DeFumiak Springs City Council Meeting Minutes Council Chambers March 25, 2024 1. Call to Order Mayor Bob Campbell called the meeting to order at 5:00 PM. Present: Mayor Bob Campbell; Mayor Pro-Tempore Todd Bierbaum (Seat 1); Councilmember Josh Sconiers (Seat 2); Councilmember Amy Heavilin (Seat 3); and Councilmember Anthony Vallée (Seat 5). Absent: Also, present were City Attorney Clay Adkinson, City Clerk Rafael Ali, Finance Director Morgan Hulion 2. PRESENTATION AND/OR PROCLAMATION A. Proclamation for Celebration of Arbor Day Mayor Campbell read the Proclamation for Celebration of Arbor Day. 3. CONSENT AGENDA A. Additions/Deletions to the Consent Agenda B. Approval of the Consent Agenda A motion was made to approve he consent agenda by Councilmember Bierbaum and seconded by Councilmember Vallee; the motion passed without objection. 4. REGULAR AGENDA A. Additions/Deletions to the Regular Agenda B. Approval oft the Regular Agenda A motion was made to approve the regular agenda by Councilmember Bierbaum and seconded by Councilmember Heavilin; the motion passed without objection. C. Mayor B. Campbell 1. LakeFest 2024 Water Performance Mayor Campbell presented on Laske Fest 2024 Water Performance. Mayor Campbell stated that it does not look like it would cost anything. March 25, 2024, Regular Meeting 1 A motion was made to approve LakelFest 2024 Water Performance by Councilmember Heavilin and seconded Councilmember Sconiers; the motion passed without objection. 2. Planning Board Nominee Mayor Campbell presented on Planning Board nominee. A motion was made to appoint Mark Baird to the Planning Board by Councilmember Sconiers and seconded by Councilmember Vallee; the motion passed without objection. 3. Letter of Support for Walton County Athletic League Mayor Campbell presented on the Letter of Support for Walton County Athletic League. A motion was made to approve the Letter of Support for Walton County Athletic League and allow the Mayor to sign it by Councilmember Bierbaum and seconded by Councilmember Vallee; the motion passed without objection. D. Finance Director M. Hullion 1. Budget Process Mrs. Hulion presented on the Budget Process. Mr. Bierbaum asked if we have to adopt this moving forward. Mr. Adkinson stated that his understanding is that the council was going to adopt this process. Mr. Bierbaum stated that he thinks it looks good and is a good step forward. A motion was made to adopt the Budget Process moving forward by Councilmember Bierbaum and seconded by Councilmember Vallee; the motion passed without objection. A motion was made to have the CIP added to the special meeting by Councilmember Bierbaum and seconded by Coucimember Vallee; the motion passed without objection. E. Maintenance Superintendent T. Hubbard 1. Purchase ofSCAG STCII 48-22F% TIGER CATII 48' Model Year 2024 Mr. Hubbard stated that we need a new lawn mower to cut Baldwin. Mr. Hubbard stated that this wasn't budgeted for. Mr. Hubbard stated that funds need to be transferred to complete this transaction. Mr. Bierbaum asked how many mowers we have. March 25, 2024, Regular Meeting 2 y Mr. Hubbard stated that those belong to our grounds people. Mr. Bierbaum asked if we could use the Christmas Reflections fund to finance this purchase. Mrs. Hulion stated that we had this conversation, but technically, Christmas Reflections does not have a facility. Mrs. Hulion stated that parks have the fund, and it would be a transfer. Mr. Bierbaum asked how much we have in Christmas Reflections. Mrs. Hulion answered about $80,000. Mrs. Heavilin stated that this should have been foreseeable, as the mower was going to go down. Mr. Hubbard stated that he just stepped into this position. Mr. Vallee stated that he would like to see the mower included in the cycle for the next budget year. Mr. Sconiers asked what the impact will be ift this gets transferred. Mr. Hubbard answered $57,000. Mr. Sconiers asked if that is enough. Mr. Hubbard answered yes. Mr. Bierbaum stated that he understands this happened before the budget cycle started. Mr. Bierbaum stated that if we had a city manager, the city manager would be the one handling this. Mr. Bierbaum stated that we need to be able to anticipate these situations. Mrs. Heavilin