BRUCEVILLE Eddy She City of Bucerille-Eddy Rising into the Sutwre 144 Wilcox Drive www.brucevlle-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254)859-5779 City Council Workshop September 22, 2022, 5:00 pm Citizens are encouraged to follow COVID-19 safety measures provided by CDC guidelines. This meeting will be open to the public; however, Meetings are available to watch on our YouTube Channel: studio.youtube.comideolzatiotE/lvestreaming Please mute your phones and computers to avoid any interference during the meeting 1. Call to Order - Mayor Owens a) Roll Call 2. City Council Audio/Visual Equipment Refinement City staff will work to refine our audio and visual equipment to optimize our online viewing expereince and to help mitigate feedback issues by adjusting microphone settings to each individual member of the Council. 3. Adjournment All items on the agenda are for discussion and/or action. The City Council reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices,) and 551.086 (Economic Development). The city is committed to compliance with the Americans with Disabilities Act (ADA). Reasonable accommodations and equal access to communications will be provided to those who provide notice to the City Administrator at least 48 hours in advance. Please contact the City Administrator at (254) 859-5700 or fax at (254) 859-5779 for information or assistance. I,t the undersigned authority, do hereby certify that the above Notice of Meeting oft the governing body oft the above named City of Bruceville-Eddy is a true and correct copy of said Notice and that I posted a true and correct copy of said Notice on the official notice case, at City Hall in the City of Bruceville-Eddy, Texas, a place convenient and readily accessible to the general public at all times, and said Notice was posted on the 19th dayof September, 2022 at3:30 pm, and remained SO posted, continuously, for at least 721 hours proceeding the scheduled time of said Meeting. tat hnton 2022 Kent Manton, City Administrator Date: City ofBruceville-Eddy, Texas 1 * BRUCEVILLE Eddy She City ef Buucerille-Eddy Rising inta the Suture 144 Wilcox Drive www.bruceille-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 City Council Meeting September 22, 2022, 6:00 pm Citizens are encouraged to follow COVID-19 safety measures provided by CDC guidelines. This meeting will be open to the public; however, Meetings are available to watch on our YouTube Channel: studio.youtube.comlidculzzaitiott/ivestreaming Please mute your phones and computers to avoid any interference during the meeting 1. Call to Order - Mayor Owens a) Greetings b) Invocation c) Pledge of Allegiance d) Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. e) Roll Call 2. Citizen Presentations The City Council welcomes public comments at this point on items notspecifically listed on the agenda. Speakers must sign up before the meeting begins. Speakers are limited to five (5) minutes each. The Council cannot respond to matters not listed on the agenda until a future meeting. 3. Approval of Minutes Council to discuss, consider, and possibly take action to approve the minutes from the August 25, 2022 Regularly Called Council Meeting and the September 8, 2022 Special Called Council Meeting. 4. Police Chief's Report - Chief Michael Dorsey 5. Oath ofOffice Chief Michael Dorsey Chiefl Michael Dorsey will formally administer the Oath of Office to our two newest peace officers, Jerry Basey and Camden Hesterberg. 6. Officer Recognition Chief Michael Dorsey Chief Michael Dorsey will formally recognize Officer Justin Richardson for his heroic actions undertaken during the performance of official duties as a City of Bruceville-Eddy Police Officer. 7. Vehicle Purchase Chief Michael Dorsey Council to discuss, consider, and possibly take action on a request by Chief Michael Dorsey to purchase a used police vehicle using monies in the approved FY 2022-2023 budget (Asset Forfeiture Account) from Chicago Motors Incorporated in an amount not to exceed $25,000 with a purchase date of no sooner than October 1, 2022. 2 BRUCEVILLE Eddy She City ef Buucerille-Eddy Rising inta the Suture 144 Wilcox Drive www.bruceille-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 8. Public Works Director's Report - Gene Sprouse 9. City Engineer's Report Johnny Tabor 10. Code Enforcement Officer's Report - Thomas Arnold 11. City Administrator's Report - Kent Manton 12. Approval of Finances a) Council to discuss, consider, and possibly take action on approving August 2022 financial reports for the general and water fund accounts. b) Council to discuss, consider, and possibly take action on approving August 2022 accounts payable for the general and water fund accounts. 13. Date Selection for the Hydraulic Analysis & System Mapping Update Council to discuss, consider, and possibly take action to select a date and time for a Special Called Meeting for the purpose ofl hearing and reviewing findings from the December 2021 ordered Hydraulic Analysis & System Mapping project. 14. Purchase Professional Services At the request ofthe Budget Committee, Council to discuss, consider, and possibly take action to authorize the City Administrator to sign an agreement for services to be performed by Ron Perrin Water Technologies for the purpose of cleaning loose sediment and performing minor repairs if needed, inside the Westridge GST, Westridge EST, and Ford EST in an amount not to exceed $10,000. 15. Establishment of a Street Repair Committee Council to discuss, consider, and possibly take action on the establishment of a temporary Street Repair Steering Committee for a period not to exceed six months of service. Proposed composition: two City Council members, the Mayor, The City Administrator, The Public Works Director, The Finance Director, and two citizens appointed by council. 16. Nomination ofCandidates to the Falls County Appraisal District Board of Directors Council to discuss, consider, and possibly take action to nominate candidates to the Falls County Appraisal District Board of Directors. 17. EOAC Agreement Council to discuss, consider, and possibly take action to authorize the City Administrator to execute an agreement with the Economic Opportunities Advancement Corporation for the purpose of allowing Low-Income Households of the Bruceville-Eddy Water System the opportunity to apply for public assistance through the Economic Opportunities Advancement Corporation. 18. Water Rate - Proposed New Rate Structure Council to discuss, consider, and possibly take action to adjust water rates for the Bruceville-Eddy Water System. Council will review our current rates along with recent rate increases passed along to the City of Bruceville-Eddy 3 BRUCEVILLE Eddy She City of Buucerille-Eddy Rising into the Sutwre 144 Wilcox Drive www.bruce/lle-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254)859-5779 Public Water System from our bulk water supplier, Bluebonnet Water Supply Corporation. Council will discuss and review different options for updating our current rates and ensuring fund solvency. 19. Public Hearing - Water Rate Council to hear public comments on proposed increases to the City of Bruceville-Eddy Public Water System rates. 20. Close Public Hearing - Water Rate 21. Auction ofSurplus Items a) Council to discuss, consider, and possibly take action to officially approve a list of durable assets as surplus items. b) Council to discuss, consider, and possibly take action to authorize the City Administrator to execute an agreement with Rene Bates Auctioneers, INC. for the sale of surplus items and to allow for the deposit of all proceeds into their respective accounts. 22. Community Announcements 23. Adjournment For the safety ofcitizens, council members, and staff, upon adjourning ofthe city council meeting, citizens/visitors are asked to exit the building through the front entrance to City Hall immediately. Any bags, backpacks, purses, etc., that are being brought into the council meeting room are subject to security screening. Anyone (citizens, visitors) attending a city council meeting will be subjected to a metal detector. screening before entering the council meeting room. All items on the agenda are for discussion and/or action. The City Council reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices,) and 551.086 (Economic Development). The city is committed to compliance with the Americans with Disabilities Act (ADA). Reasonable accommodations and equal access to communications will be provided to those who provide notice to the City Administrator at least 48 hours in advance. Please contact the City Administrator at (254) 859-5700 or fax at (254) 859-5779 for information or assistance. I, the undersigned authority, do hereby certify that the above Notice ofl Meeting oft the governing body ofthe above named City of Bruceville-Eddy is a true and correct copy of said Notice and that I posted a true and correct copy of said Notice on the official notice case, at City Hall in the City of Bruceville-Eddy, Texas, a place convenient and readily accessible to the general public at all times, and said Notice was posted on the 19th day of September, 2022 at3:30 pm, and remained sO posted, continuously, for at least 72 hours proceeding the scheduled time of said Meeting. + 19 aton 2022 Kent Manton, City Administrator Date! City ofBruceville-Edy, Texas 4 Agenda Item #3 BRUCEVILLE Eddy She City of Buucerille-Eddy Rising into the Sutwre 144 Wilcox Drive www.bruceylle-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254)859-5779 City Council Meeting Minutes August 25, 2022, 6:00 pm 1. Call to Order by Mayor Owens at 6:00 pm Council members: Connally Bass, Mayor Pro-Tem, Ricky Wiggins, Richard Prater, James Tolbert, and (absent) Cecil Griffin City Employees: Pam Combs-City Secretary, Gene Sprouse-Public Works Director, Thomas Arnold-Code Enforcement, Chief Dorsey, Kent Manton-City Administrator, and Danielle McGruer-Court Clerk. 2. Citizen Presentations The City Council welcomes public comments at this point on items not specifically listed on the agenda. Speakers must sign up before the meeting begins. Speakers are limited to five (5) minutes each. The Council cannot respond to matters not listed on the agenda until a future meeting. None. 3. Approval of Minutes Council to discuss, consider, and possibly take action to approve the minutes from the August 11, 2022 Special Called Workshop and the July 28, 2022 Regularly Called Council Meeting. Motion by Connally Bass to approve August 11, 2022 Special Called Workshop and the July 28, 2022 Regularly Called Council Meeting, 2nd by Ricky Wiggins, yeas 4, nay 0, absent 1, motion passes. 4. Police Chief's Report = ChiefMichael Dorsey Calls for Service: Total 141; Arrest, Offense, Incident Reports: Total 17; Crash Reports: Total 6; Citations and Warnings: Total 123; Citations Total: 41 Warnings Total:82 5. Public Works Director's Report - Gene Sprouse Started lead and copper samples test. The department received cold mix today and they will start on pot holes tomorrow. 6. City Engineer's Report - Johnny Tabor Engineer's Report 8-25-2022 1. USDA Rural Development - New Wastewater System: Tabor & Associates, Inc. is waiting on the remaining items required of the City before USDA Rural Development issues closing instructions and authorizes the project to be bid. 2. Hydraulic Analysis & System Mapping Update: We delivered a final review set of system maps on August 23rd and visited with Gene about verifying the final positioning for some of the meters. We anticipate presenting to the City a final presentation of the Hydraulic Analysis and System Mapping at a meeting in October (recommend a Called Meeting due to the length oftime for presentation and questions). 1 BRUCEVILLE Eddy She City of Buucerille-Eddy Rising inta the Sutwre 144 Wilcox Drive www.bruce/lle-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 3. Foster Branch Addition - Lots 1 - 6 Water Improvements: Construction contracts and Notice to Proceed were issued to Bull-G Construction at a Pre-Construction Conference held on August 23rd. The construction start date is September 2, 2022, and completion date is December 1, 2022. The Developer has cleared vegetation from the water line easement. The Developer will set stakes for water meter locations. 7. Code Enforcement Officer's Report - Thomas Arnold 50 active cases and closed 13 8. City Administrator's Report - Kent Manton City Administrators Report: 8/25/2022 Council Audio System We are aware of the issues occurring with our audio and visual system here at City Hall. For the record, audio issues in the form of inadequately adjusted equipment are persisting on our recorded meetings for online viewers. On the video side, viewers are unable to view video feed of presentations made on our in-house projector. We are currently working with volunteers and our vendor to adjust our equipment and provide additional training for staff on how to provide better service using our current set oft tools. Sewer After a thorough review and plenty of feedback from staff and our City Engineering office, the wavier to request an extension of time has been submitted to the USDA as of 8/19/2022. We are asking for an additional six months to secure outstanding rights of way. USDA is currently reviewing the request and will be adding additional time to this request to account for the review, bidding, and construction process before sending this further up the chain for review. 