BRUCEVILLE Eddy She City of Buuceuille-Eddy Rising into the Sutwre 144 Wilcox Drive wwwbrucew/lle-eddy.us Phone: (254)8 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 City Council Minutes December 21, 2021, 6:30 pm (This was rescheduled from December 23rd, because of the Holiday) 1. Meeting Call to Order by Mayor Owens at 6:30 pm Council Members present: Connally Bass-Mayor Pro-Tem, Cecil Griffin, Richard Prater, James Tolbert, and Ricky Wiggins. City employees present: Pam Combs-City Secretary, Gene Sprouse-Water Works Supervisor, Michael Dorsey- Chief of Police, Johnny Tabor-City Engineer, and Officer Roman. 2. Citizen Presentations- The City Council welcomes public comments at this point on items not specifically listed on the agenda. Speakers must sign up before the meeting begins. Speakers are limited to five (5) minutes each. The Council cannot respond to matters not listed on the agenda until a future meeting. Mayor Linda Owens, addressed the city council and citizens on stuff she had been working on: (1) We had a citizen that was worried and was thinking we were receiving $10,000.00 a year from McLennan County Child Safety Program, and they wanted to know why we were not giving it to the school. The city does not receive $10,000.00 a year. The city had saved up $10,653.40 in the child safety program. The city purchased 16 cameras in 2021 total amount $9,620.00 for the Bruceville-Eddy School District. (2) Ispoke with Daniel Scott, District 6 on the CLFRF grant of$210,000.00 we received this year and we will receive another $210,000.00 next year. We have until 2023 to use this grant money. It can be used on water, sewer, and etc. Talked with water attorney regarding the grant money to make sure we would not get sued if we use it for that. He said as far he sees, there is nothing legal we could be sued for. Additionally, he will get back with us in the future, because he has someone working on it. (3) Mayor talked with Mr. Wiggins regarding the street lights for Market Street. He agreed it was a good price sO we ordered 10, two for outside the City Hall and 8 for Market Street. (4) The bullet proof glass we took a bid from Glass Doctor in Hewitt, and we had to put up a deposit for half ($6850.00) back in March 2021. As ofyet we have not received the glass sO we asked for a refund. Mayor has been calling around to get more estimates for the glass. (5) The Mayor had a meeting with Doc Anderson a couple of weeks ago, and they discussed the water issue we are having not able to get new water meters. He gave her some names and phone numbers to call regarding the situation. (6) December 16, 2021 talked with Mr. Busby with Humane Society regarding animal control. He went over some prices with her. Robert Reese, Anna Hobbs Ln, on behalf of the baseball association regarding the baseball fields on Hungry Hill Road. He addressed to the council about the upkeep on the ball field. Mr. Reese said it needs to be painted, the concession stand has mold in it, and there are issues with septic tank. Also, the ballpark needs lights sO they can have tournaments and there are electrical issues. BRUCEVILLE Eddy She City of Bucerille-Eddy Rising inta the Sutwre 144 Wilcox Drive wwwbrucewlle-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 3. Police Report- Chief Dorsey a. Police Report- Calls for Services: 96, Arrest, Offense, Incident Reports: 12, Crash Report: 11, Citations and Warnings: 140 b. Code Enforcement-8 pending violations; 3 properties pending citation; 5 properties in citation status. Chief Dorsey wanted to share with the citizens he put a sign up in front of the Police Department that says "Internet Purchase Safety Zone". This is for our citizens who buy or sell on the internet SO they can meet at this location to exchange the merchandise instead of giving out their address. 4. Water Dept Report- Gene Sprouse a. Council to discuss, consider, and possibly take action to approve a bid for the meter at Westridge Well. The bid for $2220.00 isj just replacing the head ofthe meter and the bid for $2548.00 is to replace the whole meter. Bids from KW Utilities Meter. Motion made by James Tolbert to approve the bid for replacing the whole meter at Westridge Well for $2548.00, 2nd by Connally Bass yeas 5 nay 0, motion passes. 5. Engineer Report-Johnny Tabor a. Council to discuss, consider, and possibly take action to approve the Engineering Services Agreement for doing the hydraulic analysis study on the water system. No action taken. We had already approved it on November 23, 2021 agenda for Mr. Tabor to do the Engineering Service Agreement. Council member Ricky Wiggins just had some questions regarding the engineering services agreement. b. Council to discuss, consider, and possibly take action for Tabor & Associates, Inc. to proceed now with Phase 1 ofthe Emergency Preparedness Plan for the water system. Motion made by Cecil Griffin to give Tabor and Associates, Inc. permission to proceed now with Phase 1 of the Emergency Preparedness Plan for the water system. 