MINUTES GRANBURY CITY COUNCIL REGULAR MEETING JANUARY 21, 2025 The City Council of the City of Granbury, Texas, convened in regular session on January 21, 2025, at 6:00 p.m. in Granbury City Hall, 116 West Bridge Street, with the meeting being open to the public and notice of said meeting, giving the date, place, and subject thereof, having been posted as prescribed by the Government Code, Chapter 551, with the following members present: Jim Jarratt, Mayor Place 1 Bruce Wadley, Mayor Pro Tem Place 3 Eddie Rodriquez, Councilmember Place 2 Skip Overdier, Councilmember Place 4 Zeb Ullom, Councilmember Place 5 Greg Corrigan, Councilmember Place 6 Chris Coffman, City Manager Jeremy SoRelle, City Attorney Carla Walker, City Secretary 1. CALL TO ORDER Mayor Jarratt called the meeting to order at 6:00 p.m. Mayor Pro Tem Wadley was not present. (Mayor Pro Tem Wadley entered the meeting at 7:10p.m.) 2. INVOCATION Chris Coffman, City Manager, gave the invocation. 3. PLEDGE OF ALLEGIANCE AND TEXAS PLEDGE The Pledge of Allegiance and Texas Pledge were recited. 4. PROCLAMATION AND PRESENTATION 4.1 City Council and City Manager to issue encouraging statements to recognize city staff: (1) Recognize Visit Granbury Receiving 10 Marketing Excellence Awards from the Texas Association Fairs and Events (TAFE) and Tammy Dooley being elected as the 2025-2026 TAFE State President. (2) Recognize the Granbury Volunteer Fire Department (GVFD) and other city departments for the Insurance Services Office (ISO) classifiçation improvement from 31 to a 2. Chris Coffman congratulated the Visit Granbury team and Tammy Dooleyt for becoming the President ofthe Texas Association of Fairs and Events. Dooly briefly identified the awards received. Michael Ross, Deputy City Manager, described the ISO classification progression. Matt Hohon, Fire Chief, detailed the effort that went into the classification 2 rating process. Granbury Volunteer Fire Department is nowin the top 15 percent oft the State of Texas. Councilmember Overdier recognized 1 Councilmember Rodriquez for being appointed President oft the Texas Municipal League Region 8. Councilmember Rodriquez recognized Atmos Energy and City staff for restoring gas power to customers. 5. PUBLIC COMMENTS ON AGENDA ITEMS (FOR NON-PUBLICI HEARING AGENDA ITEMS) Lisa Deese, Atmos Energy representative, thanked the city and community fori their assistance in helping the technicians on site restore power during a brief outage before the winter storm. Lourdes Doonan, Carol Ct., thanked the City Council for considering her application for the Granbury Cultural Arts Commission. Paul Loyd, Frisco Cir., also expressed his desire to be appointed to the Granbury Cultural Arts Commission. Alison Ullom, E Pearl, as a member of the Granbury Cultural Arts Commission, identified that Stacey Martin advocates for the arts, while Lordes and Paul have been attending Commission meetings. Stacey Martin, S Hwy. 377, expressed enjoyment witnessing the City's artistic growth and a desire to be reappointed to the Granbury Cultural Arts Commission. 6. CONSENT AGENDA 6.1 Consider approving City Council meeting minutes: January 7, 2025 Joint Workshop and January 7, 2025 Regular Meeting. 6.2 Consider adopting Ordinance No. 25-03 approving a request of the City of Granbury to finalize the 2015 Development Agreements and voluntarily annex the final 16 tracts from Ordinance No. 15-04 - 668.62 acres of the Milam County School Land Survey, Abstract # 348, located along Loop 567, Holly Hills Cemetery Road, and Porter Ct. 6.3 Consider approving an agreement between the City of Granbury and KSA Engineering for on-call aviation professional planning and engineering services not to exceed $50,000.00 and authorize the City Manager to finalize and execute the agreement on behalf of the City of Granbury; and consider adopting Ordinance No. 25-04 amending the operating budget for the Airport Fund for Fiscal Year 2024-2025. 6.4 Consider adopting Resolution No. 25-02 appointing members to the Granbury Historic Properties Corporation Board of Directors. 6.5 Consider approving renewal services with DocuNav Solutions for the annual subscription of DocuNav Forms, Self- Hosted Subscription Laserfiche licenses and the annual support services. 