City of - Blue Lake 111 Greenwood Road-P.O. Box 458 & Blue Lake, CA 95525 707-668-5655(P) 707-668-5916(F) www.bluelkc.cagov City Council Agenda Tuesday March 11, 2025 2 6:30 p.m. Special Council Meeting Skinner Store-111 Greenwood Road, Blue Lake California Unless Otherwise Noted, AIL Items on the Agenda are Subject to Action. Public Input can be given to the Council by emailing ihglerkablusehkecasor until 4:30 p.m. on the date of the meeting. PLEASE NOTE that live meeting logistics will be prioritized. The quality of the Zoom teleconference meeting cannot be guaranteed. Technical challenges experienced by either the participant or the City will not interrupt or halt the progress of the meeting. Public input may be facilitated by Zoom at the following meeting link: Join Zoom Meeting Information: ntps/us0webzoom.usABPASZANSTPNS-LOAMANIMAEPISAEbKOYHOC Meeting ID: 864 3328 3859 Passcode: 280317 Closed Session: Call to Order - 5:30 PM 1. Establish a Quorum of the Council 2. Public Comment on Closed Session tems 3. Closed Session: Public Employee Performance Evaluation Title: City Manager 4. Report Out of Closed Session Open Session: Call to Order - 6:30 PM 1. Call to Order and Pledge of Allegiance 2. Establish a Quorum ofthe Council 3. Approval of Agenda 4. Public Comment - The Public is invited to present petitions, make amnouncements, or provide other information to the City Council that is relevant to the scope of authority ofthe City of Blue Lake that is not on the Agenda. The Council may provide up to 15 minutes for this public input session. To assure that each individual presentation is heard, the Council may uniformly impose time limitations of3 minutes to each individual presentation. The public will be given the opportumity to address items that are on the agenda at the time the Council takes up each specific agenda item. 5. City Clerk Duties and Position Recruitment-Discussion/Action 6. Council Correspondence Closed Session: Call to Order 1. Establish a Quorum of the Council 2. Public Comment on Closed Session Items 3. Conference with Real Property Negotiators Property: Portions of APN Nos.: 312-131-037-000, 312-131-045-000, 312-131-046-000, and 312-190-010-000 in the unincorporated area of the County of Humboldt, State of California. Agency Negotiators: Amanda Mager, City Manager; Ryan Plotz, City Attomey Negotiating Parties: Erin McClure, Trustee Under Negotiation: Price and Terms of Payment 4. Conference with Labor Negotiators Agency Representatives: John Sawatzky, Mayor; Ryan Plotz, City Attorney Unrepresented Employee: Amanda Mager, City Manager 5. Report Out of Closed Session Open Session: Call to Order 1. Consider Approval of First Amendment to City Manager Agreement-Action 2. Adjourn A request for disability-related modification or accommodation, including auxiliary aid or services, may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting, by contacting the City Clerk at 707-668-5655, at least 24 hours prior to the commencement of the meeting. (707) 668-5655 OF 111 Greenwood Road 668-5916 CITY BLUE Fax: LAKE (707) P.O. Box 458 www.bluelakc.ca.govy CALIFORNIA Blue Lake, CA 95525 Blue Lake City Council Minutes Tuesday, January 28, 2025 6:30 p.m. - Regular Council Meeting Skinner Store Building / 111 Greenwood Rd., Blue Lake - Behind City Hall 1.Called to Order: 6:30 p.m. Quorum Established: Mayor Sawatzky, Mayor Pro-Tem Scafani, Councilmember Firor, Councilmember Lewis-Lusso, Councilmember Napier Staff Present: City Manager Mager, City Attorney Gans Public Present: Karina Green, Erin McClure, Julie Christie, Beckie Thornton, Angela Dare, Lisa Hoover, Kent Sawatzky, Rebecca Collins, Alex Ricca, Bobbi, Ricca, Adelene Jones, David Glen, Mardi Granger, Ted Hales 2. Pledge of Allegiance 3. Approval of the Agenda Public Comment: Adelene Jones: Comments on the closed session Kent Sawatzky: Comments on the closed session Julie Christie: Comments on Zoom volume Public Comment Closed. Council Discussion: Mayor Pro-Tem Scafani: Asks if the Attorney can come back later if the closed session is moved on the agenda. Councilmember Napier: Recommends having a special meeting. Mayor Pro-Tem Scafani; Recommends setting a time certain of8:30pm for the closed session. Motion: To move the closed session to 8:30pm Motion by: Mayor Pro-Tem Scafani Seconded by: Councilmember Napier Public Comment: None Motion Summary: Consensus Councilmember Napier: Comments on commission appointments; recommends moving appointments to the next Council meeting. 1Page t City Manager Mager: States that the City is in compliance with the Maddy Act and all postings have been complied with. Motion: to approve the agenda with changes Motion by: Councilmember Firor Seconded by: Councilmember Lewis-Lusso Motion Summary: (Passed) Ayes: Lewis-Lusso, Firor, Sawatzky Nays: Scafani, Napier 4. Public Comment on Items not on the Agenda: Karina Green: Comments on the Prasch Hall roofing project Adelene Jones: Comments on City Manager's accomplishments Lori Ponte: Requests that Karina'sissues be agendized Terry Bayless: Requests a town hall on the proposed BESS project Rebecca Collins: Questions the registration of] PowerTransitions as a new LLC Kent Sawatzky: Comments on Karina' s issues and DANCO contract Julie Christie: Comments on Zoom Public Comment Closed. 