CITY OF City Council Regular Meeting Minutes KEENE January 16, 2025, at 6:00 PM Keene City Hall - Robert G. Cooper Council Chamber TEXAS 1000 N. Old Betsy Rd., Cleburne, Texas 76031 Recorded Live Stream at httpslwww.youtube.com/Ociyofkeenetexas Members present: Lisa Parrish, Mayor; Thomas Gutwa, Mayor Pro Tem; and Council Members Bob Chapman, Charles Easley, Rob Foster, Johnny Shaw, and Troy Smith City Staff present: Jonathan Seitz, City Manager; Holly Russell, City Secretary; Don Martin, Director of Development & Neighborhood Services; Chief James Kidd, Keene Police Department; Chief Dan Warner, Keene Fire Department; Sandra Overstreet, Human Resources Director 1. Call to Order, Invocation, Pledge of Allegiance, Pledge to Texas Flag The Mayor called the meeting to order at 6:00 p.m. and gave the invocation. 2. Mayor Announcements The Mayor announced that Jean Peterson, Patricia Norwood, Teresa Pritchet, and Lily Nelson passed away recently. City Offices and schools are closed on Monday for MLK Day. 3. Public Comments Leonard Greenidge, 501 N. Eastern Street, has lived in Keene for 35 years and loves the community. He brought to the Council's attention that there were holes dug in his driveway by a company and they broke a sewer pipe. The company was supposed to have fixed the issue, but it was discovered that the waterline was also broken but only the sewer line was repaired. Large holes were left in his property. Later, the repairs collapsed, and the company came to fix it again only to collapse again. The holes were patched a total of four times on both sides of the driveway and keep collapsing. AT&T was back today and he is asking the City take responsibility for the companies that do work within the city. 4. Reports Informational reports only; no action to be taken. A. City Manager's Comments Jonathan Seitz, City Manager, asked if Executive Session could be handled first SO that the attorney candidates could be released early; and Council agreed. 8. Executive Session Pursuant to the Texas Open Meetings Act, Chapter 551, Texas Government Code, the City Council may convene into Executive Session at any time during the meeting that a need arises for the City Council to seek, advice from the City Attorney as to any posted item and by the following authority: A. 552.074 - PERSONNEL MATTERS: Interviews with prospective City Attorneys And, at the request of the City Manager, the additional discussion of records security with the City Attorney. The Mayor convened the meeting into closed session at 6:20 p.m. 9. Reconvene into Open Session City Council Minutes 1 I Pag e The Mayor reconvened the meeting in to open session at 9:39 p.m. A motion was made to select Messer and Fort as City Attorney. The motion carried. Motion made by Foster. Second by Smith. Voting Yea: Chapman, Easley, Foster, Mayor Pro Tem Gutwa, Smith, Shaw 5. Public Hearing A. There were no Public Hearings scheduled for this meeting. 6. Consent Agenda All items listed below have been previously discussed, require no deliberation, or are routine by the City Council and will be enacted with one motion. There will be no separate discussion of the items. Items to be withdrawn from the Consent Agenda for separate discussion by the City Council. If discussion is desired, the item will be removed from the consent agenda and considered separately. Otherwise, approval of the consent agenda authorizes the City Manager to implement each item in accordance with the staff's recommendation. A. Consider approval of the minutes of the regular Keene City Council meeting held on December 19, 2024. B. Consider approval of Ordinance No. 2025-680 rezoning a 21.8-acre portion in the HUGH MCCOLLUM SURVEY, ABSTRACT 570 TR 12 within the City of Keene, Texas, from (C-2) General Commercial District, office and light retail to (M-F) Multi-Family with two granted variances. A motion was made to approve the Consent Agenda as presented. The Motion carried. Motion made by Shaw, Seconded by Foster. Voting Yea: Chapman, Easley, Foster, Mayor Pro Tem Gutwa, Smith, Shaw 7. General A. Review, discuss, and give direction to staff concerning use of GPS tracking devices on non- Fire/Police City-owned vehicles. Mr. Seitz shared that he reached out to several cities around Keene about Items A and B. Cities çonsulted track their safety response vehicles, and staff report their time in an online portal similar to what is currently in place. Only one city reported using a time clock system for City Hall employees, and that city has the largest number of employees out of those consulted. The current cost for GPS on vehicles is $385 per vehicle on the low end. Council Member Easley asked for a spreadsheet of the vehicles with GPS and the cost per vehicle for the service. Council Member Smith asked about open records requests and GPS data. Mr. Seitz explained that it can only show where the location of the vehicle is but not who is driving. Council Member Shaw shared from his experience that should the city use Enterprise Lease vehicles, they will have GPS. A motion was made to not place GPS on non-DPS vehicles. The motion carried. Motion made by Foster, Seconded by Chapman. Voting Yea: Chapman, Easley, Foster, Smith, Shaw Voting Nay: Mayor Pro Tem Gutwa B. Review, discuss, and give direction to staff concerning the use of a time recording mechanism for city staff. Mr. Seitz shared information on both items A and B. Chief Warner spoke about his experience in other cities with the difficulty of time clocks with first responders. It created a morale issue, a loss of productivity, increase in clerical work for administration, and the associated costs that result in utilizing a time clock system. When asked why the Mayor asked for this item, Mayor Parrish shared that there had been several issues in the past of a few employees reporting incorrect time. Mr. Seitz spoke to City Council Minutes 2 I Pag g e city staff working hard and, more often than not, putting in more time than required to make sure deadlines and services are completed. Motion made to not use a time recording mechanism for city staff. The motions carried. Motion made by Foster, Seconded by Shaw. Voting Yea: Chapman, Easley, Foster, Smith, Shaw Voting Nay: Mayor Pro Tem Gutwa C. Review, discuss, and consider an update to Chapter 5, Section 5.4: Military Leave of the City of Keene Personnel Policy Manual. Sandra Overstreet, HR Director, introduced this item. She announced that a staff committee has begun to review and update the Personnel Policy Manual. Ms. Overstreet explained that the current wording in the Manual penalizes the employee that is called to military service. By clarifying "work week" in the Manual minimizes extra paperwork that staff is having to currently produce concerning military leave and benefits both employee and the City. A motion was made to accept the revision to Chapter 5, Section 5.4 of the Keene Personnel Policy Manual. Motion made by Foster, Seconded by Easley. Voting Yea: Chapman, Easley, Foster, Mayor Pro Tem Gutwa, Smith, Shaw 10. Requests for Future Agenda Items Stop sign ordinance for Pecan Street/Fourth Street. (Mayor) 11. Adjourn The Mayor adjourned the meeting at 10:35 p.m. Approved with corrections on this the 6th day of February 2025. APPROVED: Cfoa ad Lisa Parrish, Mayor ATTEST: - yclg Bel Holly Russell, City Secretary City Council Minutes 3 I P ag e