REGULAR MEETING LINDALE CITY COUNCIL TUESDAY,JANUARY 21, 2025,6:00 P.M. CITY HALL, 105 BALLARD DRIVE THE MEETING WAS CALLED TO ORDER BY MAYOR GAVIN RASCO COUNCIL MEMBERS' PRESENT: BOB TARDIFF. SALLIE BLACK AND GREG KILGORE. COUNCIL MEMBERS ABSENT: JERRETTA NANCE PATE AND BRYAN SUMMERVILLE SALLIE BLACK SAID THE INVOCATION AND MAYOR GAVIN RASCO LED THE PLEDGE OF ALLEGIANCE. F-1 DISCUSSION AND ACTION TO APPROVE THE CITY OF LINDALE AUDIT FOR FISCAL YEAR 2023-2024. KEVIN CASHION. CPA FROM GOLLOB MORGAN AND PEDDY EXPRESSED HIS HIGHEST OPINIONTO THE CITY'S FINANCIAL STATEMENTS. HE REMARKED THAT THE YEAR HAD BEEN EXCEPTIONAL FOR GROWTH AND DEVELOPMENT, INDICATING THE CITY IS IN A STRONG FINANCIAL POSITION. HE EXTENDED HIS GRATITUDE TO THE CITY AND ITS STAFF FOR THEIR ASSISTANCE THROUGHOUT THE AUDIT PROCESS. BOB TARDIFF MADE A MOTION TO APPROVE THE CITY AUDIT FOR FISCAL YEAR 2023-2024. SECONDED BY SALLIE BLACK. ALL VOTED IN FAVOR. F-2 DISCUSSION AND POSSIBLE ACTION TO APPROVE A ONE-YEAR CONTRACT WITH TEXAS MEDIA PROPERTIES FOR A VINYLSTATIC AND DIGITAL BILLBOARD LOCATED AT 1-20 AND FM 849. TABLED. F-3 DISCUSSION AND POSSIBLE ACTION TO APPROVE THE USE OF THE PARKING LOT IN FRONT OF TJC FOR A VETTES FOR VETS CAR SHOW AUGUST 29-30. CITY MANAGER CAROLYN CALDWELL PRESENTED THE MATTER TO THE COUNCIL. BEN PATE WAS UNABLE TO ATTEND TO PRESENT ON BEHALF OF THE ORGANIZATION. VETTES FOR VETS HAS REQUESTED PERMISSION TO UTILIZE THE PARKING LOT SITUATED BETWEEN SPRINGHILL SUITES AND TXM FOR A CAR SHOW. PREVIOUS CAR SHOWS IN THE VICINITY HAVE BEEN CONDUCTED SUCCESSFULLY. THE LOCAL BUSINESS OWNERS ARE INFORMED ABOUT THE EVENT AND EXPRESS THEIR SUPPORT. SALLIE BLACK MADE A MOTION TO APPROVE VETTES FOR VETS TO USE THE CITY PARKINGI LOT FOR A CAR SHOW. SECONDED BY GREG KILGORE. ALL VOTED IN FAVOR. F-4 DISCUSSION AND POSSIBLE ACTION REGARDING LINDALE BASEBALL REQUEST HOT FUNDS FOR A DIXIE BOYS BASEBALL REGIONAL TOURNAMENT. CLINT HILL. REPRESENTING THE LSBSA, ADDRESSED THE COUNCIL TO REQUEST A 50/50 COST-SHARING ARRANGEMENT FOR SUBMITTING A BID TO HOST A DIXIE BOYS BASEBALL REGIONAL TOURNAMENT. THIS BIDDING PROCESS IS A BLIND BID AND IS SCHEDULED FOR FEBRUARY 23RD. THE TOURNAMENT IS SET TO TAKE PLACE OVER THREE DAYS, DATES JUNE 28TH TO. JUNE 20TH. AT POOL PARK. IT HAS THE POTENTIAL TO ATTRACT 16 TEAMS FROM ACROSS THE REGION WHICH COULD SIGNIFICANTLY BENEFIT LOCAL HOTELS AND BUSINESSES. FURTHERMORE, THE CITY AND LSBSA