5. Commissioner Appointments City Manager Mager presents the item; provides information on Maddy Act and postings. Councilmember Lewis-Lusso: Questions the 30-day noticing period for Public Safety Commission City Manager Mager: Comments that the noticing has been done; the Public Safety Commission vacancies were noticed in December. Councilmember Firor: Motions to appoint the commissioners that have applied (Motion dies for lack ofa second.) Councilmember Napier: Reads from the municipal code the language regarding commission vacancies and appointment process Public Comment: Alex Ricca: Comments on Public Safety Commissioner resignations and the importance of the commissions work. Kent Sawatzky: Comments on proper noticing Jean Lynch: Comments on process and changing ordinances Beckie Thornton: States that the Public Safety Commission is not a necessity. Julie Christie: Council should be questioning why commissioners are leaving. Public Comment Closed. Mayor Sawatzky: Asks the commissioners to introduce themselves. Gloria Baker: Introduces herself and explains that she has applied for the Parks and Recreation Commission; explains her involvement in Blue Lake activities and events. Councilmember Scafani: Asks Gloria about her participation with the Parks and Recreation Commission and ifl her schedule can accommodate her appointment. Motion: To appoint Gloria Baker to the Parks and Recreation Commission Motion by: Councilmember Firor Motion Seconded by: Councilmember Lewis-Lusso 2]Page 2 Motion Summary: (Passes)Ayes: Sawatzky, Firor, Scafani, Lewis-Lusso; Nays: 0; Abstain: Napier Motion: To appoint Justin Goad, Rebecca Collins, Ted Hales and Donald Schang to the Public Safety Commission. Mayor Pro-Tem Scafani: States that the Council cannot appoint four seats as only three vacancies have been noticed. No Second; motion dies. Mayor Sawatzky asks each applicant to introduce themselves. Rebecca Collins: Introduces herself and her qualifications and interest in safety issues. Justin Goad: Introduces himself; explains his background working with the City on safety issues. Ted Hales: Introduces himself; explains his background as military police; lives on West End Road. Motion by Councilmember Firor: to appoint Justin Goad, Ted Hales, and Rebecca Collins to the Public Safety Commission Motion dies for lack ofa second. Motion by Councilmember Lewis-Lusso: To continue the appointments to the February meeting Seconded by: Mayor Pro-Tem Scafani Motion Summary: Consensus 6. Resolution Number 2025-1235-Housing Element Amendment and Public Hearing Mayor Sawatzky introduces the item. City Manager Mager introduces City Planner Garry Rees who will present the item. Planner Rees: Provides an overview of the housing element status and the process to attain compliance with State mandates. Councilmember Napier: Questions if any planning commissioners are in attendance. Public Comment. Kent Sawatzky: Comments on the adoption process being rushed. Lisa Hoover: Comments on the CEQA determination; asks the Council not to approve. Beckie Thornton: States that it doesn'ti need to be adopted right now Lori Ponte: Comments on attending the planning commission meeting. Lori Ponte: Attended the Planning Commission meeting; asks the Council to talk to the Planning Commission Terry Bayless: Comments on the meeting minutes not being approved. Julie Christie: Comments on sustainability Jean Lynch: Comments on single room occupancy. Public Comment Closed. Mayor Pro-Tem Scafani: States that she gained knowledge and clarity at the town hall but wants more time before considering adoption. Motion: To adopt Resolution Number 2025-1235 Motion by: Councilmember Firor Seconded by: Councilmember Lewis-Lusso Motion Summary: (Does Not Pass) Ayes: Firor, Lewis-Lusso, Nays: Sawatzky, Napier, Scafani Mayor Sawatzky: States that he needs more time to think about the issue. Councilmember Napier: States that the Circulation Element and cumulative effects need to be examined. Mayor Sawatzky: Asks about setting a future date to address the issue. 3Page 3 Manager Mager: Comments that staff has heard the same questions over and over and has answered these questions; not sure ift the Council has heard these answers. Questions ifCouncil needs a specific amount of time to reach a level of comfort or ifi this is just a hard no and more time will not result in an action. Planner Rees: Asks the Council ift there are specific areas or questions that could be addressed. Mayor Sawatzky: States that he doesn' 't have specific questions, would just like more time to digest the information; it's a big issue and asks if a joint session with the Planning Commission would be appropriate. Councilmember Firor: Would recommend bringing it back in 30 days to keep it moving forward. Mayor Pro-Tem Scafani: Feels overwhelmed and supports a working session with the Planning Commission; needs 60-90 days. Councilmember Lewis-Lusso: Will commit to doing the homework and being ready to make a decision. Motion: To bring the item back in 60 days Motion by: Councilmember Firor Seconded by: Councilmember Lewis-Lusso Motion Summary: Consensus 7. City Clerk Discussion Councilmember Napier: City Manager Mager: Explains that she is seeking Council's authorization to recruit for a contract City Clerk position; traditionally the clerk duties were part of the front office staff duties, but this has not been a sustainable solution. Mayor Pro-Tem Scafani: Questions what is being proposed; is it task based? City Manager Mager: Recommends that it is tasked based; the City has contracted for these services in the past. Would like the ability to go out to recruit and see if there is any interest in the position. Mayor Pro-Tem Scafani: Asks what the difference is between hiring a part-time City Clerk and contracting for a clerk. City Manager Mager: The City has tried to recruit for a part time clerk in the past; the clerk duties are always the duties that no one wants to do. Councilmember Napier: Questions who the clerk would report to. City Manager Mager: The clerk would be under the authority ofthe City Council to the extent that the code allows. Councilmember Lewis-Lusso: Agrees that there is an immediate need and there should be an agreed upon timeframe. City Manager Mager: Explains that this is not a full-time or part-time position; it