TO: City Manager Evaluation Committee Katie Gross Bryan Kerr Ken Taylor Kathy Weishuhn FROM: Janet Bayer, City Secretary SUBJECT: Committee Meeting - February 10, 2025 - 5:15 P.M. NOTICE OF MEETING OF THE CITY MANAGER EVALUATION COMMITTEE OF THE CITY OF LA GRANGE, TEXAS Notice is hereby given that the City Manager Evaluation Committee ofthe governing body ofthe City of La Grange, Texas, will meet on the 10th day of February, 2025 at 5:15 P.M. in the City Hall Council Chambers at 155 E. Colorado Street, La Grange, Texas, at which time the following subjects will be discussed, to-wit: 1. Review current City Manager' S Performance Evaluation document. Pg.1 2. Review current Department Heads/Supervisors feedback document. Pg.9 Posted at 4:30 P.M. on the 6th day of February, 2025. Qva Bayr Jandt Bayer, City Secret/ry City Manager's Performance Evaluation City of] La Grange Evaluation Period: February 26, 2024 to August 26, 2024 Governing Body Member's Printed Name Each member of the governing body should complete this evaluation form, sign it in the space below, and return it to City Attorney Angela Beck. The deadline for submitting this performance evaluation is Tuesday, September 3. 2024. Evaluations will be summarized and included on the agenda for discussion at the work session, which will be held in Executive Session, on Monday, September 9. 2024. Governing Body Member's Signature Date Mayor's Signature Date Initials -1- INSTRUCTIONS This evaluation form contains twelve categories of evaluation criteria. Each category contains a statement to describe a behavior standard in that category. For each statement, use the following scale to indicate your rating ofthe City Manager's performance. 5 = Excellent (almost always exceeds the performance standard) 4 = Above average (generally exceeds the performance standard) 3 = Average (generally meets the performance standard) 2 = Below average (usually does not meet the performance standard) 1 = Poor (rarely meets the performance standard) Any item left blank will be interpreted as a score of"3 = Average" This evaluation form also contains a provision for entering narrative comments, including an opportunity to enter responses to specific questions and an opportunity to list any comments you believe appropriate and pertinent to the rating period. Please write legibly. Leave all pages oft this evaluation form attached. Initial each page. Sign and date the cover page. On the date space of the cover page, enter the date the evaluation form was submitted. All evaluations presented prior to the deadline identified on the cover page will be summarized into a performance evaluation to be presented by the governing body to the City Manager as part of the agenda for the meeting indicated on the cover page. PERFORMANCE CATEGORY SCORING 1. INDIVIDUAL CHARACTERISTICS Diligent and thorough in the discharge of duties, self-starter" Exercises good judgment Displays enthusiasm, cooperation, and willingness to adapt Mental and physical stamina appropriate for the position Exhibits composure, appearance, and attitude appropriate for executive position Maintains a high degree of personal integrity Conducts himself/herself in accordance with the Texas City Management Association (TCMA) Code of Ethics Add the values from above and enter the subtotal +7= score for this category Initials 2- 2. PROFESSIONAL SKILLS AND STATUS Maintains knowledge of current developments affecting the practice of local government and management, including financial planning and control, administrative analysis, program direction and planning. Demonstrates a capacity for innovation and creativity Anticipates and analyzes problems to develop effective approaches for solving them Demonstrates effective oral communication(s) and listening skills for the intent to understand and respond Demonstrates effective written skills Willing to try new ideas proposed by governing body members and/or staff Sets a professional example by handling affairs of the public office in a fair and impartial manner Demonstrates ability to make difficult decisions Pursues professional development opportunities Fully engaged, dedicated, and committed to the city organization Add the values from above and enter the subtotal * 10 = score for this category 3. RELATIONS WITH ELECTED MEMBERS OF THE GOVERNING BODY Carries out directives of the body as a whole as opposed to those of any one member or minority group Sets meeting agendas that reflect the guidance of1 the governing body yet prevents trivial or unnecessary involvement by the governing body in administrative matters Disseminates complete and accurate information equally to all members in a timely manner Assists by facilitating decision making without usurping authority Responds well to requests, advice, and constructive criticism Add the values from above and enter the subtotal * 5: = score for this category Initials -3- 4. POLICY EXECUTION Implements governing body actions in accordance with the intent of council Supports the actions of the governing body after a decision has been reached, both inside and outside the organization Understands, supports, and enforces local government' S laws, policies, and ordinances Reviews ordinance and policy procedures periodically to suggest improvements to their effectiveness Offers workable alternatives to the governing body for changes in law or policy when an existing policy or ordinance is no longer practical Add the values from above and enter the subtotal : 5 = score for this category 5. REPORTING Provides regular information and reports to the