Page 38 CITY OF FORT STOCKTON, TEXAS MINUTES OF: SPECIAL CITY COUNCIL MEETING DATE OF MEETING: NOVEMBER 20, 2024 TIME OF MEETING: 5:00 PM PLACE OF MEETING: FORT STOCKTON CONVENTION CENTER 2181 SW IH I0 FRONTAGE ROAD FORT STOCKTON, TX 79735 ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: PRESENT: COUNCIL MEMBER DARREN HODGES, COUNCIL MEMBER PAUL JEROME CHAVEZ, MA YOR PAUL CASIAS, COUNCIL MEMBER RUBEN FALCON ABSENT: JAMES B. WARNOCK, RUBEN J. BERNAL INVOCATION: Council Member Darren Hodges gave the Invocation. PLEDGES: Council Member Paul Jerome Chavez led the Pledge of Allegiance to the United States of America Flag & the Pledge of Allegiance to the Texas Flag. PUBLIC TESTIMONY: 1. Public Testimony. There was not any Public Testimony. SPECIAL BUSINESS: 2. Discuss/Act upon Proposal for Administrative Services for Grant Pre-Application (Phase I), Application (Phase II), and Implementation Services for Texas Community Development Grant Program for 2025/2026 Community Development Fund (and all eligible activities per the application guidance) as administered by the Texas Department of Agriculture. Proposals Submitted: Grant Works, Inc., Langford Community Management Services (City Mgr./Dir. of Fin.) City Manager Frank Rodriguez II presented the proposals submitted. He recommended awarding the Proposal to GrantWorks, Inc., explaining that their payment is based on the grant obtained, not upfront. Page |39 Council Member Ruben Falcon expressed concerns about GrantWorks, Inc., citing a history of poor performance and last-minute issues, including a special meeting to address unexpected costs. He mentioned the former GrantWorks, Inc. representative retired and the new representative assured the city improved service going forward. Motion was made by Council Member Ruben Falcon, seconded by Council Member Paul Jerome Chavez, and carried unanimously to award the Proposal for Administrative Services for Grant Pre-Application (Phase I), Application (Phase II), and Implementation Services for Texas Commu unity Development Grant Program for 2025/2026 Community Development Fund (and all eligible activities per the application guidance) as administered by the Texas Department of Agriculture to Grant Works, Inc. Council Member Darren Hodges, Council Member Paul Jerome Chavez, Mayor Paul Casias, Council Member Ruben Falcon voted aye. 3. Discuss/Act upon Bid for Fleet Vehicle Purchase for the Fort Stockton Police Department Utilizing Funds from the Byrne Discretionary Grants Program for FY24. Bids Submitted: Deffender Supply, Sames Laredo Chevrolet, Inc., Superior Buick Chevrolet GMC (C.O.P.) Sergeant Derek Stratton presented the bids submitted for the Fleet Vehicle Purchase. He explained Superior Buick Chevrolet GMC submitted the lowest bid; however, there were stipulations on payment, requiring immediate payment after awarding, which was not feasible. He compared Superior Buick Chevrolet GMC with Sames Laredo Chevrolet, noting that Sames Laredo Chevrolet is more expensive but allows for payment until delivery. He highlighted the differençes in vehicle availability and delivery timelines, with Superior Buick Chevrolet GMC having vehicles ready now and Sames Laredo Chevrolet, Inc. requiring a longer delivery time. He further stated Superior Buick Chevrolet GMC would delay vehicle delivery to mid-February due to stalker radars and canine cages. Chief of Police Ernesto Velasquez discussed the financial implications of choosing Sames Laredo Chevrolet, Inc., noting a significant cost savings, but a need to outsource the vehicle outfitting. He emphasized the potential savings of nearly $51,000 by choosing Sames Laredo Chevrolet, Inc. but noted the need to ensure the quality of their work. Motion was made by Council Member Darren Hodges, seconded by Council Member Ruben Falcon, and carried unanimously to award the Bid for Fleet Vehicle Purchase for the Fort Stockton Police Department Utilizing Funds from the Byrne Discretionary Grants Program for FY24 to Superior Buick Chevrolet, contingent upon receipt of the title upon payment. Council Member Darren Hodges, Council Member Paul Jerome Chavez, Mayor Paul Casias, Council Member Ruben Falcon voted aye. Pagel 40 4. Discuss/Act upon Ordinance No. 24-129, An Ordinance oft the City of Fort Stockton Adopting a Revised Personnel Policies & Procedures Manual for the City of Fort Stockton, Texas; Repealing the Prior Personnel Policies & Procedures Manual ofthe City; Containing a Savings Clause; and Providing for the Publication and Effective Date Thereof. (City Atty.) City Attorney Jesse Gonzales, Jr. explained this ordinance would adopt and revise personnel policies addressing inconsistencies and contradictions in previous language pertaining to comp- time. He explained the changes simplify the language making it clearer for all employees, including new hires. Motion was made by Council Member Darren Hodges, seconded by Council Member Paul Jerome Chavez, and carried unanimously to approve Ordinance No. 24-129, An Ordinance of the City of Fort Stockton Adopting a Revised Personnel Policies & Procedures Manual for the City of Fort Stockton, Texas; Repealing the Prior Personnel Policies & Procedures Manual ofthe City; Containing a Savings Clause; and Providing for the Publication and Effective Date Thereof. Council Member Darren Hodges, Council Member Paul Jerome Chavez, Mayor Paul Casias, Council Member Ruben Falcon voted aye. 5. Questions from Media. There were no questions from the Media. 6. Adjourn. Motion was made by Council Member Darren Hodges, seconded by Council Member Ruben Falcon, and carried unanimously to adjourn the Regular City Council Meeting at 5:38 p.m. Council Member Darren Hodges, Council Member Paul Jerome Chavez, Mayor Paul Casias, Council Member Ruben Falcon voted aye. 1 Panl Caxar - Casias, Mayor ATTEST: AA - - Marina A. Cantu, City Secretary