106 Temple: The missing document for this property has been obtained and submitted to our legal team for review These are the remaining properties left to secure: 275 Anna Hobbs: This past week we were able to host the property owner for a discussion and gather more information Budget and Tax Rate Public hearings and vote on both the budget and tax rate will take place on September gth, 2022 at 6:00 p.m. Sales Tax Allocation Report Sales tax revenue has been on a steady climb this past year: 2 BRUCEVILLE Eddy She City of Buuceille-Eddy Rising into the Suture 144 Wilcox Drive www.bruce/lle-eddy.us Phone: (254)859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 August's receipts saw a 11.5% increase from last year at the same time, while an overall 8.7% increase is expected by years' end. New Signs Around Town Be on the lookout for new signage around town! Five community information signs have been purchased and will soon be going up for the purpose of providing the community with important notices. Initially, we have created signs that will inform our residents oft the current water restrictions that are in place. These signs have interchangeable inserts sO we can order additional messaging to inform on other issues as they arise: burn bans, upcoming elections, town hall meetings, zoning change requests, etc. Update on General Election At the time of creating the agenda, we have received three (3) applications for a place on the November General Ballot. If no others are received, we will be following procedures to cancel the election as we currently only have three positions to fill. If we do have an additional applicant file, we will be drawing for order of appearance on the ballot on Monday August 29th, 9 2022 at City Hall. Update on Developmental Activities Last Friday we met with a realtor that has two clients with land in and around our city. One developer is interested in bringing in an upwards of 200 homes on a tract of land located near the BEISD campus. The other developer is considering several uses for his land located off Hwy. 107. Both landowners, however, are of the mindset that waiting for sewer work to begin before going vertical is the most prudent approach to any development. 9. Citizen Requests for Information - Andrew Perez Council to discuss, consider, and possibly take action on a request by Mr. Andrew Perez to receive an update on his request to have a water meter installed at 1154 S. Agnes Willis Road Bruceville, Texas 76630. Cancel, Mr. Perez did not show up 10. Updates to Code ofOrdinances Council to discuss, consider, and possibly take action to adopt Ordinance # 7-28-2022-2, updates to our currently established building codes; adoption by reference oft the 2020 National Electric Code, 2021 International Building Code, 2021 International Residential Code, 2021 International Energy Conservation Code, 2021 International Mechanical Code, 2021 International Fuel Gas Code, 2021 International Plumbing Code, and the 2021 International Property Maintenance Code and their respective appendices, with automatic adoption of future updates. Motion made by Connally Bass for the council to approve Item #10, (Ordinance # 7-28-2022-2), on the agenda as stated, which is to update the code of ordinance. 2nd by Ricky Wiggins, yeas 4, nay 0, absent 1, motion passes 3 BRUCEVILLE Eddy She City of Bucerille-Eddy Rising inta the Sutwre 144 Wilcox Drive www.bruce/lle-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 11. Establishing the 2023 City Holiday Schedule Council to discuss, consider, and possibly take action on approving resolution 2022-06, establishing the city holiday schedule for calendar year 2023. Motion made by James Tolbert approving Resolution 2022-06, establishing the city holiday schedule for calendar year 2023, 2nd by Richard Prater, yeas 4, nay 0, absent 1, motion passes 12. Approval of Finances a) Council to discuss, consider, and possibly take action on approving July 2022 financial reports for the general and water fund accounts. b) Council to discuss, consider, and possibly take action on approving July 2022 accounts payable for the general and water fund accounts. Motion made by Ricky Wiggins to approve July 2022 financial reports for the general and water fund accounts and July 2022 accounts payable for the general and water fund accounts. Items a and b., 2nd by James Tolbert, yeas 4, nay 0, absent 1, motion passes. 13. Acceptance of the 2022 Certified Tax Rolls Council to discuss, consider, and possibly take action to accept the 2022 certified tax rolls as approved by the McLennan and Falls County Appraisal Districts. Motion made by Connally Bass to accept the 2022 certified tax rolls as approved by the McLennan and Falls County Appraisal Districts, 2nd by Richard Prater, yeas 4, nay 0, absent 1, motion passes. 14. Engagement for 2021-2022 Financial Audit Council to discuss, consider, and possibly take action on resolution 2022-07; engaging with Brockway, Gersbach, Franklin & Niemeir. P.C. for the purpose of conducting an annual comprehensive financial audit of all city funds for the year ending September 30th, ? 2022. Motion made by James Tolbert to approve Resolution 2022-07; engaging with Brockway, Gersbach, Franklin & Niemeir. P.C. for the purpose of conducting an annual comprehensive financial audit of all city funds for the year ending September 30", 2022, 2nd by Connally Bass, yeas 4, nay 0, absent 1, motion passes. 15. Equipment Purchase At the request oft the Budget Committee; Council to discuss, consider, and possibly take action on the purchase of nine (9) new commercial automatic reading water meters from Core and Main in an amount not to exceed $12,000.00. Motion made by Ricky Wiggins to approve purchasing 9 (nine) new commercial automatic reading water meters from Core and Main in an amount not to exceed $12,000.00, 2nd by Connally Bass, yeas 4, nay 0, Absent 1, motion passes. 4 BRUCEVILLE Eddy She City of Bucerille-Eddy Rising inta the Suture 144 Wilcox Drive www.bruce/lle-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 16. Equipment Purchase Att the request ofthe Budget Committee, Council to discuss, consider, and possibly take action on the purchase of a new lawn mower for the maintenance department from Landscape Supply in an amount not to exceed $14,000.00. Motion made by Ricky Wiggins that we purchase this 72 in mower with the airless tires from Landscape Supply in the amount not to exceed $14,000.00, 2nd by Connally Bass, yeas 4, nay 0, absent 1, motion passes. 17. Warranty Purchase Council to discuss, consider, and possibly take action on the purchase of an extended warranty from First Innovations, Inc. for the recently purchased 2022 Ram 3500 in an amount not to exceed $2,500. Motion made by Ricky Wiggins, He is going with the administrator's recommendations that we do not purchase this extended warranty from First Innovations, Inc. for the recently purchased 2022 Ram 3500 in an amount not to exceed $2,500, 2nd by Connally Bass, yeas 4, Nay 0, absent 1, motion passes. 18. Election of Texas Municipal League Intergovernmental Risk Pool Board ofTrustees Council to discuss, consider, and possibly take action on the elections for places 6-9 of the board oft trustees for the Texas Municipal League Intergovernmental Risk Pool Board Motion made by Ricky Wiggins to accept the ones the council voted on for the Texas Municipal League Intergovernmental Risk Pool Board and 2nd by Connally Bass, yeas 4, nay 0, absent 1, motion passes. Place 6-Kimberly Meismer, Place 7-James Hotopp, Place 8-Mike Land, Place 9-Opal Mauldin-Jones. 19. Establishment ofUtility Bill Relief Fund Council to discuss, consider, and possibly take action on the establishment of a Utility Bill Relief Fund and the acceptance of$1,000.00 dollars from an anonymous donor; the creation of any applications, committees, and procedures needed to ensure funds are dispersed properly to those who are deemed eligible. Motion made by James Tolbert for the establishment of a Utility Bill Relief Fund and the acceptance of $1,000.00 dollars from an anonymous donor; the creation of any applications, committees, and procedures needed to ensure funds are dispersed properly to those senior citizens in our community who are deemed eligible and that the funds are placed in a separate account and a temporary spending hold on these funds until an ordinance has been brought before the council for approval, 2nd by Connally Bass, yeas 4, nay 0, absent 1, motion passes. 20. Approval of Proposed Tax Rate Council to discuss, consider, and possibly take action on an ordinance levying ad valorem taxes for the year 2022 (FY 2022-2023) at a rate of $0.460000 per one hundred dollars ($100) assessed valuation on all taxable property within the corporate limits of the City of Bruceville-Eddy as of January 1, 2022. Motion made by Connally Bass, I move that we approve to have this presented to the public at $.46 per 100, 2nd by James Tolbert, yeas 4, nay 0, absent 1, motion passes. 5 BRUCEVILLE Eddy She City of Bucerille-Eddy Rising inta the Sutwre 144 Wilcox Drive www.brucew/lle-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 21. Community Announcements: None 22. Meeting adjourned at 7:10 pm, Motion by Connally Bass 2nd by Richard Prater, yeas 4, nay 0, absent 1, motion passes. Linda Owens, Mayor Pam Combs, City Secretary 6 BRUCEVILLE Eddy She City of Bucerille-Eddy Rising inta the Sutwre 144 Wilcox Drive www.brucew/lle-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 City Council Meeting August 25, 2022, 6:00 pm Name Address SGlopl, (oy EAco MGnuer 915old Hocdy Kel E Dovielle Mebner 21S Hugny Hll BRUCEVILLE Eddy She City of Buucerille-Eddy Rising inta the Sutwre 144 Wilcox Drive wwwbrucev/lle-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 Special Called City Council Meeting: Budget and Tax Rate September 8, 2022, 6:00 pm Minutes 1. Call to Order at 6:01 pm by Mayor Linda Owens Council Members roll call: Connally Bass-Mayor Pro Tem, Ricky Wiggins, Richard Prater, Cecil Griffin and James Tolbert (absent) City Employees: Pam Combs-City Secretary, Kent Manton- City Administrator, Gene Sprouse- Public Works Director, and Police Chief Dorsey 2. Citizen Presentations- The City Council welcomes public comments at this point on items notspecifically listed on the agenda. Speakers must sign up before the meeting begins. Speakers are limited to five (5) minutes each. The Council cannot respond to matters not listed on the agenda until a future meeting. None. Council meeting adjourned at 6:03 pm. Open Public Hearing regarding the Budget at 6:04 3. Public Hearing - Budget Council to hear public comments on the proposed budget for the fiscal year 2022-2023 general, water, and sewer funds. No Comments 4. Close Public Hearing for the Budget at 6:05 pm Open Public Hearing regarding the Tax Rate at 6:05 pm 5. Public Hearing Tax Rate. No Comments 6. Close Public Hearing on Tax Rate 6:05 pm Open Council Meeting at 6:06 pm 7. Adoption ofthe. Proposed Fiscal Year 2022-2023 Budget Council to discuss, consider, and possibly take action to adopt Ordinance 9-8-2022-1 adopting the budget for the fiscal year 2022-2023 general, water, and sewer funds. This budget will raise more revenue from property taxes that last year' S budget by an amount of$17,100, which is a 4.36 percent increase from las year's budget. The property tax revenue to be raised from new property added to the tax roll this year is $3,617. BRUCEVILLE Eddy She City of Bucerille-Eddy Rising inta the Sutwre 144 Wilcox Drive www.brucev/lle-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 Motion made by Ricky Wiggins to approve Ordinance 9-8-2022-1 adopting the physical year 2022- 2023 annual budget for the City of Bruceville-Eddy, 2nd by Connally Bass, yeas 4, nay 0, absent 1, motion passes. 8. Ratification of Property Tax Revenue Increase Council to discuss, consider, and possibly take action on ratifying the property tax revenue increase reflected in the annual budget for the fiscal year 2022-2023; beginning October 1, 2022, and ending September 30, 2023. Motion made by Connally Bass, I move we approve and adopt the property tax revenue increase reflected in the annual budget for the fiscal year 2022-2023, 2nd by Richard Prater, yeas 4 nay 0, absent 1, motion passes. 9. Adoption ofthe Proposed Tax Rate for 2022 Council to discuss, consider, and possibly take action to adopt Ordinance 9-8-2022-2 levying ad valorem taxes for the year 2022 (FY 2022-2023) at a rate of $.460000 per none hundred dollars ($100) assessed valuation on all taxable property within the corporate limits of the City of Bruceville-Eddy as of. January 1, 2022. The proposed tax rate would increase total taxes in City of Bruceville-Eddy by 3.73%. Motion made by Connally Bass, I move that the property tax rate be increased by the adoption of a tax rate of$.46 per hundred dollars ($100) of valuation, which is effectively a 3.39 percent increase in the tax rate, 2nd by Cecil Griffin, yeas 4 nay 0, absent 1, motion passes. 10. Executive Session: (adjourn to executive session at 6:14 pm) The City Council shall convene into Executive Session pursuant to the Texas Government Code, 551.071 (Consultation with City Attorney to discuss pending or contemplated litigation regarding sewer system rights-of-way. 11. Reconvene Open Session: Reconyene at 6:44 pm Discuss, consider, and possibly take action necessary as the result of the executive session. No action taken. 