would work best for someone that wants extra work. Public Comment: Kent Sawatzky: Recommends contracting for clerk duties; form an ad-hoc to address this. Angela Dare: Explain to applicants what the job duties are. Terry Bayless: Comments on the duties of the City Clerk Julie Christie: Comments on Council input on the process ofhiring a City Clerk; Mandy should put out an application. Motion: To authorize the City Manager to recruit for a City Clerk on a contract basis. Motion by: Councilmember Firor Motion dies for lack ofa second. Motion: To provide immediate relief through a temp agency and allow the City Manager to recruit Motion by: Councilmember Lewis-Lusso (Motion dies for lack ofa second) Councilmember Napier: Can we find a way to provide relief and also allow the Council to work through concerns regarding the clerk duties. City Manager Mager: Offers to work with an ad-hoc to finalize the job description and develop a path to 4]Page 4 recruitment Motion: to form an ad-hoc committee to develop ajob posting and to review applicants for City Clerk; the posting will be for a part time or contract position. Motion by: Mayor Pro-Tem Scafani Seconded by: Lewis Lusso Motion Summary: (Passes) Ayes: Sawatzky, Napier, Scafani, Lewis-Lusso; Nays: 0; Abstain: Firor Mayor Sawatzky: Appoints Councilmember Napier and Lewis-Lusso to the ad-hoc committee. Councilmember Scafani: Questions how to address the items that remain on the agenda; to either continue the meeting or have a special meeting. Attorney Plotz: Clarifies that Council can continue the agenda and provides direction on posting. Public Comment: Beckie Thornton: Comments on City Manager's performance, including lack of communication with businesses and using funds for unnecessary improvements to Prasch Hall Julie Christie: Concurs with Beckie Thornton's comments Angela Dare: Comments that City Hall was weaponized against her Kent Sawatzky: Comments on City Manager's performance; feels that he's been singled out. Public Comment Closed. 8. Closed Session Motion: To enter into closed session Motion by: Sawatzky Seconded by: Firor Motion Summary: Consensus Council reconvened to open session at 11:00 PM; no members of the public were present. It was reported that no reportable actions were taken during closed session. The Council, by unanimous consent, adjourned the regular meeting to Thursday, January 30, 2025 at 6:30PM, when it will be reconvened to take up those items remaining on the agenda. Meeting adjourned at 11:00PM 5Page a 3/5/25, 10:27 PM City of Blue Lake Mail - City of Blue Lake-Clerk Draft Proposal Gmail Katheryn Napier anaperghiualhkecagoe City of Blue Lake-Clerk Draft Proposal Amanda Mager ymungr@uasleagpe Fri, Jan 31, 2025 at 2:13 PM To: Michelle Lewis-Lusso Mas@huseag, Katheryn Jean Napier snaper@hueakecagoe Hello Councilmembers Lewis-Lusso and Napier- hope this email finds you well on this rainy Friday. wanted to provide you with a draft job description for the City Clerk position, along with a draft and very simplistic budget to support the contracting concept. The job description is focused solely on the responsibilities of the City Clerk position and does not include any administrative/office duties. As you know, the clerk duties have historically been combined with our office administrative job description, but this has not been a sustainable solution. I'm hoping that we can attract a contract employee to the position and look forward to working with you both to find a workable solution. Have a wonderful day. Mandy city clerk proposal.pdf 3699K 7 pwMA-sAN--AAROSaN 1/1 8 'E ureger City of Blue Lake City Clerk-Contract Description Definition: Under administrative direction, plans, organizes and provides direction and oversight to and participates in all City Clerk functions and activities, including election services, the legislative function, the custody, access, and preparation and archiving of public records, meeting minutes, public information, and filing officer services. DESCRIPTION OF CITY CLERK DUTIES: The City Clerk is hired by the City Manager and appointed by the City Council. The City Clerk serves as the local official for elections, and local legislation and serves as the Clerk/Secretary to the City Council. The clerk oversees the preparation and distribution of agendas for the City Council and the various commissions and ensures that all actions are properly executed, recorded and archived. The City Clerk serves as the liaison between the public and the City Council by disseminating information in person, through correspondence, and through the City website and social media outlets. RESPONSIBILITIES OF THE CITY CLERK: e Legislative Administration: Attends City Council and related meetings and serves as Secretary to the City Council, including review of the legislative agenda, verifying that legal notices have been posted or published, recording the decisions of the City Council through recording and transcribing minutes of Council proceedings, and overseeing the recording and broadcasting of the City Council meetings. The clerk coordinates logistical requirements for City commissions and committees, commission appointments, and provides Brown Act training and support to elected and appointed officials and staff. The City Clerk interacts with the City Manager and the City Attorney, as appropriate, to ensure proper noticing, formatting and preparation of agendas, resolutions and ordinances. e Elections Official: Manages all City elections, both general and special, in an impartial manner; assists candidates in meeting their legal responsibilitics before, during and after elections by overseeing the issuance of candidate information packets and nomination papers, processing petitions and ballot measures, and certifies election results. The clerk provides voter outreach services and procures and disseminates election materials. e Records Management: In coordination with City administrative staff, oversees the preservation and protection of the public record through the preparation, indexing and retention of meeting notifications, agendas, minutes, ordinances, resolutions, contracts, bids, franchise agreements, codes, deeds, easements, bonds, historic records, and related documents. The clerk provides oversight of rccord retrieval and legislative research for City departments and the public, including inquiries regarding the California Public Records Act, and the Brown Act; the clerk maintains the legislative history ofthe City and the official records and maintains and updates the City of Blue Lake's Municipal Code as appropriate. 