Minute Order 114.25 January 21, 2025 Agenda Item A.3 ELLIS COUNTY COMMISSIONERS COURT OFFICIAL MINUTES - JANUARY 7, 2025 THE ELLIS COUNTY COMMISSIONERS COURT MET ON TUESDAY, JANUARY 7, 2025, AT 2:00 P.M., IN THE HISTORIC ELLIS COUNTY COURTHOUSE, COMMISSIONERS COURTROOM (2ND FLOOR) 101 W. MAIN STREET, WAXAHACHIE, TEXAS AT WHICH TIME THE FOLLOWING WAS DISCUSSED AND CONSIDERED, TO-WIT: MEMBERS PRESENT: COUNTY JUDGE TODD LITTLE COUNTY CLERK: KRYSTAL VALDEZ COMMISSIONERS: PRECINCT 1 COMMISSIONER RANDY STINSON PRECINCT 2 COMMISSIONER LANE GRAYSON PRECINCT 3 COMMISSIONER LOUIS PONDER PRECINCT 4 COMMISSIONER KYLE BUTLER OPENING COURT: COUNTY. JUDGE CALLS MEETING TO ORDER, DECLARES QUORUM. AND DECLARES NOTICES LEGALLY POSTED PURSUANT TO OPEN MEETINGS AcT. MOTION TO OPEN COURT BY COMMISSIONER GRAYSON, SECONDED BY COMMISSIONER PONDER, MOTION CARRIED INVOCATION AND PLEDGE OF ALLEGIANCE: PRECINCT. 1 COMMISSIONER RANDY STINSON CONSENT AGENDA: MINUTE ORDER 101.25 ADMINISTRATIVE: A.1 APPROVING OF REGULAR BILLS, PAYROLL, AND OFFICERS' REPORTS. COUNTY TREASURER CHERYL CHAMBERS A.2 APPROVING OF THE OCTOBER 2024 MONTHLY TREASURER's REPORT, PURSUANT TO TEXAS LOCAL GOVERNMENT CODE $114.026. - COUNTY TREASURER CHERYL CHAMBERS A.3 APPROVING OF THE COMMISSIONERS' COURT REGULAR MEETING MINUTES FROM DECEMBER 23, 2024. = COUNTY CLERK KRYSTAL VALDEZ FINANCIAL CONSENT: F.1 APPROVING OF A YEARLY CONTRIBUTION IN THE AMOUNT OF $62,000.00 TO MEALS ON WHEELS NORTH CENTRAL TEXAS, INC. FOR FISCAL YEAR 2025. FUNDING WILL COME FROM THE COMMUNITY SUPPORT LINE. = COUNTYJUDGE TODD LITTLE F.2 ACCEPTING ESTRAY REVENUE IN THE AMOUNT OF $2,530.72 FROM THE SHERIFF's OFFICE AS UNANTICIPATED REVENUE. REQUEST SPECIAL BUDGET OF UNANTICIPATED REVENUE: 1. INCREASE 001-0010-508700 (ESTRAY) IN THE AMOUNT OF $2,530.72 PURSUANT TO TEXAS LOCAL GOVERNMENT CODE 5111.0108, UNANTICIPATED REVENUE CERTIFIED BY COUNTY AUDITOR. - COUNTY AUDITOR STACI PARR F.3 FY2025 LINE-ITEM TRANSFER - PRECINCT 3 CONSTABLE CURTIS POLK, JR. Ellis County Commissioner's Court Minutes = January 7, 2025 DECREASE 001-0613-508020 (EQUIPMENT) BY $318.29 INCREASE 001-0375-508120 (RADIO) BY $318.29 F.4 FY2025 LINE-ITEM TRANSFER - SHERIFF BRAD NORMAN DECREASE 001-0010-505020 (SALARIES - FULL TIME) BY $200,000.00 NCREASE 001-0010-505022 (OVERTIME PAY) BY $200,000.00 MOTION TO APPROVE BY COMMISSIONER GRAYSON, SEÇONDED