Meeting Agenda Regular Meeting of the Oak Point Parks and Recreation Commission Oak Point City Hall 100 Naylor Road Oak Point, Texas 75068 OAK POINT A country place Monday, February 10, 2025 - 6:00 P.M. 1. Call to order, roll call, and announce a quorum is present. (Chair) In the event a quorum is not present, the Commission may meet as a committee, but no action will be taken. 2. Pledge of Allegiance and Pledge to the Texas Flag. (Chair) 3. Public Input. This agenda item provides an opportunity) for citizens to address the Parks and Recreation Commission on any matter that is not posted on the agenda, as well as specific agenda items. The Parks and Recreation Commission is not permitted to take action or engage in any discussion on presentations or inquiries concerning an item not listed on the agenda. However, in accordance with. Section 551.042 of the Government Code, a representative of City staff or the Parks and Recreation Commission may respond with either a statement of specifici information relating to the inquiry or a recitation of existing policy in response to the inquiry. 4. Consider and act upon the minutes from the January 13, 2025 regular meeting of the Oak Point Parks and Recreation Commission. (Chair) 5. Consider and act to approve a Monarch Waystation at Jake's Place Park. 6. Consider and act to recommend approval of a contract with MHS Planning & Design for grant writing services for a TxDOT grant for sidewalks. (Chair) 7. Future Agenda Items 8. Adjourn. (Chair) The Parks and Recreation Commission of the City of Oak Point, Texas, reserves the right to meet in a Closed. Session on any item listed on this Agenda should the need arise, pursuant to authorization by Texas Government Code, Sections 551.071 consultation with attorney), 551.072 deliberations about real property), 551.073delberations: about gifts and donations), 551.074 (personnel matters), 551.076 (deliberations about security devices), 551.087 (economic development), 418.183 (homeland. security). This facility is wheelchair accessible and accessible parking. spaces are available. Requests for accommodations or interpretive. services must be made 48 hours prior to the meeting. Please contact City Hall at (972). 294-2312 or FAX (972). 294-1619 for further information. CERTIFIÇATION: do hereby certify that this Notice of public meeting was posted on the outside bulletin board at the Oak Point City Hall, a place convenient and readily accessible to the general public at all times, and said Notice was posted by the 7th day of February, 2025. au Zhughml Joni Vaughn, City Secretary V < This notice was removed at a.m./p.m. on the day of February, 2025. Joni Vaughn, City Secretary Meeting Minutes Regular Meeting of the Oak Point Parks and Recreation Commission Oak Point City Hall 100 Naylor Road Oak Point, Texas 75068 Monday, January 13, 2025 = 6:00 P.M. OAK POINT - country place 1. Call to order, roll call, and announce a quorum is present. Chairperson Risher called the meeting to order at 6:01 p.m. with the following roll call: Candy Risher Chairperson Present Christina Brown Vice Chairperson Present Robin Case Commissioner Present Jeanine Hall Commissioner Present Adam Steczko Commissioner Present Dena Miller Alternate Present City Staff present: Joni Vaughn City Secretary/Acting City Manager City Council present: Dena Meek Mayor Scott Dufford Mayor Pro Tem 2. Pledge of Allegiance and Pledge to the Texas Flag. Chairperson Risher led the pledges to the flags. 3. Public Input. No one came forward to speak. 4. Consider and act upon the minutes from the December 9, 2024 regular meeting of the Oak Point Parks and Recreation Commission. Commissioner Steczko made a motion to approve the minutes from the December 9, 2024 regular meeting of the Oak Point Parks and Recreation Commission; motion seconded by Commissioner Brown. Motion Passed 5-0 5. Consider and act to approve a contract with MHS Planning & Design for grant writing services. Chairperson Risher gave an overview of the contract with MHS. Commissioner Steczko made a motion to recommend approval of the contract pending review by the City Attorney; motion seconded by Commissioner Brown. Motion Passed 5-0 6. Consider and act to approve the purchase of a Burr Oak tree to replace the damaged tree in Jake's Place Park. Chairperson Risher discussed the need to replace the damaged tree at Jake's Place Park with the City tree, a Burr Oak. Commissioner Hall made a motion to approve $1500 for the purchase and planting of a Burr Oak tree for Jake's Place Park; motion seconded by Commissioner Case. Motion Passed 5-0 7. Discuss starting and placing a Seed Library Chairperson Risher discussed the concept of a Seed Library for the community. She will be happy to oversee the project. Fellow Commissioners support the idea. 8. Discuss SpringFest The Commission discussed a desire to have a booth at SpringFest. They would like to have local gardeners and bird lovers share their expertise. 