CITY COUNCIL MEETING FEBRUARY 11, 2025 5:30 P.M. COUNCIL CHAMBERS, 110 NORTH 8TH STREET, GATESVILLE, TEXAS 76528 AN OPEN MEETING WAS HELD CONCERNING THE FOLLOWING SUBJECTS: 1) CALL TO ORDER REGULAR CITY COUNCIL MEETING AT 5:31 P.M. THIS 14TH DAY OF JANUARY 2025. 2) QUORUM CHECK/COUNCIL PRESENT: Mayor Gary Chumley, Mayor Pro-Tem Greg Casey, Councilmembers Meredith Rainer, Joe Patterson, Kalinda Westbrook, Jon Salter, and Aaron Smith. CITY STAFF PRESENT: City Manager Brad Hunt, City Secretary Holly Owens, Deputy City Manager/Finance Director Mike Halsema, Chad Newman, Seth Phillips, and Police Chief Jeff Clark. OTHERS: Travis VanBibber, Gatesville Messenger Staff Writer Alex Meelbusch, Leo Corona, Chamber ofCommerce Yvonne Williams, Loni Jones, and Niki Foster. 3) INVOCATION: Councilmember Casey and PLEDGE OF ALLEGIANCE: Led by Greg Casey. CITIZENS/PUBLIC COMMENTS FORUM: INDIVIDUALS WISHING TO ADDRESS THE GATESVILLE CITY COUNCIL MAY DO SO DURING THIS SEGMENT. IF YOU INTEND TO COMMENT ON A SPECIFIC AGENDA ITEM, PLEASE INDICATE THE ITEM(S) ON THE SIGN IN SHEET BEFORE THE MEETING. EACH SPEAKER IS ALLOTED A MAXIMUM OF 3 MINUTES FOR THEIR REMARKS, AND SPEAKERS ARE EXPECTED TO CONDUCT THEMSELVES IN A RESPECTFUL MANNER. IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT, THE CITY OF GATESVILLE CITY COUNCIL CANNOT DELIBERATE OR ACT ON ITEMS NOT LISTED ON THE MEETING AGENDA. There were no public/citizen comments. 4) ALL CONSENT AGENDA ITEMSS ARE CONSIDERED ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY A SINGLE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS A COUNCILMEMBER REQUESTS AN ITEM TO BE REMOVED AND CONSIDERED SEPARATELY. A. RESOLUTION 2025-016: DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF MINUTES FROM REGULAR CITY COUNCIL MEETING HELD ON JANUARY 28, 2025. (HOLLYOWENS) CONSENT AGENGA: Motion by Joe Patterson, seconded by Greg Casey to approve the Consent Agenda as written. All six voting "Aye", motion passed, 6-0-0. PRESENTATIONIS: 5) PRESENTATION REGARDING HUD SECTION 3 FOR THE TXCDBG CITY'S CDV23-0154 GRANT. Angela Sifuentes with Langford Community Management gave a presentation via Team's Meeting. No action was taken. OTHER BUSINESS: 6) DISCUSSION AND POSSIBLE ACTION REGARDING APPOINTMENTS TO THE PLANNING AND ZONING COMMISSION. (BRAD HUNT) Page 2of 4 City Council February 11, 2025 Councilwoman Rainer expressed concern that by not requiring residency, it opens the door to anyone outside the city limits applying for a position on the boards. Councilman Patterson stated he had researched other city's code of ordinançes regarding boards and commission qualifications. Each one except Lorena and Lampasas require residency to be appointed to a board and commission. Councilman Patterson continued to state he is open to discussion regarding qualifications and believes Gatesville's ordinances need to be modernized. All three applicants are known in the community and would make good additions to the Planning and Zoning Commission. However, the qualifications need to be better defined and made clearer. Mayor Chumley stated, in the past, there has not been an influx of applications to be appointed to boards and does not. have an issue with someone who owns a business in town, works within the community, or pays taxes in the community. Mr. Hunt explained that the zoning ordinance is currently being amended, but it is a timely project. Boards and commissions are part of that zoning ordinance and Staff will add Council's direction. Councilman Patterson believes the current ordinance is open to interpretation and legal's 's opinion states that ultimately, iti is Council': s decision. Councilman Casey stated he would like whoever is appointed to the board is focused on the city's growth and has the city's best entrance. The language needs to be cleaned up and made clearer. Councilwoman Westbrook asked what the timeframe would be to make the appropriate changes to the ordinance. Mr. Hunt explained that changing the Charter is a