CITY CITY OF FAIR OAKS RANCH MUNICIPAL DEVELOPMENT DISTRICT MEETING Wednesday, 2024 at 4:00 PM ) April 10, is FANCE Public Safety Training Room, Police Station, 7286 Dietz Elkhorn, Fair Oaks Ranch MINUTES OPEN MEETING 1. Roll Call - Declaration of: a Quorum. Present: President Laura Koerner, Treasurer Mike Lovelace, Steven Robertson Keith Rhoden, David Fairhurst, and Ruben Olvera Absent Vice President Nicholas DiCianni With a quorum present, the meeting was called to order: at 4:00 PM. 2. Pledge of Allegiance - The Pledge of Allegiance was recited in unison. CITIZENS and GUEST FORUM 3. Citizens to be heard - None. CONSENT AGENDA 4. Approval of the January 10, 2024 Regular MDD Board meeting minutes. 5. Approval of the March 27, 2024 Special MDD Board meeting minutes. The consent agenda was approved by consensus. REPORTS 6. Quarterly Financial & Investment Report - Q2 FY2024. Summer Fleming, MDD Investment Officer, provided to the Board, the Quarterly Financial & Investment Report for Q2 FY2024 inclusive of answering questions and receiving feedback from the Board on the reports format. CONSIDERATION / ACTION ITEMS 7. Discussion, consideration, and possible action on amendments to the existing Fair Oaks Ranch Municipal Development District Policy for Evaluation of Development Projects. MOTION Made by Steven Roberston and seconded by Laura Korner, to amend Appendix A of the Fair Oaks Ranch Municipal Development District Policy for Evaluation of Development Projects by changing the Title to MDD Eligible Project Category and replacing the table with "The MDD will consider development projects as defined in Local Government Code Chapter 377 and Chapters 505.151-158" and directing staff to make administrative changes to the policy and correcting references to Appendix A as needed. VOTE: 6-0; Motion Passed. MUNICIPAL DEVELOPMENT DISTRICT MEETINGMINUTES April 10, 2024 8. Discussion, consideration, and possible action on the MDD Funding Application from Leon Springs Fire Department. MDD President, Laura Koerner and MDD Board Member, David Fairhurst, recused themselves from the item due to a conflict ofinterest. Board Member, Steven Robertson, led the discussion. MOTION Made by Steven Roberston and seconded by Laura Korner, to approve the MDD Funding Application from Leon Springs Fire Department for a 1,000-gallon mobile tank for an amount not to exceed $12,333.75. VOTE: 2-2; Motion Failed. Keith Rhoden and Mike Lovelace voted Nay. 9. Discussion, consideration, and possible action on recommendations from the Small Scope / Small Dollar Subcommittee. The Committee will write a policy, inclusive of a budget, for consideration by the Board at a future meeting. No action was taken. 10. Discussion, consideration, and possible action on MDD policies, rules, procedures, document reviews, and committees. The Board discussed the policies, who owned the review of each document, and planned to review policies at a future meeting. A modified proposed schedule is attached as Exhibit. A. ADJOURNMENT President Koerner adjourned the meeting at 5:48 PM. Kli ATTEST: Laura Koerner, MDD President - Keith Rhoden, MDD Secretary CITY OF FAIR OAKS RANCH, TEXAS Exhibit A Fair Oaks Ranch Municipal Development District Document Review Tracking Log Document Owner Date Adopted Review Cycle Last Reviewed, Next Scheduled Status Notes Amended, or or Required Reaffirmed Review Name of policy Board member Date first adopted As stipulated in policy, or Date last reviewed, Date of next required responsible for the default (biannually) updated, reaffirmed review policy Financial Treasurer November 2013 Every 2 years October 2022 October 2024 Requires Resolution? Management Policy (by resolution) (stated in policy) (amended by vote) April 2022 (last amended by Resolution) LoL5 Investment Policy Treasurer November 2013 Annually confirmed October 2022( (by October2023 e forigmal réviewT (by resolution) by resolution (per vote) res aln tio Financial Anril 2022 flact- bconer Management Policy) odbx 2029 on 20% Mah bllighon July Evaluation of Treasurer November 2017 Every 2 years y 323 Mmerreveionschetoned Development Projects (by resolution) (stated in policy) (reaffirmed.by Aprit2024- Resolution) 2 Considering full review July- Ipe 204 Ockiger 2021 October 2024 Rules of Procedure Board President October 2021 Every 2 years October 2023 Overdue for full review (replaced By-Laws) (by vote) (default) Interlocal Agreement Board President October 2021 Every 2 years October 2023 Overdue for full review between MDD and (by vote) (default) City of Fair Oaks Ranch Policy Review Secretary October 2021 Every 2 years October 2023 Overdue for full review Procedure (by vote) (default) rueug