BRUCEVILLE Eddy She City of Bucerille-Eddy Rising inta. the Sutwre 144 Wilcox Drive ww.bruce/lle-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 City Council Meeting March 24, 2022, 6:00 pm Minutes 1. Call to Order by Mayor Linda Owens at 6:00 pm Roll Call Councilmembers: Connally Bass Pro-Tem Mayor, Richard Prater, Cecil Griffin, James Tolbert, and Ricky Wiggins. City Employees: Pam Combs-City Secretary, Gene Sprouse-Water Works Supervisor, Chief Dorsey, Officer Roman, and Officer Savannah. 2. Citizen Presentations- The City Council welcomes public comments at this point on items notspecifically listed on the agenda. Speakers must sign up before the meeting begins. Speakers are limited to five (5) minutes each. The Council cannot respond to matters not listed on the agenda until a future meeting. 1. Andrew Perez, 1154 S. Agnes Wills Rd, regarding getting a water meter. 2. Charles Burleson, 1320 Estes Rd, regarding any possible modifications to water billing and disconnect protocol. 3. Police Report- Chief Dorsey a. Police Department Monthly Report for February 2022: Calls for Service - Total 113; Arrest, Offense, Incident Report - Total 22; Crash Report - Total 11; Citations & Warnings- Total 125 b. City Code Enforcement Report for March 2022: Pending Violations - 10; Properties in Citation status - 8; Total Active Case: 18 1) Council to discuss, consider, and possibly take action hiring a new code enforcement officer. At this time the city has only received one application. No action taken, just introducing Thomas Arnold to the council. Earlier this week Mayor Owens, Chief Dorsey, and Pam Combs had an interview with Mr. Arnold regarding the code enforcement position. C. Council to discuss, consider, and possibly approving a purchase for: (7). APX 6000 Motorola Portable Radios ($1575.00 x 7= $11,025.00) (7) Radio Speaker Mic's with emergency button ($88.00 x 7= $616.00) Shipping and Handling cost = $175.00 Total to be paid from Police Department Asset Forfeiture Funds = $11.816.00 Motion made by Ricky Wiggins to purchase 7 Radios from Sunny Communications totaling $11,816.00. Radio, speakers, and mics., 2nd by Connally Bass yeas 5 nay 0, motion passes. 1 BRUCEVILLE Eddy She City of Buceille-Eddy Rising inta the Sutwre 144 Wilcox Drive www.brucewlle-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 d. Council to discuss, consider, and possibly take action on approving the purchase for two new Police vehicles, to be paid from the Police Department Asset Forfeiture Funds. 1) 2021 Ford Explorer AWD - Turnkey price to include vehicle, and police equipment upfit $64,319.86. (Attached is the product pricing summary) 2) 2022 Dodge Durango AV WD - Turnkey price to include vehicle, and police equipment upfit $54,749.94 (attached is the product pricing summary) The 3 new vehicles will be replacing the Police Department' S 2008 Chevrolet Tahoe (Unit 10), 2014 Ford F-150 (Unit 3), 2014 Ford F-150 (Unit 4). The Police Department will be giving the Bruceville-Eddy VFD the 2008 Chevrolet Tahoe, 1 oft the 2014 Ford F-150's will be going to the City Maintenance, and the other 2014 Ford F-150 will go to the City Administration/City Hall. Motion made by Connally Bass to approve purchasing two new Police vehicles totaling $111, 542.80 to be paid from the Police Department Asset Forfeiture Funds, 2nd by Richard Prater yeas 5 nay 0, motion passes 4. Water Report-Gene Sprouse a. Service Order Status Report-fix 25 leaks, disconnect and reconnect water, installed meters and mowed ball field. Got with Tabor and turned in map changes. b. Update on Robin Road project -60 ft pipe left on Robin Road 5. Engineer Report - Johnny Tabor- Please see attached engineers report date 3-24-2022. Consent Agenda: 6. Council to discuss, consider, and possibly approving minutes from February 24, 2022 council meeting and special called meeting March 14, 2022 council meeting. Motion made by Connally Bass to approve the minutes for February 24, 2022 and March 14, 2022 council meetings, 2nd by Ricky Wiggins, yeas 5nay 0, motion passes. 7. Council to discuss, consider, and possibly approve or refuse the 2022 Consumer Price Index (CPI) adjustment to Municipal Telecommunications Right-Of-Way access line rates. Due by April 30, 2022. No action taken. 8. Council to discuss, consider, and possibly approving the Final Plat for Lot 1, Block 1, for Betancourt Addition. This Final Plat complies with the City of Bruceville-Eddy Subdivision Ordinance. Per email from Tabor & Associates, Inc. on March 16, 2022. Motion made by James Tolbert to approve the Final Plat for Lot 1, Block 1, for Betancourt Addition, 2nd by Richard Prater, yeas 5nay 0, motion passes. 