CALLED MEETING OF THE HOTEL-MOTEL TAX COMMITTEE Tuesday, February 11, 2025 CITY HALL - 5:30 P.M. 601 S. FIRST STREET MEMBERS: Joe Hines -= City Manager Bobby Gonzales- Mayor Pro tem Mona Ferguson = EDC Director Danny Jacobs = Councilmember District 4 Sara Davis = "Chaiman" Chamber of Commerce 1. Hotel-Motel fund allowances: Consider request from local organizations requesting funds from Hotel-Motel account. Time Organization Representative Recommended 15 minute presentation by a representative will be allowed. 5:30 Lamesa Community Players Michelle Gibson 5:45 Dal Paso Museum Judith Holladay 6:00 Blackshear School Reunion Aaron Manual 6:15 Juneteenth Denitrice Jenkins 6:30 Knights ofColumbus Albert Acosta 6:45 Lamesa Cal Ripken Hector Carrejo 7:00 Nuestro Car Club Jaime Galindo 7:15 Lamesa Rodeo Cody King 7:30 Lamesa Fire Rescue Brian Beck 7:45 Chicken Fried Steak Joe Hines 8:00 Lamesa Chamber ofCommerce Ashley Tidwell 8:15 Lamesa Golden Tornado Jubilee Carter Schildknecht 8:30 Keep Lamesa Beautiful Hayden Davis MOTION BY TO APPROVE THE REQUEST OF: $ $ $ $ $ $ $ $ $ $ $ SECONDED BY AND UPON BEING PUT TO A VOTE THE MOTION VOTING "AYE" "NAY" "ABSTAIN" 2. Adjourn APPLICATION DUE BY: January 29, 2025 CITY OF LAMESA 8tas - APPLICATION FOR FUNDING DE AEDEg HOTEL OCCUPANCY TAX FUNDS ORGANIZATION: Lamesa Community Players Inc NAME: Michelle K Gibson ADDRESS: PO Box 1377, Lamesa, TX 79331-1377 (Physical: 214 N Austin Ave) TELEPHONE NO.: (806) 872-5426 or (432) 940-3618 EMAIL (Required): mgbson@bbtcpa.com (Agenda will be sent to your email) NAME OF PRESIDENTIEXECUTIVE DIRECTOR OR ORGANIZATION: Brenda Rinewalt, President A CURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. ALL RECEIPTS OF EXPENDITURES ARE REQUIRED FOR REIMBURSEMENT. HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. A POST EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY MANAGER WITHIN 60 DAYS OF EACH FUNDED EVENT. ALL DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: Performance of live theatrical events in the city of Lamesa (b) Organization's IRS Tax Exempt No.: 75-1822654 (c) Attach a copy of the organization's financial statement for the previous year or a planned budget for this activity. INTENDED USE OF FUNDS: (a) Category: Promoting the art in Lamesa (b) Activity for which you are seeking funding: Dead Giveaway, Boeing Boeing, Bad Year, etc APPLICATION DUE BY: January 29,2 2025 (c) Detail how the funds will be used to promote tourism and the convention and hotel/motel industry within the City of Lamesa (putting heads in beds"). PwmehaeYwansie AMOUNT OF REQUEST: 2,700 TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: 2025 NAMES AND ADDRESSES OF PERSONS RESPONSIBLE FOR SPENDING FUNDS: Michelle K Gibson, PO Box 1377, Lamesa, TX 79331-1377 SIGNED BY, ON BEHALF OF ENTIRE ORGANIZATION: Mickelle KGibaor TITLE: Treasurer DATE: 01/28/2025 9:42 PM Lamesa Community Players Inc 01/28/25 Profit & Loss Cash Basis January through December 2024 Jan Dec 24 Ordinary Income/Expense Income 402 Membership Dues 40210 . Patrons 3,410.00 40220 - Sponsors 4,800.00 40230 - Sustainings 2,400.00 40240 - Angels 2,000.00 40250 Underwriters 4,000.00 Total 402 Membership Dues 16,610.00 410 . Program Income 41020 - Production ticket sales 18,603.15 41030 - Concession sales 2,074.34 41040 - Novelty sales 42.08 41070 - Skit Camp Proceeds 650.00 Total 410 . Program Income 21,369.57 420 HOT grants 2,500.00 421 - General purpose receipts 35.23 425 Ad Sales 600.00 Total Income 41,114.80 Expense 50000 Direct production costs 50120 - Production costs 10,146.64 50130 - Concessions cost 693.42 50140 - Fees Tickets to the City 7.83 50522 Advertising 380.00 Total 50000 Direct production costs 11,227.89 61000 . Program expense 61048 - Insurance 5,477.36 61062 - Repair and maintenance 1,214.75 61072 - Utilities 8,947.92 61073 . Telephone 539.30 Total 61000 Program expense 16,179.33 65000 General and administrative 65010 - Dues and subscription 250.00 65020 Postage, Mailing Service 1,261.44 65030 - Printing and Copying 319.98 65040 - Supplies 2,475.92 Total 65000 . General and administrative 4,307.34 Total Expense 31,714.56 Net Ordinary Income 9,400.24 Other Income/Expense Other Income 80404 Interest income 262.45 80420 - Samuel Leonard Scholarship 1,248.77 Total Other Income 1,511.22 Net Other Income 1,511.22 Net Income 10,911.46 Page 1 APPLICATION DUE BY: January 29, 2025 CITY OF LAMESA V - APPLICATION FOR FUNDING HOTEL OCCUPANCY TAX FUNDS A ORGANIZATION: Dal Pasa WSEW aka Lwe Daw Co. MALS.Assointv NAME: Jdth OQdwy ADDRESS: (310 S.1 (ST St) P.O. 59y90 TELEPHONE NO.: 90 577 7489 EMAIL : (Required) holladay 58@ Anait, COM (Agenda will be sent to your email) NAME OF PRESIDENTEXECUTIVE DIREÇTOR OR ORGANIZATION: Currently gover nes by a Service qenerai bord equaly A CURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. ALL. RECEIPTS OF EXPENDITURES ARE REQUIRED FOR REIMBURSEMENT. HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. A POST EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY MANAGER WITHIN 60 DAYS OF EACH FUNDED EVENT. ALL DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: 70 pNserve WITIN YiStory 0f Dwson Co FLM ecR aNR 4hrouh AATMWP Y Wse Q+ A MLSwM 1 40 prove a nie aubls Vone Por events wch CAASISHIy bring CWOSHEA f in, enhaneang City Forexcwlr 75-211908 Organization's IRS Tax ExemptNo.: Pope (c) Attach a copy of organization's financial statement for the previous year or a planned budget for this activity. INTENDED USE OF FUNDS: insur dwce mdinteronce OA (a) Category: facility for Commnity Use (b) Activity, for which you are seeking funding; AMApaI expenses insune, utilies M Qitenince, DQiS MOUSEREeRAg supples, wem ergup qcive expenses pdotage, extermnrion Services aAd Minimal pwblroify. APPLICATION DUE BY: January 29, 2025 (c) Detail how the funds will be used to promote tourism and the convention and hotel/motel industry within the City of Lamesa (putting, heads in beds"). Adverfising J promoting ISP Qt MSWME faoility POT VArious eyents, proQr-ans - enrich WAOAIS WOA eAhmre i OVPAW QA4, WAirth IV lvcd ) A PUT ury ur CoMwITy Asl, diso wse AGS 70 0 AMOUNT OF REQUEST: $3.500 (WoMa we/coMe W inomasb) TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: 2025 NAMES AND APDRESSES OF PERSONS RESPONSIBLE FOR SPENDING FUNDS: JWdhh HOTIMAay P.0, BoX 0 0, Lwèca 74331 Iheresa EStes 2501 ohind pr LaeSI TX 74551 SIGNED BY, ON BEHALF OF ENTIRE ORGANIZATION: guli alalay TITLE: boad Memoer DATE: 1- 2l0- 25 Lamesa Hotel Motel City Grant Application Meeting 2025 Applicant: Dal Paso Museum/Lamesa Dawson County Museum Association 2025 Grant Request Statement: The Lamesa Dawson County Museum Association is a local non-profit organization, better known as The Dal Paso Museum. The museum organization strives to promote Lamesa and Dawson County by working to preserve a treasured museum collection, as well as managing a large and finely appointed gathering venue. Social media and related registries detail themes featured in the permanent upstairs exhibits, occasionally bringing interested individuals and groups from near and far to visit the museum. Housed in an almost 100 year old historic hotel (which claimed fame as the nicest hotel between Dallas and El Paso-- -hence the name Dal Paso---in the hey day of train travel and freight delivery in this area), the building has appreciated now over 37 years of utilization for historical preservation, gatherings ofvarious types (such as informative programs, special exhibits, instructional classes of many kinds, weddings, showers, parties, charitable and community events, family and school reunions, various extended industry training sessions, job fairs, meetings and other bookings) which regularly result in overnight guests being housed in local lodging. Most seasons these events can easily add up to 300-500, or more, people in any given calendar year, helping to carry forth the tradition of "putting heads in beds", to benefit the Lamesa economy. The museum association remains solely responsible for the overhead costs ofi insurance, utilities, maintenance, cleaning and supplies, incurred by the organization annually. Recent years have seen astronomical increases in all facets, but especially concerning insurance coverage, which remains the main expenditure. The governing board of the association continues to ensure that the facility is readily available for tours and visits, upon request. Even though the last few years have seen a transition of fewer scheduled museum events, there has been a sharp increase in the number of facility rentals, and that is what now brings in the most "foot traffic", including a large number of out of town guests, many of whom spend a night or two in Lamesa. While the income generated from rental is mostly "a wash" due to expenses of cleaning, utilities and supplies, the increased rental usage incurs more wear and tear on the facility and very soon, there will be a need for some painting and repairs to be done. The museum board continues in its efforts to enhance and improve the actual upstairs museum, by way of several work days each year. The