WOULD SHARE THE REVENUE GENERATED FROM THIS EVENT EQUALLY AITER COVERING EXPENSES. BOB TARDIFF MADE A MOTION TO APPROVE THE 50/50 COST-SHARING WITH THE LINDALE BASEBALL ASSOCIATION WITH A MAXIMUM CONTRIBUTION OF $4.125 TO BE PAID FROM HOT FUNDS FOR THE DIXIE BASEBALL REGIONAL TOURNAMENT, AND TO SHARE THE TOURNAMENT REVENUE EQUALLY AFTER EXPENSES. SECONDED BY SALLIE. ALL VOTED INFAVOR. F-5 DISCUSSION AND POSSIBLE ACTION TO APPROVE AN ADDENDUM TO TEXAS BANK AND TRUST BANK DEPOSITORY CONTRACT CHANGING THE CERTIFICATE OF DEPOSITS. FINANCE DIRECTOR JILL. CHILDS PROVIDED A DETAILED EXPLANATION REGARDING THE MODIFICATIONS IN THE PAYMENT STRUCTURE FOR THE CERTIFICATES OF DEPOSIT(CDS) HELD AT THE BANK. INDICATING THAT THIS SHOULD RESULT WITH IMPROVED RETURNS FOR THE CITY. SALLIE BLACK MADE A MOTION TO APPROVEADDENDUM TO THET TEXAS BANK AND TRUST BANK DEPOSITORY REGARDING CD INTEREST. SECONDED BY GREG KILGORE. ALL VOTED IN FAVOR. F-6 DISCUSSION AND POSSIBLE ACTION FOR PRELIMINARY ACCEPTANCE OF THE INFRASTRUCTURE AND PUBLIC IMPROVEMENTS IN THE EAGLE CREEK UNIT 1 J.H SANDERS SURVEY. THIS ACTION MARKS THE STARTING PERIOD WHEREAS THE DEVELOPER IS RESPONSIBLE FOR ALL MAINTENANCE AND REPAIRS FOR A PERIOD OF TWO YEARS. WHEREAS, ATTHE END OF TWO YEARS THE CITY COUNCIL. MAY ACCEPT OR REJECT ALL OR PORTIONS OF THE PURPOSED PUBLIC IMPROVEMENTS AND DEDICATIONSOF R.O.W. STEVEN LLOYD, THE DIRECTOR OF PLANNING AND DEVELOPMENT ADDRESSED THE ITEM. THIS ACCEPTANCE ESTABLISHES A TWO-YEAR TIMELINE FOR THE SUBDIVISION. DURING WHICH THE DEVELOPER. SMITH BUILDERS. WILL OVERSEE ALL INFRASTRUCTURE. AT THE CONCLUSION OF THIS TWO-YEAR PERIOD. CITY STAFF WILL CONDUCT RE-INSPECTION AND MANDATE ANY NECESSARY CORRECTIONS PRIOR TO GRANTING APPROVAL. FOLLOWING THIS PROCESS. THE CITY WILL ASSUME RESPONSIBILITY FOR ALL. MAINTENANCE WITHIN THE AREA. BOB TARDIFT MADE A MOTION TO APPROVE PRELIMINARY ACCEPTANCE OF THE INFRASTRUCTURE AND PUBLIC IMPROVEMENTS IN THE EAGLE CREEK UNIT 1 J.H. SURVEY. THIS ACTION MARKS THE STARTING PERIOD WHEREAS THE DEVELOPER IS RESPONSIBLE FOR ALL MAINTENANCE AND REPAIRS FOR A PERIOD OF TWO-YEARS AS OF JANUARY 21, 2025. SECONDED BY GREG KILGORE. ALL VOTED IN FAVOR. F-7 DISCUSSION AND POSSIBLE ACTION TO APPROVE THE PRELIMINARY FINAL SUBDIVISION PLAT OF POOLE ADDITION, BEING PART OF JAMES PUGH SURVEY A-772. LOCATED AT 13694 CR 411 TYLER, SMITH COUNTY, TEXAS. STEVEN LLOYD DIRECTOR OF PLANNING AND DEVELOPMENT, PRESENTED