MEETING MINUTES OF THE BROADWAY TOWN COUNCIL SPECIAL CALLED MEETING Wednesday, January 15, 2025 6:30 p.m. The Broadway Town Council met in a Special Called meeting on Wednesday, January 15, 2025, ini the Council Chambers oft the Broadway Town Hall. The following members were present: Mayor David L. Jordan, Vice-Mayor Beverly L. London, and Council Members Travis M. Driver, Richard E. Fulk, Douglas W.J Harpine, and Joan H. Shifflett. Council Member Chad L. Comer participated remotely via speakerphone from his residence located at 153 Atlantic Avenue, due to a medical condition that prevented his attendance in person, The following staff members were present: Town Clerk, Donna Lohr. Mayor Jordan called the meeting to order at 6:30 p.m. Mayor Jordan advised that Mr. Chad L. Comer was absent from the meeting as he had a medical emergency over the weekend. Mr. Comer desired to attend the meeting remotely via speakerphone from his residence, SO Mayor Jordan entertained a motion to allow Mr. Comer to participate remotely. Ms. Beverly L. London made a motion to alllow Mr. Chad Comer to attend the meeting remotely via speakerphone. Mr. Richard E. Fulk seconded the motion which passed on the following recorded roll call vote: Joan H. Shifflett Aye Douglas W. Harpine Aye Travis M. Driver Aye Richard E. Fulk Aye Beverly L. London Aye David L. Jordan Aye Mayor Jordan then called Mr. Chad L. Comer from his cell phone. Mayor Jordan greeted Mr. Comer and advised him that a motion had been approved to allow Mr. Comer to participate remotely in the Special Called Council Meeting. Mr. Comer confirmed that he could hear Mayor Jordan. Mr. Comer could also be heard clearly. Mayor. Jordan then entertained ai motion to amend the agenda to include another item for discussion and to move the Closed Session to the last item on the agenda prior to adjournment of the meeting. Mr. Richard E. Fulk made a motion to amend the agenda to include anotheritem for discussion and to move the Closed Session to the last item on the agenda prior to the adjournment of the meeting. Ms. Beverly L. London seconded the motion which passed on the following recorded roll call vote: Joan H. Shifflett Aye Richard E. Fulk Aye Travis M. Driver Aye Chad L. Comer Nay (Mr. Comer Beverly L. London Aye advised that he voted "no" as he was unable to Douglas W. Harpine Aye view the agenda) David L. Jordan Aye Mayor Jordan advised that the next item on the agenda was the discussion and consideration of the appointment ofa ChiefofPolice. Ms. Shifflett commented that the Town Council had some excelient candidates to choose from, but afterl having the privilege ofinterviewing Mr. Weaver and! hearing about his qualifications and years of experience as a law enforcement leader, she is confident that Council made an excellent decision and she has no reason to hesitate to vote positively. Mr. Travis M. Driver made a motion to appoint Mr. James D. Weaveras the Chief of Police for the Town of Broadway. Mr. Douglas W. Harpine seconded the motion which was approved unanimously on the following recorded roll call fote: MEETING MINUTES OF THE BROADWAY TOWN COUNCIL SPECIAL CALLED MEETING Wednesday, January 15, 2025 6:30 p.m. Joan H. Shifflett Aye Richard E. Fulk Aye Travis M. Driver Aye Chad L. Comer Aye Beverly L. London Aye David L. Jordan Aye Douglas W. Harpine Aye Mayor Jordan then asked Mr. Weaver, who was present in the audience, to stand. Mayor Jordan thanked Mr. Weaver for his dedication to law enforcement and for his application to the Town of Broadway. Mayor Jordan welcomed Mr. Weaver to the Town of Broadway. Mr. Travis M. Driver welcomed Mr. Weaver to the Town ofBroadway and then gave a brief summary ofMr. Weaver's credentials. He advised that Mr. Weaver comes to the Town of Broadway from the Harrisonburg Police Department. Prior to working for Harrisonburg, Mr. Weaver had worked for the Washington D.C./Metropo.litan Police Department, and prior to that he had worked as the Chief of Police for the Town of Edinburg. Mr. Weaver served in the Marine Corps before joining lawi enforcement. Mr. Weaver provides a great deal ofknowledge and resources from which the Town of Broadway can benefit. Mr. Weaveri is currently the school resource officer at. Rocktown High School in Harrisonburg. He coaches both football and baseball at Rocktown High School and he coaches Little league Football in Broadway. Mr. Driver advised that Mr. Weaver is very community-dtiven, and he will be aj positive influence to Broadway. Upon being asked ifhe'd like to say a few words, Mr. Weaver thanked Mayor Jordan and thei members ofTown Council for providing him with this wonderful opportunity to become the Chief ofPolice and la leader ofthe community. He stated that he gained extensive experience from his time as the Chief of Policei in Edinburg, in addition to his work as a Washington D.C./Metropolitan police officer. He then stated that while working in Harrisonburg, he applied for