1 City of Blue Lake-City Clerk-January 31, 2025 9 e Oath and Filing Administrator: Manages compliance with the Political Reform Act as filing administrator for Statements of Economic Interest and Campaign Statements for City officials. The City Clerk administers oaths of office and receives and records petitions, claims, lawsuits and official notices. RFQUIREMENTS: Knowledge of: Administrative principles and practices, including goal setting, implementation and evaluation; Principles, practices and procedures related to public agency record keeping, municipal elections and the City Clerk function; Understanding and proficiency regarding the Brown Act, Rosenburg's Rules of Order and the California Public Records Act. The City of Blue Lake Municipal Code. Functions, authority, responsibilities and limitations of an elected City Council; Automated and manual record management principles and practices, including legal requirements for recording, retention and disclosure; Applicable Federal, State and local laws, codes and regulations; Principles and practices related to parliamentary procedure and conflict ofinterest: Modern office practices, methods and computer equipment; English usage, grammar, spelling, vocabulary, and punctuation; Techniques for dealing effectively with the public; Ability To: Meet all legal requirements of the function in a timely and effective manner. Coordinate municipal elections within legal guidelines. Maintain the official records of the City. Prepare official minutes, resolutions, and ordinances with a high degree of efficiency and professionalism. Prepare clear, accurate, and concise reports, correspondence, policies, procedures and other written materials as nceded. Interpret, explain, and ensure compliance with City policies and procedures, complex laws, codes, regulations and ordinances as it relates to the function and responsibility ofthe City Clerk. Operate modern office equipment including computer equipment and specialized software applications programs. Use English effectively to communicate in person, over the telephone and in writing. Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines. EDUCATION, EXPERIENCE & LICENSES: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying; a typical way to obtain the required qualifications would be: 2 City of Blue Lake-City Clerk-January 31, 2025 1o ElucationfExperience: Equivalent oft the completion of an Associates of Arts Degree including or supplemented by college level courses in business or public administration, or a related field; Two (2) years of experience in municipal government, preferably with a City Clerk's Office Specialized training and/or certifications relating to the established job duties License(s): Valid California Driver' s License with satisfactory driving record Ability to obtain a California State Notary License within 6 months of employment PHYSICAL DEMANDS: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; ability to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects necessary to perform job functions. ENVIRONMENTAL ELEMENTS: Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. WORKING CONDITIONS: Required to work during the evenings; may be required to work during the weekend and on holidays. STATE OF CALIFORNIA DISASTER SERVICE WORKER: GOVERNMENT CODE SECTION 3100-3109: Iti is hereby declared that the protection of the health and safety and preservation oft the lives and property ofthe people of the state from the effects of natural, manmade, or war caused emergencies which result in conditions of disaster or extreme peril to life, property, and resources is of paramount state importance. .in protection ofits citizens and resources, all public employees are hereby declared to be disaster service workers. 3 City of Blue Lake-City Clerk-January 31, 2025 il City Clerk Budget Proposal City of Blue Lake Monthly Cost Item Description Frequency/Month # of Hours Rate Balance City Council Meeting Attendance 2 4 $ 30.00 $ 240.00 Meeting Minutes Preparation 2 2 $ 30.00 $ 120.00 Agenda Review and Oversight 2 2 $ 30.00 $ 120.00 General Monthly Check-In 1 2 $ 30.00 $ 60.00 Sub-Total 7 10 $ 540.00 Additional Hours will be budgeted during elections Special projects, trainings, etc.. will be based upon this cost model 9 $540.00/Month Budget Synopsis $6,480.00/Year indeed Administrative assistant 0 California Home Career Expiorer Administative Assistant Salary Administrative assistant salary in California How much does an Administrative Assistant make in California? Average base salary $23.15 Peri hour V 1 16% above national average Average $23.15 Low $17.48 High $30.67 The average salary for a administrative assistant is $23.15 per hour in California. 