sheer nature of preserving a building this old (built in 1926), requires regular and frugal maintenance, as the board strives to practice stewardship with every museum dollar. The Lamesa Golden Tornado Jubilee is being staged in July of this year and the museum is always a favored attraction and gathering venue. Plans are being made to make the museum ready for that upcoming event. As a board, we continue to stand in grateful appreciation of the consideration of funds allocated to the museum by the Lamesa Hotel Motel Grant Committee each year. This helps greatly in the organization's efforts to keep the museum available for use by the community of Lamesa and Dawson County. On behalf of "The Old Dal Paso", we say "thank you." APPLICATION DUE BY: January 29, 2025 CITY OF LAMESA APPLICATION FOR FUNDING HOTEL OCCUPANCY TAX FUNDS ORGANIZATION: Bigek sheep Sehna! Reanion nL Hiuar NAME: - ADDRESS: 266 p2 mVA TELEPHONE NO.: EMAIL : (Required) 01) - 2 a 1AMM 1 Met (Agenda will be sent to your email) NAME OF PRESIDENTEXECUTIVE DIRECTOR OR ORGANIZATION: A CURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. ALL RECEIPTS OF EXPENDITURES ARE REQUIRED FOR REIMBURSEMENT. HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. A POST EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY MANAGER WITHIN 60 DAYS OF EACH FUNDED EVENT. ALL DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: i 6chmpl Reurion EOR AIL Student That altaineg Bleikshedr Schal I Kuep Blackshear Oline" (b) Organization's IRS Tax Exempt No.: (c) Attach a copy of organization's financial statement for the previous year or a planned budget for this activity. INTENDED USE OF FUNDS: (a) Category: (Los FAR Rentp holae Aabain Chuseh Quaue (b) Activity for which you are seeking funding: N morla Gacen prh AceN l premeta muair. LSpanies Soituy olcurp) SUERS nnn APPLICATION DUE BY: January 29, 2025 (c) Detail how the funds will be used to promote tourism and the convention and hotel/motel industry within the City of Lamesa (putting "heads in beds"). (ISe DE Moteis Parks Resta 26e i - <7 haad qusBedr - BA CHetek AMOUNT OF REQUEST: 3ra0.00 TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: lulb 1-13 NAMES AND ADDRESSES OF PERSONS RESPONSIBLE FOR-SPENDING FUNDS: I l0l Sowh Lbsn 77 - CA EMans SIGNED BY, ON BEHALF OF ENTIRE ORGANIZATION: das Mengh TITLE: 227 - In DATE: - 6 25 028 00001 01 PAGE: 1 The Lamesa National Bank 7006217 ACCOUNT: 06/30/2024 P.O. Drawer 301 Lamesa, Texas 79331 B 806 872-5457 Member FDIC BLACKSHEAR REUNION FUND 102 P 0 BOX 877 LAMESA TX 79331 -=: - - : - : - - - PERSONAL SAVINGS ACCOUNT 7006217 - - - DESCRIPTION DEBITS CREDITS DATE BALANCE BALANCE LAST STATEMENT 03/31/24 2,027.34 INTEREST 2.53 06/30/24 2,029.87 FEDERAL WITHHOLDING .61 06/30/24 2,029.26 BALANCE THIS STATEMENT 06/30/24 2,029.26 91 TOTAL DAYS IN STATEMENT PERIOD 04/01/24 THROUGH 06/30/24: TOTAL CREDITS (1) 2.53 TOTAL DEBITS (1) .61 I N T E R E S T AVERAGE LEDGER BALANCE: 2,027.34 INTEREST EARNED: 2.53 91 INTEREST PAID THIS PERIOD: 2.53 DAYS IN PERIOD 4/01/24-06/30/24: INTEREST PAID 2024: 5.05 ANNUAL PERCENTAGE YIELD EARNED: .508 FEDERAL WITHHOLDING 2024: 1.21 NOTICE: SEE REVERSE SIDE FOR IMPORTANT INFORMATION BLACKSHEAR REUNION FUND 36-0 P O BOX 877 LAMESA TX 79331 LAW US TO TELL YOU HOW WE COLLECT, SHARE, PRIVACY NOTICE-FEDERAL REQUIRES AND PROTECT YOUR PERSONAL INFORMATION. OUR PRIVACY POLICY HAS NOT CHANGED YOU MAY REVIEW OUR POLICY AT WWW.LAMESANB.COM OR RECEIVE A FREE COPY UPON REQUEST, IF YOU CALL US AT 806-872-5457. REGULAR CHECKING ACCOUNT 1005170 = - - CREDITS DATE BALANCE DESCRIPTION DEBITS 10/08/24 360.27 BALANCE LAST STATEMENT 360.27 11/08/24 BALANCE THIS STATEMENT TOTAL DAYS IN STATEMENT PERIOD 10/09/24 THROUGH 11/08/24: 31 TOTAL CREDITS (0) .00 TOTAL DEBITS (0) .00 ITEMI ZATION OF OVERDRAFT AND RETURNED ITEM FEES TOTAL FOR I TOTAL THIS PERIOD YEAR TO DATE $.00 TOTAL OVERDRAFT FEES: : $.00 $.00 * TOTAL RETURNED ITEM FEES: $.00 NOTICE: SEE REVERSE SIDE FOR IMPORTANT INFORMATION APPLICATION DUE BY: January 29, 2025 CITY OF LAMESA ECCI m AV/ APPLICATION FOR FUNDING HOTEL OCCUPANCY TAX FUNDS u / a - - - ORGANIZATION: JUNETEENTH ANNUAL CELEBRATION NAME: DENITRICE JENKINS ADDRESS: 1408 S CANYON AVE, LAMESA TX 79331 TELEPHONE NO.: 806-332-3627 EMAIL : (Required) DEEJENATZ@CMALCOM (Agenda will be sent to your email) NAME OF PRESIDENTIEXECUTIVE DIRECTOR OR ORGANIZATION: JUNETEENTH CELEBRATION COMMITTEE A CURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. ALL RECEIPTS OF EXPENDITURES ARE REQUIRED FOR REIMBURSEMENT. HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. A POST-EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY MANAGER WITHIN 60 DAYS OF EACH FUNDED EVENT. ALL DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: To organize an annual celebration that will commemorate the effective end of slavery in the United States. (b) Organization's IRS Tax Exempt No.: 84-1427959 (c) Attach a copy of organization's financial statement for the previous year or a planned budget for this activity. INTENDED USE OF FUNDS: (a) Category: Education & Entertainment (b) Activity for which you are seeking funding: 3 day event where we utilize city establishments. hotels, parks, grocery stores and other services APPLICATION DUE BY: January 29, 2025 (c) Detail how the funds will be used to promote tourism and the convention and hotel/motel industry within the City of Lamesa (putting heads in beds"). Guests / vendors are encouraged to get rooms from out of town. They occupy hotels / motels as well as patronize the local businesses. AMOUNT OF REQUEST: $10,000 TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: May 1st - June 19th NAMES AND ADDRESSES OF PERSONS RESPONSIBLE FOR SPENDING FUNDS: Juneteenth Committee Member headed by Denitrice Jenkins SIGNED BY, ON BEHALF OF ENTIRE ORGANIZATION: TITLE: Organizer DATE: 1/29/2025 City of Lamesa 601 S. 1st Street Citylof Lamesa, Texas 79331 806-872-2124 Lamesa POST EVENT REPORT FORM HOTEL OCCUPANCYTAX FUNDING By law oft the State ofTexas, the City of Lamesa collects a Hotel Occupancy Tax (HOT) from hotels, motels, and bed & breakfast inns. The revenue from the HOT may be used only to directly promote tourism and the convention and hotel industry. The use ofHOT funds is limited to: i) the acquisition ofs sites for and the construction, improvement, enlarging, equipping, repairing operation and maintenance of convention center facilities or visitor information centers, or both; ii) the furnishing of facilities, personnel, and materials for the registration of convention delegates or registrants; in) advertising and conducting solicitations and promotional programs to attract tourists and convention delegates or registrants to the municipality or its vicinity; iv) the encouragement, promotion, improvement, and application ofthe arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture photography, graphic and craft arts, motion picture, radio, television, tape and sound recording, and other arts related to the presentation, performance, execution, and exhibition ofthese major art forms, and v) Historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates to visit preserved historic sites or museums. vi) Sporting related expenses if the majority of the participants are tourists and if the event substantially increases economic activity at area hotels. The City ofLamesa accepts applications from groups and businesses meeting the above criteria and wishing to receive HOT funds. All entities that are approved for such funds must submit a Post Event Report Form within 60 days of each funded event. The: report will be reviewed by the City ofLamesa to determine how well the entity met its goals and be used in consideration of future hotel occupancy tax funding requests. Priority will be given to those events that demonstrate an ability to generate overnight visitors to the City ofLamesa, Texas. Revised December 2016 Page 1 of4 City of Lamesa 601 S. 1st Street Lamesa,Texas 79331 City of 806-872-2124 Lamesa Post Event Report Form ORGANIZATION INFORMATION Date: 7/1/2024 Name of Organization: Juneteenth Celebration Committee Address: 1408 S Canyon Ave City, State, Zip: Lamesa, TX 79331 Contact Name: Denitrice Jenkins Contact Phone Number: 80-332-3627 PROJECT OR EVENT Name of Event or Project: Juneteenth Annual Celebration Date of Event or Project: June 17th - 19th Primary Location of Event or Project: Forrest Park. LHS Gym & Hollis Carver Park Primary Purpose of Funded Event/Project: To help with expenses for the event Amount Received from Hotel Occupancy Tax Funds: $8000 Amount Used from Hotel Occupancy Tax Funds: $8000 How were the Funds Actually Used? see spreadsheet & agenda Revised December 2016 Page 2 of4 City of Lamesa 601 S. 1st Street City of Lamesa,Texas 79331 Lamesa 806-872-2124 Actual percentage of funded Event costs covered by hotel occupancy tax: 90% Actual percentage of Facility costs covered by hotel occupancy tax (ifa applicable): 100% Actual percentage of Staff costs covered by hotel occupancy tax (ifapplicable): 0 If staff costs were covered, estimate of actual hour's staff spent on funded Event: - How many years have you held this Event or Project: 4 How many people did you predict would attend this Event? (Number submitted in the application for hotel occupancy tax funds): 250-300 What would you estimate was the actual attendance at the Event? 