Rendell Hendrickson, Dana Conklin, Joseph Armstrong, and Craig Ackerman were present. Sean Lehr arrived at 5:53 p.m. C. Public Comments There were no public comments. D. Recess into Executive Session in compliance with Section 551.001 et seq. Texas Government Code, to wit: I. 551.074 Private Consultation with the Attorney for the City 1. Melissa Park Village 2. Emergency Services District Motion was made by Craig Ackerman and seconded by Joseph Armstrong to recess into Executive Session at 5:15 p.m. Vote: 6/0/0 Sean Lehr arrived at 5:53 p.m. E. Reconvene into Work Session Motion was made by Craig Ackerman and seconded by Sean Lehr to reconvene into the Work Session. Vote: 7/0/0 F. Discussion regarding RFP 2024-002 regarding 2322 Sam Rayburn Hwy Jason Little, City Manager, gave an update to Council regarding the Kim's Korner site. G. Boards and Commissions Update Jason Little, City Manager, gave an update to Council on the timeline regarding the Boards and Commissions ordinances. Mr. Little also announced that per state law, once a City hits 20,000 in population, 4B boards must have members that live within City limits. H. Discussion regarding Agenda Logistics Jason Little, City Manager, discussed agenda logistics regarding minutes. I. Discussion regarding any items on the Regular Agenda There was no discussion regarding items on the Regular Agenda. J. Update regarding 89th Legislative Session Jason Little, City Manager, gave an update on items that Staff is watching move through the Texas Legislative Session. Mr. Little stated that he would keep Council updated. Dana Conklin thanked Jason for his hard work and announced the TML Mid-Year Conference taking place in March stating that they will be discussing different items in the Texas Legislative Session. K. Adjourn Motion was made by Craig Ackerman and seconded by Joseph Armstrong to adjourn the meeting at 6:30 p.m. Vote: 7/0/0 REGULAR MEETING AGENDA 1. CALL TO ORDER AND ROLL CALL Mayor Northcut called the meeting to order at 6:35 p.m. Mayor Jay Northcut, Preston Taylor, Rendell Hendrickson, Dana Conklin, Joseph Armstrong, Craig Ackerman and Sean Lehr were present. 2. INVOCATION AND PLEDGE OFALLEGIANCE Rendell Hendrickson gave the invocation. 3. PROCLAMATIONS AND PRESENTATIONS A. Presentation to Outgoing Melissa Community and Economic Development Corporation (4B) Members, Amy Burchett and Diane Miller. Mayor Northcut presented outgoing Melissa Community and Economic Development Corporation (4B) members, Amy Burchett and Diane Miller, with honorary benches to be placed at Lake Perry Fisher and Bob Miller Park. 4. PUBLIC COMMENTS - AGENDA ITEMS 1 There were no public comments. 5. CONSENT AGENDA A. Consider the minutes from the January 24, 2025 Planning Meeting and the January 28, 2025 Work Session and Regular Meeting. B. Consider Approval and Adoption of the City Council Rules of Procedures and Governance Protocols. C. Consider an Ordinance calling the May 3, 2025 General Election for the purpose of election three members of the Melissa City Council (Mayor and Place Nos. 2 and 4) to fill expiring terms and authorize execution of an election contract with Collin County. D. Consider a Resolution rejecting all proposals submitted as part of the RFP 2024-002 related to the property located at 2322 Sam Rayburn Highway. Council Action: Motion was made by Craig Ackerman and seconded by Dana Conklin to Approve the Consent Agenda as noted. Vote: 7/0/0 6. REGULAR AGENDA A. Consideration Presentation and Recommendations by the Downtown Overlay District Committee Terrell Smith, Assistant City Manager, presented the item to Council stating that in October 2024 Council appointed a nonmember task force order to come up with ideas with regards to the Downtown Overlay District. Mr. Smith asked all present members to stand and be recognized. Since October, the task force members worked to come up with some ideas with regards to the overall look of the Downtown Overlay District. Jeff Bell with CSRS will present logo ideas, color scheme, as well as other downtown schematics regarding street scaping, lighting, signage and monument signs. Jeff Bell, CSRS Landscape Architect, gave a presentation highlighting street scaping, lighting, signage, and two options for the logo. Mayor Northcut thanked CSRS and the committee for the time volunteered to the project stating that he always heard good feedback and compliments. Mayor Northcut also highlighted that he was excited to see an opportunity for others in the community to get involved in what is happening around the City. Mr. Smith stated that the committee's primary choice was the logo with the brick facade and asked if Council had any questions regarding the two logo options. 2 Dana Conklin asked if the Council needed to choose between the two logos. Mr. Smith confirmed. Dana Conklin asked how the logo would look on hats, shirts, etc. with it having SO many details. Mr. Bell stated that it has not been tested to that scale yet, but that they can provide options SO that it is readable. Dana Conklin thanked the committee for all the work that was done, especially through October and January. Mayor Northcut asked if there needed to be a decision made tonight. Mr. Smith confirmed. Rendell Hendrickson asked if there was a front-runner on the logo. Mr. Smith stated that the brick facade was the first choice. Mr. Hendrickson stated that he likes that one the best as it is a street scape that people are familiar with. Joseph Armstrong asked if it was possible to vote for both. Dana Conklin stated that she likes the facade over the silo. Mrs. Conklin mentioned that logos can translate at different sizes and that the brick facade