14.6k salaries reported, updated at. January 26, 2025 Job openings in California Administrative Assistant/Scheduler Administrative Assistant - Office District Administrative Assista Devine Glass Inc Professional Encinitas Union School District Castroville, CA Tom James Company 3.6 R Encinitas, CA Oakland, CA D $20 $24 an hour a Full-time C $23.12- $29.75 an hour $25: an hour Part-time Full-time View job detalis Viewjob details Viewi job details View all Administrative Assistant jobs 1 Highest paying cities for Administrative Assistants near California 3 Senior Administrative Assistant Jobgpenings Average $30.00 per hour G3 a e a 14 issue ONE City Council Ad Hoc formed on Jan 28, 2025 to review City Clerk Council Member Michelle Lewis-Lusso Council Member Kat Napier (Finst Finelnge Feb 7, 2025: Good Morning Mandy, Michelle and / were able to review your request. We want to address the most immediate issue first, the need for support during City Council meetings to take minutes. Issue of Meeting Minutes: There is a need to scribe and provide meeting minutes for City Council Meetings. Admin staff unwilling to attend city council meetings to take minutes thereby overburdening City Manager during meetings. Recommendation: Approval of immediate and temporary short term engagement for transcriptionsupport services during city council meetings. Approval of requested hourly rate at $30/hr for an independent contractor. Require hours to be tracked separately along with other contract labor/employees. Independent Contractor to sign waiver of liability against the City or otherwise legal review by City. Attorney before terms of engagement are signed. Limitations: Approval of not more than $600 per month. Duration of engagement not more than three calendar months. Independent Contractor to have any/all necessary cemfiamtbwatceniwponanehsumcehackgound check as necessaryto the position. Actions: Recommend City Council facilitate approval and implementation before next council meeting. 15 6 iSSue TWO City Council Ad Hoc formed on Jan 28, 2025 to review City Clerk Position Council Member Michelle Lewis-Lusso Council Member Kat Napier (Second Findings) Developed Feb 12, 2025 Request by City Manager for Contracting City Clerk Services (2025) Issue Two: Vacancy of City Clerk Position Situation: The City of Blue Lake currently does not have a City Clerk, prompting the City Manager to request contract services. The City Clerk serves as a liaison between the public and the City Council and is responsible for various administrative functions, including meeting minutes, agenda preparation, Public Records Act (PRA) requests, licenses, permits, insurance tracking, and managing citizen inquiries. As an appointee of the City Council, the City Clerk works in coordination with City staff while fulfilling responsibilties that ensure compliance with ethical and legal standards. The role requires specialized knowledge essential for municipal administration and serves as an integral part of the City's overall administrative framework. Background: Following the departure of a City Clerk in January 2020, the City Council passed Resolution #1153 to consolidate the positions of City Clerk and City Manager. Since then, multiple individuals have served as City Clerk, but the resolution remains in effect. In anticipation of the retirement of the long-serving Financial Manager in late 2024, the City Clerk was cross-trained in financial management duties. After approximately a year of training, the City Clerk resigned in November/December 2024. The Financial Manager, originally scheduled to retire at the end of 2024, has extended their tenure to assist during this transition. Additionally, in late 2024, an interim City Clerk accepted the position permanently but resigned shortly thereafter. As of early 2025, over two months have passed without an appointed City Clerk, and a formal recruitment process has not yet begun. 17 Assessment: The absence of a dedicated City Clerk may impact the City's administrative efficiency and internal oversight. Without a designated Clerk, essential functions, including public records management, meeting coordination, and regulatory compliance, may be dispersed among other staff members, potentially affecting service delivery. This vacancy coincides with the transition of other key administrative personnel, requiring the City to rely significantly on contracted services for legal, engineering, planning, and financial functions. Recommendations: 1. Prioritize the Recruitment of a City Clerk: Advise the City Council and staff to recognize this as a priority item. 2. Review and Update the City Clerk. Job Description: o Work with staff to assess and revise the duties and job description of the City Clerk to reflect current needs. o Provide any proposed revisions for staff input and collaboration. Expect that City Clerk responsibilities currently managed by various administrative personnel will be consolidated into a full-time City employee position. Reference Sources: Current job description and duties Relevant ordinances and resolutions Written policies and procedures 3. Review and Adjust Compensation as Needed: Upon finalizing job revisions, instruct staff to propose a wage scale adjustment, if necessary, for inclusion in the City's wage and salary schedule. 4. Initiate an External Recruitment Process: Conduct a formal recruitment process targeting qualified candidates. 18 Utilize external resources such as job platforms (e.g., Indeed), local staffing agencies (e.g., Sequoia Personnel), and recruitment firms as needed. 5. Establish a Clear Selection Process: The City Council should outline expectations for reviewing, processing, and presenting applications to ensure a structured and transparent hiring process. Determine whether the position will be hourly or salaried. 6. Review and Update Resolution #1153: Evaluate the continued necessity of Resolution #1153 (passed in January 2020) and consider whether it should be repealed, rescinded, or updated to reflect the City's current needs. 