9. Discuss future agenda items for next regular meeting of the Parks and Recreation Commission. Monarch Waystation Rain Barrel Workshop TxDOT Proposal 10. Adjourn Commissioner Brown made a motion to adjourn the meeting; motion seconded by Commissioner Steczko. Motion Passed 5-0 Chairperson Risher adjourned the meeting at 6:35 p.m. ATTEST: Candy Risher, Chairperson Joni Vaughn, City Secretary MHS PLANNING & DESIGN 03 February 2025 Candy Risher Chair Oak Point Parks and Recreation Commission 100 Naylor Road Oak Point, Texas 75068 RE: Professional Services - Texas Department of Transportation (TxDOT) Grant Consulting Dear Candy: It is my pleasure to submit this proposal for Grant Consulting Services for the City of Oak Point. Our scope of services for the development, submittal and management of a TxDOT Grant are as follows: Preliminary Submittal - $1,500 (due at time of preliminary submittal) 1. Review all preliminary layouts, topography maps, aerials and preliminary reports provided to us by the Owner (or Owner Representative) and readily available online resources. 2. Attend in-person and virtual/conference call meetings to discuss the process, timeline, schedule, and deadlines. 3. General coordination with Owner, Owner Representatives, Granting Agencies, etc. regarding properties, grants, scopes of work, schedules, etc. 4. Preparation of: i. Base maps ii. Trail layout 111. Preliminary project budget iv. Forms and project narrative 5. Submittal of Preliminary Application on or prior to the deadline. Detailed Submittal - Five (5%) Fee Based on Total Grant Award 1. Review Preliminary Submittal and other related documents provided by the City and/or TxDOT. 2. Conduct site visits to better understand existing properties and community (when deemed necessary by Consultant and approved by Owner) 3. Attend in-person and virtual/conference call meetings to discuss the process, timeline, schedule and, deadlines. 122221 MERITI DR, DALLAS, TX75251 214.845.7008 MHSONHSPIANMINGCOM TBPE#F-14571 TBAE#BR4525 4. General coordination with Owner, Owner Representatives, Granting Agencies, etc. regarding properties, grants, scopes of work, schedules, etc. 5. Develop and submit the Detailed Submittal Application on or prior to the deadline. 6. Provide grant administration of the awarded project through the IxDOT System. Funds awarded by TxDOT may be utilized to pay for grant administration. Grant Writers are billed as Planners, but other disciplines may be utilized and invoiced based on project specifics. If you find this proposal meets your needs, please sign below on the space provided, retain one copy for your file and return one to us. Once we receive the signed proposal, we will begin work. Ifyou have any questions or need us to revise our proposal, please let me know. Sincerely, Approved & Accepted HwEs Hunter N. Rush Name & Date Senior Planner & Partner MHS PLANNING & DESIGN 2025 MHS Hourly Rates Engineering Senior Professional Engineer. $240.00 per hour Professional Engineer. $165.00 per hour Graduate Engineer. $125.00 per hour Civil Engineering Intern.. $80.00 per hour Landscape Architecture Senior Landscape Architect. .$240.00 per hour Landscape Architect. .$165.00 per hour Landscape Designer. $105.00 per hour Landscape Intern.. $80.00 per hour Planning Senior Planner. $210.00 per hour Planner. $125.00 per hour Planning Intern.. $80.00 per hour Graphic Design Senior Graphics Designer. $225.00 per hour Graphics Designer. $140.00 per hour Drafting Senior CAD Designer. $145.00 per hour CAD Designer. $115.00 per hour CAD Drafter. $95.00 per hour Office Admin Word Processing/Clerical. $75.00 per hour Mileage.. 2025 Standard IRS Reproduction, Aerial photography, etc.. .Cost plus 15% A service charge of 1.5% per month (18% annual rate) will be added to all balances 30 days past due and will continue each month until the past due amount is received. 212' W. 9ths Street, Tyler, TX: 75701 122221 Merit Dr, Dallas, TX: 75251 I 903.597.6606 mhs@mhplaning.com TBPE#F-1457 TBAE#BR4525