Broadway's Chief of Police position and Council was gracious enough to hire him as such. He advised that one ofthe things that he bringst to the table is community policing. He advised that he has been committed to community-policing his entire career and it works. He wants the Broadway Police Department to be committed to community policing as well. He wants the community to trust the department and for the community to have friends in the Police Department. Mr. Weaver stated that there were people present in. the audience at this meeting who know Mr. Weaver as a man ofintegrity, and he will continue to try and do the best he can for the Town ofBroadway. Mayor Jordan recognized Mr. Weaver' S family in the audience and welcomed them to Broadway. Mayor Jordan proceeded to the next item on the agenda which was the discussion and consideration of the appointment of Mayor Dave Jordan as Interim Zoning Administrator and Subdivision Administrator. Mayor Jordan advised that with the retirement of Town Manager and Zoning Administrator Stefanie McAlister last week, somcone needs to be appointed as the Interim Zoning Administrator. Mayor Jordan advised that he had previously been appointed to this position the last time there was a vacancy in the Town Manager's position. Mr. Douglas W.1 Harpine then made a motion to appoint Mayor David L. Jordan as the Interim Zoning Administrator and Subdivision Administrator, effective immediately. Mr. Travis M. Driver seconded the motion which passed on the following recorded roll call vote: Joan H. Shifflett Aye Richard E. Fulk Aye Travis M. Driver Aye 15Chad L. Comer Aye MEETING MINUTES OF THE BROADWAY TOWN COUNCIL SPECIAL CALLED MEETING Wednesday, January 15, 2025 6:30 p.m. Beverly L. London Aye David L. Jordan Aye Douglas W. Harpine Aye Mayor Jordan then proceeded to the next item on the agenda which was the discussion and consideration ofadding the Mayor as a signer on the Town's Checking Account, Mayor. Jordan advised that with the departure of the Town Manager, a second signer is needed on the Town's checking account. Two signatures are needed on checks written by the Town. Mr. Richard E. Fulk moved to add Mayor David L. Jordan as a signatory on the Town of Broadway's checking account with F&M Bank. This will provide for Mayor Dave Jordan and existing signatory, Susan Smith, Finance Director to both be signers on the T'own's F&M checking account. Ms. Beverly L. London seconded the motion which passed with the following recorded roll call vote: Joan H. Shifflett Aye Richard E. Fulk Aye Travis M. Driver Aye Chad L. Comer Aye Beverly L. London Aye David L. Jordan Aye Douglas W. Harpine Aye Mayor Jordan advised that the agenda items fortonight' S meeting arei now concluded with the exception ofthe Closed Session. Mayor Jordan thanked everyone who attended the meeting and then advised that there would be a brief recess of the meeting to allow citizens to exit before Council goes into Closed Session. Council Member Chad L. Comer left the meeting at the brief recess and did not return for the Closed Session. Closed Session - Personnel. Matters, Virginia Code 2.2-3711(A)1) and (A)(8) At 6:48 p.m., Mr. Douglas W.Harpine moved, seconded by Ms. Beverly L. London that the' Town Council convene in closed session pursuant to the provisions ofVirginia Code. 2.2-3711(A)() for (i) the discussion concerning the retirement of the Town's prior Town Manager, Stefanie McAlister, and (ii) the discussion and consideration of prospective candidates for employment as an Interim Town Manager. The motion was approved with the following recorded roll call vote: Joan H. Shifflett Aye Douglas W. Harpine Aye Travis M. Driver Aye Richard E. Fulk Aye Beverly L. London Aye David L. Jordan Aye At 8:02 p.m., Mr. Douglas W. Harpine moved, seconded by Mr. Richard E. Fulk to certify that to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements under this chapter and (i) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the public body. Ifany member ofthe public body who believes that there was a departure from the requirements of clauses () and (ii), shall sO state prior to the vote, indicating the substance of the departure that, in his judgment, has taken place. The motion was approved with the following recorded roll call vote: 16 MEETING MINUTES OF THE BROADWAY TOWN COUNCIL SPECIAL CALLED MEETING Wednesday, January 15, 2025 6:30 p.m. Joan H. Shifflett Aye Douglas W. Harpine Aye Travis M. Driver Aye Richard E. Fulk Aye Beverly L. London Aye David L. Jordan Aye With no further business to discuss, at 8:04 p.m., Mr. Travis M. Driver: made a motion to adjourn the Special Called Meeting ofthe Town Council. Mr. Richard E. Fulk seconded the motion which carried on the following recorded roll call vote: Joan H. Shifflett Aye Douglas W. Harpine Aye Travis M. Driver Aye Richard E. Fulk Aye Beverly L. London Aye David L. Jordan Aye - a C by 22 Mayor David L. Jordan bmma boh Town Clerk Donna J. Lehr 17