THE MATTER. THE PROPERTY OWNER HAD PREVIOUSLY SUBDIVIDED THE LAND IN 2024: HOWEVER, THE PLAT WAS NEVER RECORDED WITH SMITH COUNTY. THE OWNER HAS SINCE DECIDED TO AMEND THE SUBDIVISION PLAT AND CREATE SLIGHTLY LARGER LOTS. GREG KILGORE MADE A MOTION TO APPROVE THE PRELIMINARY FINAL SUBDIVISION PLAT OF POOLE. ADDITION. BEING PART OF JAMES PUGH SURVEY A-772, LOÇATED AT 13694 CR 411 TYLER, SMITH COUNTY, TEXAS. SECONDED BY SALLIE BLACK. ALL VOTEDI INFAVOR. F-8 DISCUSSION AND POSSIBLE ACTION TO APPROVE THE FINAL PLAT OF LINDALE PROFESSIONAL PLAZA UNIT -2, LOCATED AT2561 S. MAIN ST LINDALE, SMITH COUNTY, TEXAS. STEVEN LLOYD, DIRECTOR OF PLANNING AND DEVELOPMENT. PRESENTED THE MATTER. THE OWNER OF THE PROPERTY SEEKS TO DIVIDE INTO SEVEN LOTS, EACH WHICH CAN BE SOLD AND DEVELOPED INDIVIDUALLY. THE PROPERTY IS CLASSIFIED UNDER ZONING MU-1. KNOWN AS THE NEIGHBORHOOD MIXED USE DISTRICT". BOB TARDIFF MADE A MOTION TO APPROVE THE FINAL PLAT OF LINDALE PROFESSIONAL PLAZA UNIT -2, LOCATED AT 2561 S. MAIN STI LINDALE, SMITH COUNTY, TEXAS. SECONDED BY GREG KILGORE. ALL VOTED IN FAVOR. F-9 DISCUSSION AND POSSIBLE ACTION TO APPROVE COUNCILMAN BRYAN SUMMERVILLE'S ABSENCE ON JANUARY 7, 2025, REGULAR COUNCIL MEETING AS AN EXCUSED ABSENCE. GREG KILGORE MADE A MOTION TO APPROVE COUNCILMAN BRYAN SUMMERVILLES ABSENCE FROM JANUARY 7, 2025, REGULAR COUNCIL MEETING AS AN EXCUSED ABSENCE. SEÇONDED BY SALLIE BLACK. ALL VOTED IN FAVOR. F-10 DISCUSSION AND POSSIBLE ACTION TO APPROVE MINUTES OF JANUARY 7, 2025, REGULAR COUNÇIL MEETING. GREG KILGORE MADE A MOTION TO APPROVE MINUTES OF JANUARY 7. 2025, REGULAR COUNCIL MEETING. SECONDED BY SALLIE BLACK. ALL VOTED IN FAVOR. F-11 DISCUSSION AND POSSIBLE ACTION TO APPROVE DECEMBER 2024 EXPENDITURES AND FINANCIAL REPORTS. SALLIE BLACK MADE A MOTION TO APPROVE DECEMBER 2024 EXPENDITURE AND FINANCIAL REPORTS. SECONDED BY BOB TARDIFF. ALL VOTED IN FAVOR. F-12 CITIZEN TALK TIME: (TIME LIMIT 5 MINUTES. NO DISCUSSION BY COUNCIL) NONE. F-13 EXECUTIVE SESSION IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT CONSULTATION WITH ATTORNEY UNDER SECTION 551.071 OF THE TEXAS GOVERNMENT CODE TO RECEIVE ADVICE ON LEGALMATTERS RELATED TO LITIGATION OR THE: SETTLEMENT OF LITIGATION. COUNCIL ENTERED INTO EXECUTIVE SESSION AT 6:44 P.M. COUNCIL ENTERED BACK INTO OPEN SESSION 6:56 P.M. NO ACTION TAKEN. 14. ADJOURNMENT. 6:57P.M. 6-1 GAVIN RASCO, MAYOR ucueu Yuise MICHELLE WIESE, CITY SECRETARY