290 How many room nights were generated at Lamesa hotels, motels or bed & breakfasts by attendees of this Event or Project? 2 Ifthis Event has been funded by hotel occupancy tax in the last three years, how many room nights were generated at Lamesa hotels, motels, or bed & breakfasts by attendees ofthis Event or Project? Last Year Two Years Ago Three Years Ago It'sa three day eve with many participant coming from out of town. What method did you use to determine the number of people who booked rooms at Lamesa hotels, motels, or bed & breakfasts (e.g.; room block usage information, survey ofh hoteliers, etc.)? Ifthev signed up for at least two days, then they are more than likely to stay overnight in the hotels. Was a room block established for this Event at an area hotel (hotels), and if SO, did the block fill? No Ifthe room block did not fill, how many rooms were picked up?- Please check all efforts your organization actually used to promote this Event and how much was actually spent in each category: Newspaper: X TV: Radio: Other Paid X Advertising: Revised December 2016 Page 3 of4 4 City of Lamesa 601 S. 1st Street City of Lamesa,Texas 79331 Lamesa 806-872-2124 What new marketing initiatives did you utilize to promote this Event and how much was actually spent in each category? Social media. texting, emailing. phone calls. mailout Please show how Lamesa was recognized in your adverisingpromotiona campaign. **Please attach at least one sample of all forms of adyertisingpromoting used in your campaign. If the sample itself does not indicate the medium (radio, TV, print, or mail) used or where the advertising took place (e.g. a city's newspaper, or a radio spot that does not indicate the city where the spot was played), please include other information that would show location of the advertising and medium utilized. What Lamesa businesses did you utilize for food, supplies, materials, printing, etc? Claibornes, United, Family Dollar, Dollar Tree & Dollar General Ift the Event funded by hotel occupancy tax was a sports-related function/facility, how many individuals actually participated in this event? 100+ Ifthe event was a sporting-related function/facility, how many of the participants were from another city or county? 70% If the event was a sporting-related function/facility, quantify how the activity substantially increased economic activity at hotel and motels within the city or its vicinity? Several players on Saturdays stayed at the hotels an additional night SO they could participate for the in the next days activities event. Please submit completed form to: City ofl Lamesa Attn: City Secretary 601 S. 1St Street Lamesa, Texas 79331 Revised December 2016 Page 4 of4 APPLICATION DUE BY: January 29, 2025 CITY OF LAMESA APPLICATION FOR FUNDING ECEIVED HOTEL OCCUPANCY TAX FUNDS 0 A : ORGANIZATION: Lamesa Knights of Columbus Council #7953 NAME: Albert Acostal Fiancial Secretary ADDRESS: P.O.Box 592 a TELEPHONE NO.: 806-200-3732 AX - - A - EMAIL : (Required) csta@pemaneyenircon (Agenda will be sent to your email) NAME OF PRESIDENTEXECUTIVE DIRECTOR OR ORGANIZATION: Tommy Flores: Grand Knight i A CURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION: APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. - ALL RECEIPTS OF EXPENDITURES ARE. REQUIRED FOR REIMBURSEMENT. A HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. A POST EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY MANAGER WITHIN 60 DAYS OF EACH FUNDED EVENT: ALL DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: (seeattachment #1) (b) Organization's IRS Tax Exempt No.: (c) Attach a copy of organization's financial statement for the previous year or a planned budget for this activity. (see attachment #2) INTENDED USE OF FUNDS: Scholarship Fundraiser (a) Category: (b) Activity for which you are seeking funding: Yearly Scholarship Golf Tournament APPLICATION DUE BY: January 29, 2025 (c) Detail how the funds will be used to promote tourism and the convention and hotel/motel industry within the City of Lamesa (putting "heads in beds"). (see attachment #3) à -A a - AMOUNT OF REQUEST: $17,550.00 - 5/2025 thru 7/2025 TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: NAMES AND ADDRESSES OF PERSONS RESPONSIBLE FOR SPENDING FUNDS: Tommy Flores: Grand Knight Albert Acostas Financial Secretary 2305 Seminole Highway 1207 N. Bryan Lamesa, Tx 79331 Lamesa, Tx79331 : ( SIGNED Glbsh BY, ON BEHALF OF ENTIRE ORGANIZATION: Cob TITLE: Financial Secretary DATE: 1/28/25 - & a a - - 1 2 - 4 a - a :. City of Application: Funding Lamesa Knights of Columbus Attachment #1 PURPOSE OF ORGANIZATION: (a). Our purpose within our community is to help our Catholic church with many events such as yearly "Confirmation" in which our area Bishop Covert is attendance another big event in which we volunteer our time is our yearly fish fry in which those funds are donate to our catholic church. One of our most important services is to raise money to help our community. We raise majority of our funds from fundraisers. (example hamburger plate sale etc.. ) but our biggest fundraiser is our yearly golf tournament with the funds that we have raised we are able to give out graduate's scholarships. This past year 2024 we gave a total of 10 scholarships totaling $5,000.00. We are hoping for 2025 to give a total of 15 scholarships this year. Thank you for being one of our biggest supporters. City of Application: Funding Lamesa Knights of Columbus Attachment #2 (c): Attach a copy of organization planned budget for this activity: Name Price Items West Texas $350.00 Sponsorship Graphic Signs West Texas Golf $1,700.00 Golf Cart Carts Rental Golf Head $10,000.00 Raffle Items Quarters Lamesa Press $1,500.00 Monthly Ads Report Starting May Claiborne'/United $4,000.00 2 Days provided food and drinks Total- $17,550.00 City of Application: Funding Lamesa Knights of Columbus Attachment #3 c). Detail how the funds will be used to promote tourism and the convention and hotel/motel industry within the City ofLamesa: For the year 2025 GolfTournament we will subscribe an ad in the Lamesa Press Reporter for a whole month. (Post once a week for 4 weeks). Plus, we will provide professional flyers, and we will post them around Lamesa and sending some to our surrounding communities such as Midland, Andrews, Seminole, Lubbock, Denver City, Amarillo, and San Angelo. Plus, we will personally visit many of our community hotel/motel and restaurants to inform them many of our golfers would be using their facilities. (a). Total Teams 32. (b). About 16 teams used our motel/hotel, plus, our restaurants. (c). We had teams from Andrews, Midland, Odessa, Amarillo, San Angelo, Lubbock, Lamesa, and Monahan's. *EXCLUDE-None Statement Date 1/24/25 Page NO. 1 1177 0.7810 EX 0.000 7 1 59 KNIGHTS OF COLUMBUS PO BOX 592 LAMESA TX 79331-0592 Statement Summary For: FREE SMALL BUSINESS Account Number: 140464974 Balance Last We Have Added We Have Deducted Resulting Statement Number Deposits/Credits Number Checks/Debits Service Chg Balance $ 165.85- 2 $ 1,000.00 2 $ 500.00 $ 4.97 $ 329.18 Avg Ledger Balance Avg Collected Balance Annual Percentage Interest Earned YTD: Interest Days in Period Yield Earned 31 $ 176.08 $ 176.08 .00 % $ .00 $ .00 Total Total FEE SUMMARY This Perio Year-to-Dàte TOTAL PAID ITEM FEES .97 .97 TOTAL RETURN ITEM FEES .00 .00 Summary For Maintenance Fee MAINTENANCE FEE 4.00 DEPOSITS AND OTHER CREDITS Date Description Amount 1/08 F 2377 T 4974 600.00 PER ALBERT BY MJ 1/10 F 2377 T 4974 400.00 PER TOMMY BY AYDEN OTHER DEBITS Date Description Amount 1/24 Maintenance Fee 4.00-SC 1/26 Interest on Overdrafts .97- GIRSTIRUNITED Account 140464974 Statement Date 1/24/25 Page NO. 2 FREE SMALL BUSINESS (Continued) CHECKS Date Check No Amount Date Check No Amount 1/16 2591 200.00 1/09 2592 300.00 * Denotes missing check numbers DAILY BALANCE SUMMARY Date Balance Date Balance Date Balance 12/27 165.85- 1/10 534.15 1/26 329.18 1/08 434.15 1/16 334.15 1/09 134.15 1/24 330.15 APPLICATION DUE BY: January 29, 2025 CITY OF LAMESA APPLICATION FOR FUNDING DEGEN MI 5 HOTEL OCCUPANCY TAX FUNDS ND au - ORGANIZATION: MMs 54 Lal Liplun Sah Tyh Bascball NAME: ADDRESS: 22145 TELEPHONE NO.: 306-332-107 EMAIL : (Required) hgcar ne 0911 - 1 4 hi - fon (Agenda will be sent to your email) NAME OF PRESIDENTEXECUTIVE DIRECTOR OR ORGANIZATION: - 1Eh a Anj A CURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. ALL RECEIPTS OF EXPENDITURES ARE REQUIRED FOR REIMBURSEMENT. HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. A POST EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY MANAGER WITHIN 60 DAYS OF EACH FUNDED EVENT. ALL DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: Alao S hids play 3ashe!! 4-16 14 nif fommunity (b) Organization's IRS Tax Exempt No.: 412335643 (c) Attach a copy of