2 BRUCEVILLE Eddy She City of Buuceille-Eddy Rising inta the Sutwre 144 Wilcox Drive ww.brucewlle-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 9. Council to discuss, consider, and possibly approving the Final Plat for Lot 1 Block 1 for D &J Addition. This Final Plat complies with the City of Bruceville-Eddy Subdivision Ordinance. Per email from Tabor & Associates, Inc. on March 16, 2022. Motion made by Ricky Wiggins to approve the Final Plat for Lot 1, Block 1, for D & J Addition provided they amend the final plat to read D & J. Addition not J & M Addition, 2nd by Connally Bass, yeas 5 nay 0, motion passes. 10. Council to discuss, consider, and possibly approving the Preliminary Plat of Replat of Mackey Ranch Addition, Lot 1, Block 1 renamed Eagle Ranch, Block 1, Lots 1-13 to the City of Bruceville-Eddy. Submittal included the Preliminary Plat, Preliminary Drainage Map, and Preliminary Utility Plan. The Preliminary Plat fails to comply with the Subdivision Ordinance of the City of Brucville-Eddy, per email from Tabor & Associates, Inc. on March 17, 2022. Motion made by Ricky Wiggins that we do not approve the preliminary plat for Mackey Ranch Addition, Lot 1, Block 1, 2nd by James Tolbert yeas 5nay 0, motion passes. 11. Council to discuss, consider, and possibly take action on amending the current Application & Agreement for Utility Services, thereby adopting a new ordinance 2022-03-24, which will replace the current ordinance. Motion made by James Tolbert to adopted Ordinance 2022-03-24 which will replace the current ordinance for the Application & Agreement for Utility Services as long as there is a semicolon put before therefore 2nd by Connally Bass, yeas 5nay 0, motion passes. 12. Council to discuss, consider, and possibly taking action on new equipment and vehicles for the water and maintenance departments. No action taken, but the council did ask Gene to get some bids on water vehicles and bring them to the council. 13. Council to discuss and approve amending #12 on the January 27, 2022 council meeting minutes. The city is not going to donate $2500.00 to the Bruceville-Eddy Sports Association; instead they are doing improvements to the Duty Park in the amount of $2500.00 for light poles and concession stand repairs. Motion made by Cecil Griffin to cancel #12 on the January 27, 2022 council meeting minutes. 2nd Richard Prater, yeas 5nay O.motion passes. Motion made by Connally Bass to make improves to Duty Park in the amount of $2500.00 for light pole and remodel the concession stand, 2nd by Richard Prater, yeas 5nay 0, motion passes. 3 BRUCEVILLE Eddy She City of Bucerille-Eddy Rising inta the Sutwe 144 Wilcox Drive wwbrucevlleeddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 14. Council to discuss, consider, and possibly take action on adopting a City Administrator Agreement. Adjourned to executive session at 7:26 pm, regular council meeting back in session at 7:49 pm. Motion made Ricky Wiggins to amend and make changes on the City Administrator Agreement as the council spoke about in the executive session 2nd by James Tolbert, yeas 51 nay 0, motion passes. 15. Finances: a. Council to discuss, consider, and possibly take action on approving financial reports for February 2022 for the general and water fund account. b. Council to discuss, consider, and possibly take action on approving accounts payable for February 2022 for the general and water fund account. Motion made by James Tolbert to approve financial reports for February 2022 for the general and water fund account and also approve the accounts payable for February 2022 for general and water fund accounts, 2nd by Ricky Wiggins, yeas 5nay! 0 motion passes. C. Council to discuss, consider and possibly approve to transfer the $50,019.39 from the Dividend Account to the City General Account. This will only leave the CRLF Grant Money to keep better track. Motion made by Ricky Wiggins to transfer the $50, 019.39 from the Dividend Account to the City General Account. 2nd by Connally Bass, yeas 5 nay 0, motion passes. d. Council to discuss, consider, and possibly change the name from Dividend Accounts to Grants. Grant fund or a similar title that would identify the use ofthe bank account. Motion made by Ricky Wiggins to change the from Dividend Accounts to Grant Fund. 2nd by Connally Bass, yea 5 nay. 0, motion passes. Motion made by Cecil Griffin to adjourned the meeting at 7:50 pm, 2nd by Connally Bass, yeas 5 nay O.motion passes. imdla Pam Cemls Linda Owens, Mayor Pam Combs, City Secretary 4 #5 City of Bruceville-Eddy Engineer's Report 3-24-2022 1. USDA Rural Development = New Wastewater System: (a) Memorandum of Understanding (MOU) about the future sewer line installation on Falls County Road 457 has been approved and signed by both Falls County and City of Brucevile-Eddy. (b) To date, neither Terri Chenoweth (Hillsboro USDA RD Office) nor the USDA RD State Office have issued any review for Plans, Contract Documents and Specifications. 2. Hydraulic Analysis & System Mapping Update: We completed the first map revisions and delivered a preliminary set for Gene's review on 2-17-2022. We are waiting on Gene's review, comments, and/or mark-ups.