19 20 RESOLUTION No.1153 A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF BLUE LAKE CONSOLIDATING THE POSITIONS OF CITY MANAGER AND CITY CLERK WHEREAS, the City of Blue Lake has a vacancy in the position of City Clerk and; WHEREAS, the City Manager is willing and able to perform the duties ofCity Clerk in addition to performing the duties ofCity Manager and; WHEREAS, the city council desires to approve consolidation and; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Blue Lake consolidates the positions of City Manager and City Clerk; INTRODUCED, PASSED, AND ADOPTED this 28th day of January 28th, 2020, with the order that this action is effective upon adoption. AYES: Rxcca, Currown, Sses, Hogyan NAYS: hdye ABSENT: Dawhoy ABSTAIN: VsnR Aolebe onew Mayor, City of BlueLake ATTEST: City Clerk, (itylof Blue Lake CLERK'S CERTIFICATE I hereby certify that the foregoing is a true and correct copy of Resolution No. 1153 passed and adopted at a regular meeting of the City Council ofthe City of Blue Lake held on the 28th day of January, 2020, by the following vote: AYES: Rccos Curlun, Suwes Hoyevn NAYS: MJVP ABSENT: Dyhe/ig ABSTAIN: vunp City Clerk, City of BlheLake 21 City of 3lve Lake Mumicipa) Code S 2.12.070Powersand Duties. Chapter 2.12 City Manager The City Manager shall be the administrative head of the government of the City under the direction and control of the City Council except as otherwise provided in this chapter. He or she shall be responsible for the efficient administration of all the affairs of the City which are under his or her control. In addition to general powers as administrative head, and not as a limitation thereon, it shall be the City Manager's duty and he or she shall have the powers set forth in the following subsections. A. Law Enforcement. It shall be the duty of the City Manager to enforce all laws and ordinances of the City and to see that all franchises, contracts, permits, and privileges granted by the City Council are faithfully observed. B. Authority Over Employees. It shall be the duty oft the City Manager, and he or she shall have the authority to control, order, and give directions to all heads of departments and to subordinate officers and employees of the City under his or her jurisdiction through their department heads, with theexception of the appointed positions ofCity Clerk, Treasurer, and City Attorney. C. Power of Appointment and Removal. It shall be the duty of the City Manager to, and he or she shall appoint, remove, promote, and demote any and all officers and employees of the City of Blue Lake, subject to all applicable personnel ordinances, rules, and regulations, with the exceptionofi the appointed positions of City Clerk, Treasurer,and City Attorney. D. Administrative Reorganization of Officers. It shall be the duty and responsibility oft the City Manager to conduct studies and effect such administrative reorganization of offices, positions, or units under his or her direction as may be indicated in the interest of efficient, effective, and economical conduct of the City's business. E. Ordinances. It shall be the duty of the City Manager and he or: she shall recommend to the City Council for adoption such measures and ordinances as he or she deems necessary. E. Attendance at Council Meetings. It shall be the duty of the City Manager to attend all meetings of the City Council unless at his or her request he or she is excused therefrom by the Mayor individually or the City Council, except when his or her removal is under consideration. G. Financial Reports. It shall be the duty of the City Manager to keep the City Council at all times fully advised as to the financial condition and needs of the City. 23 H. Budget. It shall be the duty of the City Manager to prepare and submit the proposed annual budget and the proposed annual salary plan to the City Council for its approval. L Expenditure Control and Purchasing. It shall he the duty of the City Manager to see that no expenditures shall be submitted or recommended to the City Council except on approval of the City Manager or his/her authorized representative. The City Manager, or his/her authorized representative, shall be responsible for the purchase of all supplies for all the departments or divisions of the City. LInvestigations and Complaints. It shall be the duty of the City Manager to make investigations into the affairs of the City and any department or division thereof, and any contract or the proper performance of any obligations of the City. Further, it shall be the duty of the City Manager to investigate all complaints in relation to matters concerning the administration of the City government and in regard to the service maintained by public utilities in said City. K. Public Buildings. It shall be the duty of the City Manager to exercise general supervision over all public buildings, public parks, and all other public property which are under the control and jurisdiction of the City Council. Le Additional Duties. It shall be the duty of the City Manager to perform such other duties and exercise such other powers as may be delegated from time to time by ordinance or resolution or other official action of the City Council. And also within City Manager $2.12.080 Internal Relations. A. Council-Manager Relations. The City Council and its members shall deal with the administrative services of the City only through the City Manager, except for the purpose of inquiry, and neither the City Council nor any member thereof shall give orders or instructions to any subordinates oft the City Manager. The City Manager shall take orders and instructions from the City Council only when sitting in a duly convened meeting of the City Council and no individual Council member shall give any orders or instructions to the City Manager. B. Departmental Cooperation. It shall be the duty of all subordinate officers and the City Clerk, City Treasurer, and City Attorney to assist the City Manager in administering the affairs of the City efficiently, economically, and harmoniously. 