organization's financial statement for the previous year or a planned budget for this activity. INTENDED USE OF FUNDS: (a) Category: Bascbul (b) Activity for which you are seeking funding: 516524 hust hillael Dilutt Snh Tawnamans iA laruish. APPLICATION DUE BY: January 29, 2025 (c) Detail how the funds will be used to promote tourism and the convention and hotel/motel industry within the City of Lamesa (putting "heads in beds"). woill hng Las fon DAwN Jovons * Play M 4405 duy toxpenutls AMOUNT OF REQUEST: 7000 TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: feh. uly NAMES AND ADDRESSES OF PERSONS RESPONSIBLE FOR SPENDING FUNDS: Hate Lacso 22143 L"st SIGNED BY, ON BEHALF OF ENTIRE ORGANIZATION: TITLE: Fisibat DATE: San.23, Aoa5 City of Lamesa 601 S. 1st Street Cityof Lamesa, Texas 79331 806-872-2124 Lamesa POST EVENT REPORT FORM HOTEL OCCUPANCYTAX FUNDING By law of the State ofTexas, the City ofLamesa collects a Hotel Occupancy Tax (HOT) from hotels, motels, and bed & breakfast inns. The revenue from the HOT may be used only to directly promote tourism and the convention and hotel industry. The use of HOT funds is limited to: i) the acquisition of sites for and the construction, improvement, enlarging, equipping, repairing operation and maintenance of convention center facilities or visitor information centers, or both; ii) the furnishing of facilities, personnel, and materials for the registration of convention delegates or registrants; iii) advertising and conducting solicitations and promotional programs to attract tourists and convention delegates or registrants to the municipality or its vicinity; iv) the encouragement, promotion, improvement, and application ofthe arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture photography, graphic and craft arts, motion picture, radio, television, tape and sound recording, and other arts related to the presentation, performance, execution, and exhibition oft these major art forms, and v) Historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates to visit preserved historic sites or museums. vi) Sporting related expenses if the majority of the participants are tourists and if the event substantially increases economic activity at area hotels. The City ofLamesa accepts applications from groups and businesses meeting the above criteria and wishing to receive HOT funds. All entities that are approved for such funds must submit a Post Event Report Form within 60 days of each funded event. The report will be reviewed by the City ofLamesa to determine how well the entity met its goals and be used in consideration of future hotel occupancy tax funding requests. Priority will be given to those events that demonstrate an ability to generate overnight visitors to the City ofLamesa, Texas. Revised December 2016 Page 1 of4 City of Lamesa 601 S. 1st Street City of Lamesa,Texas 79331 806-872-2124 Lamesa Post Event Report Form ORGANIZATION INFORMATION Date: Tun 23 Name of Organization: BabPuk Address: 22143145t City, State, Zip: amess Ty 79331 Contact Name: Hrh Lanyjo Contact Phone Number: 906-332-1a99 PROJECT OR EVENT Name of Event or Project: Bblkh a!! Slrs Date ofEvent or Project: l Ho Suna taly Primary Location of Event or Project: WLAVWE Spsb Lempise Primary Purpose of Funded Event/Project: h halp Sappet kague +Yawaseb Amount Received from Hotel Occupancy Tax Funds: Zao0 Amount Used from Hotel Occupancy Tax Funds: 7000 How were the Funds Actually Used? Pomet Tocnanabylapiua; Twstys, Lalnshaly - Byt fot t all fownanwuals wt hau htans hw Anarile TAns! Plinin Hhtld, hullsly Dauw Ly bmk hemit Bontal * hu Revised December 2016 Page 2 of4 City of Lamesa 601 S. 1st Street City of Lamesa,Texas 79331 Lamesa 806-872-2124 Actual percentage of funded Event costs covered by hotel occupancy tax: y5 Actual percentage of Facility costs covered by hotel occupancy tax (ifa applicable): y5 Actual percentage of Staff costs covered by hotel occupancy tax (ifapplicable): y5 If staff costs were covered, estimate of actual hour's staff spent on funded Event: 7ol> How many years have held this Event or Project: 1 ut - 1ast arshte you Mk.t How many people did you predict would attend this Event? (Number submitted in the application for hotel occupancy tax funds): 45D What would you estimate was the actual attendance at the Event? 400 How many room nights were generated at Lamesa hotels, motels or bed & breakfasts by attendees of this Event or Project? Ines. Mon. Ifthis Event has been funded by hotel occupancy tax in the last three years, how many room nights were generated at Lamesa hotels, motels, or bed & breakfasts by attendees oft this Event or Project? Last Year 28 Two Years Ago a5 Three Years Ago 25 What method did you use to determine the number of people who booked rooms at Lamesa hotels, motels, or bed & breakfasts (e.g.; room block usage information, survey ofh hoteliers, etc.)? Bloshd DDAAS ail tans nuk Yuve Don 1siVuatias Task AlL who all WiIL he 4hayhg5e gtcag sy ail hup satk. Was a room block established for this Event at an area hotel (hotels), and if SO, did the block fill? Ifthe room block did not fill, how many rooms were picked up? Please check all efforts your organization actually used to promote this Event and how much was actually spent in each category: Newspaper: TV: Radio: Other Paid faghk ck loedot wogn Revised December 2016 Page 3 of4 City of Lamesa 601 S. 1st Street City of Lamesa,Texas 79331 Lamesa 806-872-2124 Advertising: What newi marketing initiatives did you utilize to promote this Event and how much was actually spent in eachcategory? Papu, Fabak Flys do Schocis ad Slons Qwonh uoR Please show how Lamesa was recognized in your advertisingpromoional campaign. **Please attach at least one sample of all forms of advertisingpromoting used in your campaign. Ifthe sample itself does not indicate the medium (radio, TV, print, or mail) used or where the advertising took place (e.g. a city's newspaper, or a radio spot that does not indicate the city where the spot was played), please include other information that would show location of the advertising and medium utilized. What Lamesa businesses did you utilize for food, supplies, materials, printing, etc? W hengl Flyvs w: w hars n/ /. L. sihr à V Sbhoels. Ifthe Event funded by hotel occupancy tax was a sports-related function/facility, how many individuals actually participated in this event? 350 Ifthe event was a sporting-related function/facility, how many of the participants were from another city or county? 250 Ift the event was a sporting-related function/facility, quantify how the activity substantially increased economic activity at hotel and motels within the city or its vicinity? wt willavt daums Hayhgin hls Aw hast days avlas lis 455 Hlans WiANas Say lay Please submit completed form to: City ofLamesa Attn: City Secretary 601 S. 1st Street Lamesa, Texas 79331 Revised December 2016 Page 4 of4 CITY OF LAMESA APPLICATION FOR FUNDING - HOTEL OCCUPANCY TAX FUNDS hasb ORGANIZATION: Nufce ce-prhalue NAME: Jaime Gelindo ADDRESS: 513N74 TELEPHONE NO.: B06 206 44/66 EMAIL: Cor : (Required) SEIheCAm) (Agenda will be sent to your email) NAME OF PRESIDENTEXECUTIVE DIRECTOR OR ORGANIZATION: Jaiye Galindo A CURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. . ALL RECEIPTS OF EXPENDITURES ARE REQUIRED FOR REIMBURSEMENT. HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. A POST EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY MANAGER WITHIN 60 DAYS OF EACH FUNDED EVENT. . ALLI DOCUMENTATION IS REQUIREDI FOR CONSIDERATION. OF FUTURE FUNDING. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: Serve A psrithue purpose inor bommenily (b) Organizatig'g/RS Tax Exempt No.: - 5 -24 41841 7 (c) Attach a copy of organization's financial statement for the previous year or a planned budget for this activity. INTENDED USE OF FUNDS: (a) Category: ComnmihElet (b) Activityfor which you ae seeking funding: pringhine, Shine CarShos 4 Graise (c) Detail how the funds will be used to promote tourism and the convention and hotel/motel industry within the City of Lamesa (putting "heads in beds"). furds will he Add aHrachors f bring tin fapnilies fon ootsrde Lanenhe cloding Cindors for Betkday. AMOUNT OF REQUEST:, 18,000 TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: From approva % April 2625 NAMES AND ADDRESSES OF PERSONS RESPONSIBLE FOR SPENDING FUNDS: Chine Galbrdo Bick Casillas SIGNED BY, ON BEHALF OF ENTIRE ORGANIZATION: TITLE: /Aentert DATE: 28,2025 P Springhi SR-lersiafcir Live Mubt Bad 5,000 Seuad /Shge fz,Geo 7ShirkiBoners H200 Awards- 3560 Spec/ky Mwede-/000 Advertrin) * 2500 HoiealaAEApar - /000 APPLICATION DUE BY: January - 29, 2025 DEGE hiya8a5 CITVOF LAMESA APPLICATION FOR FUNDING HOTEL OCCUPANCY TAX FUNDS ORGANIZATION: Lamysa Bodoo Acbociation NAME: Indy Kng ADDRESS: PO boL 440 lamesa, Tx 7331 TELEPHONE NO.: ADo) 181- 1818 EMAIL : (Required) SbLQ pora. fom (Agenda will be sent to your email) NAME OF PRESIDENTEXECUTVE DIRECTOR OR ORGANIZATION: ody Kiny A CURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. ALL RECEIPTS OF EXPENDITURES ARE REQUIRED FOR REIMBURSEMENT. HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. A POST EVENT FORM MUST BE COMPLETED AND RETURNED TO THE MANAGER WITHIN 60 DAYS OF EACH FUNDED EVENT. CITY ALL DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: We plan dprovide the Qnual rodoo; plan ropinup throughur th way including but Aot limitad 1o: 4H aului Chidunkritd Bak Fohval, Vanusa JANL lohy Day Popny Caunty Popino et. (b) Organization's IRS Tax Exempt No.: 7-1703 (c) Attach a copy of organization's financial statement for the previous year or a budget for this activity. planned INTENDED USE OF FUNDS: (a) Category: tundydiing for Conetnbs 4 PKpires (b) Activity for which you are seeking funding: Addod mouy to hop draw more Coneslwnts, Whilh pub More heudo in beds. We a +ry to In 3 bands to and bring help briny diversity hep draw In more people. APPLICATION DUE BY: January 29, 2025 (c) Detail how the funds will be used to promote tourism and the convention and hotel/motel industry within the City of Lamesa (putting "heads in beds"). AN of bur Pvents hany Conestant and Spectalors fom many lotafionuo. Ihse poope S4y at our local hokisfor swvera Aigito. We provide roomsfor bando & work' pevsonal AMOUNT OF REQUEST: d 30,000. 