BY COMMISSIONER PONDER, MOTION CARRIED REGULAR. AGENDA - DISCUSSION, CONSIDERATION. AND ACTION: DEPARTMENT OF DEVELOPMENT MINUTE ORDER 102.25 (1.1). APPROVING Al REPLAT OF CRESTVIEW ESTATES ADDITION, SECOND SECTION, FIRST INSTALLMENT, LOT 8BR1, LOT 8BR2, BLOCK G, BEING A REPLAT OF CRESTVIEW ESTATES, SECOND SECTION, FIRST INSTALLMENT, LOT 8, BLOCK G. THE t 3.517-ACRE SITE IS LOCATED + 530 FEET SOUTHWEST OF THE INTERSECTION OF FM 983 AND SUMMERALL LANE, RED OAK, ROAD AND BRIDGE PRECINCT No. 1. MOTION TO APPROVE BY COMMISSIONER STINSON, SECONDED BY COMMISSIONER GRAYSON, MOTION CARRIED MINUTE ORDER 103.25 (1.2) RATIFYING STAFF ACTION ON AI PLAT OF NORTHSTAR ADDITION, LOT 1, BLOCK A. THE t 1.046-ACRE SITE IS LOCATED t 450 FEET WEST OF THE INTERSECTION OF RING ROAD AND FM 387, SITUATED IN THE J. STROOP SURVEY, ABSTRACT No. 142. WAXAHACHIE, ROAD AND BRIDGE PRECINCT No. 1. MOTION TO APPROVE BY COMMISSIONER STINSON, SECONDED BY COMMISSIONER GRAYSON, MOTION CARRIED MINUTE ORDER 104.25 (1.3) RATIFYING STAFF ACTION ON A PLAT OF RCV INVESTMENTS ADDITION, LOT 1, BLOCK A. THE t 1.073-ACRE SITE IS LOCATED t 600 FEET WEST OF THE INTERSECTION OF RING ROAD AND FM 387, SITUATED IN THE. J. STROOP SURVEY, ABSTRACT No. 142, WAXAHACHIE, ROAD AND BRIDGE PRECINCT No. 1. MOTION TO APPROVE BY COMMISSIONER STINSON, SECONDED BY COMMISSIONER GRAYSON, MOTION CARRIED MINUTE ORDER 105.25 (1.4). APPROVING A REPLAT OF SUBURBAN ESTATES, LOT 72R BEING A REPLAT OF SUBURBAN ESTATES LOT 72. THE t 1.27-ACRE SITE IS LOCATED AT THE NORTHWEST INTERSECTION OF GOLIAD CIRCLE AND PARKER ROAD, PALMER, ROAD AND BRIDGE PRECINCT No. 1 PUBLIC PARTICIPATION: DARREN WYNN MOTION TO APPROVE BY COMMISSIONER STINSON, SECONDED BY COMMISSIONER GRAYSON, MOTION CARRIED Ellis County Commissioner's Court. Minutes January 7, 2025 MINUTE ORDER 106.25 (1.5) RATIFYING STAFF ACTION ON AF FINAL PLAT OF CRYSTAL BRIDGES ESTATES, LOTS 1-3, BLOCK A. THE t 6.336-ACRE SITE IS LOCATED NORTH OF THE INTERSECTION OF MATTHEWS ROAD AND NORTH ARMSTRONG ROAD, SITUATED IN THE ADAM T. MILLER SURVEY, ABSTRACT No. 716, AND LOCATED IN THE EXTRATERRITORIAL JURISDICTION (ETJ) OF THE CITY OF MAYPEARL, ROAD AND BRIDGE PRECINCT No. 4. MOTION TO APPROVE BY COMMISSIONER BUTLER, SECONDED BY COMMISSIONER PONDER, MOTION CARRIED PURCHASING MINUTE ORDER 107.25 (2.1). APPROVING TO AWARD RFB-2025-002 CONVENIENCE STORE FUELTO