24 Mandy's Draft 2025 CITY OF BLUE LAKE CITY COUNCIL ROLES AND RESPONSIBILITIES PROTOCOL MANUAL - - - LA à e - 10 4 S KIFOR ADOPTED: OCTOBER 30, 2012 Formatted: Line spacing: singie REVISED: JULY23, 2013 AUGUST 13, 2013 SEPTEMBER 10, 2013 25 Other Vacancies: Other vacancies, including resignation ore death, shall be filled pursuant to thc provisions of California Government Code (see section S 36512). Special Meetings: Special meetings may be called by the Mayor or by threea members of Formatted: Highlight the City Council. Written natice must be given to the City Council andi to the media 24 hours prior to a spccial meeting. No business athert than that officially noticed maybe discussed, Commented IAT2): Need to define scope ofs special meeting andp provide regulatory process forr noticing, etc... Public Input: At all regular and special meelings.te public eNSepsed Formatted: Highlight woesdangamsesinseaNysedaserx will have an oppertunity to give Formatted: Highlight imput on any regularagenda item.An overal! public input session for members of the Formatted: Highlight public te have the opportunity to commenton items not on the agenda is required of all regular meetings. lt is allowed, bat not required, of special meetings. Public comment is: appropriate on any matters within thej jurisdiction of the City Ceuncil. Meeting Notices and Minutes: Noticing requirements of the Brown Act are complied with forallr meimpsmiwwafaemwiwh-dyoawkerdaewianse eerpulepadw. (see Appendix E). Osairauce 2.12,070,6. Meeting Minutes and the Role of the City Clerk: The City Clerk is appointed by the City Council, but under thes direetion of the City Manager. Formatted: Font: Not Bold, Highlight The Clerk works with the Council and City Manager to ensure that the decision-making process is transparent to the public: complies with federal, state. and local regulations:a and isy preperly recordet., Formatted: Highlight Meeting minutes arerecorded! by the City Clerk and are publici record. While minutes do Formatted: Font Not Bold, Highlight not require approval by the Council, iti is common practice to do SO. Council members who Formatted: Highlight werea absent at a meeting need not abstain from approvingr minutes, as the minutes are of Formatted: Font: Not Bold, Highlight the meetings of the Council as a whole, not individual members. Once official minutes ard approved, they areavalablconlineat the City wehsiteanda at City Hall forp publici inspertion, Formatted: Font: Not Bold A Development of Agenda: The City Manager is responsible for preparing the agenda for K ordivae 2,04.020 Gity Council Meetings. The City Councilmay establish Lanagndas commmittee toassist the Ciiy Managera ands thes CCierki in the miaudrammemtinen of agenda items Placing Items on Agenda: Gity Counci): A Council Member may request an item be considered on a future agenda and, Formatted: Underline. Not Highlight upon: agreement of a majority of Councila staff will prepare a staff report if formal Council Formatted: Not Highlight action is required. Council Members may make this request verbally during a meeting or mays submit written requests. 11 2k The City Council evaluates the City Manager on an annual basis to ensure that both the City Counçil and City Manager: arei in agreement about performance. and goals based upon mutual trust and common objectives. The City Manager's performance is evaluated in the following areas: availability, professional and managerial skills, developing and implementing thel budget, management of City finances and preparation of and for City Council mectings. City Council/City Clerk Relationship Where the City Council i-dictates the policy of the City, and the City. Manager delivers the Formatted: Font Not Bold product of Council policies, the City Clerk ensures the procedure of the Council. The City Clerk is the local official for elections, local legislation, the Public Records Act, the Political Reform Act and the Brown Act. The City Clerk ensures that all actions by the CityCouncil are in compliance with federal, state and local statutes and that all actions are properly executed, recorded, and archived. 2.12 The Clerk hept City is appointed by the City Council and is under the direction of the City Manager and hewevée equally contributes to the overall process of Council Meetings. LITY Wnagar City Council/City Staff Relationship 2,12.070,B City Council Member contact with City staff members for City business, including the City Manager, will be during regular business hours, except in the case ofan emergency. City Council/City Attorney Relationship Pursuant to recommendation of the City Manager, the City Council shall make provision for obtaining legal counsel for the City, either by appointment of a City Attorney on a full-time or part-time basis, or by any reasonable contractual arrangement for such professional services. The City Attorney is a contract employee appointed by the City Council. The City Attorney is the legal advisor for the Council, its committees, commissions and boards, the City Manager, and all City officers and employees with respect to any legal question involving an official duty or any legal matter pertaining to the affairs oft the City. The general legal responsibilities of the City Attorney are to: Provide legal assistance necessary for formulation and implementation of legislative policies and projects; Represent the City's interest, as determined by the CityCouncil, in litigation, administrative hearings, negotiations, and similar proceedings, 22 27 Interaction with City Staff / Officials Overview City Council policy is implemented through dedicated and