6.6 Consider approving annual renewal services with Tyler Technologies for the City's Incode ERP system. Councilmember Overdier made a motion to approve the consent agenda as presented. Motion seconded by Councilmember Corrigan. Motion CARRIED with! 5 ayes and 0 nays. 2 7. DELIBERATION AGENDA 7.1 Consider adopting Resolution No. 25-03 of the City of Granbury, Texas, determining the costs of certain: authorized improvements to be financed within the Lakeview Landing Public Improvement District; approving a preliminary service and assessment plan, including a proposed Improvement Area #1 Assessment Roll, Improvement Area #2 Assessment Roll, and Improvement Area #3 Assessment Roll; directing the filing of the Assessment Rolls with the City Secretary; and providing for noticing and calling three public hearings on February 18, 2025, to consider ordinances levying assessments on property located within the Lakeview Landing Public Improvement District. Chris Coffman identified that the developer is seeking additional time before consideration of the item. Councilmember Overdier made a motion to postpone item 7.1 indefinitely. Motion seconded by Councilmember Ullom. Motion to postpone indefinitely CARRIED with 5 ayes and 0 nays. 7.2 Consider awarding Bid No. 23-24-14 to Enprotec/ Hibbs & Todd, Inc. based on their Statement of Qualification for Engineering Services for the TxDOT US 377 water and sewer relocation improvements and authorize the City Manager to execute the contract; And consider adopting Ordinance No. 25-05 amending the budget for the Enterprise Capital Fund for Fiscal Year 2024-2025 to appropriate funds fori the referenced professional services for the water and sewer relocation improvements. Chester Nolen, Public Works Director, explained that the Statements of Qualifications for engineering services on the City's portion oft the TxDOT Hwy 377 and Hwy 144 mprovement project were received and evaluated. Staff recommends awarding the bid to Enprotec/ Hibbs & Todd. The project to relocate water and sewer mains along the highway rights-of-way consists of 11 elements, including boring under Lake Granbury and removing the existing lines from the current bridge. Total cost is estimated to be $11,299,000. Of which, $1,080,000 is attributed to engineering. The engineering potion of the project will need to be completed by mid- summer 2025, as the deadline for utility relocation is 2026 year-end, perhaps early 2027. TXDOT is projected to begin the first portion of improvements, from Overstreet Way to Pirate Drive on US 377 and the Hwy 144 overpass at Hwy 377, in the fall of 2027. Councilmember Corrigan made a motion to award Bid No. 23-24-14 to Enprotec/ Hibbs & Todd, Inc. and adopt Ordinance No. 25-05 amending the budget for the Enterprise Capital Fund for Fiscal Year 2024-2025 to appropriate funds for the referenced professional services for the water and sewer relocation improvements as presented. Motion seconded by Councilmember Rodriquez. Motion CARRIED with 5 ayes and 0 nays. 7.3 Consider appointments to the following City Boards, Commissions and Committees: Building Standards, Plumbing, Adjustments, and Appeals Board, Capital Improvements Advisory Committee, Ethics Commission, Granbury Cultural Arts Commission, Granbury Parks Board, Granbury Regional Airport Board, Historic Preservation Commission, Planning and Zoning Commission, and Zoning Board of Adjustment. Councilmember Rodriquez made a motion to reappoint incumbents Brian Blevins and Brian Gaffin to the Building Standards, Plumbing, Adjustments, and Appeals Board for terms expiring January 2027. Motion seconded by Councilmember Overdier. Motion CARRIED with 5 ayes and 0 nays. Councilmember Rodriquez made a motion to reappoint incumbents Brian Blevins, Jerry Colborg, and Eddie Funderburk, and newly appoint Paul Cornell and Katherine McGill to the Capital Improvements Advisory Committee for terms expiring January 2027. Motion seconded by Councilmember Overdier. Motion CARRIED with 5 ayes and 0 nays. 3 After results of Council nominations, Councilmember Overdier made a motion to reappoint incumbent Stacey Martin, and newly appoint Jan Caldwell, Lourdes Doonan, and Paul Loyd to the Granbury Cultural Arts Commission for terms expiring January 2027. Motion seconded by Councilmember Ullom. Motion CARRIED with 5 ayes and 0 nays. Councilmember Overdier made a motion to reappoint incumbents Barbara Boozer, James Dickens, Katherine McGill, and Jone Snider, and newly appoint Michael Pickett to the Granbury Parks Board for terms expiring January 2027. Motion seconded by Councilmember Ullom. Motion CARRIED with 5 ayes and 0 nays. Councilmember Rodriquez made a motion to reappoint incumbents Pat Abell, Larry French, Rick Huber, Ron Stowell, and Jackie Vaughn to the Granbury Regional Airport Board as regular members and newly appoint Kevin Ross as an alternate member for terms expiring January 2027. Motion seconded by Councilmember Overdier. Motion CARRIED with 5 ayes and 0 nays. Councilmember Rodriquez made a motion to reappoint incumbent Cindy Peters