9o TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: End of duhg First dhuya NAMES AND ADDRESSES OF PERSONS RESPONSIBLE FOR SPENDING FUNDS: Cod Lin Ligh Amn Arther Do Boy 440 lana 7933L - SIGNED BY, ON BEHALF OF ENTIRE ORGANIZATION: lu0 Duu TITLE: S0yetAry bap hrensurer DATE: -aabas City of Lamesa 601 S. 1st Street City of Lamesa, Texas 79331 Lamesa 806-872-2124 POST EVENT REPORT FORM HOTEL OCCUPANCY TAX FUNDING By law ofthe State of Texas, the City ofLamesa collects a Hotel Occupancy Tax (HOT) from hotels, motels, and bed & breakfast inns. The revenue from the HOT may be used only to directly promote tourism and the convention and hotel industry. The use ofHOT funds is limited to: ) the acquisition ofs sites for and the construction, improvement, enlarging, equipping, repairing operation and maintenance ofconvention center facilities or visitor information centers, or both; ii) the furnishing of facilities, personnel, and materials for the registration of convention delegates or registrants; ini) advertising and conducting solicitations and promotional programs to attract tourists and convention delegates or registrants to the municipality or its vicinity; iv) the encouragement, promotion, improvement, and application ofthe arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture photography, graphic and craft arts, motion picture, radio, television, tape and sound recording, and other arts related to the presentation, performance, execution, and exhibition ofthese major art forms, and v) Historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates to visit preserved historic sites or museums. vi) Sporting related expenses if the majority of the participants are tourists and if the event substantially increases economic activity at area hotels. The City ofLamesa accepts applications from groups and businesses meeting the above criteria and wishing to receive HOT funds. All entities that are approved for such funds must submit a Post Event Report Form within 60 days of each funded event. The report will be reviewed by the City of Lamesa to determine how well the entity met its goals and be used in consideration of future hotel occupancy tax funding requests. Priority will be given to those events that demonstrate an ability to generate overnight visitors to the City ofLamesa, Texas. Revised December 2016 Page 1 of 4 City of Lamesa 601 S. 1st Street City of Lamesa,Texas 79331 Lamesa 806-872-2124 Post Event Report Form ORGANIZATION INFORMATION Date: 12- a0as Name of Organization: (amea Poduo Associahion Address: Po Boy 440 City, State, Zip: LGmea, V 79331 Contact Name: fody King Contact Phone Number: 610781-188 PROJECT OR EVENT Name of Event or Project: Lamusa Dodeo Date of Event or Project: 188 Wpekend Augyue Primary Location ofl Event or Project: lanoa Ardio Grands Primary Purpose of Funded Event/Project: Tb help witk a porhion of eypensos Amount Received from Hotel Occupancy Tax Funds: $ Amount Used from Hotel Occupancy Tax Funds: $ How were the Funds Actually Used? Funds ae uoed t0 pay Sak Conirattor Wich io OVr $ 40,00.2 KWl aD bands and exyTa rodeo enterHinmh. Revised December 2016 Page 2 of 4 City of Lamesa 601 S. 1st Street City of Lamesa,Texas 79331 Lamesa 806-872-2124 Actual percentage of funded Event costs covered by hotel occupancy tax: a0' Actual percentage of Facility costs covered by hotel occupancy tax (if applicable): NA Actual percentage of Staff costs covered by hotel occupancy tax (if applicable): NIA If staff costs were covered, estimate of actual hour's staff spent on funded Event: NA How: many years have you held this Event or Project: This Will b2 our 7th Pndeo How: many people did you predict would attend this Event? (Number submitted in the application for hotel occupancy tax funds): 3600 + What would you estimate was the actual attendance at the Event? 30004 How many room nights generated at Lamesa hotels, motels or bed & breakfasts by attendees of this Event or Project? MEZ8 Ifthis Event has been funded by hotel occupancy tax in the last three years, how many room nights were generated at Lamesa hotels, motels, or bed & breakfasts by attendees of this Event or Project? Last Year 40t Two Years Ago 30+ Three Years Ago 20t What method did you use to determine the number of people who booked rooms at Lamesa hotels, motels, or bed & breakfasts (e.g.; room block usage information, survey of hoteliers, etc.)? Th number Of rboms WR provide and Hhe additonk yooms Conleslants 4 Spactolors feserve porsonalyy Was a room block established for this Event at an area hotel (hotels), and if sO, did the block fill? 35 Ifthe room block did not fill, how many rooms were picked up? Please check all efforts your organization actually used to promote this Event and how much was actually spent in each category: Newspaper: X TV: X Radio: X Other Paid X Revised December 2016 Page 3 of4 4 City of Lamesa 601 S. 1st Street City of Lamesa,Texas 79331 Lamesa 806-872-2124 Advertising: What newi marketing initiatives did you utilize to promote this Event and how much was actually spent in each category? Facboot, Insaqgn, Radio Sahons, Pokrs, OHer, snciamodia aeb Please show how Lamesa was recognized in your advertisingpromotional campaign. **Please attach at least one sample of all forms of advertsingpromoting used in your campaign. If the sample itself does not indicate the medium (radio, TV, print, or mail) used or where the advertising took place (e.g. a city's newspaper, or a radio spot that does not indicate the city where the spot was played), please include other information that would show location of the advertising and medium utilized. What Lamesa businesses did you utilize for food, supplies, materials, printing, etc? aSEa, lanupa Pno Raprtr Guns Davs Furiture, WoDt TPkao Graphis, Chaiborno Unibd, Hhigginolm, lahuruod Pumbng,h Hawls Sanck Wilou Elethnk aoff EICHC Ifthe Event funded hotel Rung by occupancy tax was a sports-related function/facility, how many individuals actually participated in this event? 30+ Ifthe event wasasporting.related function/facility, how many ofthe participants were from another city or county? a50+ Ifthe event was a sporting-related function/facility, quantify how the activity substantially increased economic activity at hotel and motels within the city or its vicinity? Popie Come hrom long dislancas to Comprte. Thysiay Whe Aight and Au up with fuct. They ako eat at ar reslawrants "While hy are here. Please submit completed form to: City ofLamesa Attn: City Secretary 601 S. 1st Street Lamesa, Texas 79331 Revised December 2016 Page 4 of4 10:37 AM The Lamesa Rodeo Association 01/28/25 Profit & Loss Accrual Basis January through December 2024 Jan Dec 24 Ordinary Income/Expense Income Box Rent 6,750.00 Grant-Weaver Foundation 138,017.86 Ground Renovation Donation 500.00 Total Ground Renovation 500.00 Queen Sponsor 50.00 Queen Ticket Sales Ticket Sales-Other 450.00 Queen Ticket Sales Other 13,183.00 Total Queen Ticket Sales 13,633.00 Rodeo Income Beer Garden 7,087.00 Contestant Gate 1,610.00 Dance 6,129.00 Front Gate Money 10,290.00 Mutton Bustin 825.00 Total Rodeo Income 25,941.00 Rodeo Sponsorships Banner 6,650.00 Barrel Man 500.00 Bucking Chute 6,000.00 Buckle & Saddle Donor 6,000.00 Bull Fighter Jersey 1,420.00 Event Sponsor 20,000.00 Food Vendor 250.00 Hotel/Motel Tax 23,000.00 Kiss Cam 1,500.00 Small Banner 300.00 Timed Events Chute 3,750.00 Underwriter 34,500.00 Wreck of the night 1,500.00 Total Rodeo Sponsorships 105,370.00 Total Income 290,261.86 Expense Advertising 1,915.26 Banners 2,259.18 Beer Garden Bar Tender 1,360.00 Help 144.00 Security 4,800.00 Supplies 652.71 TABC 175.63 Tickets 564.00 Beer Garden Other 4,551.90 Total Beer Garden 12,248.24 Page 1 10:37 AM The Lamesa Rodeo Association 01/28/25 Profit & Loss Accrual Basis January through December 2024 Jan Dec 24 Change 0.00 Computer and Internet Expenses 421.11 