lengthy process of two years. The zoning ordinance is not as lengthy but does take time. Finally, a separate ordinance specific to Boards and Commissions can be drafted and brought forward to the Council for approval and be in place by the end ofl March. Councilwoman Westbrook asked which one oft the applicants do not live in town. Mr. Hunt stated Ms. Foster lives north of town in the ETJ with city water and owns a business in town. Ms. Williams lives in town, owns a business in town, and is the Chamber liaison. Ms. Jones lives east of town in the ETJ and handles real estate within town. RESOLUTION: 2025-011: There were three (3) separate motions. a) Motion by Joe Patterson, seconded by Jon Salter to APPROVE Resolution 2025-011 appointing Loni Jones to Place 4 of the Planning and Zoning Commission as it complies with the ordinance that is currently written with the expectation that the ordinance will be updated to reflect the current standard. The motion passed with four voting "Aye" and two voting "No" (Rainer and Smith), 4-2-0. b) Motion by Greg Casey, seconded by Kalinda Westbrook to APPROVE Resolution 2025-011 appointing Yvonne Williams to Place 5 of the Planning and Zoning Commission. All six voting "Aye", motion passed, 6-0-0. c) Motion by Meredith Rainer, seconded by Aaron Smith to APPROVE Resolution 2025-011 appointing Niki Foster to Place 7 ofthe Planning and Zoning Commission as it complies with the ordinance that is currently written with the expectation that the ordinance will be updated to reflect the current standard. All six voting "Aye", motion passed, 6-0-0. 7) DISCUSSION AND POSSIBLE ACTION REGARDING A RESOLUTION TO ACCEPT SERI GRANT FUNDING FOR NEW POLICE DISPATCH CONSOLES. (BRAD HUNT) Mayor Chumley asked if the dispatch consoles will be used in the new PD facility. Mr. Hunt stated yes, the equipment can be moved. Councilman Casey asked ift this was different from the NRS software. Mr. Hunt explained the software and the hardware computer systems being used in the police department are their own system. Tyler Technologies is the software company for the dispatch computers. NRS is a supplement software to dispatch. Page 30 of4 4 City Council February 11,2025 RESOLUTION 2025-017: Motion by Greg Casey, seconded by Meredith Rainer to APPROVE Resolution 2025-017, accepting the awarded funding in the amount of $241,413.44, and the associated provisions for the City of Gatesville to maintain the equipment. All six voting "Aye", motion passed, 6- 0-0. 8) DISCUSSION AND POSSIBLE ACTION REGARDING ADDITIONS AND AMENDMENTS TO CITY ORDINANCE, CHAPTER 12, CEMETERIES. (15T READING) (BRAD HUNT) Councilwoman Westbrook asked about adjusting the time as shown in Sec. 12.4 to a little later for those that work. Mr. Hunt agreed that it can be changed to one-half1 hour before sunrise and one-halfhour after sunset. Councilwoman Rainer asked about a gate. Mr. Hunt stated Staff planned to discuss a lockable gate for the cemetery during budget along with cameras. Councilman Salter asked about capacity. Mr. Hunt stated the City Cemetery has room for about 50 more plots and the Restland Cemetery has an entire section that is open. Councilwoman Westbrook had questions about cremations. Mr. Hunt stated Sec. 12.10 detailed interments, and the maximum number of burials allowed per space: one casket per space, one casket and one cremation per space, or two cremations per space. ORDINANCE 2025-07: Motion by Meredith Rainer, seconded by Jon Salter to PASS Ordinance 2025-07, adopting the amended City Ordinance, Chapter 12, of the City of Gatesville Code of Ordinances to the next meeting. All six voting "Aye", motion passed, 6-0-0. 