12. Community Announcements 13. Meeting adjourned at 6:45 pm, Motion made by Ricky Wiggins, 2nd by Connally Bass, yeas 4, nay 0, absent 1, motion passes. Linda Owens Date Pam Combs Date Mayor City Secretary BRUCEVILLE Eddy She City of Bucerille-Eddy Rising inta the Sutwre 144 Wilcox Drive www.brucw/lle-eddyus Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 SPECIAL CALLED CITY COUNCIL MEETING Budget and Tax Rate September 8, 2022, 6:00 pm Name Address hhohem Chovilneer 91s Olal Mocoly Ral JohnSuithe) bari elle Mebner 215 Hungry Hlind Agenda Item #4 OLCE BRUCEVILLE Eddy EST.197A Police Department 143 Wilcox Dr. www.brucelleeddyus Phone:254-859-5072 Eddy, TX 76524 Fax: 254-859-5258 Police Department Activity Report: August 1, 2022 - August 31, 2022 Calls for Service: Total 145 890 Dorsey 893 Richardson 894 Martinez 895 Savannah 896 Roman 61 20 22 34 8 Arrest, Offense, Incident Reports: Total 20 890 Dorsey 893 Richardson 894 Martinez 895 Savannah 896 Roman 14 1 0 4 1 Crash Reports: Total 3 890 Dorsey 893 Richardson 894 Martinez 895 Savannah 896 Roman 3 ) Citations & Warnings: Total 44 890 Dorsey 893 Richardson 894 Martinez 895 Savannah 896 Roman 3 citations 0 citations 5 citations 1 citation 5 citations 3 warnings 4 warnings 1 warning 14 warnings 8 warnings Citations Total: 14 Warnings Total: 30 Agenda Item #7 Quality pre owned police and government vehicles since 1988 Phone (773),235-6500 CHICAGO MOTORS INC. 2553 W. Chicago Ave Email atesgchcagomolors.com Chicago, IL 60622 * EST. 1988 * All Categories All Years Ford Explorer Miles Price All Stocks 38 Results Show 100 Page 1 of 1 Sort by Most Relevant List' View > Grid View 2018 Ford Explorer Police AWD Engine 3.7L V6 DOHC: 24V Mileage: 74,928 Transmission: 6-Speed Automatic Exterior: Black Drive: AWD Interior: Black VIN: IFM5KBAR6J0075565 Stock NO: R-7719 Price CARFAX 1OWNE R $19,995 FAIR VALUE Example Only More Examples for Council Review Found @ https:l/chicagomotors.com/ Agenda Item #8 a o N s a 0000000 o 0 lo00000000 Street Patching Date: Street: Worked Done By: 04-21-22 Ashley KL/JG/RS 05-19-22 Benton JG/KL 06-13-22 Hungry Hill KL/RS/RS/JG 08-25-22 Old Bruceville CS/KL/RS 08-26-22 Franklin GS/KL/JG 09-07-22 Archie KL/CS/RS 09-07-22 Mesquite KL/RS/CS 09-07-22 Church KL/RS/CS 09-07-22 First St KL/RS/CS 09-07-22 Grider KL/RS/CS 09-08-22 Temple JG/KL/RS 09-08-22 Washingion JG/KL/RS 09-08-22 Ausborn JG/KL/RS 09-08-22 Fourth St JG/KI/RS 09-08-22 Eagle JG/KL/RS/CS - % O B 0 0 olo ) - s s N - L o 5 o! o 0 0 o 0 0 0 olo o 0 0 ol o - a olo I a C U J a P Agenda Item #9 City of Bruceville-Eddy Engineer's Report 9-15-2022 1. USDA Rural Development = New Wastewater System: Tabor & Associates, Inc. is waiting on USDA Rural Development to issue closing instructions and authorize the project to be bid. 2. Hydraulic Analysis & System Mapping Update: We received the City's final map mark-ups on September 7th and are currently completing these changes. We request a Called Meeting on either October 24th, October 25th, or November 2nd to present the final Hydraulic Analysis and System Mapping to the Council. Please confirm if one of the dates is acceptable to the City for presentation. 3. Foster Branch Addition = Lots 1 = 6 Water Improvements: Construction by Bull-G Construction is near completion. We are waiting Bac-T sample tests, clean-up, and final documents. Agenda Item #11 City Administrators Report: 9/22/2022 Council Audio System On 9/8/2022, City Staff received 3 hours of AV training from Sean with KHT Electronics. We started the training by dialing in the microphones not only for the sound inside the room, but also for the sound as it is heard to our streaming audience. Staff also received training on Wirecast, our video production software. We received training on uploading presentations that are viewed at our live meeting on the projector to our software for our online viewers. Bottomline, we have powerful software tool available to us, but it really requires a hands-on approach at each meeting to ensure everything is running smoothly. I will be working to staff this position at each meeting going forward to ensure we have a quality product for our audience in person and online. I would like to apologize for the issues our citizens experienced regarding the live stream of our most recent City Council Meeting (9/8/2022). During the training we reviewed our current templates for council and verified with our trainer that our streaming codes for these were in place. However, it wasn't until we tried to go live for the council session that we encountered an unidentified problem with the streaming capability. The option to record the video experienced no problems and we were able to record and upload the meeting. The next day city staff identified the problem with the streaming key and made corrective actions. A test was successfully performed to ensure that this problem is not experienced in the future. We believe we have made significant strides in regard to our operation of the AV equipment. Please do not hesitate to reach out to us should you have any further issues or concerns with our system. Sewer System On 9/14/2022 we received a memorandum from our attorney regarding our sewer project entitled Sewer Line Title Issues' The memo includes additional requests for information regarding easements that had already been delivered. Our City Secretary resent over the pertinent information for review. The letter also requested documentation showing permits and transfers for rights-of-way belonging to TXDOT, McLennan and Falls counties, and the Union Pacific railroad. We are currently working on getting this information for their review. Hydraulic Analysis Study and CRLF Grant Funding Our meter map was turned into Tabor and Associates the afternoon of 9/7/2022 for finalization of the total meter count and map placement. Tabor and Associates is actively preparing our updated hydraulic water analysis and is requesting a Special Called Meeting as presented in the Engineers' report to present their findings. As of Monday, 9/19/2022 we have yet to receive the second grant payment for CRLF. The current status online is that the payment is pending' I will be reaching out to our contact at TDEM for further information this week. Streets I have been in talks with McLennan County staff members to begin the planning process for our street repairs this coming fiscal year. Yard Forman Justin Cross made his way out to BE this week to make some preliminary investigations and sketch up some rough quotes for us. Any agreed upon work would be expected to be performed in early spring 2023. He expects material costs to go up when his bids come in around February. Old moody Road will likely be repaired by the county this coming year and Mr. Cross would like to see the city's portion repaired to match with an ILA in addition to any other plans that council sees fit to accomplish. Regardless of the work performed, we will need to ensure we are not interfering with sewer construction and that we ensure we are setting aside money in future budgets to continue the sealing process of any work performed. l'am recommending the establishment of a committee to help with planning for these projects. Gift and Donation Policy I was able to finish drafting a new Donation and Gift policy for the city to be passed by resolution. My original goal was to get this on the agenda for September, but the document is still undergoing internal staff review for consistency and it will still need to be sent to legal for review as well. At the prior decision of council, this is being developed to provide guidance and instructions for the acceptance and disbursement of current and future donations to the city. This document will encompass not just to our newly created utility relief fund, but all departments, staff members, and officials to ensure we are meeting all legal requirements. Agenda Item #12a VILE Eddy COUNCIL MONTHLY FINANCIAL SUMMARY FOR AUGUST 2022 Summary of Funds General Fund Account Name Beginning Balance Total Deposits Total Withdraws Ending Balance MOODY GENERAL CHECKING $ 63,307.33 $ 154,731.00 $ (129,867.21) $ 88,171.12 MRLA PROPERTYTAX $ 206,595.89 $ 1,434.13 $ (100,000.47) $ 108,029.55 MUNICPAL COURT TECH/BLDGI FUND $ 11,766.16 $ 1,539.80 $ (469.26) $ 12,836.70 * CITY INVESTMENT $ 104,529.69 $ 171.81 $ $ 104,701.50 GRANT FUND (Bank just didi transfers on 6/8/22) $ 661.89 $ $ 661.89 * GRANT FUNDI INVESTMENT $ 210,322.08 $ 345.71 $ 210,667.79 ** * ASSET FORFIETURE $ 140,776.01 $ $ (1,302.94) $ 139,473.07 ** * MRLA INVESTMENT $ 2,440,950.84 $ 4,012.33 $ $ 2,444,963.17 CDBG GRANT $ $ $ $ IRS TREASURY ASSET FORFEITURE $ 260,225.51 $ 260,225.51 FUND 10 TOTAL $ 3,439,135.40 $ 162,234.78 $ (231,639.88) $ 3,369,730.30 Water Fund Account Name Beginning Balance Total Deposits Total Withdraws Ending Balance WATERS SUPPLY-MOODY CHECKING $ 274,370.99 $ 306,143.26 $ (225,874.72) $ 354,639.53 SECURITY DEPOSIT $ 50,390.56 $ 2,800.00 $ (394.09) $ 52,796.47 #729 CD UTILITY MPAOVEMENP-NVESIMENT $ 60,538.75 $ 99.48 $ $ 60,638.23 2011 IMPROVE REVE BOND-INTEREST & SINKING FUND $ 54,326.71 $ 6,176.00 $ $ 60,502.71 PETTY CASH $ 200.00 $ S $ 200.00 2011 IMPROVE REVE BOND-RESERVE FUND $ 71,399.08 $ $ 71,399.08 WATER REFUND BOND $ $ $ $ 2013 IMPROVEMENT BOND-INTEREST & SINKING FUND $ 103,126.18 $ 12,704.00 $ $ 115,830.18 2013 IMPROVEMENT REVENUE BOND-RESERVE FUND $ 5,101.10 $ $ 5,101.10 * #166 IMPROVEMENT REV BOND-RESERVE INVESTMENT $ 165,234.68 $ 271.59 $ $ 165,506.27 ** 2011 REFUND REVENUE BOND-RESERVE FUND 5 37,846.68 $ $ 37,846.68 ** 2011 REFUNDI REVE BOND-INTEREST & SINKING FUND $ 26,728.41 $ 3,041.00 $ $ 29,769.41 ** 2015 COMBINATION1 TAX & REV-INTEREST & SINKING $ 32,310.06 $ 3,928.00 $ $ 36,238.06 ** #522 COBE WATER: SUPPLYI INVESTMENT $ 1,859,617.16 $ 3,056.74 $ $ 1,862,673.90 FUND 50 TOTAL $ 2,741,190.36 $ 338,220.07 $ (226,268.81) $ 2,853,141.62 Summary Beginning Balance Total Deposits Total Withdraws Ending Balance General Fund Totals $ 3,439,135.40 $ 162,234.78 $ (231,639.88) $ 3,369,730.30 Water Fund Totals $ 2,741,190.36 $ 338,220.07 $ (226,268.81) $ 2,853,141.62 Total 6,222,871.92 General Fund: Fund Balance Restrictedi fund balance $ 623,864.96 Unrestricted Fund Balance $ 2,745,865.34 TOTAL $ 3,369,730.30 Water Fund: Fund Balance Restricted Fund Balance $ 574,989.96 Unrestricted Fund Balance: $ 2,278,151.66 TOTAL > 2,853,141.62 DEBT: Debt Service: General Fund Current Year $ Debt Service: Water Fund Current' Year $ 368,219.99 Debt Service: Sewer Fund Current Year $ 47,152.50 Next year Bond Debt Service $ 416,805.34 Total Remaining Debt Service in Future Yrs 2023-2030 $ 1,844,177.69 4E Bonds issued-2-2011; 2013; 2015 TOTAL $ 2,676,355.52 *Bond Payments made: semi annual:March, 30, & Sept. 30 Zr Esther Moreno, Finance Director SUBMITTEDE BY: 916/2Za ofFinance / at : ton City Administrator TOTAL DEBT Debt Series 2011 SERIES 2011 Series 2013 Water Series 2015 TOTALS Description Rev. Bond-2 Revenue Bond Meters Revenue Bond Code Fund WATER WATER WATER WATER SEWER Issuance Year 3/1/2011 9/30/2011 9/30/2013 2/28/2020 3/30/2016 Final Year 2025 2025 2028 2025 2030 Issuance Amount $731,000.00 $371,000.00 $1,883,000.00 $489,200.00 $395,000.00 $3,474,200.00 Principle Balance Due $314,000.00 $156,000.00 $1,273,000.00 $489,200.00 $365,000.00 $2,232,200.00 Interest Balance Due $48,272.70 $28,563.43 $284,479.90 $44,481.90 $88,825.00 $405,797.93 Total Outstanding: Interest+Principle $362,272.70 $184,563.43 $1,557,479.90 $533,681.90 $453,825.00 $2,637,997.93 Interest Rate 5.50% 5.50% 3.25% 2.97% 4.25% Interest 2022 $13,438.62 $7,520.00 $48,524.99 $11,723.46 $14,152.50 $95,359.57 Principle 2022 $59,000.00 $29,000.00 $104,000.00 $95,012.92 $33,000.00 $320,012.92 Total 2021-2022 $72,438.62 $36,520.00 $152,524.99 $106,736.38 $47,152.50 $415,372.49 Interest 2023 $9,877.72 $5,816.24 $44,625.00 $8,972.07 $12,750.00 $82,041.03 Principle 2023 $63,000.00 $31,000.00 $109,000.00 $97,764.31 $34,000.00 $334,764.31 Total 2022-2023 $72,877.72 $36,816.24 $153,625.00 $106,736.38 $46,750.00 $416,805.34 Interest 2024 $6,067.19 $4,005.95 $40,375.32 $6,068.47 $11,305.00 Principle 2024 $66,000.00 $33,000.00 $113,000.00 $100,667.91 $35,000.00 Total 2023-2024 $72,067.19 $37,005.95 $153,375.32 $106,736.38 $46,305.00 $415,489.84 Interest 2025 $2,073.15 $2,056.24 $35,745.00 $3,078.64 $9,817.50 Principle 2025 $70,000.00 $35,000.00 $118,000.00 $103,657.74 $36,000.00 Total 2024-2025 $72,073.15 $37,056.24 $153,745.00 $106,736.38 $45,817.50 $415,428.27 Interest 2026 $31,025.00 $8,287.50 Principle 2026 $233,000.00 $37,000.00 Total 2025-2026 $264,025.00 $45,287.50 $309,312.50 Interest 2027 $21,122.50 $6,715.00 Principle 2027 $243,000.00 $38,000.00 Total 2026-2027 $264,122.50 $44,715.00 $308,837.50 Interest 2028 $10,824.58 $5,100.00 Principle 2028 $254,000.00 $39,000.00 Total 2027-2028 $264,824.58 $44,100.00 $308,924.58 Interest 2029 $3,442.50 Principle 2029 $40,000.00 Total 2028-2029 $43,442.50 $43,442.50 Interest 2030 $1,742.50 Principle 2030 $41,000.00 Total 2029-2030 $42,742.50 $42,742.50 2022 Water Fund: $368,219.99 2023 Water Fund: $370,055.34 TOTALS FOR. ALL: 2024-2030:Water Only $1,531,767.69 2022 $415,372.49 2023 $416,805.34 2022 Sewer Fund: $47,152.50 2024-2030 $1,844,177.69 2023 Sewer Fund: $46,750.00 2024-2030: Sewer $312,410.00 Willl bej paid at sewer closing / AUGUST 2022 City: Revenues & Disbursements Pg.1 #1 10-00-5902 Interest rate increase again #2 10-10-6000/6001 Includes 3 payrolls Pg.2 #3 1010-6004/6008/9014 Includes 3 payrolls #4 10-10-6006 Only a percentage of employee/lependant coverage right now #5 10-10-6201 Yearly Maintenance Website Fee #6 