City ofl Danbury Regular Council Meeting Minutes Thursday, December 19, 2024 City of] Danbury Regular Council Meeting Minutes Thursday, December 19, 2024 Call to Order:Mayor Suzanne Powell called the meeting to order at 6:30 p.m. Council Present: Gordon Hatthorn, Rocky Hicks and Heather Martin Council Absent: Keith Woods and Jon Williams Staff Present: Erin Nolan and Chief Henken Pledge Prayer: Rocky Hicks Public Comment:NONE Mavor Update e City Employee lunch tomorrow. We will close 12:00 p.m. to 1:30 p.m. which is an additional 30 minutes e Recap of 2024: We had 37 Community Center rentals which is 15 more than 2023. We had 32 Park rentals which is 21 more than 2023. Fire Hydrant repairs and painting were completed. City wide cameras installed. Hurricane in July - we are submitting our 5 projects. New North rotor installed, 2 new pumps at Lift Station 10, 2 new pumps at Lift Station 3, installed new pump at Lift station 7, and new smaller pumps in lift station 8 and 9. Fixed 21 infiltration points with ARPA funds. Council and Staff Comments: Erin Nolan mentioned that election packets are ready for pick up. First day packets can be accepted is January 15, 2025. We have3 councilmembers up for election. Hurricane Beryl extension of no fees for permits expires on January 7, 2025. Chief Henken mentioned that the new school zone flashing signs were installed just need to be programmed. 1 City ofDanbury Regular Council Meeting Minutes Thursday, December 19, 2024 Consent Agenda: 1. Consideration ofNovember Financial Statements 2. Consideration ofCredit Card Statement- 10192024-11.1722024 3. Consideration of Monthly Bills (Check Register from 11.1.2024 - 11.30.2024) 4. Notification of All Bank accounts- available balance as of 12.19.2024 5. Consideration of November Police ReportMaintenance Log 6. Consideration ofNovember Municipal Court Report 7. Consideration ofNovember Community Center Report 8. Consideration ofNovember Park Report 9. Consideration ofNovember Time Report 10. Consideration ofNovember Utility Report 11. Consideration ofBuilding/Electrical Inspector Report 12. Consideration ofUtility Department Vehicle Report Motion by Rocky Hicks and seconded by Heather Martin to accept the consent agenda. PASSES General Business: 1. Discussion regarding City Employees and presentation by Utility Worker Mike Reioux. Mike Reioux spoke on his behalf. He stated he has been working for the city for 23 years. And wanted council to know, when y'all don't have me, you will miss me." 2. Discussion and Consideration of Regular Council Meeting Minutes from 12.5.2024. Motion by Heather Martin and seconded by Gordon Hatthorn to accept the regular council meeting minutes from 12.5.2024. PASSES 2 City ofDanbury Regular Council Meeting Minutes Thursday, December 19, 2024 3. Discussion and Consideration of solicitation for Debris Removal Bids. Currently have a contract with CERES. We can either extend our contract with CERES or make decision to go out for bids. Paige Bailey- City Attorney recommends to go out for bid. Motion by Heather Martin to extend the CERES agreement. This motion dies due to lack of motion. A new motion was made by Heather Martin and seconded by Rocky Hicks to go out of Debris removal bids. PASSES 4. Discussion and Consideration of solicitation for Debris Monitoring Bids. We did not have a contract for the monitoring. FEMA allowed us to go into an emergency contract. Motion by Rocky Hicks and seconded by Gordon Hatthorn to go out for Debris monitoring bids. PASSES 5. Utility Update e Working on inventory list. e Winterized e Tony's truck needs repairs e David got the generator on the utility truck repaired and it is working. 5.8 Glo Grant- the county has picked our engineer. Hoping to have the information by January. - Tractor grant was approved contingent on TCEQ receiving the funds. The grant is approximately $23,000. 3 City ofDanbury Regular Council Meeting Minutes Thursday, December 19, 2024 6. Discussion and Consideration of Professional Services Agreement with Municipal Operations & Consulting, L.L.C. We entered this agreement when we were not fully staffed. We did use them one time. Rodney and Tony do not feel we need them. Dies due to lack of motion. 7. Discussion and Consideration of Bid Award for the Water Well Testing Site. Felder $150,000 O'Day $379,000 Motion by Rocky Hicks and seconded by Heather Martin to accept Felder Water Well's bid for the drilling of the water well testing site. PASSES 8. Discussion and Consideration of updates to Purchase Order Policy. Motion by Rocky Hicks and seconded by Heather Martin to accept the Purchase Order Policy as presented. PASSES 9. Discussion and Consideration of SPCA agreement. Nicole sent over the agreement with $150 per dog and $100 per cat. Mayor Powell spoke with Nicole and they agreed to give us the same rate as 2024. We will be hosting a vaccination, chip and registration with the city event on March 15th. Motion by Heather Martin and seconded by Gordon Hatthorn to accept the SPCA agreement with the same rates as 2024. PASSES 4 City ofl Danbury Regular Council Meeting Minutes Thursday, December 19, 2024 10. Discussion and Consideration of Resolution 24-013 of the City of Danbury declaring The HD-TV1 DVR and 6 cameras surplus property and approving its disposition. Original camera equipment that the City used. It might be worth a $1,000.00 Council would like to see a minimum bid of $250.00 for it. Motion by Rocky Hicks and seconded by Gordon Hatthorn to approve Resolution 24-013 of the City of Danbury declaring The HD-TV1 DVR and 6 cameras surplus property and approving its disposition on the auction site with the minimum bid of $250.00. PASSES Executive Session: Executive session was not entered tonight. 11. Council will convene in executive session pursuant to Section 551.071 of the Texas Government Code to conduct a consultation with its attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar ofTexas clearly conflicts with discussion in open meeting. General Business: 12. Discussion and consideration of executive session discussion. NO ACTION Adiourm/Dismiss: Mayor Suzanne Powell adjourned the meeting at 6:59 p.m. 5 City of Danbury Regular Council Meeting Minutes Thursday, December 19, 2024 dugaane fl Mayor Suzanne Powell Qes ATTEST by: Erin Nolan, City Secretary 6