stated that staff will have to be proactive to catch those items that need replacement. Mrs. Heavilin stated that currently, staffi is working on a fixed asset audit. Mr. Vallee stated that we are also working on developing the comp plan rewrite, which could cost $100,000. Mr. Vallee stated that we need to set aside funds for the rewrite ofthe code. March 25, 2024, Regular Meeting 3 A motion was made to approve the purchase of the SCAG STCII 48-22FX TIGER CATII 48' Model Year 2024 by Councilmember Bierbaum and seconded by Councilmember Vallee; the. motion passed without objection. Mr. Cosson asked if it would be possible to take the unbudgeted position for assistant city manager and use it for the purchase. Mr. Cosson asked who decides who the assistant city manager is. Mrs. Hulion stated that the assistant city manager position was not budgeted. Mr. Hubbard stated that we try to save money when we can. Mr. Adkinson stated that the agenda item is specifically about the purchase. F. Planning Director C. Wallace 1. (2023-SD-05) Review of the Final Plat for the North Davis Lane Townhomes Mr. Wallace presented on (2023-SD-05) Review of the Final Plat for the North Davis Lane Townhomes. A motion was made to approve the Final Plat for the North Davis Lane Townhomes by Councilmember Bierbaum and seconded by Councilmember Sconiers; the motion passed with Councilmember Heavilin voting nay. 2. (2023-SD-01) Review of the Final Plan for Pinehurst Phase 2 Mr. Wallace presented on (2023-SD-01) Review ofthe Final Plan for Pinehurst Phase 2. A motion was made to approve the Final Plan for Pinehurst Phase 2 by Councilmember Bierbaum and seconded by Councilmember Sconiers; the motion passed with Councilmember Heavilin voting nay. 5. PUBLIC HEARING/ORDINANCES A. Planning Director C. Wallace 1. 2nd Reading - 2024-RZ-04, The City of DeFuniak Springs is requesting a rezoning from Industrial to C-2, Commercial for the old City Hall Property Mr. Adkinson swore in Mr. Wallace. Mr. Wallace presented on 2nd Reading - 2024-RZ-04, The City of DeFuniak Springs is requesting a rezoning from Industrial to C-2, Commercial for the old City Hall Property. A motion was made to hold 2nd reading of 2024-RZ-04 by Councilmember Vallee and seconded by Councilmember Bierbaum; the motion passed without objection. March 25, 2024, Regular Meeting 4 ) 1. 2nd Reading - 2024-SSA-04, The City of DeFuniak Springs is requesting a Small-Scale Map Amendment to amend for the old City Hall property Mr. Wallace presented on 2nd Reading - 2024-SSA-04, The City of DeFuniak Springs is requesting a Small-Scale Map Amendment to amend for the old City Hall property. A motion was made to hold 2nd reading of 2024-SSA-04 by Councilmember Vallee and seconded by Councilmember Bierbaum; the motion passed without objection. 2. 2nd Reading - 2024-CP-01, A proposed Comprehensive Plan Text Amendment establishing a new Downtown Business District land use category Mr. Wallace presented on 2024-CP-01, A proposed Comprehensive Plan Text Amendment establishing a new Downtown Business District land use category. A motion was made to hold 2nd reading for 2024-CP-01, A proposed Comprehensive Plan Text Amendment establishing a new Downtown Business District land use category by Councilmember Vallee and seconded by Councimember Bierbaum; the motion passed without objection. A 6. REQUEST TO BE ON THE AGENDA A. Kim Wennerberg, Tobacco Free Outdoor Ordinance Request for City Parks Mrs. Wennerberg presented on the Tobacco Free Outdoor Ordinance Request for City Parks. A motion was made to create an ordinance for Tobacco free parks by Councilmember Sconiers and seconded by Councilmember Vallee; the motion passed without objection. Mr. Vallee asked if this would include the entire lake yard and if we will consider that. Mrs. Heavilin asked what the penalties for violating this would be. Mrs. Wennerberg stated that monetary fines are used by other cities. Mr. Sconiers stated that many cities have already adopted this. Mr. Adkinson stated that unfiltered cigars are exempt. Mr. Adkinson stated that the ordinance presented does not specifically lay out penalties. Mr. Adkinson stated that most other ordinances impose civil citations. Mr. Sconiers stated that this will