10-10-6209 Quarterly Payment #7 10-10-6212 Quarterly Payment for McLennan County only #8 10-10-6415 New PC Tower for Finance Director #9 10-10-6416 3 Public Hearings; and Realtor Signs for Public #10 10-10-6422 Quarterly lease payment for Postage Stamp Machine Pg.3 #11 10-10-6919 New Lawnmower #12 10-20-6000/6001/6001/6004/6008/6014 3 Payrolls #13 10-20-6002/6003 1st Month of School Resource Officer #14 10-20-6422 Includes quarterly lease payment for Postage Machine Pg.4 #15 10-20-6708 New License for new officer #16 10-20-6915 Includes gun locker, Rifle, LED lights, Evidence room supplies, Taser, Axon Camera #17 1021-6002/6004/6009 3 Payrolls Pg.5 #18 1030-6001-6004/6008 Includes 3 payrolls #19 10-30-6609 1 order of Cold Mix Pg.6 #20 10-40-6000-6014 3 Payrolls #21 10-40-6422 Quarterly lease payment for Postage Stamp Machine Water: Revenues & Disbursements Pg.1 #1 50-00-5902 Interest rate increase again #2 50.00-6001/6003/6004/8008/6009/6014 Includes 3 Payrolls #3 50-00-6102 Johnny CSI Training & Keilan-Base Water License Pg.2 #4 50-00-6202 Creekside Litigation #5 50-00-6416 Realtor Signs for Public Display-Important Information #6 50-00-6422 Includes quarterly lease payment for Postage Machine #7 50-00-6600 Includes repairs on 2010 Dodge Pick-Up Pg.3 #8 50-00-6715 Credit for new rates #9 50-00-6914 New RAM 3500 Dodge Pick-Up 9/16/2022 acknowledge that the reports are accurate to the best of my knowledge at the date and time the reports were printed. '22 SEP19 8:17AM :. Balance Sheet Comparative: Month to Date August 2022 9-16-2022 04:55 PM CITY OF BRUCEVILLE : - L DDY PAGE: MONTH TO DATE BALANCE SHEET AS OF: AUGUST 31ST, 2022 10 -GENERAL FUND JULY AUGUST ACCT NO# ACCOUNT ACTIVITY ACTIVITY $ CHANGE CHANGE ASSETS 10-00-1000 MOOI E. N NE ER A HECKING 51,589.06) 59,667.00 111,256.06 215.66- 10-00-1001 MRLA PROP PERTY TAX 6,166.00 ( 98,566.34) ( 104,732.34) 1,698.55- 10-00-1003 MUNICPAL COURT TECH/BUILDING 4,093.14) 1,070.54 5,163.68 126.15- 10-00-1004 CITY INVESTMENT ACCOUNT #320 107.88 171.81 63.93 59.26 10-00-1006 GRANT FUNI NVE STMENTH037 217.08 345.71 128.63 59.25 10-00 007 ASSET FORFEITURE 0.00 ( 1,302.94) ( 1,302.94) 0.00 10-00-1008 MRLA IN M 1ENT 2,519.78 4,012.33 1,492.55 59.23 10-00-1750 DUE FROM WATER FUND 23.99 3.79 20.20) 84.20- TOTAL ASSETS 46,647.47) ( 34,598.10) 12,049.37 25.83- LIABILITIES 10-00 0-2000 ACCOUNTS PAYABLE 21,475.47) 14,291.00 35,766.47 166.55- 10-00-2010 5 E COMI e LE 5,716.90 6,209.30 492.40 8.61 10-00-2013 OMNI COURT LIABILITY 99.10 138.00 38.90 39.25 10-00 20 014 MVBA 2,126.19 1,447.34 678.85) 31.93- 10-00-2015 COURT BONDS 0.00 ( 2,843.49) ( 2,843.49) 0.00 10-00-2121 LIAB ALL INSURANCE SHRT/OVER 0.06) 0.03 0.09 150.00- 10-00-2123 LIBERTY NATIONAL LIFE 0.00 70.95 70.95 0.00 10-00-2127 INSURANCE CLAIMS 0.00 3,579.55 3,579.55 0.00 C OTAL IES 13,533.34) 22,892.68 36,426.02 269.16- FUND EQUITY TOTAL REVENUES 40,103.69 44,973.24 4,869.55 12.14 TOTAL XPENDITURES 73,217.82) 102,464.02) 29,246.20) 39.94 TOTAL FUND EQUITY ( 33,114.13) ( 57,490.78) ( 24,376.65) 73.61 TOTAL LIABILITIES & EQUITY 46,647.47) ( 34,598.10) 12,049.37 25.83- ** OUT OF BALANCE 0.00 0.00 0.00 25.83- 9-16-2022 04:55 PM CITY OF BRUCEVILLE-EDDY PAGE: 1 MONTH TO DATE BALANC C E SHEET AS OF: AUGUST 31ST, 2022 50 -WI ATER FUND JULY AUGUST ACCT NO# ACCOUNT NAME ACTIVITY ACTIVITY CHANGE CHANGE ASSETS 50-00-1000 MO SA ANK CKING WATER SUPPLY 213,661.14 45,465.33 ( 168,195.81) 78.72- 50-0 01 SECURITY DEPOSIT 1,854.89 2,405.91 551.02 29.71 50-00-1002 #729 CD INVEST MENT ACCT. CDAR 62.46 99.48 37.02 59.27 50-00-1 LC 00 0 4 2011 IMPROV-INT & SINKING FUND 6,176.00 6,176.00 0.00 0.00 50-00-1008 2013 INT & SINKING FUND 12,704.00 12,704.00 0.00 0.00 50-00-1012 #166 IMP REV BOND INVST ACCT 170.55 271.59 101.04 59.24 50-00-1014 2011 INT & SINKING FUND 3,041.00 3,041.00 0.00 0.00 50-00-1016 2015 INT & SINKING UN D 3,928.00 3,928.00 0.00 0.00 50-00-1017 #522 COBE WATER INVESTMENT ( 148,080.30) 3,056.74 151,137.04 102.06- 50-00-1020 RVS WATE R RECEIV BLES 5,509.41 23,310.53 17,801.12 323.10 50-0 00-1021 RVS RECEIVABLES NSF CHECKS 112.15) 256.81 368.96 328.99- 50-00-1022 RVS TAP FEE RECEIVA ABLES 2,750.00 2,779.68) ( 5,529.68) 201.08- TOTAL ASSETS 101,665.00 97,935.71 ( 3,729.29) 3.67- LIABILITIES 50-00-2000 5,593.42 ( 38,090.33) ( 43,683.75) 780.98- 50-00-2110 PRE-PAID LEGAL 0.00 7.97 7.97 0.00 50-00-2111 1ET R STUDY TABOR 350.00) 0.00 350.00 100.00- 50-00-2113 UNEARNED DEPOSITS 1,737.42 2,140.15 402.73 23.18 50-00 ) -2 122 AL ION ADD'L PLAN 5.73) 0.00 5.73 100.00- 50-00-2123 LIBERTY NATIONAL LIFE 0.00 136.30 136.30 0.00 50-00-2200 CREEKSIDE RANCH DEVELOPMENT 0.00 90,619.16 90,619.16 0.00 50-00-2710 DUE TO E N VE ERAL FUND 23.99 3.79 ( 20.20) 84.20- 50-00-2751 DUE TO SEWER FUND 138.75) ( 138.75) 0.00 0.00 TOTAL LIA LIT: II ES 6,860.35 54,678.29 47,817.94 697.02 FUND EQUITY TOTAL REVENUES 212,175.92 230,199.64 18,023.72 8.49 TOTAL X ITURES 117,371.27) 186,942.22) 69,570.95) 59.27 TOTAL FUND EQUITY 94,804.65 43,257.42 ( 51,547.23) 54.37- TOT AL LIA & EQUIT 101,665.00 97,935.71 ( 3,729.29) 3.67- ** OUT OF BALANCE * 0.00 0.00 0.00 3.67- 9-16-2022 04:55 PM CITY OF BRUCEVILLE-EDDY PAGE: 1 MONTH TO DATE BALAI ANCE SHEET AS OF: AUGUST 31ST, 2022 51 -SEWER FUND JULY AUGUST ACCT NO# ACCOUNT NAME ACTIVITY ACTIVITY $ CHANGE CHANGE ASSETS LIABILITIES 51-00-2750 DUE TO WAT TE K EUND 138.75 138.75 0.00 0.00 TOTAL LIABILITIES 138.75 138.75 0.00 0.00 FUND EQUITY TOTAL EXPENDITUR: ES 138.75) ( 138.75) 0.00 0.00 TOTAL FUND EQUITY 138.75) ( 138.75) 0.00 0.00 Balance Sheet Comparative: Year to Date August 2022 9-16-2022 04:54 PM CIT TY OF BRUC E V V. IL LLE-E EDDY PAGE: 1 YEAR TO DATE BALANCE SHEET AS OF: AUGUST 31ST, 2022 10 -GENERAL FUND 2020-2021 2021-2022 ACCT NO# ACCOUNT NAME BALANCE BALANCE CHANGE CHANGE ASSETS 10-00-1000 MOODY 3 L CHECKING 282,738.88 122,974.33 ( 159,764.55) 56.51- 10-00-1001 MRLA PROPERTY TAX 313,345.19 108,029.55 ( 205,315.64) 65.52- 10-00-1003 MUNIC CPAL COURT TECH/BUILDING 33,867.51 12,836.70 ( 21,030.81) 62.10- 10-00-1004 CITY INVESTMENT ACCOUNT 320 104,213.08 104,701.50 488.42 0.47 10-00-1005 ND 50,019.39 661.89 ( 49,357.50) 98.68- 10-00-1006 GRANT FUND INVESTMENTH037 0.00 210,667.79 210,667.79 0.00 10- 1007 ASSET E. - - R E 150,342.33 139,473.07 ( 10,869.26) 7.23- 10-00-1008 MRLA INVESTMENT 2,183,928.50 2,444,963.17 261,034.67 11.95 10-00-1010 IRS TREASURY ASSET FORFEITURE 0.00 260,225.51 260,225.51 0.00 10-00-1200 PROI P ERTY TAX RECEIVABLE 57,495.24 46,533.18 ( 10,962.06) 19.07- 10-00-1206 ALLOWANCE FOR DOUBTFUL ACCTS ( 39,676.67) ( 32,640.35) 7,036.32 17.73- 10-00-1750 DUE FROM WATE ER FUND 15,339.94 14,430.28 ( 909.66) 5.93- 10-00-1751 DUE FROM SEWER FUND 1,531.25 1,531.25 0.00 0.00 TOT A AS SSETS 3,153,144.64 3,434,387.87 281,243.23 8.92 LIABILITIES 10-00-2000 ACCOUNTS P E 34,995.64 ( 4,370.86) ( 39,366.50) 112.49- 10-00-2010 STATE COMP FINES PAYABLE 56,394.71 41,489.45 ( 14,905.26) 26.43- 10-00-2013 OMNI COURT LIABI LITY 648.00 378.10 ( 269.90) 41.65- 10-00-2014 MVBA 0.00 3,691.73 3,691.73 0.00 10-00-2015 COURT BONDS 3,177.69 334.20 2,843.49) 89.48- 10-00- -2016 COUF RT BOND REFUND 162.00) ( 162.00) 0.00 0.00 10-00-2100 PAYROLL TAXES PAYABLE 124.17 124.17 0.00 0.00 10-( 0 - 2105 TMRS YI A BLE 1,722.64 1,722.64 0.00 0.00 10-00-2110 PRE-PAID LEGAL 247.05 247.05 0.00 0.00 10-00-2111 TABOR LI CE-PL TTING 84.81 ( 215.19) ( 300.00) 353.73- 10-00-2115 AFLAC PAYABLE 122.46 122.46 0.00 0.00 10-00-2120 HEALTH INSURANCE PLAN SWHP 3,702.73 3,703.02 0.29 0.01 10-00-2121 LIAB ALL NSURANCE SHRT/OVER 2,121.77 2,122.76 0.99 0.05 10-00-2122 DENTAL VISION ADD'L PLAN 36.66) ( 25.59) 11.07 30.20- 10-00-2123 LIBERTY NATIONAL LIFE 136.69 207.64 70.95 51.91 10-00 0-2 124 ROVED PAYROLL ADVANCE 433.00 433.00 0.00 0.00 10-00-2127 INSURANCE CLAIMS 580.31 4,159.86 3,579.55 616.83 10-00-2130 M EE EQUIPMENT PURCHS 2,423.12 2,423.12 0.00 0.00 10-00-2150 ACCRUED SALARIES PAYABLE 17,187.02 0.00 ( 17,187.02) 100.00- 10-00-2400 PAYROLL LIABILITIES 542.54) ( 542.54) 0.00 0.00 10-0 4 2500 EFEI RRED LEASE INCOME 10,712.00 10,712.00 0.00 0.00 10-00-2550 DEFERRED CRLE FUNDS 0.00 210,246.38 210,246.38 0.00 10-00-2600 DEFER RED PROPERTY TAX REVENUE 17,818.57 13,892.83 3,925.74) 22.03- TOTAL LIABILITIES 151,891.18 290,694.23 138,803.05 91.38 FUND EQUITY 10-00-3000 FUND BALANCE 2,461,260.27 2,610,637.76 149,377.49 6.07 10-0 00-3 3001 CHILD 1 X ES ICTED FB 1,033.68 2,962.89 1,929.21 186.64 10-00-3002 MUNICIPAL COURT TECH/BLDG FUND 0.00 35,605.55 35,605.55 0.00 10-00-3003 ASSET R TURE 0.00 142,423.58 142,423.58 0.00 TOTAL RI EVE JES 1,210,748.46 1,152,073.01 ( 58,675.45) 4.85- 9-16-2022 04:54 PM CITY OF BRUCEVILEE-EDD) PAGE: 2 YEAR TO DATE BALANCE SHE E ET AS OF: AUGUST 31ST, 2022 10 -GENERAL FUND 2020-2021 2021-2022 ACCT NO# ACCOUNT NAME BALANCE BALANCE $ CHANGE CHANGE TOTAL EXPE NDJ I T URES 764,712.59) 800,009.15) 35,296.56) 4.62 TOTAL FUND EQUITY 2,908,329.82 3,143,693.64 235,363.82 8.09 TOTAL LIABILITIES & EQUITY 3,060,221.00 3,434,387.87 374,166.87 12.23 * OUT OF BALANCE *1 92,923.64) 0.00 92,923.64 12.23 9-16-2022 04:54 PM CITY OF K < DG C CEVI LLE-E EDDY PAGE: 1 YEA AR TO DATE BALANCE SHEET AS OF: AUGUST 31ST, 2022 50 -WATER FUND 2020-2021 2021-2022 ACCT NO# ACCOUNT NAME BALANCE BALANCE $ CHANGE CHANGE ASSETS 50-00-1000 MOODY BANK CKING WATER SUPPLY 347,515.77 319,836.32 ( 27,679.45) 7.96- 0 0 00-1001 ECURITY DE OSIT 58,387.89 52,796.47 C 5,591.42) 9.58- 50-00-1002 #729 CD INVESTMENT ACCT. CDAR 60,355.48 60,638.23 282.75 0.47 50-00-1004 2011 IMPROV-INT & SINKING FUND 59,137.40 60,502.71 1,365.31 2.31 50-00-1005 PETTY CASH 200.00 200.00 0.00 0.00 50-00-1006 2011 IMPRV RVN BOND RESRV FUND 71,292.06 71,399.08 107.02 0.15 50-00-1008 2013 INT & I NG FUND 112,801.96 115,830.18 3,028.22 2.68 50-00-1009 2013 IMPROVEMNT REV BOND RESRV 5,093.44 5,101.10 7.66 0.15 50-0 -1012 #166 IMP REV BOND N VV V: S 1 ACCT 164,733.98 165,506.27 772.29 0.47 50-00-1013 2011 REFUND REV RESERVE BOND 37,789.94 37,846.68 56.74 0.15 50-00-1014 2011 INT & SINKING UND 29,549.71 29,769.41 219.70 0.74 50-00-1016 2015 INT & SINKING FUND 35,880.21 36,238.06 357.85 1.00 50-00-1017 522 COBE WATER INVESTMENT 1,753,746.99 1,862,673.90 108,926.91 6.21 50-00-1018 BAD DEBT ALLOWANCES 6,620.52 ( 5,725.69) ( 12,346.21) 186.48- 50-00-10 020 RVS ATER C CI BLES 175,093.58 222,565.98 47,472.40 27.11 50-00-1021 RVS RECEIVABLES NSF CHECKS 8,999.95 284.39 ( 8,715.56) 96.84- 50-00-1022 RVS TAP FEE RECEIVABLES 4,884.71 1,470.59 ( 3,414.12) 69.89- 50-00-1023 DEFFE E RRED OUTFLOW CONTRIBUTION 8,265.00 8,193.00 ( 72.00) 0.87- 50-00-1 024 DEFFERRED DUTFLOW INVEST. EXP 1,393.00) ( 1,393.00) 0.00 0.00 50-00-1025 DEFE RED OUTFLOW ACTUAL EXP 36,765.00 36,765.00 0.00 0.00 50-00-1026 DEFERRED OUTFLOW AMORTIZATION 33,640.00) ( 34,132.00) ( 492.00) 1.46 50-00-1027 DEFFERRED OUTFLOW OF RESOURCES 87.00 385.00 298.00 342.53 50-00-1028 DEF. OUTFLOW-ACTUAL VS ASSUMPT 3,401.20 5,678.20 2,277.00 66.95 50-0 G 29 NET ION STS 42,035.00 62,404.00 20,369.00 48.46 50-00-1030 TANK IMPROVEMENTS 809,268.82 809,268.82 0.00 0.00 50-00-1 31 EQUIPMENT 745,578.46 745,578.46 0.00 0.00 50-00-1032 AUTOMOBILES 91,355.52 91,355.52 0.00 0.00 50-00-1033 OFFICE EQUIPMENT 64,029.02 64,029.02 0.00 0.00 50-00-1034 A/D SYSTEM IMPROVEMENTS 1,432,726.17 1,432,726.17 0.00 0.00 50-00-1035 CONSTRUCTION IN PROGRESS 53,375.00 0.00 C 53,375.00) 100.00- 50-00-1036 LAND 465,980.19 465,980.19 0.00 0.00 50-00-1037 PROPERTY EASMENTS 10,281.71 10,281.71 0.00 0.00 50-00-1038 MUNICIPAL 30. ING 62,268.69 115,643.69 53,375.00 85.72 50-00-1039 WATER SYSTEM 3,575,895.08 3,650,949.08 75,054.00 2.10 50-00-1040 MAINTENANCE OII DING 69,469.37 69,469.37 0.00 0.00 50-00-1041 A/D WATER FACILITIES 3,136,384.95) ( 3,286,063.17) ( 149,678.22) 4.77 50-00-1042 A/D BOI I. ING AND IMPROVEMENT 130,904.93) ( 133,184.10) ( 2,279.17) 1.74 50-00-1043 A/D EQUIPMENT AND FURNTURE ( 328,592.63) ( 411,699.67) ( 83,107.04) 25.29 50-00-1044 CASH DRAWER 300.00 300.00 0.00 0.00 50-00-1100 PETTY CASH:1100 DONATIONS 200.00 200.00 0.00 0.00 TOTAL ASSETS 6,772,449.31 6,739,668.97 ( 32,780.34) 0.48- 9-16-2022 04:54 PM CITY OF BRUCEVILLE-EDDY PAGE: 2 YEAR TO DATE BALANCE SHEET AS OF: AUGUST 31ST, 2022 50 -WATER FUND 2020-2021 2021-2022 ACCT NO# ACCOUNT NAME BALANCE BALANCE CHANGE CHANGE LIABILITIES 50-00-2000 ACCOU TS PAYABLE 54,599.72 48,996.95 ( 5,602.77) 10.26- 50-00-2001 NET OPEB ASSET LIABILITY 18,556.00 24,176.00 5,620.00 30.29 50-00 -2004 CAPITAL OVERAMENT-WATER METER 397,034.00 302,089.21 ( 94,944.79) 23.91- 50-00-2005 PAYROLL LIABILITY 23.24 23.24 0.00 0.00 50-0 -2006 VACI ION PAYABLE 5,706.00 5,706.00 0.00 0.00 50-00-2007 DEFERRED INFLOT WS OF E: RCES 667.00 2,170.00 1,503.00 225.34 50-0 8 RED N IFLOWS OF EXPECTED R 341.00 341.00 0.00 0.00 50-00-2009 DEF-INFION-PRJECTED VS ACTUAL 33,953.00 35,465.00 1,512.00 4.45 50-0 0- 05 TMRS PA a Y ABLE 485.99) ( 485.99) 0.00 0.00 50-00-2110 PRE-PAID LEGAL 90.56 98.53 7.97 8.80 50-00-2111 METE ER STUDY TABOR 3,168.00 3,298.00 130.00 4.10 50-00-2113 UNEARNED E ITS 97,397.81 44,035.64 ( 53,362.17) 54.79- 50-00-2114 REV UNDING BONDS SERIES 201 128,000.00 99,000.00 ( 29,000.00) 22.66- 50-00-2115 REV REFUNDING BONDS COF T DU 28,000.00 29,000.00 1,000.00 3.57 50-00-2116 RE EV: IUE BONDS SERIES 2011 258,000.00 199,000.00 ( 59,000.00) 22.87- 50-00- 2 117 2013 IMRPOVE BOND CURRENT DUE 99,000.00 104,000.00 5,000.00 5.05 50-00-2118 2013 MPROV I BOND 1,174,000.00 1,070,000.00 ( 104,000.00) 8.86- 50-00-2. 