option is more visually understood, but that Council may be inclined to not necessarily use, just one logo but have application guidelines on when to use each one. Mr. Smith stated that if Council was inclined, the brick facade could be the primary logo while the silo is the secondary logo. The next steps would be to test each of these on shirts, stickers, etc. Rendell Hendrickson stated that he could see the farmer's market using the silo logo whereas the center of the DOD could use the brick facade. Craig Ackerman agreed that he liked the brick facade logo as the primary and the silo logo as the secondary. B. Consider awarding the Traffic Signal Bid for Melissa Road at US 75 and Melissa Road (FM 545) at Greer Way and authorizing the City Manager to complete and execute the necessary documents. Nolan Harvey, City Engineer, presented the item to Council stating that in January 2025, the City opened bids from contractors for the construction of traffic signals at two locations: Melissa Road and the North and Southbound Frontage Road of US75, and FM 545 and Greer Way. There were three bids that were submitted. The lowest bid received was from Roadways Solutions Inc. with an amount of 957,476 and a 180-day turnaround. The next lowest bidder was Road Solutions LLC with an amount $240,000 higher at 1.2 million and a 100-day turnaround. Lastly, the highest bidder was Albatross Construction with an amount $440,000 higher than the low bid at 1.4 million and a 100-day turnaround. Based on Staff and WSB evaluation and check-in with references, WSB is recommending the award of this contract to Roadways Solutions Inc as they can provide the best value to the City. Council Action: 3 Motion was made by Craig Ackerman and seconded by Joseph Armstrong to Award the traffic signal bid for Melissa Road at US75 and Melissa Road at Greer Way to Roadway Solutions Inc. And authorized the City Manager to complete and execute the documents. Vote: 7/0/0 C. Consider authorizing the City Manager to execute a contract with Teague Nall and Perkins, Inc to develop a city-wide Bicycle Transporation Plan. Mayor Northcut stated that Council will need to decide ifthey want to move forward with the city-wide Bicycle Transportation Plan or go a route that would have a more holistic approach to all parks, which would include bicycle paths. Terrell Smith, Assistant City Manager, stated that one of the conversations that Council has had is wanting to have more connectivity and mobility throughout the City; however, Council has also had other discussions with regards to doing a holistic approach around the City's parks and recreation areas. So the question is, does Council want to move forward with the transportation plan as it is now just focusing on bicycle lanes? Or does Council want to shift to focus on the holistic parks and recreation areas as a whole? The holistic approach will still give hiking and biking trails but would also identify any other priorities or projects desired within the park system as a whole. Rendell Hendrickson stated that he would like to table this and move forward with a more comprehensive plan as it makes the most sense and would make sure everything would tie together. Council Action: Motion was made by Rendell Hendrickson and seconded by Preston Taylor to Table authorizing the City Manager to execute a contract with Teague Nall and Perkins, Inc to develop a city-wide Bicycle Transportation Plan in order to review a comprehensive plan. Vote: 7/0/0 D. Consider authorizing the City Manager to execute amendments to the Melissa 75 Holdings Chapter 380 Agreement and Development Agreement. Jason Little, City Manager, presented the item to Council stating that recently a commercial user has approached Melissa 75 Holding and the property to the north about acquiring both of those tracks to create a separate individual commercial tract. Currently, the City has a development agreement for the reconstruction of Telephone Road and a Chapter 380 agreement with Melissa 75 Holdings to share in a portion of the sales tax proceeds that would come from the commercial development on this tract. Those two agreements include the 23 acres that is depicted in the packet. The request before you is to extract that 23 acres from both of the agreements SO that the land transaction can proceed. 4 The obligations of the developer for the obligations under the development agreement and the opportunities to recapture a portion of sales tax would remain on the remainder of Melissa 75 Holding's land. It also gives the developer Melissa 75 Holdings more incentive to re-plan the remaining area of his developable area of his tract to incorporate more commercial in order to be eligible for those sales tax grant sharing opportunities. Staff does recommend authorizing the amendments. Council Action: Motion was made by Joseph Armstrong and seconded by Sean Lehr to Authorize the City Manager to execute amendments to the Melissa 75 Holdings Chapter 380 Agreement and Development Agreement as noted. Vote: 7/0/0 E. Consider authorizing the City Manager to complete and execute the Sponsorship Agreement with HEB. Jason Little, City Manager, stated that one of the lawyers for HEB H-E-B Incorporated indemnification, which is prohibited by Texas Constitution. Mr. Little stated that he believes they will come to a resolution. 7. PUBLIC COMMENTS - NON-AGENDITEMS There were no public comments. 8. COUNCIL DISCUSSION There was no Council discussion. 9. ADJOURN Council Action: Motion was made by Dana Conklin and seconded by Sean Lehr to Adjourn the meeting at 7:08 p.m.. Vote: 7/0/0 ATTEST:, orehen - Bay Hope Baskin, City Secretary / Jay Northcut, Mayor C 8 5