Credit Card Serv Charge 358.32 Feed 1,984.46 Hotel 5,958.08 Insurance Expense 2,701.82 Landscaping and Groundskeeping 500.00 Miscellaneous Expense 6,000.00 Office Supplies 910.93 Postage and Delivery 267.30 Printing 366.35 Prizes & Awards Chicken Fried Steak 470.00 Rodeo 5,877.98 Total Prizes & Awards 6,347.98 Professional Fees Announcers 3,900.00 Camera 150.00 Dance 25,750.00 Entertainment 15,000.00 Gate Help 1,044.00 Rodeo Clown 3,000.00 Professional Fees Other 1,500.00 Total Professional Fees 50,344.00 Queen Contest Queen Commission 1,318.30 Queen Prizes 567.96 Total Queen Contest 1,886.26 Repairs and Maintenance Arena Cleanup 637.12 Big Screen 10,000.00 Port a potties 887.65 Repairs and Maintenance Other 14,896.50 Total Repairs and Maintenance 26,421.27 Stock Charge Added Money 20,000.00 Timer 600.00 Stock Charge Other 23,000.00 Total Stock Charge 43,600.00 Supplies 0.00 Weaver Foundation Arena Fence 135,095.66 Total Weaver Foundation 135,095.66 Total Expense 299,586.22 Net Ordinary Income -9,324.36 Net Income -9,324.36 Page 2 Joe Hines From: Best Western Lamesa Inn & Suites dlamesaim@gmail.com> Sent: Thursday, January 2, 2025 12:07 PM To: Joe Hines Subject: Re: Chicken Fried Steak Festival The rate this year will be $130.00 + Taxes (137.80, no city tax) 3 QQNS - 3 Nights (Thru, Fri, Saturday) 24th - 27th (3 Total) - $1228.50 1 QQNS - 2 Nights (Fri, Sat) 25th - 27th (4 total) - $273.00 7 QQNS - 1 Night (Sat) 26th (11 Total) - 1060.45 11 Rooms * 18 Nights @ 137.80 = 2561.95 BEST WESTERN - LAMESA INN & SUITES lamesainn@gmal.com 806-872-3888 PHONE 806-872-3889 FAX On Thu, Jan 2, 2025 at 11:55 AM Best Western Lamesa Inn & Suites damesainnegmal.com> wrote: The rate this year will be $130.00 + Taxes (137.80, no city tax) 3 QQNS - 3 Nights (Thru, Fri, Saturday) 24th - 27th (3 Total) 1 QQNS 2 Nights (Fri, Sat) 25th - 27th (4 total) 1 7QQNS - 1 Night (Sat) 26th (11 Total) BEST WESTERN - LAMESA INN & SUITES lamesainn@gmal.com 806-872-3888 PHONE 806-872-3889 FAX On Thu, Jan 2, 2025 at 10:33 AM Best Western Lamesa Inn & Suites <lamesainn@gmail.com> wrote: The rate this year will be $130.00 + Taxes (137.80, no city tax) 3 QQNS - 3 Nights (Thru, Fri, Saturday) 24th - 27th 4 QQNS - 2 Nights (Fri, Sat) 25th 27th 11 QQNS - 1 Night (Sat) 26th BEST WESTERN - LAMESA INN & SUITES lamesainn@gmail.com 806-872-3888 PHONE 806-872-3889 FAX This email has been scanned for spam and viruses by Proofpoint Essentials. Click here to report this email as spam. 2 APPLICATION DUE BY: January 29, 2025 CITY OF LAMESA APPLICATION FOR FUNDING BEÇEIVED HOTEL OCCUPANCY TAX FUNDS 446 ORGANIZATION: Lamrsa Fiet Raswe NAME: Bran Dack ADDRESS: 804 NIZL Lamrsa, Tx 79331 TELEPHONE NO.: 906-701-4112 EMAIL : (Required) bw.brck 440 gmailcon V (Agenda will be sent to your email) NAME OF PRESIDENTIEXECUTIVE DIRECTOR OR ORGANIZATION: Brfun Back - CKF Lamz5N Voluntrr Firc Drpartret A CURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. ALL RECEIPTS OF EXPENDITURES ARE REQUIRED FOR REIMBURSEMENT. HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. A POST EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY MANAGER WITHIN 60 DAYS OF EACH FUNDED EVENT. ALL DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: The obirdive He Mpclant shellhe +L SNvins Slus,andik prardiow f 07r 61 > ndaus acA byrkc delvayaad 10 premote RCV Wivg and pradkcof Re prvrfion andprofrdien (b) Organization's IRS Tax Exempt No.: 5-606579 (c) Attach a copy of organization's financial statement for the previous year or a planned budget for this activity. INTENDED USE OF FUNDS: (a) Category: Evint 5 Fundrsising (b) Activity for which you are seeking funding: PBBSFEMA 5Ating - Conymhon 5 Laycba Roceo Covevssiens APPLICATION DUE BY: January 29, 2025 (c) Detail how the funds will be used to promote tourism and the convention and hotel/motel industry within the City of Lamesa (putting "heads in beds"). Tke Convryion wll bring Volundeer eihirrs Srom acres yhe Permian Basin +o Lamrsa Sor Zds.The Rodra Concassions L hilp bring Arepk 40 Lamesn Sor +k2 3nh4VE. AMOUNT OF REQUEST: 415,000100 TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: Janvare Angus. NAMES AND ADDRESSES OF PERSONS RESPONSIBLE FOR SPENDING FUNDS: Roian Bedk Dalon Burd Strvin Archr 5041N 167b 7512 CRT 7107CPH UnitB Lamcbiy TY 75331 AMrb, TY 35331 Lamz5k TX 79531 SIGNED BY, ON BEHALF OF ENTIRE ORGANIZATION: 5 wRL TITLE: Ckidf LVEN DATE: 174-75 City of Lamesa 601 S. 1st Street City Of Lamesa, Texas 79331 Lamesa 806-872-2124 POST EVENT REPORT FORM HOTEL OCCUPANCY TAX FUNDING By law oft the State of Texas, the City ofI Lamesa collects a Hotel Occupancy Tax (HOT) from hotels, motels, and bed & breakfast inns. The revenue from the HOT may be used only to directly promote tourism and the convention and hotel industry. The use ofl HOT funds is limited to: i) the acquisition of sites for and the construction, improvement, enlarging, equipping, repairing operation and maintenance of convention center facilities or visitor information centers, or both; 11) the furnishing of facilities, personnel, and materials for the registration of convention delegates or registrants; ini) advertising and conducting solicitations and promotional programs to attract tourists and convention delegates or registrants to the municipality or its vicinity; iv) the encouragement, promotion, improvement, and application oft the arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture photography, graphic and craft arts, motion picture, radio, television, tape and sound recording, and other arts related to the presentation, performance, execution, and exhibition ofthese major art forms, and V) Historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates to visit preserved historic sites or museums. vi) Sporting related expenses if the majority of the participants are tourists and if the event substantially increases economic activity at area hotels. The City of] Lamesa accepts applications from groups and businesses meeting the above criteria and wishing to receive HOT funds. All entities that are approved for such funds must submit a Post Event Report Form within 60 days of each funded event. The report will be reviewed by the City ofLamesa to determine how well the entity met its goals and be used in consideration of future hotel occupancy tax funding requests. Priority will be given to those events that demonstrate an ability to generate overnight visitors to the City ofl Lamesa, Texas. Revised December 2016 Page 1 of4 City of Lamesa 601 S. 1st Street City Of Lamesa,Texas 79331 806-872-2124 Lamesa Post Event Report Form ORGANIZATION INFORMATION Date: 1-79-25 Name of Organization: Lamisn Fice Rescue Address: 514 N JES City, State, Zip: Lamsa Tx 1933 I Contact Name: Brian Beck Contact Phone Number: 806-201-A1Z PROJECT OR EVENT Name of Event or Project: Lamesa Rodee Sancssions Date ofEvent or Project: sr Wikdsn August Primary Location of Event or Project: Lhnatsa Rechra Geowads Primary Purpose of Funded Event/Project: Fundrsising Amount Received from Hotel Occupancy Tax Funds: 46700 3 Amount Used from Hotel Occupancy Tax Funds: 5200 How were the Funds Actually Used? TWe Sandswire wsdye paeckebc Supphes to 54 preride lialmhliak +G z Rodio attrndirs Revised December 2016 Page 2 of 4 City of Lamesa 601 S. 1st Street City of Lamesa,Texas 79331 Lamesa 806-872-2124 Actual percentage of funded Event costs covered by hotel occupancy tax: 79% Actual percentage of Facility costs covered by hotel occupancy tax (if applicable): N/A Actual percentage of Staff costs covered by hotel occupancy tax (if applicable): N/A If staff costs were covered, estimate of actual hour's staff spent on funded Event: N/A How many years have you held this Event or Project: 84rar5 How many people did you predict would attend this Event? (Number submitted in the application for hotel occupancy tax funds): 2560 + What would you estimate was the actual attendance at the Event? 3000 + How many room nights were generated at Lamesa hotels, motels or bed & breakfasts by attendees of this Event or Project? 30+ Ifthis Event has been funded by hotel occupancy tax in the last three years, how many room nights were generated at. Lamesa hotels, motels, or bed & breakfasts by attendees ofthis Event or Project? Last Year Zo + Two Years Ago Zot Three Years Ago 26+ What method did you use to determine the number of people who booked rooms at Lamesa hotels, motels, or bed & breakfasts (e.g.; room block usage information, suryey ofhoteliers, etc.)