120 E. ALTH INSURANCE PLAN SWHP 268.45) ( 267.32) 1.13 0.42- 50-00-2121 HOLT BAKHOE CURRENT DUE 2,548.00 0.00 ( 2,548.00) 100.00- 50-00-2122 DENTAL VIS ON ADD'L PLAN 11.13) ( 16.84) ( 5.71) 51.30 50-00-2123 LIBERTY NATIONAL LIFE 0.00 136.30 136.30 0.00 50-00-2126 REV BOND SERIES 2011 CURRENT 56,000.00 59,000.00 3,000.00 5.36 50-00-2200 CREEKSIDE RANCH E ENT 24,786.99 92,641.57 67,854.58 273.75 50-00-2210 FIRE ix NTS 2,041.47 2,041.47 0.00 0.00 50-00- 2 2550 2015 REVENUE BOND 333,000.00 300,000.00 ( 33,000.00) 9.91- 50-00-2551 2015 < V. E ENUE BOND CURRENT DUE 32,000.00 33,000.00 1,000.00 3.13 50-00- 2552 CAPTL GOVT-WTR METE -C RENT 92,166.00 94,944.00 2,778.00 3.01 50-00-2710 DUE TO RAL FUND 15,339.94 14,430.28 ( 909.66) 5.93- 50-00-2751 DUE TO SEWER FUND 750,055.74) ( 850,232.79) ( 100,177.05) 13.36 50-00-2800 OVER/SHORT 26.43 13.51 - 12.92) 48.88- TOTAL LIABILITIES 2,105,623.85 1,712,603.76 ( 393,020.09) 18.67- FUND EQUITY 50-00-3000 FUND BALANCE 4,355,207.11 4,672,372.55 317,165.44 7.28 TOTAL REVENUES 1,559,985.95 1,836,138.28 276,152.33 17.70 TOTAL EXPENDITURES 1,248,066.23) 1,481,445.62) 233,379.39) 18.70 TOTAL FUND EQUITY 4,667,126.83 5,027,065.21 359,938.38 7.71 TOTAL LIABILITIES & EQUITY 6,772,750.68 6,739,668.97 ( 33,081.71) 0.49- ** OUT OF BALANCE ** 301.37 0.00 ( 301.37) 0.49- 9-16-2022 04:54 PM CITY OF RUCEVILLE -EDDY PAGE: 1 YEAR TO DATE BALANCE SHEET AS OF: AUGUST 31ST, 2022 51 -SEWER FUND 2020-2021 2021-2022 ACCT NO# ACCOUNT NAME BALANCE BALANCE CHANGE CHANGE ASSETS 51-00-1035 CONSTF R RUCTION IN PROGRESS 650,360.56 656,435.56 6,075.00 0.93 51-00-1036 LAND 74,567.14 82,921.58 8,354.44 11.20 ASSE ETS 724,927.70 739,357.14 14,429.44 1.99 LIABILITIES 51-00-2710 DUE TO E AL FUND 1,531.25 1,531.25 0.00 0.00 51-00-2750 DUE TO WATER FUND 750,055.74 850,232.79 100,177.05 13.36 TOTAL LIABILITIES 751,586.99 851,764.04 100,177.05 13.33 FUND EQUITY 51-00-3000 E A RNINGS 11,151.27) ( 14,685.10) ( 3,533.83) 31.69 TOTAL EXPENDITURES 15,508.02) 97,721.80) 82,213.78) 530.14 TOTAL FUND EQUITY 26,659.29) ( 112,406.90) ( 85,747.61) 321.64 TOTAL LIABILITIES & EQUITY 724,927.70 739,357.14 14,429.44 1.99 ** OUT OF BALANCE 0.00 0.00 0.00 1.99 Agenda Item #12b Check Register Accounts Payable-PAID 08/01/2022 to 08/31/2022 Check Register Accounts Payable-Paid 08/01/2022-08/31/2022 Liabilities(below) Balance Sheet Reports Legal Shield Globe Life Liberty National Division McCreary, Veselka, Bragg, & Allen PC Office of the Attorney General Principal Life Insurance Company Tabor & Associates Inc.(Water) TML Health United States Treasury 9/16/2022 10:54 AM A/P HISTORY CHECK REPORT PAGE: VENI DOR SET: 01 City of Bruceville-Eddy BANK: ALL BANKS DATE RANGE: 8/01/2022 THRU 8/31/2022 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT C-CHECK VOID CHECK V 8/30/2022 007131 0119 CARD SERVICE CENTER 0119 CARD SERVICE CENTER C-CHECK CARD SERVICE CENTER VOIDED V 8/31/2022 007136 1,436.41CR TOTALS NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 0 0.00 0.00 0.00 HAND CHE IECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 EFT: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: 2 VOID DEBITS 0.00 VOID CREDITS 1,436.41CR 1,436.41CR 0.00 Do AL F ORS: NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT VENDOR SET: 01 BANK: TOTALS: 2 1,436.41CR 0.00 0.00 BANK: TOTALS: 2 1,436.41CR 0.00 0.00 9/16/2022 10:54 AM A/P HISTORY CHECK REPOE R T PAGE: 2 VENDOR SET: 01 City of Bruceville-Eddy BANK: 10AP GENERAL FUND DATE RANGE: 8/01/2022 THRU 8/31/2022 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0305 AIR ALE INSPE CTION LLC R 8/31/2022 007133 405.00 * * VENDOR TOTALS * 1 CHECKS 405.00 0322 AMAZON CAPITAL SERVICES R 8/05/2022 007089 109.80 0322 AMAZON CAPITAL SERVICES R 8/18/2022 007112 493.94 ** * VENDOR TOTALS * 2 CHECKS 603.74 0147 ATI MOS NERGY R 8/05/2022 007090 58.87 0147 ATMOS ENERGY R 8/31/2022 007134 64.31 * VENDOR TOTALS 2 CHECKS 123.18 0333 AWARD SPECIALTIES R 8/31/2022 007135 30.00 *** VENDOR TOTALS *1 1 CHECKS 30.00 0119 CARD SEE ICE CENTER R 8/05/2022 007091 119.77 0119 CARD SERVICE CENTER V 8/31/2022 007136 1,436.41 0119 CARD SERVICE NTER 0119 CARD SERVICE CENTER M-CHECK CARD SERVICE CENTER VOIDED V 8/31/2022 007136 1,436.41CR 0119 CARD SE VICE CEN NTER R 8/31/2022 007145 1,479.84 * VENDOR TOTALS 2 CHECKS 1,599.61 0331 CARQUEST AUTO PARTS R 8/05/2022 007092 157.49 0331 CARQUEST AUTO PARTS R 8/31/2022 007137 76.29 ** VENDOR TOTALS 2 CHECKS 233.78 0131 CHARTER COMMUNICATIONS R 8/05/2022 007093 140.71 0131 CHARTER COMMUNICATIONS R 8/18/2022 007113 120.61 0131 CHARTER COMMUNICATIONS R 8/31/2022 007138 140.71 ** * VENDOR TOTALS 3 CHECKS 402.03 0122 CITY OF WACO R 8/10/2022 007102 1,145.48 VENDOR TOTALS 1 CHECKS 1,145.48 0202 CITY OF WACO FINANCE DEPARTMEN R 8/10/2022 007103 375.00 VENDOR TOTALS 1 CHECKS 375.00 9/16/2022 10:54 AM A/P HIS Y CHECK REPORT PAGE: VENDOR SET: 01 City of Bruceville-Eddy BANK: 10AP GENE ERAL FUND DATE RANGE: 8/01/2022 THRU 8/31/2022 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0123 DIRECT ENERGY BUSINESS R 8/10/2022 007104 347.13 0123 DIRECT ENERGY BUSINESS R 8/31/2022 007139 433.21 VENDOR TOTALS 2 CHECKS 780.34 0155 EXTRAÇO CONSULTING R 8/10/2022 007105 50.00 ** VENDOR TOTALS 1 CHECKS 50.00 0163 EXTRACO TECHNOLOGY R 8/10/2022 007106 938.52 VENDOR TOTALS CHECKS 938.52 0110 FALLS COUNTY APPRAISAL DISTRIC R 8/05/2022 007094 166.07 VENDOR TOTALS 1 CHECKS 166.07 0167 FIRST NATIONAL BANK OF MOODY D 8/22/2022 000403 36.00 0167 FIRST NATIONAL BANK OF MOODY D 8/25/2022 000404 36.00 0167 FIRST NATIONAL BANK OF MOODY D 8/31/2022 000406 36.00 VENDOR TOTALS 3 CHECKS 108.00 0237 FRA Al NKLIN LEGAL PUBLISHING R 8/25/2022 007123 395.00 ** * VENDOR TOTALS 1 CHECKS 395.00 0128 FUELMAN R 8/18/2022 007114 1,342.81 0128 FUELMAN R 8/31/2022 007140 1,428.48 VENDOR TOTALS * 2 CHECKS 2,771.29 0298 GOTO COMMUNICATIONS, INC. R 8/05/2022 007095 374.41 VENDOR TOTALS * 1 CHECKS 374.41 0154 GREATZ MI RICA FINANCIAL sVCS. R 8/05/2022 007096 90.00 0154 GREATAMERICA FINANCIAL sVCS. R 8/31/2022 007141 90.00 VENDOR TOTALS *** * 2 CHECKS 180.00 0247 GT DISTRIBUTORS, INC. R 8/18/2022 007115 809.00 VENDOR TOTALS ** 1 CHECKS 809.00 0330 H & H T-SHIRT PRINTING R 8/05/2022 007097 350.50 VENDOR TOTALS CHECKS 350.50 9/16/2022 10:54 AM A/P HISTORY CHECK REPORT PAGE: VE NI DOR SET: 01 City of Bruceville-Eddy BANK: 10AP E CRAL FUND DATE RANGE: 8/01/2022 THRU 8/31/2022 CHECK INVOICE CHECK CHECK CHE C CK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0168 IE A T OF TEXA AS ELECTRIC CO-OP D 8/31/2022 000410 57.12 0168 HEART OF TEXAS ELECTRIC CO-OP R 8/10/2022 007107 101.88 0168 HEART OF TEXAS ELECTRIC CO-OP R 8/10/2022 007108 99.00 VENDOR TOTALS 3 CHECKS 258.00 0334 JAMES REDDEN R 8/31/2022 007142 300.00 ** * VENDOR TOTALS CHECKS 300.00 0145 KEITH ACE HAR DW. A E-GO R 8/18/2022 007116 82.37 VENDOR TOTALS 1 CHECKS 82.37 0292 KHT ELECTRONICS R 8/18/2022 007117 125.00 VENDOR TOTALS 1 CHECKS 125.00 0158 LANDSCAPE SUPPLY R 8/31/2022 007143 13,899.00 ** VENDOR TOTALS 1 CHECKS 13,899.00 0102 LEGALSHIELD R 8/30/2022 007128 15.95 *** VENDOR TOTALS 1 CHECKS 15.95 0103 GLOBE LIFE LIBERTY NATIONAL DI R 8/30/2022 007129 403.86 ** VENDOR TOTALS 1 CHECKS 403.86 0136 MCCREARY, VESELKA, BRAGG, & AL R 8/25/2022 007124 2,244.39 VENDOR TOTALS 1 CHECKS 2,244.39 0134 MCLENNAN COUNTY APPRAISAL DIST R 8/18/2022 007118 815.77 VENDOR TOTALS 1 CHECKS 815.77 0111 NAMAN HOWELL SMITH & LEE PLLC R 8/18/2022 007119 2,091.50 VENDOR TOTALS ** 1 CHECKS 2,091.50 0146 O'REILLY AUTOMOTIVE, INC. R 8/05/2022 007098 512.82 VENDOR TOTALS * 1 CHECKS 512.82 0108 ODP BUSINESS SOLUTIONS, LLC R 8/10/2022 007109 184.00 VENDOR TOTALS * 1 CHECKS 184.00 0104 OFFICE OF THE ATTORNEY GENERAL R 8/02/2022 007086 186.25 0104 OFFICE OF THE ATTORNEY GENERAL R 8/02/2022 007087 253.38 9/16/2022 10:54 AM A/P HIS Y CHECK REPORT PAGE: VENDOR SET: 01 City of Bruceville-Eddy BANK: 10AP GENERAL FUND DATE RANGE: 8/01/2022 THRU 8/31/2022 CHECK INVOICE CHECK CHECK CH IECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0104 OFFICE OF THE ATTORNEY GENERAL R 8/16/2022 007110 186.25 0104 OFFICE OF THE ATTORNEY GENERAL R 8/16/2022 007111 253.38 0104 OFFICE OF THE ATTORNEY GENERAL R 8/29/2022 007126 186.25 0104 OFFICE OF THE ATTORNEY GENERAL R 8/29/2022 007127 253.38 VENDOR TOTALS 6 CHECKS 1,318.89 0170 PITNEY BOWES GLOBAL FINANCIAL D 8/18/2022 000401 200.00 0170 PITNEY BOWES GLOBAL FINANCIAL R 8/31/2022 007144 525.13 * VENDOR TOTALS 2 CHECKS 725.13 0105 PRINCIPAL LIFE URANCE COMPA R 8/30/2022 007130 453.63 * VENDOR TOTALS CHECKS 453.63 0166 RANDY H RIGGS, CPA R 8/05/2022 007099 158.06 * VENDOR TOTALS 1 CHECKS 158.06 1 KIRSTEN MI R 8/08/2022 007100 1,834.83 1 TIMOTHY R 8/10/2022 007101 50.00 1 CHRISTOPHER R 8/23/2022 007122 22.00 * VENDOR TOTALS * 3 CHECKS 1,906.83 0332 SHELL ENERGY SOLUTIONS R 8/18/2022 007120 1,579.34 VENDOR TOTALS 1 CHECKS 1,579.34 0173 TML HEALTH R 8/30/2022 007132 9,308.72 * VENDOR TOTALS * 1 CHECKS 9,308.72 0107 UNITED STATES TREASURY D 8/02/2022 000396 2,866.75 0107 UNITED STATES TREASURY D 8/16/2022 000400 2,835.88 0107 UNITED STATES EASURY D 8/29/2022 000405 2,775.80 VENDOR TOTALS 3 CHECKS 8,478.43 0112 VERIZON WIRELESS R 8/18/2022 007121 550.00 VENDOR TOTALS *1 1 CHECKS 550.00 9/16/2022 10:54 AM A/P HISTORY CHECK REPORT PAGE: VENDOR SET: 01 City of Bruceville-Eddy 34 NK: 10AP GENERAL FUND DATE RANGE: 8/01/2022 THRU 8/31/2022 CHECK INVOICE CHECK CHECK CHECK NDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0218 WACO TRIBUNE-HERALD R 8/25/2022 007125 183.65 VENDOR TOTALS * 1 CHECKS 183.65 TOTALS NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 57 48,549.31 0.00 48,592.74 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 8 8,843.55 0.00 8,843.55 EFT: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: 0 VOID DEBITS 1,479.84 VOID CREDITS 1,436.41CR 43.43 0.00 TOTAL ERRORS: 0 NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT VENDOR SET: 01 BANK: 10AP TOTALS: 65 57,436.29 0.00 57,436.29 BANK: 10AP TOTALS: 65 57,436.29 0.00 57,436.29 9/16/2022 10:54 AM A/P HISTORY CHECK REPORT PAGE: VENDOR SET: 01 City of Bruceville-Eddy BANK: 10CT MUNICPAL COURT TECH/BUILD DATE RANGE: 8/01/2022 THRU 8/31/2022 CHECK INVOICE CHECK CHECK CHECK VE NI DOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0163 EXTRAÇO TECHNOLOGY R 8/10/2022 001247 469.26 * VENDOR TOTALS 1 CHECKS 469.26 TOTALS NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 1 469.26 0.00 469.26 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 EFT: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 TOTAL ERRORS: 0 NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT VENDOR SET: 01 BANK: 10CT TOTALS: 1 469.26 0.00 469.26 BANK: 10CT TOTALS: 1 469.26 0.00 469.26 9/16/2022 10:54 AM A/P HISTORY CHECK REPORT PAGE: 8 VEND DOR SET: 01 City of Bruceville-Eddy BANK: 50AP SUPPLY DATE RANGE: 8/01/2022 THRU 8/31/2022 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0142 ACT PIPE & SUPPLY, INC. R 8/05/2022 008899 456.48 0142 ACT PIPE & SUPPLY, INC. R 8/10/2022 008916 718.16 0142 ACT PIPE & SUPPLY, INC. R 8/18/2022 008930 480.56 0142 ACT PIPE & SUPPLY, INC. R 8/31/2022 008944 228.64 VENDOR TOTALS 4 CHECKS 1,883.84 0200 ALLEN SAMUELS R 8/05/2022 008900 1,106.60 * VENDOR TOTALS - CHECKS 1,106.60 0329 APPLE SPORT CHEVROLET R 8/01/2022 008897 71,000.09 VENDOR TOTALS 1 CHECKS 71,000.09 0149 AT&T R 8/10/2022 008917 90.42 VENDOR TOTALS 1 CHECKS 90.42 0211 ATWOOD DISTRIBUTING, L.P. R 8/05/2022 008901 143.98 *** VENDOR TOTALS 1 CHECKS 143.98 0152 BLUEBONNET WATER SUPPLY CORP. R 8/05/2022 008902 36,857.60 VENDOR TOTALS 1 CHECKS 36,857.60 0157 BRUCEVILLE-EDDy VFD R 8/05/2022 008903 143.00 ** * VENDOR TOTALS 1 CHECKS 143.00 0119 CARD SERVICE CENTER R 8/05/2022 008904 739.51 VENDOR TOTALS ** 1 CHECKS 739.51 0151 CITY OF WACO WATER OFFICE R 8/10/2022 008918 625.00 VENDOR TOTALS 1 CHECKS 625.00 0140 CORE & MAIN LP R 8/05/2022 008905 4,543.13 0140 CORE 6 MAIN LP R 8/18/2022 008931 3,164.83 0140 CORE 5 MAIN LP R 8/31/2022 008945 1,259.01 VENDOR TOTALS 3 CHECKS 8,966.97 0121 DSHS CENTRAL LAB MC2004 R 8/10/2022 008919 1,695.10 VENDOR TOTALS 1 CHECKS 1,695.10 9/16/2022 10:54 AM A/P HISTORY CHECK REPORT PAGE: VENDOR SET: 01 City of Bruceville-Eddy BANK: 50AP WATER SUPPLY DATE RANGE: 8/01/2022 THRU 8/31/2022 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STAT JS AMOUNT 0163 EXTRACO TECHNOLOGY R 8/10/2022 008920 469.27 ** * VENDOR TOTALS * 1 CHECKS 469.27 0167 FIRST NATIONAL BANK OF MOODY D 8/22/2022 000402 169.50 VENDOR TOTALS 1 CHECKS 169.50 0128 FUELMAN R 8/05/2022 008906 2,529.70 0128 FUELMAN R 8/18/2022 008932 821.41 0128 FUE ELMAN R 8/31/2022 008946 1,218.38 VENDOR TOTALS 3 CHECKS 4,569.49 0298 GOTO COMMUNICATIONS, INC. R 8/05/2022 008907 124.80 *** VENDOR TOTALS 1 CHECKS 124.80 0266 GRAINGER R 8/25/2022 008938 38.22 * * VENDOR TOTALS 1 CHECKS 38.22 0154 GREATAMERICA FINANCIAL svCS. R 8/05/2022 008908 90.00 0154 GREATAMERICA FINANCIAL svCS. R 8/31/2022 008947 90.00 ** * VENDOR TOTALS 2 CHECKS 180.00 0168 IE AR: T OF TEXAS ELE TRIC CO-OP D 8/31/2022 000407 1,152.00 0168 E ART OF TEXAS ELECTRIC CO-OP D 8/31/2022 000408 6,210.00 0168 HEART OF TEXAS ELECTRIC CO-OP D 8/31/2022 000409 3,245.00 0168 IEART OF TEXAS ELECTRIC CO-OP R 8/10/2022 008921 5,176.00 0168 HEART OF TEXAS ELECTRIC CO-OP R 8/10/2022 008922 5,844.00 0168 HEART OF TEXAS ELECTRIC CO-OP R 8/10/2022 008923 3,733.00 0168 HEART OF TEXAS ELECTRIC CO-OP R 8/10/2022 008924 2,510.00 0168 HEART OF TEXAS ELECTRIC CO-OP R 8/10/2022 008925 928.00 0168 HEART OF TEXAS ELECTRIC CO-OP R 8/10/2022 008926 1,032.00 VENDOR TOTALS 9 CHECKS 29,830.00 9/16/2022 10: AM A/P HISTORY CHECK REPOR I PAGE: 10 VENDOR SET: 01 City of Bruceville-Eddy BANK: 50AP NATER SUPPLY DATE RANGE: 8/01/2022 THRU 3/31/2022 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0153 HENSEL ELECTRIC