CITY OF HUNTERS CREEK VILLAGE, TEXAS MINUTES OF THE REGULAR CITY COUNCIL MEETING August 27, 2024 The City Council of the City of Hunters Creek Village, Texas held a regular meeting on Tuesday, August 27, 2024, at 6:00 p.m., at #1 Hunters Creek Place, Hunters Creek Village, Texas. Members of the public were invited to attend the meeting in person. Present: Mayor: Jim Pappas Councilmembers: Stuart Marks Linda Knox Chip Cowell Jay Carlton City Administrator: Tom Fullen Building Official: Henry Rivas City Attorney: Tim Kirwin A. Call to order and the roll of elected and appointed officers will be taken. With a quorum of the Council Members present, Mayor Pappas called the meeting to order at 6:01 p.m. B. Robert Belt led the Pledge of Allegiance followed by a prayer by Mayor Pappas. C. PUBLIC HEARING 1. A Public Hearing will be held before the City Council for the purpose of receiving input from the public, either oral or written, regarding the City's 2025 Proposed Budget (copies are posted on the City's website and on file with the City Secretary). This budget will raise more total property taxes than last year's budget by $332,329 or 4.56% and of that amount $103,897 is tax revenue to be raised from new property added to the tax roll this year. Opened: 6:02 p.m. Comments: No Comments Closed: 6:02 p.m. D. PUBLIC COMMENTS At this time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of council or a staff member may only respond by giving a statement of specific factual information or by reciting existing policy. The City Council may not deliberate or vote on the matter. No Comments E. REPORTS 1. City Treasurer Monthly Report - Tom Fullen, City Administrator, presented this report. 2. Police Commissioner Monthly Report Steve Reichek, Police Commissioner, Ray Schultz, Police Chief, presented this report. 3. Fire Commissioner Monthly Report = Rob Adams, Fire Commissioner, and Howard Miller, Fire Chief, presented this report. 4. Building Official Monthly Report = Henry Rivas, City Building Official, presented this report. 5. City Engineer Monthly Report Nick Mumme, City Engineer Project Manager, presented this report. 6. City Administrator Report = No Report. 7. Mayor and Council Reports and Comments - Mayor reported on money for Memorial Drive Reconstruction. F. CONSENT AGENDA The following items are considered routine by the City Council and will be enacted by one motion. There will not be a separate discussion on these items unless a Councilmember requests, in which event, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. Approval of the Minutes of the Regular Meeting on July 23, 2024. 2. Approval of the Cash Disbursement Journal for July 2024. Councilmember Cowell made a motion to approve the Consent Agenda. Councilmember Carlton seconded the motion, and the motion was carried unanimously. G. REGULAR. AGENDA 1. Discussion and possible action to approve an extension for New Residence Permit 202200868 at 844 Kuhlman Rd. Councilmember Marks made a motion to approve an extension for New Residence Permit 202200868 at 844 Kuhlman Rd. Councilmember Knox seconded the motion, and the motion was carried unanimously. 2. Discussion and possible action to approve an interlocal agreement with the Texas Department of Public Safety. Councilmember Knox made a motion to approve an interlocal agreement with the Texas Department of Public Safety. Councilmember Carlton seconded the motion, and the motion was carried unanimously. 3. Discussion and possible action to receive and accept the annual audit report for the City for the fiscal year ending December 31, 2023. Councilmember Cowell made a motion to receive and accept the annual audit report for the City for the fiscal year ending December31, 2023. Councilmember Carlton seconded the motion, and the motion was carried unanimously. 4. Discussion and possible action to award a contract to Century Concrete Construction, Inc. in the amount of $1,703,376.88 for the Lindenwood, Shasta, Pineland Reconstruction. Councilmember Cowell made a motion to award a contract to Century Concrete Construction, Inc. in the amount of $1,703,376.88 for the Lindenwood, Shasta, Pineland Reconstruction. Councilmember Knox seconded the motion, and the motion was carried unanimously. 5. Discussion and possible action to approve Change Order #1 to the contract with Century Concrete Construction, Inc. in the amount of $206,767.00 for the Lindenwood, Shasta, Pineland Reconstruction. Councilmember Marks made a motion to approve Change Order #1 to the contract with Century Concrete Construction, Inc. in the amount of $206,767.00 for the Lindenwood, Shasta, Pineland Reconstruction. Councilmember Knox seconded the motion, and the motion was carried unanimously. 6. Discussion and possible action to approve proposal from Cobb, Fendley & Associates, Inc. for engineering services for the Municipal Separate Storm Sewer System (MS4) General Permit. Councilmember Marks made a motion to table the proposal from Cobb, Fendley & Associates, Inc. for engineering services for the Municipal Separate Storm Sewer System (MS4) General Permit. Councilmember Knox seconded the motion, and the motion was carried unanimously. H. EXECUTIVE SESSION It is anticipated that all, or a portion of the discussion of the following items, if any, will be conducted in closed executive session under authority of the Texas Open Meetings Act. However, no action will be taken on these items until the City Council reconvenes in open session. I. RECONVENE into Open Session and consider action, if any, on items discussed in Executive Session. J. ADJOURNMENT At 7:04 p.m., Councilmember Knox made a motion to adjourn. Councilmember Marks seconded the motion, and the motion was carried unanimously. The meeting was adjourned at 7:04 p.m. These minutes were approved on the 24th day of September 2024. Jim Pappas, Mayor ATTEST: I M Tom Eullen, City Administrator Acting City Secretary