9) DISCUSSION AND POSSIBLE ACTION REGARDING ADOPTING A FINANCIAL MANAGEMENT POLICY. (MIKE HALSEMA) Mayor Chumley asked if there were any major changes regarding how the City is conducting business. Mr. Halsema explained that this document formalizes the procedures along with checks and balances. Councilwoman Westbrook asked how. this financial policy compares to other cities. Mr. Halsema explained that there are different layers for larger cities. Smaller cities do not have as many layers because ofthe number of employees. RESOLUTION 2025-018: Motion by Aaron Smith, seconded by Kalinda Westbrook to APPROVE Resolution 2025-018 adopting the Financial Management Policy. All six voting "Aye", motion passed, 6-0-0. 10) DISCUSSION AND POSSIBLE ACTION REGARDING ADJUSTING SOLID WASTE FEES (3RD AND. FINAL READING). (MIKE HALSEMA) ORDINANCE 2025-03: Motion by Jon Salter, seconded by Greg Casey to APPROVE Ordinance 2025-03 adjusting the solid waste fees in Chapter 18. All six voting "Aye", motion passed, 6-0-0. 11) DISCUSSION AND POSSIBLE ACTION REGARDING A FINAL PLAT SITUATED IN THE J.W.. JONES SURVEY, ABSTRACT NO. 1537 AND THE S. EASLEY, ABSTRACT NO. 1529, CORYELL COUNTY, TEXAS. (HOLLY OWENS) Councilman Patterson asked why the City does not have any say in what is built or constructed in the are of the plat. Ms. Owens explained that the City does not have any jurisdiction within the ETJ. It is only by TLGC that the Cityi is required to plat the property. Councilman Patterson believes there is an agreement between the City and the County regarding property within the ETJ. Mayor Chumley stated he is unaware of any agreement. CEDAR RIDGE ESTATES 4 FINAL PLAT: Motion by Kalinda Westbrook, seconded by Aaron Smith to APPROVE the final plat situated in the J.W. Jones Survey, Abstract No. 1537 and the S. Easley, Abstract No. 1529, Coryell County, Texas. All six voting "Aye", motion passed, 6-0-0. Page 4 of 4 City Council February 11, 2025 12) DISCUSSION AND POSSIBLE ACTION TO APPROVE ORDINANCE 2025-02, ANNEXING THE HEREINAFTER DESCRIBED TERRITORY TO THE CITY OF GATESVILLE, CORYELL COUNTY, TEXAS AND EXTENDING THE BOUNDARY LIMITS OF SAID CITY SO AS TO INCLUDE SAID HEREINAFTER DESCRIBED PROPERTY WITHIN SAID CITY LIMITS, AND GRANTING TO ALL THE INHABITANTS OF SAID PROPERTY ALL THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BINDING SAID INHABITANTS BY ALL OF THE ACTS, ORDINANCES, RESOLUTIONS, AND REGULATIONS OF SAID CITY, AND ADOPTING A SERVICE PLAN. (3RD AND FINAL READING) (HOLLY OWENS) ORDINANCE 2025-02: Motion by Greg Casey, seconded by Meredith Rainer to APPROVE Ordinance 2025-02, annexing the property described as the Henry Farley and J.A. Clayton Survey situated in Coryell County, Texas and addressed as 2204 Coryell City Road. All six voting "Aye", motion passed, 6-0-0. 13) DISCUSSION AND POSSIBLE ACTION TO APPROVE ORDINANCE 2025-04, ANNEXING THE HEREINAFTER DESCRIBED TERRITORY TO THE CITY OF GATESVILLE, CORYELL COUNTY, TEXAS AND EXTENDING THE BOUNDARY LIMITS OF SAID CITY SO AS TO INCLUDE SAID HEREINAFTER DESCRIBED PROPERTY WITHIN SAID CITY LIMITS, AND GRANTING TO ALL THE INHABITANTS OF SAID PROPERTY ALL THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BINDING SAID INHABITANTS BY ALL OF THE ACTS, ORDINANCES, RESOLUTIONS, AND REGULATIONS OF SAID CITY, AND ADOPTING A SERVICE PLAN. (2ND READING) (HOLLY OWENS) Councilwoman Rainer asked how many duplexes are expected to be built. Ms. Owens stated six duplexes. ORDINANCE 2025-04: Motion by Jon Salter, seconded by Joe Patterson to PASS Ordinance 2025-04 annexing the property described as the C Cazanoba Survey in Coryell County, Texas to the next meeting. Five voting "Aye" one "Abstain" (Smith) motion passed, 5-0-1. 14) DISCUSSION AND POSSIBLE ACTION REGARDING ORDINANCE 2025-01, AMENDING THE GATESVILLE CODE OF ORDINANCES AT CHAPTER 36 NUISANCES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING A PENALTY OF FINE NOT TO EXCEED $2,000.00. (3RD AND. FINAL READING) (HOLLY OWENS) ORDINANCE 2025-01: Motion by Kalinda Westbrook, seconded by Aaron Smith to APPROVE Ordinance 2025-01, adopting the amendment to the Gatesville Code of Ordinances at Chapter 36 Nuisances. All six voting "Aye", motion passed, 6-0-0. 15) ADJOURN MEETING City Council adjourned at 6:26 P.M. unkey OF Mayor, Gary Chumley : ATTEST: 0 4 City Secretaly, Holly Owens