PEARMAN OIL & LP GAS, INC. AND APPROVAL FOR THE COUNTY. JUDGE TO EXECUTE THE CONTRACT UPON FINAL LEGAL REVIEW. MOTION TO APPROVE BY COMMISSIONER BUTLER, SECONDED BY COMMISSIONER STINSON, MOTION CARRIED MINUTE ORDER 108.25 (2.2). APPROVING TO PURCHASE HVAC AND MECHANICAL EQUIPMENT PREVENTATIVE MAINTENANCE SERVICES FOR THE ELLIS COUNTY. JAIL IN AN ANNUAL AMOUNT OF $109,492.00 USING THE CHOICE PARTNERS COOPERATIVE CONTRACT 24/047TC-20 WITH HERITAGE AIR SERVICES LLC. MOTION TO APPROVE BY COMMISSIONER GRAYSON, SECONDED BY COMMISSIONER STINSON, MOTION CARRIED MINUTE ORDER 109.25 (2.3) APPROVING TO PURCHASE JP2 NETWORK EQUIPMENT FROM FLAIR DATA IN THE AMOUNT OF $38,705.14. MOTION TO APPROVE BY COMMISSIONER GRAYSON, SECONDED BY COMMISSIONER PONDER, MOTION CARRIED MINUTE ORDER 110.25 (2.4) APPROVING THE COUNTY. JUDGE TO SIGN THE LEASE AGREEMENTS WITH ENTERPRISE FLEET MANAGEMENT, INC., USING TIPS CONTRACT #240502. THESE AGREEMENTS INCLUDE. APPROVAL TO LEASE THE FOLLOWING VEHICLES UTILIZING THE AGREEMENT: (1) 2025 FORD EXPEDITION FOR TEXAS AGRI-LIFE EXTENSION, (1) 2025 FORD F150 FOR THE CIVIL ENGINEER, (1) 2025 FORD F150 PPV FOR THE FIRE MARSHAL, AND (1) 2025 FORD F150 PPV FOR THE CONSTABLE, PcT. 3, AND POTENTIALLY OTHER BUDGETED VEHICLES. MOTION TO APPROVE BY COMMISSIONER GRAYSON, SECONDED BY COMMISSIONER STINSON, MOTION CARRIED MINUTE ORDER 111.25 (2.5) APPROVING TO GRANT AN EXEMPTION UNDER SECTION 262.024 (1), LOCAL GOVERNMENT CODE, FROM THE BIDDING REQUIREMENTS OF SECTION 262.023, LOCAL Ellis County Commissioner's Court. Minutes - January 7, 2025 GOVERNMENT CODE FOR THE PURCHASE OF TWO( (2) 2023 CHEVROLET 1500 WORK TRUCKS FOR ROAD AND BRIDGE PRECINCT 2. MOTION TO APPROVE BY COMMISSIONER GRAYSON, SECONDED BY COMMISSIONER PONDER, MOTION CARRIED MINUTE ORDER 112.25 (2.6). APPROVING TO PURCHASE TWO (2) 2023 CHEVROLET 1500 WORK TRUCKS FROM CENTURY TRUCKS & VANS IN THE AMOUNT OF $29,287.23 EACH (TOTAL: $58,574.46) UNDER THE EXEMPTION GRANTED BY THE ELLIS COUNTY COMMISSIONER's COURT FOR ROAD AND BRIDGE PRECINCT 2. MOTION TO APPROVE BY COMMISSIONER GRAYSON, SECONDED BY COMMISSIONER PONDER, MOTION CARRIED ADMINISTRATIVE MINUTE ORDER 113.25 (3.1) APPROVING A NON-BINDING RESOLUTION OF SUPPORT FOR A 9-1-1 UPDATE SYSTEM TO IDENTIFY UNSUCCESSFUL CALLERS DURING DISASTERS AND MASS-CALLING EVENTS, AS WELL. AS TO ISSUE TIMELY ALERTS TO PUBLIC