MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, January 7, 2025 7:00 p.m. 1 The Broadway Town Council met in regular session on Tuesday, January 7, 2025, in the Council Chambers 2 ofthe Broadway Town Hall. The following members were present: Mayor David L. Jordan, Vice-Mayor 3 Beverly L. London, and Council Members Chad L. Comer, Richard E. Fulk, Douglas W. Harpine, and Joan 4 H. Shifflett. 5 The following staffi members were present: Town Manager, Stefanie McAlister, Town Clerk Donna Lohr, 6 Acting Chief ofPolice, Joe Ritchie, and Town Attorney Joel Francis. 7 8 Mayor Jordan welcomed all citizens to the Town Council meeting. He then called the meeting to order at 9 7:00 p.m. with the Pledge of Allegiance followed by the invocation. 10 11 Approval ofl Minutes: 12 Mr. Chad L. Comer moved to approve the minutes of the December 3, 2024, Town Council Meeting 13 and the monthly financial reports and bills paid in the amount of$403,742.72. Mr. Richard E. Fulk 14 seconded the motion which was approved with the following recorded roll call vote: 15 16 Joan H. Shifflett Aye Richard E. Fulk Aye 17 Travis M. Driver Aye Chad L. Comer Aye 18 Beverly L. London Aye David L, Jordan Aye 19 Douglas W. Harpine Aye 20 21 Public Comment: 22 Mayor Jordan opened the public comment period ofthe meeting. 23 There were no comments from the public. 24 25 Old Business: 26 Mayor Jordan asked Council and staff members if they had any old business to discuss. 27 Mr. Douglas W. Harpine asked for a status report on the slide at the community park. Ms. McAlister 28 answered in the affirmative that the slide has been installed. 29 Ms. Beverly L. London asked for a status report on the Wenger Property. Mr. Joel Francis reported that the 30 ad for the sale ofthe property has been published in the Daily News-Record. The next step ist to go through 31 the process to get the property sold and approved. Ms. Shifflett asked for some background on this item. 32 Mr. Joel Francis explained that the Wenger property is a property within Town limits on which the taxes had 33 not been paid for a substantial amount of time. Upon investigation, it was determined that the property 34 owner was deceased. In cooperation with the Town Police and State Police, the body was recovered from 35 inside the house and the house was then cleaned up. No heirs to the property have been found to date. The 36 personal property has been sold through Green Valley Auction and real property will be sold to satisfy tax 37 debts, liens, and attorney fees. 38 Ms. Shifflett then stated that at the last council meeting, Ms. Fawley had asked about a sign for the 39 Broadway High School boys track team. Ms. Shifflett asked if anyone had looked into that. Mr. Chad 40 Comer advised that is normally handled through the schools. He stated that he had called Ms. Fawley and 41 let her know to contact Mr. Ryan Ritter, Athletic Director for Broadway High School. 42 Ms. Fawley who was present in the audience advised that Mr. Comerl had contacted her and shei thanked Mr. 43 Comer for the information and advised that she would be contacting Mr. Ritter. 44 Ms. Shifflett then asked for a status update on the water line on Sunset Drive in reference to Mr. Tommy 45 Branner's statements at a previous meeting regarding dirty water in the water line. Ms. Shifflett asked if 46 Public Works had gone out to investigate this and if anyone had been in contact with Mr. Branner. Ms. 47 McAlister responded that the Public Works Department had gone out and met with Mr. Branner and they 48 had discussed options for the water line. 10 MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, January 7, 2025 7:00 p.m. 49 50 Departmental, Reports: 51 52 a. Parks & Recreation: No report. 53 b. Finance: Mr. Richard E. Fulk reported that he is looking to schedule a date for the 54 finance committee to meet for a budget meeting. Ms. McAlister advised that a meeting 55 will likely be scheduled in a few more weeks, as departments are still putting together 56 budget requests and related information. 57 Ms. McAlister then gave a brief financial summary. She reported that in the F&M Bank 58 checking account, as of December 30, 2024, there was $1,387,410 in the account. 59 Outstanding checks totaled $225,824. In the Loomis investment account, thereis $314,000. 60 $274,000 ofthat is the required reserve amount for the Wastewater loans. The remaining 61 amount in the Loomis account is $39,554. There is $7,630 available in the LGIP General 62 Fund. There is $7,183 available in theLGIP Water Fund, and $6,136 available in the) LGIP 63 Sewer Fund. In those fouri investment or savings accounts, there is $60,506. Ms. McAlister 64 advised that we will review the checking account balance at the end of January and 65 determine at that time ifany monies can be moved into each of those savings accounts. 66 C. Personnel/Police: Mr. Travis M. Driver reported that Town Council members conducted 67 interviews last week for the Chief of Police position. Mr. Driver advised that Council is 68 hoping to make an announcement regarding that by the end of this week. Mr. Driver 69 advised that a copy ofthe monthly police report is included as partofCouncil's, packet. The 70 police department had a busy month. Mr. Driver thanked the Police Department for 71 everything they do every day. 72 Ms. Joan H. Shifflett asked Acting Chief Ritchie if there was a way to see trends in the 73 police statistics that are reported each month, such as a comparison of statistics from 74 previous months. Mr. Ritchie advised that he would include that in his report in the future. 