? L 5xc VANZ) prepi Scow cutbid of LamrsG or malpl h4S, Many Mwst br Slsejingin town 40 aweid +rkvi Cos5. Blegkd b4 Was a room block established for this Event at an area hotel (hotels), and if sO, did the block fill? Rocko Ifthe room block did not fill, how many rooms were picked up? 354 Please check all efforts your organization actually used to promote this Event and how much was actually spent in each category: Newspaper: TV: Radio: Other Paid Revised December 2016 Page 3 of 4 City of Lamesa 601 S. 1st Street City of Lamesa,Texas 79331 Lamesa 806-872-2124 Social micis Advertising: What new: marketing initiatives did you utilize to promote this Event and how much was actually spent in each category? We purchasdl Arw banacesnd mrnuhordk from Wes+ Tixas Grphies Socislmadis iseur M0S4 lcrsiv adveisemds Please show how Lamesa was recognized in your adverisingpromotiona campaign. **Please attach at least one sample of all forms of advertsingpromoting used in your campaign. Ifthe sample itself does not indicate the medium (radio, TV, print, or mail) used or where the advertising took place (e.g. a city's newspaper, or a radio spot that does not indicate the city where the spot was played), please include other information that would show location of the advertising and medium utilized. What Lamesa businesses did you utilize for food, supplies, materials, printing, etc? nat Tixss Graphicsy ClaibatasTatr Ssppl Gxbd's 6a on7 ham, Luwasa Bune wiles Food 5tort Ifthe Event funded by hotel occupancy tax was a sports-related function/facility, how many individuals actually participated in this event? 56 + Ifthe event was a sporting-related function/facility, how many of the participants were from another city or county? 50 + Ifthe event was a sporting-related function/facility, quantify how the activity substantially increased economic activity at hotel and motels within the city or its vicinity? TW 3-nisht avr bring5 n Pariipants Smallan shcaalry +0 Hayyea bvy Suland shepyall Confribdig 4G OKRICENnY Please submit completed form to: City ofLamesa Attn: City Secretary 601 S. 1st Street Lamesa, Texas 79331 Revised December 2016 Page 4 of4 2024 Rodeo Expense Report Date Expense Type Vendor Local/Non Amount 7/27/2024 Supplies Sam's Club Non Local $ 511.82 7/27/2024 Drink Sam's Club Non Local $ 523.60 7/27/2024 Food Sam's Club Non Local $ 974.10 7/30/2024 Food Claiborne's Local $ 200.03 7/31/2024 Safety Tractor Supply Local $ 36.76 7/31/2024 Drink Gebo's Local $ 377.16 7/31/2024 Supplies Gebo's Local $ 29.98 7/31/2024 Food Claiborne's Local $ 80.83 7/31/2024 Supplies Claiborne's Local $ 10.81 7/31/2024 Food Claiborne's Local $ 775.11 7/31/2024 Supplies Claiborne's Local $ 13.20 7/31/2024 Supplies Claiborne's Local $ 10.81 7/31/2024 Food Claiborne's Local $ 466.55 8/1/2024 Drink Claiborne's Local $ 3.78 8/1/2024 Food Claiborne's Local $ 717.45 8/1/2024 Supplies Claiborne's Local $ 29.90 8/1/2024 Facility HBC Local $ 108.47 8/1/2024 Marketing WTG Local $ 336.00 8/1/2024 Supplies Lamesa Butane Local $ 53.90 8/2/2024 Supply Claiborne's Local $ 56.32 8/2/2024 Food Claiborne's Local $ 175.62 8/2/2024 Drink Sam's Club Non Local $ 330.15 8/3/2024 Health Gebo's Local $ 25.96 8/3/2024 Food Claiborne's Local $ 19.96 8/3/2024 Food Claiborne's Local $ 19.96 8/3/2024 Supplies Claiborne's Local $ 4.32 8/3/2024 Supplies Claiborne's Local $ 15.94 8/3/2024 Food Claiborne's Local $ 315.08 8/3/2024 Supplies HBC Local $ 160.15 8/6/2024 Drink Wiley's Food Store Local $ 179.87 Total Expenses - Local Vendors $ 4,223.92 Total Expenses -Non Local Vendors 2,339.67 Total Expenses $ 6,563.59 2024 Rodeo Revenue Date Revenue 7/31/2024 $ 516.00 8/1/2024 $ 2,384.00 8/2/2024 $ 2,440.00 Total Expenses $ 6,563.59 8/3/2024 $ 4,155.00 Total Revenue $ 9,495.00 Total Revenue $ 9,495.00 Profit/Loss $ 2,931.41 APPLICATION DUE BY: January 29, - 2025 CITY OF LAMESA APPLICATION FOR FUNDING V5 HOTEL OCCUPANCY TAX FUNDS / ORGANIZATION: 15th annual Chicken Fried Steak Festival NAME: Joe Hines ADDRESS: 601 S 1st St. Lamesa Tx 79331 TELEPHONE NO.: 806-872-4321 EMAIL : (Required) hines@cilamesa.lkus (Agenda will be sent to your email) NAME OF PRESIDENTEXECUTIVE DIRECTOR OR ORGANIZATION: A CURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. ALL RECEIPTS OF EXPENDITURES ARE REQUIRED FOR REIMBURSEMENT HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. A POST EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY MANAGER WITHIN 60 DAYS OF EACH FUNDED EVENT. ALL DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: 15 th annual CFS Festival is a quality life event for the citizens of Lamesa and local business that brings people to Lamesa from across the united states. (b) Organization's IRS Tax Exempt No.: 75-6000579 (c) Attach a copy of organization's financial statement for the previous year or a planned budget for this activity. INTENDED USE OF FUNDS: (a) Category: Quality of Life APPLICATION DUE BY: January 29, 2025 (b) Activity for which you are seeking funding: To pay for Bands, food, advertising, and event related expenses. (c) Detail how the funds will be used to promote tourism and the convention and hotel/mote! industry within the City of Lamesa (putting heads in beds"). To pay for Bands, food, advertising, and event related expenses AMOUNT OF REQUEST: $50,000 TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: Between now and April 27, 2025 NAMES AND ADDRESSES OF PERSONS RESPONSIBLE FOR SPENDING FUNDS: Joe Hines, Bobby Gonzales, and city staff, SIGNED BY, ON BEHALF OF ENTIRE ORGANIZATION: TITLE: Event Coordinator and City Manager DATE: January 10th 2025 City of Lamesa 601 S. 1st Street Lamesa,Texas 79331 City of 806-872-2124 Lamesa Post Event Report Form ORGANIZATION INFORMATION Date: 1/10/25 Name of Organization: 14th Annual Chicken fried Steak festival Address: 601 S. 1st St. City, State, Zip: Lamesa, Tx 79331 Contact Name: Joe Hines Contact Phone Number: 806-872-4321 PROJECT OR EVENT Name of Event or Project: 14th Annual Chicken fried Steak festival Date of Event or Project: April 26 - 28. 2024 Primary Location of Event or Project: Forrest park Primary Purpose of Funded Event/Project: Quality ofl life for lamesa Amount Received from Hotel Occupancy Tax Funds: $45.000 Amount Used from Hotel Occupancy Tax Funds: $45.000 How were the Funds Actually Used? To pay for Bands, food, advertising, and event related expenses.. 4 Revised December 2016 Page 2 of City of Lamesa 601 S. 1st Street City Of Lamesa, Texas 79331 Lamesa 806-872-2124 POST EVENT REPORT FORM HOTEL OCCUPANCY TAX FUNDING By law ofthe State ofTexas, the City ofLamesa collects a Hotel Occupancy Tax (HOT) from hotels, motels, and bed & breakfast inns. The revenue from the HOT may be used only to directly promote tourism and the convention and hotel industry. The use ofHOT funds is limited to: i) the acquisition of sites for and the construction, improvement, enlarging, equipping, repairing operation and maintenance of convention center facilities or visitor information centers, or both; i) the furnishing of facilities, personnel, and materials for the registration of convention delegates or registrants; ini) advertising and conducting solicitations and promotional programs to attract tourists and convention delegates or registrants to the municipality or its vicinity; iv) the encouragement, promotion, improvement, and application ofthe arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture photography, graphic and craft arts, motion picture, radio, television, tape and sound recording, and other arts related to the presentation, performance, execution, and exhibition oft these major art forms, and v) Historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to ençourage tourists and convention delegates to visit preserved historic sites or museums. vi) Sporting related expenses if the majority of the participants are tourists and if the event substantially increases economic activity at area hotels. The City of Lamesa accepts applications from groups and businesses meeting the above criteria and wishing to receive HOT funds. All entities that are approved for such funds must submit a Post Event Report Form within 60 days of each funded event. The report will be reviewed by the City ofLamesa to determine how well the entity met its goals and be used in consideration of future hotel occupancy tax funding requests. Priority will be given to those events that demonstrate an ability to generate overnight visitors to the City ofLamesa, Texas. Revised December 2016 Page 1 of4 City of Lamesa 601 S. 1st Street Lamesa,Texas 79331 Cityof 806-872-2124 Lamesa Actual percentage of funded Event costs covered by hotel occupancy tax: 50% Actual percentage of Facility costs covered by hotel occupancy tax (ifapplicable): None Actual percentage of Staff costs covered by hotel occupancy tax (if applicable): None If staff costs were covered, estimate of actual hour's staff spent on funded Event: No Salaries How many years have you held this Event or Project: 14 How many people did you predict would attend this Event? (Number submitted in the application for hotel occupancy tax funds): 20,000 What would you estimate was the actual attendance at the Event? 22000 How many room nights were generated at Lamesa hotels, motels or bed & breakfasts by attendees of this Event or Project? 18 Ift this Event has been funded by hotel occupancy tax in the last three years, how many room nights were generated at Lamesa hotels, motels, or bed & breakfasts by attendees of this Event or Project? Last Year 18 Two Years Ago 27 Three Years Ago 24 What method did you use to determine the number of people who booked rooms at Lamesa hotels, motels, or bed & breakfasts (e.g., room block usage information, survey of hoteliers, etc.)