OFFICIALS, POLICYMAKERS, AND FIRST RESPONDERS. COUNTYJUDGE TODD LITTLE MOTION TO APPROVE BY COMMISSIONER STINSON, SECONDED BY COMMISSIONER GRAYSON, MOTION CARRIED RECESS TO EXECUTIVE SESSION 2:40 P.M. MOTION TO RECESS BY COMMISSIONER PONDER, SECONDED BY COMMISSIONER GRAYSON, MOTION CARRIED EXECUTIVE SESSION THE COMMISSIONERS COURT OF ELLIS COUNTY RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY OF THE MATTERS LISTED IN THIS AGENDA, INTHE ORDER DEEMED APPROPRIATE, AS AUTHORIZED BY TEXAS GOVERNMENT CODE 551, OR TO SEEK THE ADVICE OF ITS ATTORNEY, AND/OR OTHER ATTORNEYS REPRESENTING ELLIS COUNTY ON ANY MATTER IN WHICH THE DUTY OF THE ATTORNEY TO THE COMMISSIONERS COURT UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS CLEARLY CONFLICTS WITH TEXAS GOVERNMENT CODE CHAPTER 551 OR AS OTHERWISE MAY BE PERMITTED UNDER 551. 4.1 PURSUANT TO GOVERNMENT CODE $551.071(1), CONSULTATION WITH LEGAL COUNSEL REGARDING PENDING OR CONTEMPLATED LITIGATION CONCERNING TCEQ MATTERS, SPECIFICALLY PENDING TEXAS POLLUTANT DISCHARGE ELIMINATION SYSTEMS PERMITS (TPDES) AND PENDING PETITIONS FOR THE CREATION OF MUNICIPAL UTILITY DISTRICTS (MUDS). 4.2 PURSUANT TO GOVERNMENT CODE $551.071(2), CONSULTATION WITH LEGAL COUNSEL, LITTLER MENDELSON P.C., VIA REMOTE VIDEO CONFERENCE, ON A MATTER IN WHICH THE DUTY OF THE ATTORNEY TO THE GOVERNMENTAL BODY UNDER THE TEXAS RULES OF DISCIPLINARY RULES OF PROFESSIONAL Ellis County Commissioner's Court Minutes - January 7, 2025 CONDUCT OF THE STATE BAR OF TEXAS CLEARLY CONFLICTS WITH THIS CHAPTER, REGARDING EMPLOYMENT MATTERS, SPECIFICALLY THE COMMISSIONERS' COURT's CONSIDERATION OF A SETTLEMENT AGREEMENT. RECONVENED TO REGULAR: SESSION 3:34P.M. MOTION TO RECONVENE BY COMMISSIONER PONDER, SECONDED BY COMMISSIONER GRAYSON, MOTION CARRIED ADJOURNMENT 3:35P.M. MOTION TO ADJOURN BY COMMISSIONER GRAYSON, SECONDED BY COMMISSIONER BUTLER, MOTION CARRIED THE OFFICIAL MINUTES OF THE ELLISC COUNTY COMMISSIONERS COURTONJANUARY7,2 2025,ARE HEREBY APPROVED. PRESIDING OFFICER: of TODDI LFTLÉ, COUNTY. JUDGE Absent RANDY STINEON, COMMISSIONER, PCT1 LANE GRAYSON, COMMISSIONER, PCT: 2 LBats LOUIS PONDER, COMMISSIONER, PCT 3 KYLEBUTLER, COMMISSIONER, PCT 4 WITNESS MY HAND AND OFFICIAL SEAL OF OFFICE THIS 21ST DAY OF. JANUARY 2025. upi No KFYSTAL VALDEZ, COUNTY CLERK Ellis County Commissioner's Court. Minutes - January 7, 2025