governing body concerning matters of importance to the local government, using the city charter as guide Responds in a timely manner to requests from the governing body for special reports Takes the initiative to provide information, advice, and recommendations to the governing body on matters that are non-routine and not administrative in nature Reports produced by the City Manager are accurate, comprehensive, concise and written to their intended audience Produces and handles reports in a way to convey the message that affairs of the organization are open to public scrutiny Add the values from above and enter the subtotal + 5 score for this category 6. CITIZEN RELATIONS Responsive to requests from citizens Demonstrates a dedication to service to the community and its citizens Maintains a nonpartisan approach in dealing with the news media Meets with and listens to members ofthe community to discuss their concerns and strives to understand their interests Gives an appropriate effort to maintain citizen satisfaction with city services Add the values from above and enter the subtotal +5 score for this category Initials 4- 7. STAFFING Establishes and maintains high level of morale within the organization Builds and motivates an effective team Recruits and retains competent personnel for staff positions Applies an appropriate level of supervision to improve any areas of substandard performance Stays accurately informed and appropriately concerned about employee relations Professionally manages the compensation and benefits plan with foresight towards equal opportunity in all decisions Promotes training and development opportunities for employees at all levels of the organization Add the values from above and enter the subtotal score for this category 8. SUPERVISION Encourages heads of departments to make decisions within their jurisdictions with minimal City Manager involvement, yet maintains general control of operations by providing the right amount of communication to the staff Instills confidence and promotes initiative in subordinates through supportive rather than restrictive controls for their programs while still monitoring operations at the department level Develops and maintains a friendly yet professional relationship with the staff and work force in general Sustains or improves staff performance by evaluating the pertormance of staff members at least annually, setting goals and objectives for them, periodically assessing their progress, and providing appropriate feedback Encourages teamwork, innovation, and effective problem-solving among the staff members Takes appropriate disciplinary action when necessary Add the values from above and enter the subtotal : 6 score for this category 9. FISCAL MANAGEMENT Prepares and implements a balanced budget to provide services at a level intended by the governing body in an intelligible, accessible format Initials -5- Makes the best possible use of available funds, conscious of the need to operate the local government efficiently and effectively Ensures actions and decisions reflect an appropriate level of responsibility for financial planning and accountability Appropriately monitors and manages fiscal activities ofthe organization, providing quarterly reports to the governing body Add the values from above and enter the subtotal * 4 score for this category 10. OPERATIONS MANAGEMENT Plans and organizes a system of maintenance for city facilities, buildings, and equipment Analyzes work and efficiently applies resources to areas of need Conducts appropriate business process audits to ensure city is staying current with industry standards and/or best practices Add the values from above and enter the subtotal + 3 score for this category 11. RISK MANAGEMENT Manages general liability Addresses workplace and employee safety through safety training Manages environmental permits within required permit limits as defined by Texas Commission on Environmental Quality (TCEQ) Add the values from above and enter the subtotal 3 score for this category 12. COMMUNITY Shares responsibility for addressing the difficult issues facing the city Avoids unnecessary controversy Cooperates with neighboring communities and other governmental entities Helps the council address future needs and develop adequate plans to address long term trends Establishes and maintains a liaison with other governmental jurisdictions in those areas of service that improve or enhance the City's programs Add the values from above and enter the subtotal * 5 score for this category Initials -6- NARRATIVE EVALUATION What would you identify as the City Manager's strength(s) expressed in terms of the principal results achieved during the rating period? What performance area(s) would you identify as most critical for improvement? What constructive suggestions or assistance can you offer the City Manager to enhance performance? Initials -7- What other comments do you have for the City Manager; e.g., priorities, expectations, goals or objectives for the new rating period? Initials -8- City of La Grange City Manager Feedback The City Council of La Grange request feedback from all Department Heads/Supervisors wishing to provide their input on City Manager Jack Thompson: Please List Three Areas that Mr. Jack Thompson is managing very well: 1 2 3 Please List Three Areas that Mr. Jack Thompson needs to grow in: 1 2 3 ** * The deadline for submission is Tuesday, September 3rd by NOON. Please submit to Mayor Dockery. Forms can be dropped off in locked box inside her office, or reached at (979)540-0266 to turn in directly to her. ** -9-