COMPANY R 8/31/2022 008948 225.00 VENDOR TOTALS 1 CHECKS 225.00 0115 HOLT CAT R 8/25/2022 008939 279.54 VENDOR TOTALS 1 CHECKS 279.54 0145 KEITH ACE HARDWARE-GO R 8/18/2022 008933 111.72 * VENDOR TOTALS 1 CHECKS 111.72 0156 LLOYD GOSSELINK R 8/25/2022 008940 1,476.00 VENDOR TOTALS CHECKS 1,476.00 0141 LONESTAR MAINTENANCE & SERVICE R 8/05/2022 008909 175.00 0141 LONESTAR MAINTENANCE & SERVICE R 8/18/2022 008934 63.00 0141 LONESTAR MAINTENANCE & SERVICE R 8/25/2022 008941 1,856.15 VENDOR TOTALS 3 CHECKS 2,094.15 0111 NAMAN HOWELL SMITH & LEE PLLC R 8/18/2022 008935 138.75 VENDOR TOTALS 1 CHECKS 138.75 0198 NATIONAL WHOLESALE SUPPLY CO, R 8/10/2022 008927 770.51 VENDOR TOTALS 1 CHECKS 770.51 0146 O'REILLY AUTOMOTIVE, INC. R 8/05/2022 008910 143.74 VENDOR TOTALS 1 CHECKS 143.74 0118 ONE WAY AUTOMOTIVE & DIESEL SE R 8/05/2022 008911 4,716.93 VENDOR TOTALS 1 CHECKS 4,716.93 0170 PITNEY BOWES GLOBAL FINANCIAL R 8/31/2022 008949 202.63 VENDOR TOTALS 1 CHECKS 202.63 0332 SHELL ENERGY SOLUTIONS R 8/18/2022 008936 5,636.43 VENDOR TOTALS 1 CHECKS 5,636.43 0150 SOUTHERN TRINITY GROUNDWATER R 8/05/2022 008912 421.26 * VENDOR TOTALS 1 CHECKS 421.26 0120 TABOR & ASSO ATES INC. R 8/05/2022 008913 200.00 0120 TABOR & ASSOCIATES INC. R 8/10/2022 008928 9,221.68 VENDOR TOTALS 2 CHECKS 9,421.68 9/16/2022 10:54 AM A/P HISTORY CHEC K RE PAGE: 11 VENDOR SET: 01 City of Bruceville-Eddy BANK: 50AP WATER SUPPLY DATE RANGE: 8/01/2022 THRU 8/31/2022 CHECK INVOICE CHECK CHECK CHEC CK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATOS AMOUNT 0143 UNITED STATES POSTAL SERVICE R 8/02/2022 008898 73.28 0143 UNITED STATES POSTAL SERVICE R 8/31/2022 008950 807.84 VENDOR TOTALS 2 CHECKS 881.12 0139 USA L LUEBOOK R 8/05/2022 008914 480.96 0139 USA BLUEBOOK R 8/25/2022 008942 515.00 VENDOR TOTALS 2 CHECKS 995.96 0112 VERIZON WIRELESS R 8/18/2022 008937 198.99 VENDOR TOTALS CHECKS 198.99 0169 WACO AUTO DESIGNS & SIGNS R 8/31/2022 008951 519.00 VENDOR TOTALS CHECKS 519.00 0218 WACO I 30 UN RALD R 8/25/2022 008943 356.26 VENDOR TOTALS * 1 CHECKS 356.26 0127 WASTE CONNECTIONS LONE STAR, I R 8/05/2022 008915 12,368.35 VENDOR TOTALS 1 CHECKS 12,368.35 0164 YOU o D AUTOMOTIVE 5 TIRE R 8/10/2022 008929 177.50 VENDOR TOTALS CHECKS 177.50 TOTAI L S NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 55 188,992.41 0.00 188,992.41 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 4 10,776.50 0.00 10,776.50 EFT: 0.00 0.00 0.00 NON CHECKS: 0.00 0.00 0.00 VOID CHECKS: VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 TOTAL ERRORS: 0 NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT VENDOR SET: 01 BANK: 50AP TOTALS: 59 199,768.91 0.00 199,768.91 BANK: 50AP TOTALS: 59 199,768.91 0.00 199,768.91 9/16/2022 10:54 AM A/P HIST RY CHECK REPORT PAGE: 12 VENDOR SET: 01 City of Bruceville-Eddy BANK: 50SD SECURITY DEPOSIT DATE RANGE: 8/01/2022 THRU 8/31/2022 CHECK INVOICE CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 1 HAROLD R 8/08/2022 001712 120.37 1 KAYLN R 8/23/2022 001713 162.16 1 JUSTIN R 8/24/2022 001714 111.56 ** * VENDOR TOTALS 3 CHECKS 394.09 TOTALS NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 3 394.09 0.00 394.09 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 EFT: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: 0 VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 TOTAL ERRORS: 0 NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT VENDOR SET: 01 BANK: 50SD TOTALS: 3 394.09 0.00 394.09 BANK: 50SD TOTALS: 3 394.09 0.00 394.09 REPORT TOTALS: 128 258,068.55 0.00 258,068.55 Agenda Item #14 Ron Perrin Water Technologies, Inc. PO Box 101614 Fort Worth, Texas 76185 Phone 1-888-481-1768 Email: anknspectons@aol.com FAX (817) 246-1740 Wednesday, September 07, 2022 Proposal For: Bruceville Eddy WS Fax: Attn: Gene Sprouse E-Mail: smpuebnsmile-sdas Cell: Phone: 254-859-5700 Address: 144 Wilcox Dr, Eddy, TX 76524 This proposal is for the Cleaning of potable water storage facilities. Prices are based on tank size and the amount of sediment on the floor area. Certified Divers perform cleanings of water storage facilities while they remain full ofwater. Divers are sealed in a DRY SUIT SO there is no human contact with the water. Divers are then washed down with a chlorine solution to meet sanitary requirements. Our potable water diving meets all AWWA and OSHA requirements as defined in 29CFR. Ron Perrin is a member of NFPA and NACE. Included in the below listed price: Removal of up to 3" of loose sediment from the floor of listed facilities Documentation ofwork performed Two Million Dollars Liability Insurance Coverage from contractor All tools and materials needed to perform cleaning 1.2) 200K Gallon Elevated Water Storage Towers $2,850.00each $5,700.00 2. 1) 17K Gallon Water Storage Ground Tank $1,950.00 3.4) 50K-125K Gallon Water Storage Ground Tanks $2,250.00each $9,000.00 4.1) 500K Gallon Water Storage Ground Tank $2,750.00 5. Travel Charge (113miles @.65 per mile) $73.00 Total due upon completion: $19,473.00 Prices are for facilities with ladders and normal access. Additional sediment removal may take additional hours. The tank must be at or near the overflow for our cleaning process to work. To avoid additional hourly charges, make sure your tank is full. Other factors that may take additional time are: HOT WELLS (Over 90 degrees) or removal of rock or concrete may also constitute additional time. Ifsolid debris is hidden within the sediment and causes breakage or failure of our pump, additional costs may be assessed to cover impeller replacement or repairs to our pump. Sediment is removed to the utility yard; normally this will fill in low spots in the yard. ACCESS: We need 12 to 14 hours access to the tank per day. Forcing our crew to quit before dark will add days to the process and could double the cost of this proposal. Thank You, Approved by Rubah Date Robert Perrin, SSH P.O. # Vice President 1-888-481-1768 See www.romperin.com for more details. Ron Perrin Water Technologies, Inc. Standard Terms and Conditions Effective 8/16/2022 1. Quote Duration/Validity: Ron Perrin Water Technologies (RPWT) quoted prices are valid for 90 days. 2. Availability: Service quotes are contingent upon the availability of personnel and equipment. 3. Payment Options: You may pay by: ACH through your bank; by Check; or by Credit Card. Toj pay by Credit Card or to set up an ACH payment, please call: 1-888-481-1768. 4. Dive Conditions/Full Tanks: Clients who utilize our Dive Team must have tanks full prior to the arrival of the Dive Team. Utility must notify us of water over 90 degrees before we leave forjob site. 5. Radio Amtemma/Transmitter: Client is responsible for coordinating the turning off of all radio frequency (RF) antennaslransmitters which could create an unsafe work environment. 6. Hatehes-Ingresygres: Water access hatches must be at least 24" x 24" for diver entry. 7. Safe Diving Conditions: Dive Supervisor will consult with client representative on the final decision regarding safe working conditions. Hot Wells (water over 90 degrees) are not safe to dive. 8. Standpipe Inspections: Unless otherwise noted, standpipes will be inspected by remote camera or Remotely Operated Vehicle (ROV). IfDiver inspection is required, standpipes will be diver inspected to 60', and the remainder will be inspected by remote camera. 9. Ladders & Normal Access: Our prices are for facilities with ladders and normal access. We bring a 14' ladder. Ifa a ladder over 14' is needed, the utility must provide it. Definition of an accessible ladder: Climbable (safe - no broken rungs), and within 14 feet ofthe ground. 10. Insect Infestation: Utility is responsible for abating insect infestation (i.e. wasps; bees; yellow jackets, etc.) by spraying affected areas/nests. 11. Mobilization/Demobilization: If we arrive at work site and are unable to complete job due to circumstances the utility is responsible for, we will bill for mobilization and demobilization. 12. Inspection Reports and Videos: RPWT will provide one hardcopy of inspection report and the video will be uploaded to a private link on Youtube. Additional copies may be purchased ifi requested within 6 months ofinspection. Recommendations for cleaning or repairs will be included with the report. Reports or Video requested on a flashdrive will cost $15.00. Video or Reports on DVD will cost $25.00. 13. Sediment Removal: Sediment removal prices are based on the removal of3" or less of loose sediment unless otherwise noted on the proposal. In the event sediment levels exceed 3" (or specified amount), RPWT will contact client to discuss the rate for additional sediment removal. Sediment removal may result in tank leakage on tanks with corroded areas. RPWT is not responsible for any leakage resulting from diver entry or sediment removal. Sediment removed will be discharged on-site and will be client' S responsibility to transport further or in a different manner. Loose sediment is sediment removable with a 3" trash pump. 14. Pressure Tanks: IfHydro-Pressure tanks are to be inspected internally, the water level will have to be drained to a point just below the inspection port. Any hatches/ports and/or drains used will have to be unsealed and re-sealed by the client. This may include replacement ofthe gasket, which will be the responsibility of the client. For pressure wash cleaning the tank must be drained & refilled by the client. 15. Repairs: Epoxy Repair: If epoxy repairs are needed, the water temperature must be 40°F or above at the site ofthe repairs. Thé epoxy used by RPWT is AquataPoxy and is a two part epoxy which requires a minimum of 1 pint of each part per facility. While AquataPoxy is a very durable product, repairs ofthis nature are considered temporary. There are no warranties or guarantees offered on epoxy repair work. Non-Epoxy Repairs: Non-Epoxy repairs (Vent Screen, Level Gauges, etc.) are guaranteed for 60 days. 16. Drones: Client approves the use of drones, if needed, for facility inspection. 17. Travel Charges: For all locations we travel to outside of] Fort Worth, we will now charge $0.65 per mile rounded up or down to nearest dollar. (ex. 51g rounded up to next dollar and .50p rounded down) 18. Three Year Contracts: Once a 3 year contract is in place, the client can not continue to extend it every year. The contract end date must pass and a new proposal must be sent to the client before another 3 year contract can start. 19. Forced Stop Times: Forcing our dive crew to stop work before dark will increase the cost to the utility. We require 10-12 hours of access to the tank per day. (Revised 8/16/2022) - do - I 7 1 8 I Vo SERVICES Agenda Item #16 FALLS COUNTY APPRAISAL DISTRICT 403 CRAIK STREET PHONE: 254-883-2543 MARLIN, TEXAS 76661 Email: info@fallscad.net September 7, 2022 The Honorable Mayor Connally Bass City ofl Bruceville-Eddy 144 Wilcox Drive Eddy, TX 76524-2587 Dear Mayor Bass: Greetings! It is the time ofyear where we are asking you to assist us to fill the two Falls County Appraisal District Board of Directors positions that will become vacant on January 1, 2023. Since Falls County Appraisal District works for you, it is up to your entity to nominate candidates for the FCAD Board positions. Attached is a "go-by" Resolution for you to bring before your Commission, Council or Board at your October meeting. Each taxing district may nominate one person for each position, or two candidates this year. Please return to our office a copy ofj your executed nomination resolution by October 21, 2022 to info@fallscad.net. After we receive all the nominations back, we will prepare and mail you a formal ballot, no later than October 31, 2022. The actual election will take place at your November or December Board, Council or Commission meeting. The Appraisal District is governed by a five-member Board that is elected by the Taxing Entities. These Directors serve: a staggered two-year term which means two members are elected one year and then three members are up for election the following year. For the coming year, two 2-year terms are up for election. The members currently serving the expiring terms are Ms. Byrleen Terry (who has served as our chairman) and Mr. Ian Giesler. Both have done an outstanding, job as Board Members and I am pleased to report that all have agreed to continue serving. You may nominate these two and/or you may nominate other candidates. To be eligible to serve on the board of directors, an individual must be a resident of the district and must have resided in the district for at least two years immediately preceding the date the individual takes office (Jan. 1, 2023). Owing delinquent property taxes disqualifies a person from serving on the CAD board of directors. Other requirements are listed in the attached "Appraisal District Board of Directors Eligibility". Attached is a "go-by" Resolution for you to bring before your Commission, Council or Board at your October meeting. If you have any questions or concerns, please call or come by and I will be happy to discuss this with you. Don'tforget to return to our office a copy ofyour executed nomination resolution by October 21, 2022 to info@fallscad.net Thank you for your attention in this matter. Respectfully submitted, mp - Martha-Davis RPA CCA Chief Appraiser RESOLUTION TO NOMINATE CANDIDATES To the Falls County Appraisal District Board of Directors 2023-2024 Term of Election Whereas, Name of Entity entitled to nominate one candidate for each position to fill a directorship on the Falls County Appraisal District Board of