75 Ms. Shifflett then thanked Acting Chief] Ritchie for making the press release regarding the 76 robbery in Town as it helped to make the community aware of the incident. 77 d. Utilities: No report. 78 e. Streets & Properties: Mr. Chad L. Comer advised that the Public Works Department 79 would be getting some pricing, ift they hadn't already, regarding repairing of some curbs, 80 gutters, and driveways in Walnut Ridge. Ms. McAlister advised that the last pricing that 81 Public Works had provided was approximately $25,0001 to make repairs, however that quote 82 was probably over a year old SO a new quote will be acquired. Ms. McAlister expressed her 83 gratitude to the Public Works Department for their work plowing and salting the streets 84 during the recent snowstorm. She stated that the Public Works Department does follow a 85 mapped system for plowing and salting. They will be going back to do touch-ups in places 86 that need more attention for snow removal. Ms. McAlister advised that the cold 87 temperatures are al hindrance to snow removal, especially after the snow has been packed 88 down on the pavement or sidewalks. 89 f. Events & BHP: Mr. Comer reported that events are currently being worked on and a list of 90 scheduled dates for 2025 will hopefully be available by the end ofthis month. 91 g. Planning Commission: No report. 92 93 New Business: 94 Mayor Jordan moved to the first item on the agenda under new business which was the discussion and 95 consideration of a text amendment to the Town Code changing the times and days of council meetings, 96 effective immediately. Mayor Jordan advised that it had previously been discussed to change the council 11 MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, January 7, 2025 7:00 p.m. 97 meeting day from the first Tuesday ofthe month to the third Tuesday. This will aid in compiling all of the 98 financial information and will provide a more accurate snapshot ofthe Town's finances through the end of 99 the previous month. It will also provide the Police Department with more time to gather their data for a 100 complete month. A copy oft the ordinance was included with the council packet. 101 102 Ms. Beverly L. London made a motion to adopt the ordinance as presented. Mr. Travis M. Driver 103 seconded the motion which passed on the following recorded roll call vote: 104 105 Joan H. Shifflett Aye Richard E. Fulk Aye 106 Travis M. Driver Aye Chad L. Comer Aye 107 Beverly L. London Aye David L. Jordan Aye 108 Douglas W. Harpine Aye 109 110 Mayor Jordan advised that the next Council Meeting will be. held on Tuesday, February 18, 2025, and the 111 Council Workshop Meeting will be held on Thursday, February 13, 2025. 112 Mr. Joel Francis stated that the change to the council meeting dates will be publicized on the Town's 113 website, Facebook page and posted in the Town Office to ensure that the public is made aware of this 114 change. 115 Mayor Jordan moved on to the next item under New Business, which was the discussion and consideration 116 of the appointment ofa Vice-Mayor. 117 118 Mr. Douglas W. Harpine made a motion to appoint Ms. Beverly L. London as Vice-Mayor. Mr. 119 Travis M. Driver seconded the motion which passed on the following recorded roll call vote: 120 121 Joan H. Shifflett Aye Richard E. Fulk Aye 122 Travis M. Driver Aye Chad L. Comer Aye 123 Beverly L. London Aye David L. Jordan Aye 124 Douglas W. Harpine Aye 125 126 Mayor Jordan announced that Ms. Beverly L. London is Vice-Mayor for another year. 127 128 Other Business: 129 Mayor Jordan then asked Council Members if they had any other business to discuss. 130 Ms. Joan H. Shifflett asked ifthe Town has a Capital Improvement Plan which would prioritize our projects, 131 particularly in terms of infrastructure. Ms. Beverly L. London responded that the Finance Director had 132 talked to Council members about the Capital Improvement Plan and at that time shel had advised thatitis on 133 her list of things to do in the coming year. The Finance Director will work with each oft the Department 134 Headsi to determine priorities.. Ms. Shifflett asked ifthis had been done previously. Ms. London stated that it 135 had not been done in the past. Ms. Shifflett stated that it is important to be able to prioritize projects, 136 particularly as the Town heads into budget season sO that those projects can be budgeted for and sO staffand 137 council stick to what is planned. Ms. Shifflett then asked ifCouncil feels likei the Capital Improvement Plan 138 can be done without hiring any outside assistance. Council members agreed that it is not necessary to hire 139 outside help on the Capital Improvement Plan. 140 141 Adiourn: 142 At 7:20 p.m., Ms. Beverly L. London moved, seconded by Mr. Richard E. Fulk, to adjourn the 143 January 7, 2025, Town Council meeting. The motion was approved with the following recorded roll 144 call vote: 12 MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, January 7, 2025 7:00 p.m. 145 146 Joan H. Shifflett Aye Richard E. Fulk Aye 147 Travis M. Driver Aye Chad L. Comer Aye 148 Beverly L. London Aye David L. Jordan Aye 149 Douglas W. Harpine Aye 150 151 152 Mayor hazbhh 153 David LBordan 154 155 somma 0. dohe Town Clerk 156 Donna JVLohr 13