2nd by Connally Bass, yeas 5 nay 0, motion passes. To do this Tabor & Associates will be charging an hourly rate. Consent Agenda: 6. Council to discuss, consider, and possibly take action on animal safety and wellbeing resources to better our community, requested by Micah Forbes, Raby Road, Eddy, Texas. No action taken. After Mayor Owens meets with the Humane Society and ABC Clinic again, she will bring back all the information and facts to the council. 7. Council to discuss, consider and possibly take action for them to fund a water line improvement along County Rd 452 and explore our options, requested by Joe Connally. No action taken. Trent Horter called at 11:35 am said he will wait until we get the Hydraulic meter analysis study back from Tabor & Associates, before he requests to be put back on the agenda again. BRUCEVILLE Eddy She City of Bucerille-Eddy Rising inta the Suture 144 Wilcox Drive ww.brucwlle-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 8. Council to discuss, consider, and possibly take action on water meter at 2613 N. Old Bruceville Rd, requested by Stacy and David Arnold. No action taken. Stacy and David Arnold were not available for the meeting. 9. Council to discuss, consider, and possibly address speed limit signs on FM 107 (3rd Street), requested by Howard R. Edmiston, W.3 3rd, Eddy, Texas. Motion made by Ricky Wiggins for the mayor to get with Tx Dot and check on it and also for the mayor to check on the city ordinance along with our police chief to see if the city council can regulate any speed limit on any of the streets/roads in the city limits. 2nd by James Tolbert, yeas 5 nay 0, motion passes. 10. Council to discuss, consider, and possibly take action to approve the Final Plat for 911 Park Lake, where they are turning Lot 16, 17, and 18 into one lot. Already approved by Tabor and Associates. Motion made by Ricky Wiggins, that we approve the Final Plat for 911 Park Lake, Lots 16, 17, and 18 into one lot, 2nd Richard Prater, yeas 5 nay 0, motion passes. 11. Council to discuss, consider, and possibly take action on amending the original payment amount to Vivian Williams for the new city hall materials. The amount voted on the November 16, 2021 council meeting was $18,798.02. The new recommended amount is $17,810.90. Motion made by Ricky Wiggins to void the $18,798.02 amount we agreed on in the November 16, 2021 council meeting and pay $17, 810.90 to Vivian Williams prior to January 1, 2022. 2nd by Connally Bass, yeas 5 nay 0, motion passes. 12. Council to discuss, consider, and possibly take action on approving the minutes from November 16, 2021 and November 23, 2021 council meetings. Motion made by Ricky Wiggins to approve the minutes from November 16, 2021 and November 23, 2021 council meeting, 2nd by James Tolbert, yeas 5 nay 0, motion passes. 13. Finances: a. Council to discuss, consider, and possibly take action on approving financial reports for October 2021 and November 2021 for general and water funds. Motion made by James Tolbert to approve financial reports for October 2021 and November 2021 for general and water funds. 2nd by Ricky Wiggins, yeas 5 nay 0, motion passes. b. Council to discuss, consider, and possibly take action on approving accounts payable for October 2021 and November 2021 for general and water funds. Motion made by James Tolbert to approve accounts payable for October 2021 and November 2021 for general and water funds. 2nd by Ricky Wiggins, yeas 5 nay 0, motion passes. Mayor and City Council Agenda Items Request: 14. Council to discuss, consider, and possibly take action on taking applications for a City Administrator. Motion made by Ricky Wiggins to post applications for a City Administrator once the job description is reviewed, 2nd by Connally Bass, yeas 5 nay 0, motion passes. BRUCEVILLE Eddy She City of Bucerille-Eddy Rising inta the Sutwre 144 Wilcox Drive wwwbrucewlle-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254)859-5779 15. Council to discuss, consider, and possibly take action on giving our City Secretary (Pam Combs) an additional hourly raise due to the fact that she is performing the City Administrator's duties in addition to her duties. This raise is to be retroactive from Sonya Bishop's departure from the employment oft the City and continue until the City Administrator position is filled and that person assumes the duties of the City Administrator. Council adjourned to Executive session at 8:09 pm to discuss Item # 15, Executive session ended it at 8:15 pm Motion made by Ricky Wiggins to give City Secretary (Pam Combs) an additional hourly raise, as discussed in executive session, due to the fact that she is performing the City Administrator's duties in addition to her duties. This raise is to be retroactive from Sonya Bishop's departure from the employment ofthe City and continue until the City Administrator position is filled and that person assumes the duties of the City Administrator.2m by James Tolbert, yeas 5 nay 0, motion passes. 16. Council to discuss, consider, and possibly take action on changing the council meeting start time to 6:00 pm instead of 6:30 pm. Motion made by James Tolbert to change the council meeting start time from 6:30pm to 6:00pm, 2nd by Connally Bass yeas 5 nay 0, motion passes Motion made by Cecil Griffin to adjourn the council meeting at 8:17 pm, 2nd by James Tolbert, yeas 5 nay 0, motion passes. d lhnaa Pam Comia 127-23 Linda Owens, Mayor Date Pam Combs, City Secretary Date