professional. staff. Therefore, it is critical that the relationship between Council and staffbe well understood by all parties so policies and programs may be implemented: successfully. To support effective relationships, it is important that roles are clearly recognized. Council-Manager Form of Government Blue Lake has a Council-Manager form of government. BasieallyWwith this structure, the City Council's role is to establish City policies and priorities. The Council appoints a City Manager to implement those policies and undertake the administration of the organization. The City Manageri is appointed by the City Council to enforce its laws, to direct the daily operations of city government to prepare and monitor the principal budget, and to implement the policies and programs initiated by the City Council. The City Manager is responsible to the City Council, rather than to individual Council Members, and directs and coordinates the various departments. Ornevee The City Manageri is responsible for appointing all department directors and authorizing all 2,12,070,B other personnel positions. The City Council authorizes positions through the budget process; based upon that authorization, the City Manager makes the appointments. The Council-Manager form of government is outlined in the California Government Code and City Ordinance No. 439 and Ordinance No. 486. The powers and duties of the City Manager include: eywpM-GeN supervision over the administrative affairs of the City; Orainane Appoint and remove: at any time any employees, Attend all meetings oft the Council at which the Manager's attendance may be 2.1210701C required by that body, See that all laws and ordinances are faithfully executed, subject to the authority which the Council may grant the Mayor to maintain law and order in times of emergency, Recommend for adoption by the Council such measures as the Manager may deem necessary or expedient for the operations of the City, Prepare and submit to the Council such reports as may be required by that body, or as deemed advisable to be submitted, Keep the Council fully advised of the financial condition of the City and its future needs, 20 28 3/7/25, 3:49 PM City of Blue Lake Mail Fw: City manager, Gmail Tonie Quigley samlashngaiutaaagoe Fw: City manager, 1 message Kent Sawatzky senswaty@romatom Fri, Mar 7, 2025 at 3:19 PM To: Tonie Quigley ofeaden@huaseagoe Good afternoon, Tonie Please include this as Council correspondence in the packet for the next Blue Lake Council meeting. Special or regular meeting. Please acknowledge receipt of this communication. Kent Sawatzky From: Kent Sawatzky <kentsawatzky@hotmail.com> Sent: Friday, March 7, 2025 11:50 AM To: ensawaz.y@romalcon enswaby@homalcon Subject: City manager, Time for a change. Iti is my opinion that it is time to consider other options for Blue Lake City Manager. The following are things recommend the City Council consider. Just as in Law enforcement, City Engineer, or any contract employees it is always best to know what other options are out there. support floating an RFP for the position. The current City Manager can apply, and all options can be looked into. We do not know until we try. To my best knowledge the following are traits to consider; #1 The ability to work well with others. No matter ones political affiliation, gender, Collor or Creed. #2 The ability to not bring personal Bias, prior interactions, or personal agendas to the table. #3 The ability to understand that they represent the whole City, Not just friends or those they personally agree with. #4 The ability to take constructive comments and even change an opinion when justified. #5 The ability to address all concerns. Especially when they may potentially cause loss of property or Life. #6 The ability to respect everyone's right to privacy and property rights. #7 The understanding that in all aspects of life, both public and personal, they are perceived to represent the City. #8 The understanding that it is not proper to participate in any social media other than sanctioned City Business. #9 The ability to take direction from The Blue Lake City Council. #10 The ability to understand the Municipal code and enforce itin a fair and accurate manner. #11 the understanding that it is improper to dole out special privileges to their supporters. #12 The understanding that is improper to use the City Managers position to selectively target others. #13 The ability to understand it is not their job to selectively stack the City Commissions with their supporters. #14 The ability to set reasonable objectives and not waste City Staff time on "Pipe Dreams". #15 The ability to Manage and train Staff in a manner where there is not a high turnover. #16 The ability to understand the improperness of hiring a sitting Council member rather than promoting long term in-house employees. #17 The ability to set an example by following the existing Municipal code. MPahigseamaavon-ssaNSGNANemAtR Z 5 979326451409156 1/2 3/7/25, 3:49 PM City of Blue Lake Mail - Fw: City manager, #18 That it is important when claiming to be a grant writer, they do not pay top dollar to others to write them. #19 The managerial ability to delegate and know who, how and when to do SO. #20 lastly the ability to be truthful. Tell the whole truth without Bias or prejudice. A majority of the voters voted for changes last November. This was a vote of no confidence in the prior Counci. It was a vote of no confidence in the manner and pathway the current City Manager is headed. Please respect the will of the voters. Thave the utmost confidence that the current City staff members will continue on in a near flawless manor during a transition. Time for a change. Kent Sawatzky htps.maigoogle.omin 0OAK-V6cI9d16verpisacralgoemhnd-hread12597 1932049140915 ytisassSsaNA 2/2