Directors, as authorized by Section 6.03 Texas Property Tax Code. Whereas, Name of Entity desires to exercise its right to nominate a candidate(s) to fill a directorship. Therefore, be it resolved that Name of Entity does hereby nominate the following individual(s) to serve on the Falls County Appraisal District Board of Directors. Nominee NamelAddress: Passed and approved this day Presiding Officer: Attest: Agenda Item #17 LOW INCOME HOUSEHOLD WATER ASSISTANCE PROGRAM WATER PROVIDER AGREEMENT PURPOSE. The purpose of the Low Income Household Water Assistance Program ("LIHW/AP') Water Provider Agreement ("Vendor Agreement" ) is to provide a grant for emergency assistance to low-income households, particularly those with the lowest incomes that pay a high proportion of household income for water, storm water, drinking water, wastewater/sewer, and groundwater services, said services herein collectively referred to as "Water Services". The Water Services Provider identified below, agrees to the terms of the LIHWAP grant and to accept payment from LIHWAP agencies only for eligible LIHWAP clients to whom Vendor continues to provide Water Services. The Water Assistance Provider identified below, agrees to make payments only for eligible LIHWAP clients. PARTIES. This Vendor Agreement is by and between: Economic Opportunities Advancement Corporation Water Assistance Provider ("Agency") City ofE Bruceville-Eddy Water Department Water Services Provider ("Vendor") The Agency and Vendor are each a party to this Vendor Agreement and herein each referred to as "Party" or collectively referred to as "Parties". SEREVICE AREA. Vendor and Agency agree to assist eligible LIHWAP clients in the following Texas counties: McLennan, Falls WATER SERVICES. Water Services provided and billed by Vendor: XI Water Fees Stormwater Fees Wastewater Sewer Fees Groundwater Fees Other: TERM. This Vendor Agreement shall be effective from September 22 20_ 22 and shall terminate on the earlier date of or September 30, 2023. Either of the Parties may terminate this Vendor Agreement by written notice. Such written notice of termination shall not affect any obligation by either of the Parties incurred prior to the receipt of such notice. NOTICE. Notice shall be sent via certified mail to the addresses below with return receipt requested. Vendor: Cityof Bruceville-Eddy Water Department (Vendor Name) 144 Wilcox Drive Eddy, Texas 76524 (Vendor Mailing Address) 11285 (Vendor Certificate of Convenience and Necessity # ("CCN")) 1 June 2022 Agency: EOAC (Agency NamelaninA Ave. Waco, TX 76701 (Agency Mailing Address) AGENCY REPRESENTATIONS. The Agency represents and warrants to Vendor that it is an entity under contract with the Texas Department of Housing and Community Affairs, a public and official agency of the State of Texas ("TDHCA") and as such is authorized and has received funding from the TDHCA to provide bill payment assistance service for eligible LIHWAP clients. In addition, the Agency further represents and warrants to Vendor that it has determined eligible LIHWAP clients to be eligible under the LIHWAP guidelines. The funds will be used to cover and/or reduce arrearages, rates and fees associated with reconnection, or prevention of disconnection of service, and to pay either partially or in full an eligible LIHWAP client's current due water bill, known as "Eligible Costs" related to Water Services. VENDOR'S REPRESENTATIONS. The Vendor represents and warrants that it will apply any payments received from Agency to the eligible LIHWAP client's account related to Eligible Costs. AGENCY AND VENDOR ACKNOWLEDGEMENT. Both Parties acknowledge that this Vendor Agreement and the services provided by the Vendor are governed by and subject to the federal and state laws and regulations in accordance with the LIHWAP. Both Parties acknowledge that TDHCA may select other entities to serve LIHWAP clients in the identified Texas Counties, and that Vendor shall not refuse to enter into other Agreements with these entities because ofthe existence of this Vendor Agreement. AMENDMENTS. Any and all amendments to this Vendor Agreement shall be in writing, approved by TDHCA, and agreed upon by both Parties. VENDOR'S RESPONSIBLITIES. Vendor will, with reference to an eligible LIHWAP client: Provide the Agency with at least one designated contact person who shall be available to respond by telephone and email to all reasonable inquiries regarding eligible LIHWAP clients and client accounts including but not limited to bills, payments, and services. Provide water services to each eligible and approved household for which payment is provided under LIHWAP. Extend the potential LIHWAP application for water services for up to ten calendar days while the Agency determines whether the potential LIHWAP applicant is eligible pursuant to the LIHWAP. Upon accepting payment from Agency for the eligible LIHWAP client, continue or restore water services to eligible LIHWAP with no increases in charges, service charges, or other charges or fees affecting the total cost of the bill, except for increases approved by the Water Provider's governing body applicable to all Water Provider's customers. In the event the Agency requires the eligible LIHWAP client to pay a portion of the bill prior to having a pledge made on their account on or before the disconnect date, nothing in this agreement requires the Vendor to delay a disconnect if the eligible LIHWAP client has not paid their required portion. Invoice the eligible LIHWAP client in accordance with Vendor's normal billing practices. 2 June 2022 Upon verbal or written request from Agency, provide at no cost to the Agency the eligible LIHWAP client's billing and usage history for previous twelve (12) months, or available history plus monthly estimates if less than twelve (12) months of billing history and usage is available. Vendor will transmit such billing history via electronic mail or facsimile as soon as possible, but no later than forty-eight hours following the request. Work with Agency and eligible LIHWAP client to explore the feasibility of offering flexible payment arrangements that may include, without limitation, waiving security deposits, reconnect fees, application fees, and all other fees whenever possible. Not discriminate against eligible LIHWAP client in price or services, including the availability of deferred payment plans, level or average payment plans, discount, budget, advance payment or other credit plans. Not refuse to provide water service or otherwise discriminate in the marketing and provision of water service to any eligible LIHWAP client because of race, creed, color, national origin, ancestry, sex, marital status, age, lawful source of income, level of income, disability, financial status, location of client in an economically distressed geographic area, or qualification for low-income or water-efficiency services. Allow Agency thirty (30) days from the date of pledge for assistance payment to forward payment to the Vendor. Vendor agrees not to consider the portion of the eligible LIHWAP client's account to be paid by the Agency delinquent if said payment is received within the above mentioned thirty (30) day period, and Vendor is provided with a verbal or signed pledge from the Agency within thirty (30) days of identifying an eligible LIHWAP client. Not interrupt service if eligible LIHWAP client is eligible under other state agency regulations (as applicable), and enters into an agreement with the Vendor concerning how the eligible LIHWAP client will pay the balance owed Vendor and the eligible LIHWAP client is meeting the obligation under such agreement. If the Agency has paid for an initial deposit or similar refundable instrument, upon the termination of service to the eligible LIHWAP client, the Vendor shall return funds including interest (after any balance owed) to the Agency in accordance with 10 Texas Administrative Code $6.312(f) (as applicable). Not apply LIHWAP payments to account balances that have previously been written off or paid with other funds. Not apply LIHWAP payments to commercial accounts. LIHWAP payments must only be applied to residential accounts. Clearly enter, on LIHWAP household bills, the amount of LIHWAP payment(s) received in a manner which identifies the payment as received from LIHWAP or at least the amount paid by LIHWAP shown as credited. Continually maintain accurate records of LIHWAP credit balances and annually reconcile accounts. After one year, credit balances must be refunded to the Agency, in compliance with LIHWAP Vendor Refund Policies. Not exchange the household's credit authorization for cash or give any cash equivalent for excess credit. Cooperate with any Federal, State, or local investigation, audit, or program review. Understand that failure to cooperate with any Federal, State, or local investigation, audit, or program review may result in the immediate disqualification from participation in the LIHWAP. 3 June 2022 Vendor's application materials should include language that authorizes the Vendor to release the applicant's information as described below to the Agency, Texas Department of Housing and Community Affairs, Texas State Auditor's Office, Office oft the Attorney General of Texas, U.S. Department of Health and Human Services, the U.S. Department of Health and Human Services Internal Auditor, or the designee of any of these governmental agencies. Data related to a eligible LIHWAP client's Water Services and payments must be provided within a timeframe specified by the Agency at no cost and must be provided in the format requested by the Agency. The data must be provided to the Agency for the purposes of verification, research, evaluation, analysis, and reporting. The eligible LIHWAP client's signed LIHWAP application will authorize the Vendor to release this information to the Agency. AGENCY RESPONSIBLITIES. The Agency will: Accept written referrals for LIHWAP benefits by the Vendor, and evaluate whether the referral is eligible as an eligible LIHWAP client. Obtain written permission for Agency to request and have access to eligible LIHWAP client information, including confidential or personal account information, credit and payment history, from eligible LIHWAP client's seeking Agency assistance. Social Security numbers are not required for the LIHWAP program and may not be disclosed to Agency. Provide to Vendor, at Vendor's request, eligible LIHWAP client's written permission for Agency's access to eligible LIHWAP client's information as stated above. Review invoice(s) submitted by the Vendor. The Agency may request additional documentation and/or clarification of charges as needed. No payment will be made without all required ocumenaton/cariaton of charges. Not provide payments on behalf of an eligible LIHWAP client to Vendor without having adequate funds to pay such payments. Provide payment to the Vendor after receipt of proper invoices, and any additional required documentation or clarification, for services rendered pursuant to this Vendor Agreement, upon full compliance by the Vendor with the terms herein within thirty (30) days. Determine if a client is LIHWAP eligible within ten calendar days of contacting Vendor. Provide Vendor a list of names, telephone numbers and e-mail addresses of Agency staff designated to make payments on behalf of the Agency and eligible LIHWAP clients, if requested from Vendor. Comply with all relevant state and federal laws and regulations in its implementation of the LIHWAP. Follow all supplemental terms and conditions as set forth by the U.S. Department of Health and Human Services. The Agency shall provide notice of any changes or amendments to policies or guidelines for the LIHWAP. ASSIGNMENT. Agency's obligations under this Vendor Agreement are contingent upon the receipt and availability of funding by TDHCA under a contract for Water Services by and between Agency and TDHCA. If funding for Water Services under said contract is not available to make payments to Vendor under this Vendor Agreement, Agency or TDHCA will notify Vendor in writing within a reasonable time after such fact is determined. Agency shall then assign its responsibilities under this Vendor Agreement to TDHCA by executing an assignment on a form approved by TDHCA. If an assignment under this provision is required, the Parties hereby agree to execute any and all instruments in order to facilitate the assignment oft the Agency's responsibilities to TDHCA under this Vendor Agreement. 4 June 2022 CONFIDENTIALITY. The terms of any confidential transaction under this Vendor Agreement or any other information exchanged by the Agency and Vendor relating to any transaction shall not be disclosed to any person not employed or retained by the Agency or Vendor, their affiliates, or brokers, except to the extent disclosure is 1) required by law; 2) necessary to disclose to the other Party in connection with a dispute between the Parties; 3) otherwise permitted by written consent of the other Party; 4) required by guarantors to be disclosed; 5) information which must be disclosed to a third party to transmit water; 6) to meet reliability council, regulatory, administrative, judicial, governmental, or regulated commodity exchange requirements where necessary; or 7) information which was or is hereafter in the public domain (except by breach of this Vendor Agreement. 