MINUTES CITY OF DENTON DENTON PUBLIC LIBRARY BOARD Emily Fowler Central Library = August 12, 2024 After determining that a quorum was present, the Denton Public Library Board convened on Monday, August 12, at 5:30 p.m. The meeting was held at the Emily Fowler Central Library at 502 Oakland St., Denton, Texas. Chair Eva Poole and Members Ling Jeng, Jean Greenlaw, and Jamie Taylor were in attendance. PRESENT: Eva Poole, Ling Jeng, Jean Greenlaw, and Jamie Taylor ABSENT: Sandy Swan Also present are Jennifer Bekker and Marcella Lunn. 1. PRESENTATION FROM MEMBERS OF THE PUBLIC Charles Lee presented. Dr. Chwee Lye Chng presented. Citizen comments received are noted on Exhibit 1. 2. ITEMS FOR CONSIDERATION A. LB24-043 Consider approval of the minutes of July 8, 2024. The Board accepted and approved minutes of the July 8, 2024 meeting with amendment to page 1, listed present members. Jamie Taylor was not in attendance. Ling Jeng motioned, Jean Greenlaw seconded, all in favor. B. LB24-047 The Board received an informational report regarding the Friends of the Denton Public Libraries. The Friends hosted the "Rock the Library: Karaoke Night" fundraiser at Game Changers Sports & Arcade Grill on July 18, 2024. The two-hour event raised $277. C. LB24-046 The Board received an informational report regarding the Emily Fowler Library Foundation. There have been no changes since the last Library Board meeting. D. LB24-048 The Board received a report, held a discussion, and considered approval of the following Denton Public Library Policy updates: 1 Confidentiality ofLibrary Records Policy - Ling Jeng motioned, Jean Greenlaw seconded, all in favor Tablet Policy - Ling Jeng motioned, Jean Greenlaw seconded, all in favor. E. LB24-045 The Board received an information report and held a discussion regarding the library's 2024 Fall Classes & Events: Proposed programs are for September-December 2024. Library staff recommends approval. Jamie Taylor motioned, Ling Jeng seconded, all in favor. E. LB24-044 The Board received an information report and held a discussion regarding: Emily Fowler Facility Projects - To be closed from Monday, August 19 through Monday, August 26 for carpet installation. The branch will reopen on Tuesday, August 27, with regular hours. However, some public areas may remain inaccessible ift the carpeting project is not fully completed during the closure. Additional facility improvements, including painting, electrical, and lighting upgrades, are scheduled for January 2025. Denton Halloween - The City of] Denton is organizing a month-long Halloween celebration, with events planned daily throughout October. Most activities and decorations will be centered around the downtown square, with participation from various City, community, and local business entities. The library will host Halloween events at all its branches, offer a special limited-edition Denton Halloween library card, and feature themed displays and photo opportunities at Emily Fowler Central Library. More details are available at www.dentonhalloween.com. Program Capacity - Library staff are collaborating with the Fire Marshal to reassess the capacities of meeting and program rooms. Based on these evaluations and the ability of staff and volunteers to manage crowds, new program capacity guidelines will be established. These guidelines aim to ensure the safety of program participants, including the ability to safely exit the space if necessary. Interlibrary Loan Services - As mandated by the Texas State Library and Archives Commission, all public libraries in Texas, including Denton Public Library, transitioned to the new ShareIT Interlibrary Loan (ILL) software in July. This transition has presented several challenges, such as routing notification errors and the inability to renew ILL materials. Library staff are actively communicating with ILL customers and working with the software vendor to resolve these issues. 2 2024 Summer Reading Challenge - The report on the 2024 Summer Reading Challenge will be presented at the September 9, 2024, Library Board meeting. Youth. Access to Library Materials = At the July 17, 2024, City Council meeting, a patron expressed concerns regarding youth access to library materials. In response to questions from Council, library staff provided an Informal Staff Report to City Council in the Friday Report, detailing library policies and procedures on this matter. 