? Crowd estimate visually Was a room block established for this Event at an area hotel (hotels), and if SO, did the block fill? Yes If the room block did not fill, how many rooms were picked up? All Please check all efforts your organization actually used to promote this Event and how much was actually spent in each category: Newspaper: X TV: Radio: X Other Paid Radio X Advertising: Revised December 2016 Page 3 of4 City of Lamesa 601 S. 1st Street City of Lamesa,Texas 79331 Lamesa 806-872-2124 What new: marketing initiatives did you utilize to promote this Event and how much was actually spent in each category? Festival .net and online Please showhow Lamesa was recognized in your advertisingpromotiona campaign. **Please attach at least one sample of all forms of adverisingpromoting used in your campaign. Ifthe sample itself does not indicate the medium (radio, TV, print, or mail) used or where the advertising took place (e.g. a city's newspaper, or a radio spot that does not indicate the city where the spot was played), please include other information that would show location of the advertising and medium utilized. What Lamesa businesses did you utilize for food, supplies, materials, printing, etc? United Supermarket, Claiborne's, Tractor Supply, West Texas Graphic, Davis Hardware, Wileys groceries, basically every business in town benefited. Ifthe Event funded by hotel occupancy tax was a sports-related function/facility, how many individuals actually participated in this event? Volley Ball, Softball fields. parks Ifthe event was a sporting-related function/facility, how many ofthe participants were from another city or county? Unknown Ifthe event was a sporting-related function/facility, quantify how the activity substantially increased economic activity at hotel and motels within the city or its vicinity? It was not a sports event. It was a festival. Please submit completed form to: City ofLamesa Attn: City Secretary 601 S. 1st Street Lamesa, Texas 79331 Revised Deçember 2016 Page 4 of 4 N B & l W N P 8 t 6 E 8 o 2 o e : a 3 5 : - 5 4 : - 20 5 o o o o o o o - 0o 1 3 8 - 8 3 3 € 8 8 S 8 8 - - 3 a a 8 8 3 8 a a 8 3 E 5 5 E B 5 5 & % S E 0 3 8 00 8 3 3 - t 1 - E 5 * - E - - - 5 B 0 3 o 3 3 3 3 E 3 3 E 3 a 5 E E E E 6 6 a 6 E E 6 E s E 3 3 E E 8 S s E 8 E E a 6 8 8 E 3 E 6 E 8 8 E E 6 E E 6 8 - - 1 - - - 6 6 % - S 8 5 E u EB APPLICATION DUE BY: January 29, 2025 CITY OF LAMESA APPLICATION FOR FUNDING DFGEVED - * 7ob HOTEL OCCUPANCY TAX FUNDS ORGANIZATION: Lamesa Area Chamber of Commerce NAME: Ashley Tidwell ADDRESS: 123 Main Ave. /P.O. Box 880 Lamesa, Texas 79331 TELEPHONE NO.: (806)872-2181 EMAIL : (Required) president@lamesachamber.org (Agenda will be sent to your email) NAME OF PRESIDENT/EXECUTIVE DIRECTOR OR ORGANIZATION: Board Chairman: Sara Davis / Director: Ashley Tidwell A CURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. ALL RECEIPTS OF EXPENDITURES ARE REQUIRED FOR REIMBURSEMENT: HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. A POST EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY MANAGER WITHIN 60 DAYS OF EACH FUNDED EVENT. ALL DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: The Chamber of Commerce is a member-based organization dedicated to fostering the area's business climate by allowing opportunities for marketing, networking, and promotions via community events and various forms of local media. The Chamber hosts, promotes, and supports various events of other organizations on behalf of our businesses to create a strong sense of community. (b) Organization's IRS Tax Exempt No.: 75-0384518-6 (c) Attach a copy of organization's financial statement for the previous year or a planned budget for this activity. INTENDED USE OF FUNDS: (a) Category:: 1.3&6 (b) Activity, for which you are seeking funding: Visitors Center Expenses, O.W. Follis Basketball Tournament, Chicken Fried Steak Festival Expense, Independence Day Fireworks Show APPLICATION DUE BY: January 29, 2025 (c) Detail how the funds will be used to promote tourism and the convention and hotel/motel industry within the City of Lamesa (putting "heads in beds"). a. Visitor Center Expense: Supplies & expenses for the building and staffing of the Visitors Center located in the Chamber of Commerce Office. b. O.W. Basketball Tournament: Operating and advertising expenses (paying officials and tournament staff, players and coaches t-shirts and providing food for the hospitality room). This tournament helps create revenue for our hotels, restaurants, and the retail businesses. C. Chicken Fried Steak Festival: Operating costs for Chamber's involvement in the Chicken Fried Steak Festival and marketing of our community, via "Community Highlight" with KCBD of Lubbock. This multi-day celebration of Lamesa's history promotes tourism and commerce in the community. d. Independence Day Festival: This is a cost sharing expense with the city, county, and chamber to provide a Fireworks show for Independence Day. AMOUNT OF REQUEST: $40,500 TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: Funds to be used in 2025. NAMES AND ADDRESSES OF PERSONS RESPONSIBLE FOR SPENDING FUNDS: Ashley Tidwell, P.O. Box 880 Lamesa, Texas 79331 Sara Davis, P.O. Box 880 Lamesa, Texas 79331 SIGNED BY, ON BEHALF OF ENTIRE ORGANIZATION: Pall TITLE: Director DATE: 01/21/2025 APPLICATION DUE BY: January 29, 2025 nt Vao CITY OF LAMESA APPLICATION FOR FUNDING HOTEL OCCUPANCY TAX FUNDS ORGANIZATION: Lamesa Galden Tornado dwbilee 2025 NAME: CartrT Schildknecht ADDRESS: 108 Hllsile Drive, Lambie, 72 79331 TELEPHONE NO.: 806-759 - 2733 EMAIL : (Required) digeofs gmail a cem (Agenda will be sent to your email) NAME OF PRESIDENTIEXECUTIVE DIRECTOR OR ORGANIZATION: A CURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. ALL RECEIPTS OF EXPENDITURES ARE REQUIRED FOR REIMBURSEMENT. HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. A POST EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY MANAGER WITHIN 60 DAYS OF EACH FUNDED EVENT. ALL DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: Brimging ayyone who wntto SChoelin Lamsa bark for a grant reupien tat hs heid PAAY 5years 0im61965.ha wl he te 12th Subilee becau Se he 2020 Suhilee was Canselled because ofcoVID. (b) Organization's IRS Tax Exempt No.: EIN 33-1393022 (c) Attach a copy of organization's financial statement for the previous year or a planned budget for this activity. We do not hana a Pnametal Statoment, We anticipale approximatdy 4 15,000 or le6s in expenses. INTENDED USE OF FUNDS: (a) Category: Coumunity wihe Sckos! FKNEAN (b) Activity for which you are seeking funding: Etilaisnert APPLICATION DUE BY: January 29, 2025 (c) Detail how the funds will be used to promote tourism and the convention and hotel/motel industry within the City of Lamesa (putting "heads in beds"). Mast ot tpesple Cming hack fo Lamlsa fay he dubilee wih kus Staging ih holel/molel aetonno abations We'ne be 4aid ORE molel is alyekoy Sald of Porr July 4, AMOUNT OF REQUEST: BI0000.00 TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: Eshimale Marek - huqust 2025 NAMES AND ADDRESSES OF PERSONS RESPONSIBLE FOR SPENDING FUNDS: Carter T. Schildknee ht 108 Hillside Drive humesa, TX 14331 SIGNED BY, ON BEHALF OF ENTIRE ORGANIZATION: Cac.Aheblr TITLE: Chaut mayu DATE: Jaweany 28 2025 - : : APPLICATION DUE BY: FEBRUARY 01, 2025 CITY OF LAMESA n n - APPLICATION FOR FUNDING * as HOTEL OCCUPANCY TAX FUNDS ORGANIZATION: Kep Zamea Beautih NAME: Hayden Oaus ADDRESS: bol S. ISt St. Lamese, TK 79331 TELEPHONE NO.: 806- 872- 2134 EMAIL : (Required) heyclen Dstw.femiPialen (Agenda will be sent to your email) NAME OF PRESIDENTEXECUTIVE DIRECTOR OR ORGANIZATION: Hayler Dass A CURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. ALL RECEIPTS OF EXPENDITURES ARE REQUIRED FOR REIMBURSEMENT. HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. A POST EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY MANAGER WITHIN 60 DAYS OF EACH FUNDED EVENT. ALL DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: Engaginey local AEA falent 1 CltAvate A SeStL Of pride C act fOveys ounevshyp IV ordty to locnutfy hhei City of Lomcsa ark Dawson County (b) Organization's IRS Tax Exempt No.: 75-6060 579 (c) Attach a copy of organization's financial statement for the previous year or a planned budget for this activity. INTENDED USE OF FUNDS: (a) Category: Beaufcaion (b) Activity for which you are seeking funding: - Beauthicationi materals for murals and Other paiting projccts. APPLICATION DUE BY: FEBRUARY 01, 2025 (c) Detail how the funds will be used to promote tourism and the convention and hotel/motel industry within the City of Lamesa (putting "heads in beds"). Beautifying Lowesa voill athact tourSm by Creching aw iy Vitng and Visuallg appealag enviroment. AMOUNT OF REQUEST: $ 4,500. 00 TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: wwithin te year of 2025 NAMES AND ADDRESSES OF PERSONS RESPONSIBLE FOR SPENDING FUNDS: KEEP LAMESA BFAVTIFUL COMMI ITTEE 601 5. ISr Street Lomesa, TX 79331 SIGNED BY, ON BEHALF OF ENTIRE ORGANIZATION: 7y TITLE: Chaicmon DATE: 1-23-25