5 June 2022 Executed to be effective on VENDOR: Authorized Vendor Signature Date Typed Name of Authorized Signature Title / Vendor Telephone Number Vendor Email Address AGENCY: Authorized Agency Signature Date Typed Name of Authorized Signature Title 254 753-0331 Agency Telephone Number EHtERS2 Agency Email Address 6 June 2022 Agenda Item #18 EXPLANATIONS FOR BLUEBONNET WSC BUDGET 22-23 WTR SALES/1000 GAL.: : Entity's Yearly Minimums added together. WTR SALES*3.50: Water Sales price per 1000 gallons times Entity's Minimums. INCOME OTHER: Funding from patronage dividends, interest income and System Development to balance budget. TOTAL INCOME: All income added together. RD, TWDB, CoBank Loans: Payments on loans. CoBank $56,1 194/mo (12 months), RD: Ph 1B $16,386/mo (12 months), RD Ph 3 $7,318/mo (12months), TWDB Ph 4 $6,170/mo (12 months), TWDB MTL $14,794/mo (12 months) and $21,092/ mo (12 months) new CoBank loan for a total of $1,463,500.00 WTR. PURCHASED: Water purchased from BRA. UTILITIES: Electricity used to pump water and water purchased from Moffat WSC. CHEMICALS/WATER: Chemicals used in the treatment of water. CHEMICALSSLUDGE: Discontinued and added in to the CHEMICALS/WATER GL REP/MAINT PLANT: This item will pay for parts and materials for various plant and equipment repairs and clearwell cleanouts REP/MAINT OTHER: Refurbishment of elevated tanks, pipeline repairs and anticipated maintenance at intake SALARIES: Salaries includes 5% cola raise and pay increases as employee's advance professionally (as recommended by the Finance Committee). (11 employees) AUTO EXPENSE: Will cover fuel and maintenance of company vehicles, 5 trucks, 2 tractors, fuel for all equipment. BANK CHARGES: Will cover banking expenses. INSUR. HEALTH: Will cover health insurance for 10 employees with possible increase INSUR. OTHER: Will cover plant and corporation insurance LAB/TESTS: Will cover Lab equipment, reagents, and water testing. LEGALACCOUNT: Will cover audit, accounting, and Attorney fees. LICENSE/FEES: Will cover fees due to TCEQ, State, Federal, and payroll fees for child support MEALS BOARD: Will cover expenses of Thanksgiving, Christmas Dinner and various meals served to the Board of] Directors. POSTAGE: Will cover Postal expenses. PROFESS. FEES: Consultant Services. SEMINARS: Will cover expenses ofhotel, seminar fees, and class fees incurred while attending professional seminars for 11 Employees. TRAVEL: Will cover expenses incurred for employees while traveling. DUES/SUBSCR: Will cover membership fees in civic and professional organizations and subscription fees. SUPPLIES OFFICE: Will cover office equipment and supplies. SUPPLIES PLANT: Will cover uniforms, paint, light bulbs, trash pick-up, cleaning supplies, welding supplies, safety gear, plant equipment repairs and yard chemicals. SUPPLIES OTHER: Will cover supplies needed for remote facilities, pipelines and repairs. TAXES: Will cover payroll taxes. TELEPHONE: Will cover plant and cellular phone, Internet services. RETIREMENT: Will cover 5% of eligible employee's salaries and fund management expenses. RESTRICTED ASSETS: Will cover the deposits required for the line replacement loan. SYSTEM DEVELOPMENT Moneys budgeted to be placed in savings for future projects and FUND TRANSFER planned purchases. 2 BLUEBONNET WSC ENTITY MINIMUMS 2022 2023 ENTITY MIN GAL MAX GAL MAX DATE $3.50/1k acftlyr GPM SET MOFFAT 8,891,000 25,920,000 600 Oct-19 $31,118.50 954.5469 12.03% 11.81% PENDELTON 5,207,000 19,310,400 447 Oct-19 $18,224.50 711.1374 7.04% 8.80% ELM CREEK 8,544,000 21,600,000 500 Jul-15 $29,904.00 795.4557 11.56% 9.85% BRUCEVILLE-EDDY 8,697,000 25,482,600 590 Sep-09 $30,439.50 938.4389 11.76% 11.61% MOODY 5,278,000 10,883,000 252 Jul-96 $18,473.00 400.7845 7.14% 4.96% MCGREGOR 27,570,000 58,082,200 1,344 Aug-93 $96,495.00 2138.973 37.30% 26.47% SPRING VALLEY 6,737,000 21,124,800 489 Mar-20 $23,579.50 777.9557 9.11% 9.63% WOODWAY 3,000,000 36,993,000 856 Jul-00 $10,500.00 1362.328 4.06% 16.86% TOTALS 73,924,000 219,396,000 5,079 $258,734.00 8079.621 477 91.41% TOTALS x 12 887,088,000 2,632,752,000 $3,104,808.00 MGD 2.464 7.313 7.313 BRUCEVILLE Eddy She City ef Buucerille-Eddy Rising into the Sutwre 144 Wilcox Drive www.bruceille-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 Current Rate Structure Originally Established: December 2017 (Base) & January 2018 (Usage) Minimum monthly charges for water service including 0 gallons 34" or 5/8" Meter. $35.00 1" Meter (2.5). $83.00 1 %" Meter (5). .$163.00 2" Meter (8). .$259.00 3" Meter (15). $483.00 Charge per 1,000 GALLONS 1st 2,000 gal.. $3.30 2nd 2,000 gal.. $3.85 3rd 2,000 gal.. $4.40 4th 2,000 gal.. $5.50 Next 12,000 gal.. $6.60 Next 30,000 gal.. $7.15 Remaining $7.70 Residential Deposit Fee. .$200.00 Commercial Deposit Fee. .$250.00 Construction Deposit Fee. .$600.00 Connection Fee. $30.00 Re-Connect Fee (8-5). $30.00 Return Check Fee. .$30.00 Meter Re-Read Fee. .$30.00 Meter Tampering Fee. .$100.00 Tap Fee. .$1500.00 Cutoff date for non-payment is the 1st working day after 15th due date. Water will be cutoff next day if not paid as per extension agreement. BRUCEVILLE Eddy She City ef Buucerille-Eddy Rising into the Sutwre 144 Wilcox Drive www.bruceille-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 Examples Current Rate PREVIOUS BASE CHARGE PER 1000 GALLONS BASE 0-2000 2001-4000 4001-6000 6001-8000 8001-20000 20001-50000 Over 50000 RATES (No Water) gallons gallons gallons gallons gallons gallons gallons $35.00 $3.30 $3.85 $4.40 $5.50 $6.60 $7.15 $7.70 RESIDENTIAL EXAMPLES 1,500 gallons cost $39.95 3,200 gallons cost $46.22 5,500 gallons cost $55.90 7,800 gallons cost $68.00 12,000 gallons cost $95.50 30,000 gallons cost $219.80 90,000 gallons cost $670.80 Option #1 - 12.52% Increase Across All Base and Usage Rates NEW BASE CHARGE PER 1000 GALLONS 0-2000 2001-4000 4001-6000 6001-8000 8001-20000 20001-50000 Over 50000 RATES (No Water) gallons gallons gallons gallons gallons gallons gallons $39.38 $3.71 $4.33 $4.95 $6.19 $7.43 $8.05 $8.66 RESIDENTIAL EXAMPLES 1,500 gallons will cost $44.95 3,200 gallons will cost $52.00 5,500 gallons will cost $62.89 7,800 gallons will cost $76.50 12,000 gallons will cost $107.46 30,000 gallons will cost $247.40 90,000 gallons will cost $754.80 BRUCEVILLE Eddy She City ef Buucerille-Eddy Rising into the Sutwre 144 Wilcox Drive www.bruceille-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 Option #2 = 15.00% Increase to Base Rate Only NEW BASE CHARGE PER 1000 GALLONS 0-2000 2001-4000 4001-6000 6001-8000 8001-20000 20001-50000 Over 50000 RATES (No Water) gallons gallons gallons gallons gallons gallons gallons $40.25 $3.30 $3.85 $4.40 $5.50 $6.60 $7.15 $7.70 RESIDENTIAL EXAMPLES 1,500 gallons will cost $45.20 3,200 gallons will cost $51.47 5,500 gallons will cost $61.15 7,800 gallons will cost $73.25 12,000 gallons will cost $100.75 30,000 gallons will cost $225.05 90,000 gallons will cost $676.05 Option #3 - - 9.375% Increase Across All Base and Usage Rates NEW BASE CHARGE PER 1000 GALLONS 0-2000 2001-4000 4001-6000 6001-8000 8001-20000 20001-50000 Over 50000 RATES (No Water) gallons gallons gallons gallons gallons gallons gallons $38.28 $3.61 $4.21 $4.81 $6.02 $7.22 $7.82 $8.42 RESIDENTIAL EXAMPLES 1,500 gallons will cost $43.70 3,200 gallons will cost $50.55 5,500 gallons will cost $61.14 7,800 gallons will cost $74.38 12,000 gallons will cost $104.46 30,000 gallons will cost $240.42 90,000 gallons will cost $733.62 BRUCEVILLE Eddy She City ef Buucerille-Eddy Rising into the Sutwre 144 Wilcox Drive www.bruceille-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 Option #4 14.28% Increase to Base Rate and 12.52% to Usage Rates NEW BASE CHARGE PER 1000 GALLONS 0-2000 2001-4000 4001-6000 6001-8000 8001-20000 20001-50000 Over 50000 RATES (No Water) gallons gallons gallons gallons gallons gallons gallons $40.00 $3.71 $4.33 $4.95 $6.19 $7.43 $8.05 $8.66 RESIDENTIAL EXAMPLES 1,500 gallons will cost $45.56 3,200 gallons will cost $52.61 5,500 gallons will cost $63.50 7,800 gallons will cost $77.12 12,000 gallons will cost $108.08 30,000 gallons will cost $248.02 90,000 gallons will cost $755.42 Agenda Item #21a Surplus Items Item 1 Vehicle Number CT-102 2010 Ram 3500 Dually - White in Color License Plate: 136-9951 Vin: 3D73Y4C18A6137628 Mileage: 187759 (still in service) Description: 6.7 L, 6 Cylinder, white in color Dodge Dually. No current mechanical issues. Item 2 Vehicle Number CT-111 2007 Chevrolet Silverado - White in Color License Plate: 132-7069 VIN: 1GCHC2497E598278 Mileage: 247186 (still in service) Description: 6.0L V8 Chevrolet Silverado, White, In service. Maintenance issues: transmission slipping and service tire monitor warning indicator. tem 3 Vehicle Number: WT-104 1997 International Dump Truck - White in Color Model: 4700 LP 4x2 VIN: IHISLAAL7WAS08350 Mileage: 147017; engine hours: 14182 Description: White International Dump Truck; Not in service (has air line leak) Item 4: Vehicle Number: CT-112 2016 Kubota Mower - Orange in Color Model: RCK60P-725Z Serial Number: 11406 Engine Hours: 604 (still in service) Description: Orange Kubota Mower; currently in service; no mechanical issues Item 5: Vehicle Number - WT-106 Vermeer Trencher - Yellow in Color Model TR5750 VIN: VAMO71Y1000601 Engine Hours: 288 Description: Yellow Vermeer Trencher; not in service. Has multiple hydraulic line leaks Item 6: 1985 Belshe Industries Trailer Model - Type T-10 License plate: 905-3193 VIN: 16/F01826F1015767 Description: 1985 Belshe Trailer, Black/Yellow in color. Not in service only has one axle. Agenda Item #21b BENÉ BATES AUCTIONEERS,ING 1650 W. Virginia St., Suite 104, McKinney, TX 75069 (972) 548-9636 . www.renebates.com René Bates Auctioneers, Inc. (hereinafter referred to as RBAI) proposes to conduct Online Auctions for the City of Bruceville-Eddy, Texas on an as needed basis under the following terms and conditions: René Bates Auctioneers, Inc.'s Responsibilities: 1. Conduct online auctions for the City of Bruceville-Eddy, Texas at their request. 2. Set starting prices for each online auction item or coordinate with your designee to set starting prices for each online auction item, if SO desired. 3. Post all online auction information on www.renebates.com. 4. Conduct and monitor auction items for approximately two weeks prior to the closing date of each online auction conducted. 5. Advertise your online auction, as necessary, through our normal channels such as, but not limited to, newspapers, trade journals, and print brochures at our sole discretion. RBAI shall not be responsible for advertising required of governmental entities under state law. 6. Generate and send a minimum of two email blast notices to our entire email database when your auction has been posted. 7. Invoice all successful bidders once your auction has closed. 8. Collect all auction proceeds including any applicable sales tax from the successful bidder(s). 9. Generate paid receipts to the buyer with a copy to your approved distribution list. 10. Balance all auction payments received with actual sales results. 11. Remit all monies, less commission and sales tax, to your designee. 12. Remit all sales tax collected to the State of Texas Comptroller under our Texas Sales and Use Tax Permit #17517183822 on a monthly basis. 13. Maintain all documentation for exemptions, resale certificates, and export certifications for sales tax for the State of Texas. 14. Maintain records of all your auctions for three years. City of Bruceville-Eddy, Texas' Responsibilities: 1. Provide a list of all items to be sold and gather information on all auction items and take digital photographs of each auction and send to RBAI. 2. Have auction contact person (Fleet Manager or designee) complete Vehicle Information Sheets on all vehicles and heavy equipment and forward to RBAI. 3. Conduct onsite viewing of all auction items before the closing of each online auction in order for bidders to physically inspect auction items. 4. Contact local news media for a Public Service Announcement informing the local public of the upcoming online auction and handle all legal advertising as required by the City of Bruceville-Eddy, Texas. Provide a link on your website to www.renebates.com to direct potential buyers to your auction. 5. Transfer all titles to successful buyers after the City of Bruceville-Eddy, Texas has received an electronic paid receipt from RBAI. 6. Oversee removal and checkout of all paid auction items. René Bates Auctioneers, Inc. proposes to conduct Online Auctions on an as needed basis for the City of Bruceville-Eddy, Texas for one of the options listed below; please initial by the option that has been selected. Option 1: 7.5% commission to be charged to City of Bruceville-Eddy, Texas. Option 2: 10% Buyer's Premium to be charged to the buyer and retained by RBAI in lieu of ac commission. Yulll - Rakeo Date: 8/31/22 Michelle Bates, Vice President René Bates Auctioneers, Inc. Date: City of Bruceville-Eddy, Texas Authorized Signer* *Any items submitted for public auction via this contract have been declared surplus through the appropriate channels of the selling entity. Texas Auctioneer License No.'s 15025, 12100. All auctioneers are licensed and regulated by the Texas Department of Licensing and Regulation and are covered by a Recovery Fund administered by the Department. Licensure with the Department does not imply approval or endorsement by the. State of Texas. If you have an unresolved complaint it should be directed to: Texas Department of Licensing and Regulation, P.O. Box 12157, Austin, Texas 78711, (512) 463-2906, www.tdir.texas.gov.