3. CONCLUDING ITEMS The Meeting adjourned at 5:52 p.m. Eva Poole, Chair b Lu Rebecca Ivey, North Branch Manàger City of Denton, TX Minutes approved on: le/14/a4 3 INDIMIDUAL REQUEST TO SPEAK ON AN AGENDA ITEM AGENDA ITEM # (Please Print) Consent [1 - Churks Lee NAME: Public Hearing [ 1 ADDRESS: 624 W Univrsiky D4 Individual Consideration [ 1 CITY: Dea Hon TcK45 Other [ - I ZIP CODE: 7620 403-5772 PHONE: 417) 1060 fau m EMAIL: deaton prlinet eephan gmail.co (Email addresses are not required. By providing your emall address, you are authorizing Counci! Members and City staff to communicate with you vla email regarding your comments. Emall addresses wil! not be used for any external purpose and will be redacted from responses to requests under the Public Information Act.) - DO wish to speak on this item. I will speak In [1 SUPPORT X OPPOSITION Time limit for speakers: Public hearing Items - four (4) minutes.. Non-public hearing Item - three (3) minutes. Representative of a group or organization ofi four or more members - ten (10) minutes or less (please fill out a green card and return to the clty secretary). Applicants for land use or other public hearing Items - ten (10) minutes or less per speaker with a maximum of twenty (20) minutes. FOROFFICE USE ONLY SPOKE: Yes No. ENTERED INI MEETING MINUTES: NOSHOW: Yes No, la L. Exhisit City of Denton Individual Request to Speak on an Agenda Item WELCOME to the City of Denton City Council Meeting! 1, If you wish to register to speak on a Consent Agenda Item, Public Hearing, or an Item for Individual Consideration, please complete the form on the opposite side of this card. 2. The Mayor will call your name to speak at the appropriate time. The time limit for speakers to address the is three (3) minutes for non-public hearing items and four (4) minutes for public hearing items. The time limit City for Council cants for land use or other public hearing items and their agents is ten (10) minutes or less per with a appli- mum of twenty (20) minutes. speaker maxi- 3. Representatives of groups of four or more may submit a green card and will have an extended time limit of ten minutes or less. (10) 4. When addressing the City Council, please step forward to the speaker's podium, speak directly into the state your name and address, and direct your comments to the Mayor and City Council. microphone, PLEASE RETURN THIS CARD TO THE CITY SECRETARY INDIVIDUAL REQUEST TO SPEAK ON AN AGENDA ITEM AGENDA ITEM # (Please Print) Consent [ 1 NAME: Chwee -kue Chny Public Hearing [ 1 / ADDRESS: 0388 hrknde Individual Consideration [ 1 X CITY: pesgy 16001 Other [ 1 ZIP CODE: PHONE: RIy 956-5453 AGEN C1M A/ a 1 (4 - EMAIL: Lan (Email addresses are not required. By providing your email address, you are authorlzing Council Members and City staff to communicate with you via email regarding your comments. Emall addresses will not be used for any external purpose and will be redacted from responses to requests under the Public Information Act.) DO wish to speak on this Item. I will speak in I - 1 SUPPORT [ 1 OPPOSITION Time limit for speakers: Public hearing items - four (4) minutes.. Non-public hearing item - three (3) minutes. Representative of a group or organization oft four or more members - ten (10) minutes or less (please fll out a green card and return to the clty secretary). Applicants for land use or other public hearing items - ten (10) minutes or less per speaker with a maximum of twenty (20) minutes. FOR OFFICE USE ONLY SPOKE: Yes No ENTERED IN MEETING MINUTES: NOSHOW: Yes, No ExLibis I 1 h City of Denton Individual Request to Speak on an Agenda Item WELCOME to the City of Denton City Council Meeting! 1. If you wish to register to speak on a Consent Agenda Item, Public Hearing, or an Item for Individual Consideration, please complete the form on the opposite side of this card. 2. The Mayor will call your name to speak at the appropriate time. The time limit for speakers to address the Council is three (3) minutes for non-public hearing items and four (4) minutes for public hearing items. The time limit City for cants for land use or other public hearing items and their agents is ten (10) minutes or less per speaker with a appli- maxi- mum of twenty (20) minutes. 3. Representatives of groups of four or more may submit a green card and will have an'extended time limit of ten minutes or less. (10) 4. When addressing the City Council, please step forward to the speaker's podium, speak directly into the microphone, state your name and address, and direct your comments to the Mayor and City Council. PLEASE RETURN THIS CARD TO THE CITY SECRETARY SUBMIT COMMENTS ON AN AGENDA ITEM AGENDA ITEM # (Please Print) Consent [ 1 NAME: Melndr Preston Public Hearing [ 1 ADDRESS: 13370 Boyfeldhe Individual Consideration [ ] CITY: Frico Other [1 ZIP CODE: 75033 PHONE: 97a 737-0306 EMAIL: Apraston Accafuse COA DO NOT wish to speak on this item, but would like to express my [ 1 SUPPORT [1 OPPOSITION NOTE: The Mayor will announce the number of Comment Cards submitted in support or opposition to an item. Written comments will not be noted. If you wish to make comments on an item, you will need to complete a Blue Request to Speak Card. 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