and newly appoint Laurence LaHaye to the Historic Preservation Commission for terms expiring January 2027. Motion seconded by Councilmember Ullom. Motion CARRIED with 5 ayes and 0 nays. Councilmember Rodriquez made a motion to reappoint incumbents Tim Hallman, Reda Kay, and Kevin Watson, and newly appoint Jerry Allen to the Planning and Zoning Commission for terms expiring January 2027. Motion seconded by Councilmember Overdier. Motion CARRIED with 5 ayes and 0 nays. Councilmember Corrigan made a motion to reappoint incumbents Eileen Cate, Mary Ella Riley, and Alexander Wolf to the Zoning Board of Adjustment as regular members for terms expiring January 2027. Motion seconded by Councilmember Corrigan. Motion CARRIED with 5 ayes and 0 nays. Councilmember Rodriquez directed staff to look into extending terms to 3 years and determine whether the Granbury Cultural Arts Commission would like to revise the term limit requirement. Coffman added that the review will include Ethics Commission member requirements. 7.4 Consider adopting Resolution No. 25-04 requesting the Hood Central Appraisal District complete a forensic audit as soon as possible and deliver said audit to the City of Granbury, requesting a presentation and discussion of the 2023 end of year financial audit, determining the next steps based on review and discussion, and authorizing the Mayor to represent the City of this matter. Councilmember Rodriquez recognized that the Hood Central Appraisal District (HCAD) has an item on their upcoming agenda to discuss the audit. Mayor Jarratt presented financial analyses and communication reports based on records provided by HCAD. Mayor Pro Tem Wadley entered the meeting at 7:10 p.m. Discussions continued concerning contributions to the HCAD employee retirement fund, discrepancies between budgeted and actual line-item amounts, and lack of documentation to determine action taken. It was pointed out that excess funds were allocated to the retirement fund rather than returned to taxing entities as required by state statute, and questions were asked if catch-up provisions were paid on behalf of the employees. Mayor Jarratt highlighted a line-item on the December 31, 2023 Financial Statement for "Construction in progress" and questioned what construction the $216,952 expenditure was for, noting that proposed budget amendments were not submitted to the taxing entities. Councilmember Rodriquez identified that there is no construction in progress. Mayor. Jarratt 4 pointed out that expenditures from November 10, 2021 to December 12, 2023 for a new HCAD building totaled $387,269.13, though there is lack of documented board approval and ownership of property. Mayor Jarratt expressed that he does not have confidence in the numbers due to no explanation and unavailability of the auditors. Mayor Pro Tem Wadley voiced that the unanswered questions could be resolved by a forensic audit. Councilmember Rodriquez stated that the current HCAD Board of Directors is working to make things right. Mayor Pro Tem Wadley made a motion to adopt Resolution No. 25-04 as presented. Motion seconded by Councilmember Corrigan. Motion CARRIED with 4 ayes and 2 nays by Councilmembers Rodriquez and Ullom. 8. EXECUTIVE SESSION Mayor Jarratt announced at 8:07 p.m. that the City Council would recess to meet in closed session, and that all Councilmembers were present. Pursuant to the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the City Council convened in Executive Session to deliberate regarding the following matters: 8.1 Sec. 551.071. Consultation with Attorney Pending or contemplated litigation 8.2 Sec. 551.072. Deliberation Regarding Real Property 8.3 Sec. 551.087. Deliberation Regarding Economic Development Negotiations 9. RECONVENE IN OPEN SESSION Mayor Jarratt reconvened the meeting into open session at 9:17 p.m. announcing that no action was taken in closed session and all Councilmembers were present. 10. ADJOURNMENT There being no further business, Mayor. Jarratt announced the meeting adjourned at 9:17 p.m. on January 21, 2025 Approved: February 4, 2025 al Jim Jarrâtt, Mayor ATTEST: CMANJAA Carla Walker, City Secretary TEXAS 5 ENGROSS AND ENROLL ORDINANCE NO. 25-03 AN ORDINANCE PROVIDING FOR THE VOLUNTARY ANNEXATION INTO THE CITY OF GRANBURY OF TERRITORY MORE SPECIFICALLY DESCRIBED BELOW AND GENERALLY COMPRISING A TOTAL OF APPROXIMATELY 668.6 ACRES OF THE MILAM COUNTY SCHOOL LAND SURVEY, ABSTRACT # 348 HOOD COUNTY, TEXAS; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND, PROVIDING AN EFFECTIVE DATE. EFFECTIVE CLAUSE: This ordinance shall be in full force and effect from and after its passage, and it is SO ordained. 6