allow the police to have the tools to enforce rules in these parks. Mr. Adkinson stated that we will have to define the park area. March 25, 2024, Regular Meeting 5 4 *4 Mr. Adkinson stated that the best way to do it is to provide a list of those parks that are included. Mr. Adkinson stated that the statute references parks and beaches. B. Brooke Hoke, 2024 Wreaths Across America at Magnolia Cemétery Mrs. Hoke presented on the 2024 Wreaths Across America at Magnolia Cemetery. A motion was made to approve Wraths Across American at the Magnolia Cemetery by Councilmember Bierbaum and seconded by Councilmember Vallee; the motion passed without objection. 7. CITIZEN COMMENTS 7 Mr. Cosson asked when the Chautauqua Hall ofBrotherhood is going to be finished. Mr. Cosson asked if we have a grants person. Mayor Campbell answered yes. Mr. Parson stated that this is something we have been working on for a year now. Mr. Parson stated that we have been working with the Department ofState. Mr. Parson stated that it was put out to bid, and those bids were rejected. Mr. Parson stated that the Department of State said the plans we provided them weren't sufficient. Mr. Parson stated that we sent them an updated plan, and after 3 months of their review, they approved the plans. Mr. Parson asked if Councilmember Vallee would like to speak on that issue. Mr. Vallee stated that there were a lot of issues associated with that, as the drawings were not sufficient to produce a bid. Mr. Vallee stated that there was a lot of confusion regarding the drawings. Mr. Vallee stated that there has been a lot ofback-and-forth with the state. Mr. Vallee stated that there are also concemns about finding someone who will bid on the project. Mr. Vallee stated that there is no organized list ofmaterials at the building. Mr. Vallee stated that there needs to be a bidder for the project. March 25, 2024, Regular Meeting 6 1 Mr. Parson stated that all reports have been filed timely. Mr. Cosson asked for clarification about the city manager-created position. Mr. Cosson asked how this selection works. Mr. Bierbaum stated that we have already put a freeze on the hiring. Mr. Cosson asked if we don't have to worry about that until the September budget. Mr. Bierbaum stated that the charter allows the city manager to select employees, and he doesn't think it is correct to call it an unfunded position. Mr. Bierbaum stated that we have approved a deputy city manager in the past. Mr. Adkinson, stated that'it's not about being unfunded; it's that there is no money associated with the position. vek) 4 - Mrs. Heavilin stated that she does not think it is appropriate because it wasn't approved during the budget. Mr. Cosson asked if the council will consider filling the airport manager position. Mr. Bierbaum stated that he does not see the airport as a director-level position. 8. CITY ATTORNEY 9.1 LEGISLATIVE REQUESTS A. Councilmember Josh Sconiers, Council Seat 4 Vacancy Mr. Sconiers stated that currently, we find ourselves in a difficult time. Mr. Sconiers stated that there is no City Manager, and there are only 4 City Council members. Mr. Sconiers nominated Glen Harrison to the City Council. A motion was made to nominate Glenn Harrison to the City Council by Councilmember Sconiers. Councilmember Bierbaum, Councilmember Sconiers, and Councilmember Valllee voted yes for Mr. Harrison. A motion was made to nominate Dan Cosson to the City Council by Councilmember Heavilin. Councilmember Heavilin voted for Mr. Cosson. Mr. Harrison came up and introduced himself to the council. Mr. Adkinson stated that Mr. Harrison will be sworn in at the next meeting. March 25, 2024, Regular Meeting 7 A motion was made to set Mr. Harrison swore in for the next City Council meeting by Councilmember Bierbaum and seconded by Councilmember Sconiers; the motion passed without objection. 10. EXECUTIVE COMMENTS Mayor Campbell asked the council to come back to the next meeting with Cemetery Board nominations. 11. COUNCIL COMMENTS 12. ADJOURNMEN Meeting Adjourned 7:40 PM. Approved: ba / Gel / Bob Campbe/,A Mayor ATTEST: Minutes taken by Rafael Ali 3 - City Clerk CORPORATE Proper notice having been duly given a SEAL 1901 1in . a March 25, 2024, Regular Meeting 8